Infrastructure and Technology Committee

Conference Room B, 5th City of Aurora Floor 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday March 11, 2024 4:00 PM Chairperson Juany Garza Vice Chair Ted Mesiacos Alderman John Laesch Alderman Emmanuel Llamas Alderman Brandon Tolliver CALL TO ORDER Chairperson Garza called the meeting to order at 4:03 PM. Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. ROLL CALL Present: 5 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderman John Laesch, Alderman Emmanuel Llamas and Alderman Brandon Tolliver APPROVAL OF MINUTES 24-0135 Approval of the minutes from the Infrastructure and Technology Committee Meeting held February 26, 2024. A motion was made by Vice Chair Mesiacos, seconded by Alderman Laesch, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT NONE AGENDA City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final March 11, 2024 Committee 24-0017 A Resolution to use NTI National Technologies, Downers Grove, IL, as the primary fiber vendor and EX2 Technology, LLC of Omaha, NE as the secondary vendor for 2024 City of Aurora fiber optic projects for $1,358,149.00 plus a 10% contingency. Total not to exceed $1,493,963.90. Jeff Anderson, IT Department; Jason Bauer, Public Works A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0143 A Resolution authorizing acceptance of the lowest bid from ProLine Fence for the installation of perimeter fencing at the Aurora Transportation Center in the amount of $53,698.00, and a contingency of $2,684.90. Derrick Winston, Fleet and Facilities A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0151 A Resolution to authorize the Director of Purchasing to execute a contract with Crawford, Murphy & Tilly, Aurora, IL, in the amount of $210 ,600 for water main flushing. John Hoffman, Engineering A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0152 A Resolution authorizing the Director of Purchasing to execute a 2-year contract with Fehr Graham & Associates, LLC of Freeport, IL in the amount of $341,560.00 for monthly CSO Monitoring, DMR Reporting and new flow meters. John Hoffman, Engineering A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final March 11, 2024 Committee 24-0154 A Resolution authorizing the acceptance of bid pricing for three years for the installation of playground mulch at various park playground locations, not to exceed $58,793.28 . Gio Santana, Parks and Recreation A motion was made by Alderman Llamas, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0155 A Resolution authorizing the Director of Purchasing to enter into an agreement with Advantage Paving Solutions, Inc., 22774 Citation Road, Unit C, Frankfort, IL 60423 in the amount of $150,239.25 for Galena/LaSalle Parking Lot Improvements . Ian Wade, Engineering; Jason Bauer, Public Works A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0156 A Resolution authorizing the Director of Purchasing to enter into agreements with Graybar Electric, 1 Pierce Place, Suite 800, Itasca, IL 60143 and Volunteer Supply Industries, Ltd., 105 E Galena Blvd, Suite 806, Aurora, IL 60505 in amounts not to exceed $243,818.80 and $20,370.00, respectively, for the purchase of lighting materials for various locations throughout the City . Ian Wade, Engineering A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 CLOSED SESSION ADJOURNMENT A motion was made by Vice Chair Mesiacos, seconded by Alderman Laesch, that this meeting be adjourned. The motion carried. Chairperson Garza adjourned the meeting at 4:30 PM. Ayes: 5 City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final March 11, 2024 Committee THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 4