Infrastructure and Technology Committee

Conference Room B, 5th City of Aurora Floor 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday September 23, 2019 4:00 PM Chairperson Juany Garza Vice Chair Bill Donnell Alderman Sherman Jenkins Alderman Judd Lofchie Alderman Ted Mesiacos CALL TO ORDER: Chairman Garza called the meeting to order at 4:00 pm ROLL CALL Present: 4 - Chairperson Juany Garza, Alderman Sherman Jenkins, Alderman Judd Lofchie and Alderman Ted Mesiacos Absent: 1 - Vice Chair Bill Donnell OTHERS PRESENT OTHER PRESENT: Steve Lord, Reporter, Beacon News CITY OF AURORA: Dan Goewey, Tim Weidner, Jason Bauer, Engineering; Ken Schroth, Public Works; Marty Lyons, Finance Dept.; Alex Voigt, Mayor's Office; Jessica Price, Purchasing; Jessica Kalal, Law Dept.; Shanita Thompson, IT Dept.; Jeane Beck, Administrative Aide, Aldermen's Office APPROVAL OF MINUTES 19-0839 Approval of the minutes from the Infrastructure and Technology Committee meeting held on Monday, September 9, 2019 A motion was made by Alderman Jenkins, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT No Public Comment City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final September 23, 2019 Committee AGENDA 19-0818 A Resolution accepting the improvements and maintenance security for A&E Roofing - Lot 2 in the Bell-Gale Business Park. - 325 Marshall Ave. A motion was made by Alderman Jenkins, seconded by Alderman Lofchie, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-0834 A Resolution authorizing a contract with Copenhaver Construction, Inc., 75 Koppie Drive, Gilberts, IL 60136 in the amount of two hundred ninety-nine thousand, thirty-five dollars and zero cents ($299,035.00) for the 2019 Ditch Grading and Driveway Culverts project located in Wards 1 and 5. A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-0837 A Resolution authorizing the acceptance of the required improvements at the M14-Hoops Facility - 2414 Church Rd. A motion was made by Alderman Jenkins, seconded by Alderman Lofchie, that this agenda item be recommended for approval. The motion carried. Ayes: 4 19-0847 A Resolution Authorizing the purchase of a 3 year subscription for Legislative Management Suite from Granicus, Inc., Hurst, Texas in the amount of 31,959.09 plus a 5% increase each additional year for a total of $100,751.03, a 3 year subscription for streaming in the amount of $9,300.00 plus a 7% increase each additional year for a total amount of $29,898.57, and a one-time purchase of 3 brand new encoders in the amount of $18,100.00. Total amount in year one estimated at $59,359.09, total amount in year two estimated at $43,508.04 and total amount in year three estimated at $45,882.77 . A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 4 ADJOURNMENT: A motion was made by Alderman Jenkins, seconded by Alderman Lofchie, that this meeting be adjourned. The motion carried. Chairman Garza adjourned the meeting at 4:15 pm. Ayes: 4 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final September 23, 2019 Committee CLOSED SESSION THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 3