Infrastructure and Technology Committee

City Hall - Second Floor City of Aurora 44 E. Downer Place Aurora, IL 60507 Infrastructure and Technology Committee Meeting Minutes - Final Monday April 22, 2024 4:00 PM Chairperson Juany Garza Vice Chair Ted Mesiacos Alderman John Laesch Alderman Emmanuel Llamas Alderman Brandon Tolliver Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen’s Office at (630) 256-3020 with questions. CALL TO ORDER Chairperson Garza called the meeting to order at 4:04 PM. ROLL CALL Present: 5 - Chairperson Juany Garza, Vice Chair Ted Mesiacos, Alderman John Laesch, Alderman Emmanuel Llamas and Alderman Brandon Tolliver APPROVAL OF MINUTES 24-0267 Approval of the minutes from the Infrastructure and Technology Committee meeting held April 8, 2024 . A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be accepted and filed. The motion carried. Ayes: 5 PUBLIC COMMENT None AGENDA City of Aurora Page 1 Infrastructure and Technology Meeting Minutes - Final April 22, 2024 Committee 24-0197 A Resolution authorizing the Director of Purchasing to enter into an agreement with Crowne Industries, LTD, 651 S. Sutton Rd., Suite #214, Streamwood, IL 60107 in the amount of $1,383,869.00 for construction of a new fueling station at the new Public Works Facility. Ian Wade, Engineering; Ken Schroth, Public Works A motion was made by Alderman Llamas, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0259 A Resolution authorizing the Director of Purchasing to increase the Purchase Order for RC Wegman Construction Company, 750 Morton Avenue, Aurora, IL, 60506 by the amount of $153,825.00 for bid package 4 (shelving), which is part of the Public Works Combined Maintenance Facility Project. Ian Wade, Engineering A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0260 A Resolution authorizing the Director of Purchasing to purchase a 3-year subscription for remote desktop connectivity software to Optiv Security, Inc., of Denver, CO, for $134,109.12 . Jeff Anderson, IT Department A motion was made by Alderman Laesch, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0281 A Resolution to award the Marion Ave., Lafayette St., and Seminary Ave. Sewer Separation project located in Wards 3 and 4 to Performance Construction & Engineering, LCC of Plano, IL in the bid amount of $1,027,780.00. Kurt Muth, Engineering A motion was made by Alderman Laesch, seconded by Alderman Llamas, that this agenda item be recommended for approval. The motion carried. Ayes: 5 City of Aurora Page 2 Infrastructure and Technology Meeting Minutes - Final April 22, 2024 Committee 24-0286 A Resolution Authorizing the Acceptance of Bid pricing from Various Contractors for Supplemental Snow Removal Services and Snow and Ice Control Services for a two year contract with optional two one year extensions for the Division of Street Maintenance. Tim Forbes, Public Works A motion was made by Alderman Llamas, seconded by Alderman Laesch, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0288 A Resolution to award the Heathercrest Subdivision Water Main Improvements project located in Ward 5 to Brandt Excavating, Inc of Morris, IL in the bid amount of $2,908 ,475.00. John Hoffman, Engineering A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0303 A Resolution requesting approval to continue with Bentek Benefits Technology of Palm Beach Gardens, FL as the City's Benefits Enrollment and Administration Software provider one additional year for an amount not to exceed $65,500 . Jeff Anderson, IT Department A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion carried. Ayes: 5 24-0304 A Resolution authorizing the Director of Purchasing to purchase CCTV devices from Scientel Solutions LLC., 2021 N Eola Rd, Aurora, IL 60502 for $15,247.38. Jeff Anderson, IT Department A motion was made by Alderman Llamas, seconded by Alderman Tolliver, that this agenda item be recommended for approval. The motion did not carry. Chairperson Garza voted yes Vice Chair Ted Mesiacos voted No Vote Alderman John Laesch voted No Alderman Emmanuel Llamas voted No Alderman Brandon Tolliver voted Yes A motion was made by Alderman Laesch, seconded by Alderman Llamas, that this agenda item be forwarded with no recommendation to the Committee of the Whole. The motion carried. City of Aurora Page 3 Infrastructure and Technology Meeting Minutes - Final April 22, 2024 Committee Ayes: 3 Nayes: 1 CLOSED SESSION ADJOURNMENT A motion was made by Alderman Laesch, seconded by Alderman Tolliver, that this meeting be adjourned. The motion carried. Chairperson Garza adjourned the meeting at 4:31 PM Ayes: 5 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 4