Infrastructure and Technology Committee

I&T Committee Meeting City of Aurora Remote Access Only 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday June 07, 2021 4:00 PM Chairperson Juany Garza Vice Chair Ted Mesiacos Alderwoman Shweta Baid Alderman Emmanuel Llamas Alderwoman Patty Smith THIS COMMITTEE MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO LISTEN TO THIS MEETING VIA TELEPHONE OR TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE, CALL: Phone Number: +1 312-626-6799 Meeting ID: 886 6831 7693 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE AGENDA CLERK NO LATER THAN 2:00 PM ON JUNE 7, 2021 - VIA EMAIL: aldermensoffice@aurora.il.us OR VOICE MAIL AT 630-256-3020. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND THE TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. CALL TO ORDER: Chairperson Garza called the meeting to order at 4:02pm. ROLL CALL Present: 5 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderwoman Shweta Baid, Alderman Emmanuel Llamas and Alderwoman Patty Smith City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final June 7, 2021 Committee OTHERS PRESENT City of Aurora: Denzel Lee, IT; Tim Weidner, Engineering; Rich Jacobs, Aldermen's Office; Angel Johnson, IT; Jessica Kalal, Legal Department; Dan Barreiro, Community Services; Larry Baker, IT; Cecilia Soto, Customer Service; Vince Smith, IT; Mike Pegues, IT; Ken Schroth, Public Works; Jessica Price, Purchasing; Alex Voigt, Mayor's Office; Jason Bauer, Engineering; Ian Wade, Engineering; Marty Lyons, Finance; Cristal Colon, Aldermen's Office APPROVAL OF MINUTES 21-0409 Approval of the minutes from the Infrastructure and Technology Committee meeting held on May 24, 2021 . A motion was made by Alderwoman Smith, seconded by Vice Chair Mesiacos, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA 21-0049 A Resolution to use NTI National Technologies, Downers Grove, IL, as the primary fiber vendor and Adesta LLC of Willowbrook IL as the secondary vendor for 2021 City fiber optic projects for $379,648.00 plus a 5% contingency. A motion was made by Alderwoman Smith, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0282 A Resolution to approve the purchase of a mobile application and associated implementation fees from Tyler Technologies of Plano, TX and CentralSquare Technologies, Lake Mary, FL for an amount not to exceed $25,140.00. . A motion was made by Vice Chair Mesiacos, seconded by Alderwoman Smith, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final June 7, 2021 Committee 21-0320 A Resolution to award a contract to D'Land Construction, L.L.C. in the bid amount of $1,298,556.60 for the 2021 Contract #2 - City Wide Sidewalk, Patching, Striping, Bike Path Overlay & Ward Projects . A motion was made by Vice Chair Mesiacos, seconded by Alderwoman Smith, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0329 A Resolution authorizing payment to Environmental Systems Research Institute, Inc. (ESRI) of Redlands, CA in the amount of $21,486.00, and to GIS, Inc. of Birmingham, AL, in the amount of $12,500.00 for the purchase, maintenance and implementation of GeoEvent Server for Arc Geographic Information System (ArcGIS). A motion was made by Alderwoman Smith, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0360 A Resolution to Award the contract for the Wilder Park Site Improvements project located in Ward 6 to Copenhaver Construction Inc., 75 Koppie Drive, Gilberts, IL 60136 in the amount of five hundred forty -three thousand, seven hundred eight dollars and fifty cents ($543 ,708.50). A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 21-0421 A Resolution authorizing the Director of Purchasing to enter into an agreement with Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 for Native Plantings Landscaping Maintenance in the annual amount of $79,789.00 A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT: A motion was made by Alderwoman Smith, seconded by Vice Chair Mesiacos, that this meeting be adjourned. The motion carried. Chairperson Garza adjourned the meeting at 5:12pm. Ayes: 5 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final June 7, 2021 Committee THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - http://aurora-il.org/legistar.php [For agendas prior to August 1, 2013, please visit http://aurora-il.org/agendasearch.php] Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 4