Finance Committee

City Hall - 2nd Floor City of Aurora 44 East Downer Place Aurora, IL Finance Committee Agenda - Final Chairperson Carl Franco Vice Chair Edward J. Bugg Thursday Alderwoman Shweta Baid Alderman Ron Woerman November 14, 2024 Alderman Brandon Tolliver 3:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 24-0825 Approval of the minutes from the Special Finance Committee Meeting held on October 23, 2024. 24-0829 Approval of the minutes from the Finance Committee Meeting held on October 24, 2024. 24-0830 Approval of the minutes from the Special Finance Committee Meeting held on October 25, 2024. 24-0842 Approval of the minutes from the Special Finance Committee Meeting held on October 29, 2024. 24-0853 Approval of the minutes from the Special Finance Committee Meeting held on October 30, 2024. 24-0864 Approval of the minutes of the Special Finance Committee held on November 4, 2024. PUBLIC COMMENT AGENDA 24-0886 An Ordinance Adopting An Annual Budget For the Fiscal Year Beginning January 1, 2025 And Ending December 31, 2025 In Lieu Of Passage Of An Appropriation Ordinance. City of Aurora Page 1 Printed on 11/12/2024 Finance Committee Agenda - Final November 14, 2024 24-0723 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group, LLC in the not to exceed amount of $133,128.00, and the appropriation of $785,000.00 of MFT Funds for the Indian Trail (County Line to Eola Rd) Resurfacing Project . 24-0755 A Resolution authorizing the appropriation and expenditure of MFT funds for snow removal operations in 2025 in an amount up to $1,359 ,600.00. 24-0764 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Supplement with Stanley Consultants, Inc. in the not to exceed amount of $82,127.00 and the appropriation of $85 ,000.00 of MFT Funds for the Farnsworth Ave Traffic Signal Modernization Project . 24-0812 A Resolution requesting approval to lease computer equipment and purchase traffic cameras for the Aurora Public Safety Departments using funds received from the Department of Justice Office of Community Oriented Policing Services (COPS) Technology and Equipment Program and Emergency Telephone System Board (ETSB) funds. 24-0817 A Resolution authorizing the execution of a Phase 2 Design Engineering Agreement with Kimley-Horn & Associates, Inc. in the not to exceed amount of $289,541.00, and the appropriation of $290,000.00 of MFT Funds for the Indian Trail Signal Modernization (Ohio St to Pennsbury Ln) project . 24-0849 A Resolution authorizing the Director of Purchasing to utilize the Sourcewell Cooperative Purchasing Contract to enter into an agreement with Interiors for Business, Inc. in the amount of $88,572.25 for replacement workspace tops at the Aurora Police Department . 24-0858 A Resolution approval for a one-year amendment to the existing agreement with Zencity Technologies US Inc. for the Zencity Pulse Survey platform in the amount of $45,000. 24-0860 A Resolution Establishing Procedures For Setting Ambulance User Fees For Emergency Medical Services (EMS). 24-0888 A Resolution to execute a contract with Vertosoft for the purchase of OpenGov E-Procurement and Contract Management Systems to modernize and standardize procurement functions across the City . 24-0887 A discussion of the annual Aldermanic Initiative funds for Alderman -at-Large and Ward Aldermen. CLOSED SESSION ADJOURNMENT City of Aurora Page 2 Printed on 11/12/2024 Finance Committee Agenda - Final November 14, 2024 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 3 Printed on 11/12/2024