Infrastructure and Technology Committee

City Hall - 2nd Floor City of Aurora Council Chambers 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday November 21, 2022 4:00 PM Chairperson Juany Garza Vice Chair Ted Mesiacos Alderwoman Shweta Baid Alderman Emmanuel Llamas Alderwoman Patty Smith Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Garza called the meeting to order at 4:00 PM. ROLL CALL Present: 4 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderwoman Shweta Baid and Alderman Emmanuel Llamas Absent: 1 - Alderwoman Patty Smith APPROVAL OF MINUTES 22-0923 Approval of the minutes from the Infrastructure and Technology Committee meeting held on November 7, 2022 . A motion was made by Alderman Llamas, seconded by Alderwoman Baid, that this agenda item be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT AGENDA City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final November 21, 2022 Committee 22-0869 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. Robert Lieble, Water Production A motion was made by Alderwoman Baid, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0889 A Resolution Authorizing a Contract with Trotter and Associates, Inc., to provide construction engineering services for various underground utility improvement projects during the 2023 construction season, in an amount not to exceed $454,695.00 . Kurt Muth, Engineering A motion was made by Alderwoman Baid, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0890 A Resolution authorizing the Director of Purchasing to issue a purchase order to RC Wegman Construction Company, in the initial amount of $8,274,777.00 for structural steel and precast concrete construction at the Public Works Combined Maintenance Facility Project . Ian Wade, Engineering A motion was made by Alderwoman Baid, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0922 A Resolution to accept the Proposals received for the 2023 Water & Sewer Division Emergency Repair Program . Kurt Muth, Engineering A motion was made by Alderwoman Baid, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0929 A Resolution Requesting approval to renew FileBound Enterprise document management application, from Upland Software, Inc., Austin TX for a three-year term at a cost total cost of $117,341.89 Jeff Anderson, IT A motion was made by Alderwoman Baid, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final November 21, 2022 Committee 22-0952 A Resolution Awarding the 2023 Sanitary & Storm Sewer Televising contract to National Power Rodding Corporation, 2500 W. Arthington St., Chicago, Illinois, 60612 in the amount of two hundred seventy-four thousand, eight hundred and sixty-four dollars and seventy-five cents ($274,864.75). Kurt Muth, Engineering A motion was made by Alderwoman Baid, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0954 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials for the 2023 calendar year . Kurt Muth, Engineering A motion was made by Alderman Llamas, seconded by Alderwoman Baid, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0956 A Resolution Accepting Plumbing Service Bids for the Water and Sewer Maintenance Division . Kurt Muth, Engineering A motion was made by Alderwoman Baid, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 22-0959 A Resolution authorizing a contract with Crawford Murphy & Tilly, Inc. for resident inspection and engineering services . Thavong, Souts, Engineering A motion was made by Alderwoman Baid, seconded by Vice Chair Mesiacos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 CLOSED SESSION ADJOURNMENT A motion was made by Alderwoman Baid, seconded by Vice Chair Mesiacos, that this meeting be adjourned. The motion carried. Chairperson adjourned the meeting at 4:24 PM. Ayes: 4 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final November 21, 2022 Committee THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at aldermensoffice@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 4