Rules, Administration, and Procedure

City Hall - Second Floor City of Aurora Council Chambers 44 E. Downer Place Aurora, IL 60507 Rules, Administration, and Procedure Meeting Minutes - Final Tuesday June 17, 2025 3:00 PM Chairperson Edward J. Bugg Vice Chair Daniel Barreiro Alderman Javier Bañuelos Alderwoman Shweta Baid Alderman-at-Large Will White Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please contact the Aldermen's Office at (630) 256-3020. CALL TO ORDER Vice Chair Barreiro called the meeting to order at 3:04 p.m. A motion was made by Alderman White and seconded by Alderman Banuelos to allow Alderman Bugg to participate in this meeting remotely. The motion carried by voice vote and Alderman Bugg participated in this meeting remotely. ROLL CALL Present: 4 - Chairperson Edward Bugg, Vice Chair Dan Barreiro, Alderman Javier Bañuelos and Alderman-At-Large Will White Absent: 1 - Alderwoman Shweta Baid APPROVAL OF MINUTES 25-0487 Approval of the minutes from Rules, Administration, and Procedure Committee meeting held on June 3, 2025 . A motion was made by Chairperson Bugg, seconded by Alderman-At-Large White, that this agenda item be accepted and filed. The motion carried. Ayes: 4 PUBLIC COMMENT AGENDA City of Aurora Page 1 Rules, Administration, and Meeting Minutes - Final June 17, 2025 Procedure 25-0468 An Ordinance amending Sec. 2-277(c) of the Code of Ordinances pertaining to the qualifications of the department heads of the City. Nick Richard-Thompson, Deputy Chief of Staff - Mayor's Office & Rick Veenstra, Corporation Counsel presented and answered questions regarding this item. A motion was made by Alderman-At-Large White, seconded by Chairperson Bugg, that this agenda item be recommended for approval. The motion carried. Ayes: 3 Nayes: 1 25-0516 An Ordinance Amending Chapter 2 and Chapter 14 of the Code of Ordinances pertaining to the organization of the departments and divisions of the City . Nick Richard-Thompson, Deputy Chief of Staff - Mayor's Office presented and answered questions regarding this item. This Ordinance was forwarded with no recommendation to the Committee of the Whole 25-0509 A Resolution authorizing the appointment of Tracey Vacek and Nicholas Richard-Thompson to the Tree Board. Sylvia Vargas. Management Assistant - Mayor's Office presented and answered questions regarding this item. A motion was made by Chairperson Bugg, seconded by Alderman Bañuelos, that this agenda item be recommended for approval. The motion carried. Ayes: 4 RULES, ADMINISTRATION AND PROCEDURES RESOLUTIONS Vice Chair Barreiro appointed the most senior member of the RAP Committee physically present to temporarily chair 25-0506 & 25-0507 agenda items which was Alderman Banuelos as Vice Chair Barreiro would be presenting those two agenda items. No vote was necessary. 25-0506 A Resolution authorizing the Ward 1 Business Grant Program 50/50 match up to $5,000.00 per project per year for any qualifying businesses for the purpose of upgrading or improving the exterior of their property . Vice Chair Daniel Barreiro presented and answered questions regarding this item. A motion was made by Chairperson Bugg, seconded by Alderman-At-Large White, that this agenda item be approved. The motion carried. Ayes: 3 Abstain: 1 City of Aurora Page 2 Rules, Administration, and Meeting Minutes - Final June 17, 2025 Procedure 25-0507 A Resolution authorizing a two-year grant program in the amount of $50,000.00 per year in partnership with Rebuilding Together Aurora (RTA) to assist qualified residents with projects in the First Ward. Vice Chair Daniel Barreiro presented and answered questions regarding this item. A motion was made by Chairperson Bugg, seconded by Alderman-At-Large White, that this agenda item be approved. The motion carried. Ayes: 3 Abstain: 1 CLOSED SESSION ADJOURNMENT A motion was made by Alderman-At-Large White, seconded by Alderman Bañuelos, that this meeting be adjourned. The motion carried. Vice Chair Barreiro adjourned the meeting at 4:04 p.m. Ayes: 4 THIS MEETING AGENDA SHALL ALSO SERVE AS NOTICE THAT A MAJORITY OF A QUORUM OF THE CITY COUNCIL OF THE CITY OF AURORA, ILLINOIS MAY ATTEND OR PARTICIPATE IN THIS COMMITTEE MEETING. NO OFFICIAL ACTION OF THE CITY COUNCIL SHALL OCCUR AT THIS COMMITTEE MEETING. MINUTES OF THE COMMITTEE MEETING SHALL CONSTITUTE THE OFFICIAL RECORD OF THE COMMITTEE MEETING AND ANY MEETING OF THE MAJORITY OF THE QUORUM OF THE CITY COUNCIL OCCURRING AT THE SAME TIME AND LOCATION. VISIT OUR WEB SITE FOR CURRENT AGENDAS - https://www.aurora-il.org/985/City-Council-Agendas-Minutes Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Aldermen's Office at least 48 hours in advance of the scheduled meeting. The Aldermen's Office can be reached in person at 60 E. Downer Place, Aurora Illinois, via telephone at 630-256-3020 or email at AldermensOffice@aurora.il.us. Every effort will be made to allow for meeting participation. City of Aurora Page 3