Infrastructure and Technology Committee

Aldermen's Office, Meeting City of Aurora Room 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday November 18, 2019 4:00 PM Chairperson Juany Garza Vice Chair Bill Donnell Alderman Sherman Jenkins Alderman Judd Lofchie Alderman Ted Mesiacos Re-scheduled from Nov. 11th & Location change this meeting only MEETING LOCATION CHANGE: ALDERMEN'S OFFICE MEETING ROOM 60 E. DOWNER PLACE CALL TO ORDER: Chairman Garza called the meeting to order at 4:00 pm ROLL CALL Present: 5 - Chairperson Juany Garza, Vice Chair Bill Donnell, Alderman Sherman Jenkins, Alderman Judd Lofchie and Alderman Ted Mesiacos OTHERS PRESENT CITY OF AURORA: Chuck Nelson, Deputy Mayor, Mayor's Office; Eric Schoeny, Water & Sewer; Jessica Kalal, Law Dept.; Jason Bauer & Tim Weidner, Engineering; Dave Schumacher & Bob Leible, Water Production; Jessica Price, Purchasing; Jeff Anderson, IT Dept.; Jeane Beck, Administrative Aide, Aldermen's Office APPROVAL OF MINUTES 19-0969 Approval of the minutes from the Infrastructure and Technology Committee meeting held on Monday, October 21, 2019. A motion was made by Vice Chair Donnell, seconded by Alderman Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 3 Abstain: 2 City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final November 18, 2019 Committee PUBLIC COMMENT No Public Comment AGENDA 19-0985 A Resolution Awarding Contracts to Supply Process Chemicals to Alexander Chemical, Mississippi Lime, and Cabot Norit Americas, for the Water Production Division. A motion was made by Vice Chair Donnell, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0986 A Resolution requesting approval to pay the annual renewal with Accela, Inc. of San Ramon, California for their PublicStuff Customer Relationship Management (CRM) hosted solution in the amount of $35,391.49 . A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-0994 A Resolution authorizing the Director of Purchasing to enter into an agreement with Electrical Resource Management, 401 S. Carlton Avenue, Wheaton, IL 60187 in the amount of $82,280 for the purchase of lighting materials for various locations downtown. A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-1000 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials for the 2020 calendar year . A motion was made by Alderman Jenkins, seconded by Alderman Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-1004 A Resolution to authorize the Director of Purchasing to execute an agreement with Alfred Benesch & Company of 1230 East Diehl Road, Suite 109, Naperville, IL 60563 for the Rotary Plaza Pedestrian Bridge Removal and Walkway Reconstruction Final Plans in the amount of $60,200.00. A motion was made by Vice Chair Donnell, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final November 18, 2019 Committee 19-1005 A Resolution Accepting Plumbing Service Bids for the Water and Sewer Maintenance Division. A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-1009 A Resolution accepting the improvements and maintenance security for Seefried Properties - 898 Meridian Lake Dr. A motion was made by Alderman Mesiacos, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-1012 A Resolution accepting the improvements and maintenance security for Marywood Meadows South - Subdivision . A motion was made by Alderman Mesiacos, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 19-1030 A Resolution authorizing the Director of Purchasing to enter into an agreement with the Architectural/Engineering design team of Kluber, Inc., 10 South Shumway Avenue, Batavia, IL 60510 and Kueny Architects, LLC, 10505 Corporate Drive, Suite 100, Pleasant Prairie, WI 53158 in the amount of $1,825,000 for a new Consolidated Public Works Facility A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 4 Abstain: 1 ADJOURNMENT: A motion was made by Alderman Jenkins, seconded by Alderman Mesiacos, that this meeting be adjourned. The motion carried. Chairman Garza ajourned the meeting at 4:45 pm. Ayes: 5 CLOSED SESSION City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final November 18, 2019 Committee THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] City of Aurora Page 4