Planning Commission

Planning Commission Regular Meeting Agenda Date: Monday, July 13, 2026 Location: Bella Vista District Court Time: Immediately upon the 2483 Forest Hills Blvd adjournment of the Board of Zoning Adjustment meeting at 4:30 PM. Planning Commission regular meetings are live streamed and archived for your convenience. View the meeting at its scheduled time or after at: https://bit.ly/bvmeetingslive. I. Call to Order II. Roll Call Members: Daniel Ellis, PE, Chairman; Doug Farner, Vice-Chairman; Gail Klesen, Secretary; Clayton Sedberry, JB Portillo, Nathan Forst and Linda Lloyd. III. Consideration of Minutes A. Regular Meeting Minutes - June 8, 2026 IV. Public Input V. Unfinished Business VI. New Business VII. Committee Reports VIII. Open Discussion A. Midyear Administrative Approval Report; Director Robertson B. Mid-Year Department Update; Director Robertson IX. Announcements A. The City Council Work Session will be Monday, July 20, 2026 at 6:00 pm. B. The City Council Regular Meeting will be on Monday, July 27, 2026 at 6:00 pm. Page 1 of 2 Page 1 of 8  C. The Planning Commission Work Session will be Thursday, July 30, 2026 at 4:30 pm. D. The Board of Zoning Adjustment meeting will be on Monday, August 10, 2026 at 4:30 pm directly followed by the Planning Commission regular meeting. X. Adjournment Page 2 of 2 Page 2 of 8  Planning Commission Regular Meeting Minutes June 8, 2026 2483 Forest Hills Blvd I. CALL TO ORDER Chairman Ellis called the meeting to order at 5:11 PM II. ROLL CALL Members: Daniel Ellis, PE, Chairman; Doug Farner, Vice-Chairman; Gail Klesen, Secretary; Clayton Sedberry; JB Portillo, Nathan Forst and Linda Lloyd. Member(s) Absent: None. III. CONSIDERATION OF MINUTES A. Regular Meeting Minutes – May 11, 2026 On a motion by Mr. Farner and a second by Ms. Klesen, the May 11, 2026 minutes were approved by a voice vote. IV. PUBLIC INPUT A. Chairman Ellis opened the public input session. B. Chairman Ellis closed the public input session. V. UNFINISHED BUSINESS A. WVR-2026-64571: A waiver request of Subdivision Design Standards associated with FPL-64375 near Rothbury Drive; Parcel 16-37239-001; Applicant Crafton Tull; Presented by Planner Hyatt. 1. Planner Hyatt announced the applicant has withdrawn the waiver request. B. FPL-2026-64375: A plat proposing 50 membership lots with plat-restricted development in the Gardenstown Subdivision located along Rothbury Drive; Parcel 16-37239-001; Applicant Crafton Tull; Presented by Planner Hyatt. 1. Planner Hyatt announced the applicant has withdrawn. VI. NEW BUSINESS A. WVR-2026-64917: A waiver request on Subdivision Design Standards associated with FPL-64569 located along Kirkwall Drive; Parcel 16-72577-012; Applicant CEI Engineering; Presented by Planner Hyatt. 1. Planner Hyatt presented the report in the packet Page 3 of 8  2. A discussion was held regarding the request. 3. Dustin Riley, CEI Engineering, was present representing the owner, to answer questions. 4. A motion to approve the waiver was made by Mr. Farner and a second was made by Mr. Forst. Nathan Forst – Y JB Portillo - Y Linda Lloyd – Y Gail Klesen – Y Clayton Sedberry – Y Doug Farner – Y Daniel Ellis - Y Motion approved with seven yes votes. (7-0) B. FPL-2026-64569: A plat proposing the split of Tract 3 of the Lendalfoot Subdivision into Tracts 7 and 8 located along Kirkwall Drive; Parcel 16-72577-012; Applicant CEI Engineering; Presented by Planner Hyatt. 1. Planner Hyatt presented the report in the packet. 2. A discussion was held regarding the request. 3. Dustin Riley, CEI Engineering, was present representing the owner, to answer questions. 4. A motion to recommend the final plat to city council was made by Ms. Portillo and a second was made by Mr. Farner. JB Portillo - Y Linda Lloyd - Y Gail Klesen - Y Clayton Sedberry – Y Doug Farner – Y Nathan Forst - Y Daniel Ellis - Y Motion approved with seven yes votes. (7-0) VII. COMMITTEE REPORTS None. VIII. OPEN DISCUSSION None. IX. ANNOUNCEMENTS A summary of upcoming meetings was announced. IIX. ADJOURNMENT Chairman Ellis adjourned the meeting at 5:20 pm. SUBMITTED BY: ___________________________________ Sarah Costa, Office Manager City of Bella Vista APPROVED AND ACCEPTED THIS 13th DAY OF JULY, 2026: Page 4 of 8 ____________________________________ Daniel Ellis, P.E., Chairman Bella Vista Planning Commission ____________________________________ Gail Klesen, Secretary Bella Vista Planning Commission Page 5 of 8 Page 6 of 8 Page 7 of 8 Page 8 of 8