Infrastructure and Technology Committee

I&T COMMITTEE MEETING City of Aurora REMOTE ACCESS 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes Monday November 09, 2020 4:00 PM Chairperson Juany Garza Vice Chair Bill Donnell Alderman Sherman Jenkins Alderman Judd Lofchie Alderman Ted Mesiacos THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312-626-6799 Meeting ID: 857 6320 0907 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 2:00 PM ON NOVEMBER 9, 2020 - VIA EMAIL: aldermensoffice@aurora-il.org OR VOICEMAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBER AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairman Garza called the meeting to order at 4:00 PM. ROLL CALL Present: 5 - Chairperson Juany Garza, Vice Chair Bill Donnell, Alderman Sherman Jenkins, Alderman Judd Lofchie and Alderman Ted Mesiacos OTHERS PRESENT Dianne Renner City of Aurora: Mark Phipps, Engineering; Jessica Kalal, Legal Dept.; Jason Bauer, Public Works; Ken Schroth, Public Works; Jessica Price, Purchasing; Jim Birchall, Central Services; Derrick Winston, Equipment Services; Chuck Nelson, Mayor's Office; Marty Lyons, Finance; Connie Krug, Aldermen's Office. City of Aurora Page 1 Infrastructure and Technology Meeting Minutes November 9, 2020 Committee APPROVAL OF MINUTES 20-0698 Approval of the minutes from the Infrastructure and Technology Committee held on Monday, October 26, 2020. A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA 20-0563 A Resolution to award a contract to HR Green, Inc. in the amount of $39,750.00 to revise the regulatory floodplain map for the area surrounding Mastodon Lake. A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0564 A Resolution to award a contract to HR Green, Inc. in the amount of $176,350.00 for final engineering and construction observation for the Mastodon Lake Dredging and Shoreline Restoration project. A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0600 A Resolution approving ATALIAN Midwest, LLC, Eco-Clean Maintenance, Inc., International Cleaning Services, Inc., Smith Maintenance Co., and Total Facilities Maintenance, Inc. as the lowest responsive responsible bidders for contracted janitorial services at various City of Aurora facilities effective January 1, 2021, in an amount not to exceed $114,161.59 . A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0663 A Resolution to approve Petroleum Traders Inc. and Blu Petroleum LLC as the vendors for the purchase of unleaded and diesel motor fuel for the City of Aurora fleet and backup generators for an additional one (1) year, in an amount not to exceed $1,153,500.00 . A motion was made by Vice Chair Donnell, seconded by Alderman Jenkins, City of Aurora Page 2 Infrastructure and Technology Meeting Minutes November 9, 2020 Committee that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0671 A Resolution accepting the underground public improvements and maintenance security for Butterfield Phase II, Unit 4B - Lot 401 - 2350 Frieder Ln. A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 5 20-0681 A Resolution authorizing the lease of City-owned property with Marie Wilkinson Food Pantry, Inc, for the continuation of their community garden. A motion was made by Alderman Jenkins, seconded by Vice Chair Donnell, that this agenda item be recommended for approval. The motion carried. Ayes: 4 Abstain: 1 CLOSED SESSION ADJOURNMENT: A motion was made by Alderman Lofchie, seconded by Alderman Jenkins, that the meeting be adjourned. Chairman Garza adjourned the meeting at 4:42 PM. The motion carried Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [ For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php ] Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Alderman's Office at least 48 hours in advance of the scheduled meeting. The Alderman's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermansoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 3