Infrastructure and Technology Committee

City Hall, 2nd Floor Council City of Aurora Chambers 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday March 21, 2022 4:00 PM Chairperson Juany Garza Vice Chair Ted Mesiacos Alderwoman Shweta Baid Alderman Emmanuel Llamas Alderwoman Patty Smith Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Garza called the meeting to order at 4:01 pm. ROLL CALL Present: 5 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderwoman Shweta Baid, Alderman Emmanuel Llamas and Alderwoman Patty Smith APPROVAL OF MINUTES 22-0199 Approval of the minutes from the Infrastructure and Technology Committee Meeting held on March 7, 2022. A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that the meeting minutes be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT AGENDA City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final March 21, 2022 Committee 22-0176 A Resolution Authorization to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase Program. A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0183 A Resolution authorizing the Director of Purchasing to purchase a 3-year subscription for a combined Scheduling, Time and Attendance solution from Ultimate Kronos Group (UKG), Weston, FL and Vector Solutions, Tampa, FL, with 2 additional option years for a total award of $1,092,230.12 with a 10% contingency . A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0184 A Resolution to purchase a 3-year subscription for a combined, comprehensive Fire Records Management System (RMS) from ESO Solutions, Austin, TX and Vector Solutions, Tampa, FL, with 2 additional option years for a total award of $299,202.72 . A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0200 A Resolution authorizing the purchase of one replacement and one additional aerial forestry truck for the City of Aurora fleet from Altec Industries Inc. for $345,929.00 . A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0210 A Resolution to award the New Haven Ave Water Main Replacement & Storm Sewer Extension project located in Ward 6 to Stokes Excavating, Inc., 903 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of seven hundred fifty thousand dollars and zero cents ($750,000.00). A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final March 21, 2022 Committee 22-0213 A Resolution Awarding the bid to Service Sanitation located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0214 A Resolution for the Acceptance of Bid Pricing from Beary Landscape for Mowing & Landscape Maintenance for City Owned Park parcels A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0216 A Resolution to authorize the Director of Purchasing to execute a contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of $105,600 for water main flushing. A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 22-0225 A Resolution for the Acceptance of Bid Pricing from Contractors for Mowing Landscape Maintenance for Several City Departments (Bid 22-06) for a One Year Contract with Two Optional One Year Extensions upon mutual consent . A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Smith, seconded by Alderwoman Baid, that this meeting be adjourned. The motion carried. Chairperson Garza adjourned the meeting at 4:42 pm. Ayes: 5 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final March 21, 2022 Committee THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 4