Special Council Meeting

CITY OF BUCKEYE SPECIAL COUNCIL MEETING AUGUST 26, 2025 MINUTES City Council Chambers 530 E. Monroe Ave. Buckeye, AZ 85326 6:00 p.m. Pursuant to A.R.S. § 38-431.03(A)(3) the Council may, by majority vote, recess or adjourn to executive session at one or more times during the meeting, as needed to confer with the City Attorney for legal advice regarding any item listed on this agenda. 1. Call to Order / Roll Call Mayor Orsborn called the meeting to order at 6:00 p.m. Members Present: Councilmember Youngker, Councilmember Berry, Councilmember Goodman, Councilmember HagEstad (via Microsoft Teams), Councilmember Beard, Vice Mayor Heustis, and Mayor Orsborn. Members Absent: None. Departments Present: Interim City Manager Dave Roderique, Deputy City Manager Javier Setovich, Deputy City Manager Doug Sandstrom, City Attorney Scott McCoy, City Clerk Lucinda Aja, Chief Financial Officer William Kauppi, Chief Human Resources Office Cindy Camarata, Water Resources Director Terry Lowe, Police Chief Robert Sanders, Deputy Director of Communications John O’Halloran, Information Technology Director Greg Platacz, Development Services Director Brian Craig, Economic Development Director Suzie Boyles, Project Management Office Director James Shano, Aviation Director Scott Gray, Fire Chief Jake Rhoades, and Deputy Public Works Director Justine Goodere. 2. CONSENT AGENDA ITEMS / NEW BUSINESS Approval of items on the Consent Agenda - All items with an (*) are considered to be routine matters and will be enacted by one motion and vote of the City Council. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to approve Items *2.A, *2.B, *2.C, *2.D, *2.F, *2.G, *2.H, *2.I, *2.K, *2.L, *2.M, *2.N, *2.O, *2.P, *2.Q, *2.R, and *2.S. Motion passed unanimously. *2.A Council to take action on the National Opioids Settlement known as the Purdue Direct Settlement; to ratify the execution of the Settlement Participation Form on behalf of the City; and authorizing the City to participate in the Opioid Settlement. Staff Liaison: Scott McCoy, City Attorney Council approved the National Opioids Settlement known as the Purdue Direct Settlement; to ratify the execution of the Settlement Participation Form on behalf of the City; and authorizing the City to participate in the Opioid Settlement. *2.B Council to take action on a Minor Subdivision titled "Circle K MC 85 and Buckeye Road," located at the northeast corner of MC 85 and Monroe Avenue. August 26, 2025 Special Council Meeting Minutes  Staff Liaison: Andrea Marquez, Senior Planner Special Projects Council approved a Minor Subdivision titled "Circle K MC 85 and Buckeye Road," located at the northeast corner of MC 85 and Monroe Avenue. *2.C Council to take action on Resolution No. 49-25 approving the abandonment of that certain easement described within the instrument entitled Access Easement Agreement, recorded at Instrument Number 2009-0286730, Maricopa County Recorder (MCR), situated generally in the north one half of Lot 17, Valencia Heights, as recorded in Book 21, Page 31, MCR. Staff Liaison: Ron Moll, City Engineer Council adopted Resolution No. 49-25 approving the abandonment of that certain easement described within the instrument entitled Access Easement Agreement, recorded at Instrument Number 2009- 0286730, Maricopa County Recorder (MCR), situated generally in the north one half of Lot 17, Valencia Heights, as recorded in Book 21, Page 31, MCR. *2.D Council to take action on the Memorandum of Understanding (MOU) between the City of Buckeye, an Arizona municipal corporation, and the Buckeye Main Street Coalition, Inc., an Arizona non-profit corporation, relating to economic development services for an 18- month term beginning August 27, 2025 and ending on December 31, 2026; and authorize the City Manager to execute and deliver said MOU on behalf of the City of Buckeye. Staff Liaison: Suzanne Boyles, Economic Development Director Council approved the Memorandum of Understanding (MOU) between the City of Buckeye, an Arizona municipal corporation, and the Buckeye Main Street Coalition, Inc., an Arizona non-profit corporation, relating to economic development services for an 18-month term beginning August 27, 2025 and ending on December 31, 2026; and authorize the City Manager to execute and deliver said MOU on behalf of the City of Buckeye. *2.E Council to take action on the approval, acceptance, and execution of a grant award in the amount of $48,500 from the Arizona Department of Game and Fish, Fiscal Year 2026 Shooting Range Development Grant Program, which supports the enhancements and re-opening of the two archery ranges at the Joe Foss Shooting Complex, with a City- required match of $48,500; authorize the City Manager to execute and deliver the Grant Award Agreement on behalf of the City of Buckeye; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the Grant Award. Staff Liaison: Rob Roach, Grant Program Manager Council approved the acceptance and execution of a grant award in the amount of $48,500 from the Arizona Department of Game and Fish, Fiscal Year 2026 Shooting Range Development Grant Program, which supports the enhancements and re-opening of the two archery ranges at the Joe Foss Shooting Complex, with a City-required match of $48,500; authorize the City Manager to execute and deliver the Grant Award Agreement on behalf of the City of Buckeye; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the Grant Award. *2.F Council to take action on the approval, acceptance, and execution of a Contract for Services Award (No. 2026-11-BKY) between the City of Buckeye and Area Agency on Aging, Region One, Incorporated, for Fiscal Year 2025-2026, related to the congregate and home-delivered meal programs, transportation and multi-purpose operation for the City of Buckeye Senior Program; authorize the City Manager to sign the Contract and August 26, 2025 Special Council Meeting Minutes  related documents, including any amendments; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the Contract. Staff Liaison: Rob Roach, Grant Program Manager Council approved the acceptance and execution of a Contract for Services Award (No. 2026-11-BKY) between the City of Buckeye and Area Agency on Aging, Region One, Incorporated, for Fiscal Year 2025-2026, related to the congregate and home-delivered meal programs, transportation and multi- purpose operation for the City of Buckeye Senior Program; authorize the City Manager to sign the Contract and related documents, including any amendments; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the Contract. *2.G Council to take action on the approval, acceptance, and execution of a Grant Award in the amount of $8,000 from the State of Arizona Institute of Museum and Library Services under the 2025 Library Services and Technology Act Grant, which will support the Buckeye Public Library's Virtual Reality Learning and Exploration Program, with an in- kind match from the City of Buckeye in the amount of $19,133.75; authorize the City Manager to execute grant agreement documents on behalf of the City of Buckeye; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the Grant Award. Staff Liaison: Rob Roach, Grant Program Manager Council approved the acceptance and execution of a Grant Award in the amount of $8,000 from the State of Arizona Institute of Museum and Library Services under the 2025 Library Services and Technology Act Grant, which will support the Buckeye Public Library's Virtual Reality Learning and Exploration Program, with an in-kind match from the City of Buckeye in the amount of $19,133.75; authorize the City Manager to execute grant agreement documents on behalf of the City of Buckeye; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the Grant Award. *2.H Council to take action on Change Order No. 2, renewing the On-Call Professional Services Agreement (Contract No. 2025149), between the City of Buckeye, an Arizona municipal corporation, and Layer8, LLC, a Nevada limited liability company, through September 17, 2026, and modifying the not-to-exceed amount, for network management services, field operations support, Cisco advanced support, and project management/program management; and authorize the City Manager to execute and deliver said Agreement on behalf of the City. Staff Liaison: Greg Platacz, Information Technology Director Council approved Change Order No. 2, renewing the On-Call Professional Services Agreement (Contract No. 2025149), between the City of Buckeye, an Arizona municipal corporation, and Layer8, LLC, a Nevada limited liability company, through September 17, 2026, and modifying the not-to- exceed amount, for network management services, field operations support, Cisco advanced support, and project management/program management; and authorize the City Manager to execute and deliver said Agreement on behalf of the City. *2.I Council to take action to preauthorize the City Manager to execute contract amendments to the Construction Manager at Risk Agreement up to the combined cost of a not to exceed amount of $10,200,000 between the City of Buckeye, an Arizona municipal corporation, and Achen-Gardner Construction, L.L.C., an Arizona limited liability company, related to Construction Manager at Risk (CMAR) services for Capital Improvement Program (CIP) Project No. 101150, Intersection Improvements – Verrado August 26, 2025 Special Council Meeting Minutes  Way, Yuma Road to Van Buren Street; and authorize the City Manager to execute and deliver said Agreements on behalf of the City of Buckeye. Staff Liaison: Allyson Camillucci, Contract Project Manager Council approved preauthorizing the City Manager to execute contract amendments to the Construction Manager at Risk Agreement up to the combined cost of a not to exceed amount of $10,200,000 between the City of Buckeye, an Arizona municipal corporation, and Achen-Gardner Construction, L.L.C., an Arizona limited liability company, related to Construction Manager at Risk (CMAR) services for Capital Improvement Program (CIP) Project No. 101150, Intersection Improvements – Verrado Way, Yuma Road to Van Buren Street; and authorize the City Manager to execute and deliver said Agreements on behalf of the City of Buckeye. *2.J Council to take action on Delivery Order No. 1 to the Job Order Contract (JOC No. 2025090) between the City of Buckeye, an Arizona municipal corporation, and Haydon Companies, LLC, an Arizona limited liability company, related to Miller Road – Interim Improvements; approving the creation of CIP No. 20250382 and its inclusion in the City’s Five-Year Capital Improvement Program; and authorize the City Manager to execute and deliver said Delivery Order on behalf of the City of Buckeye. Staff Liaison: Craig Sharp, Transportation Engineer Council approved Delivery Order No. 1 to the Job Order Contract (JOC No. 2025090) between the City of Buckeye, an Arizona municipal corporation, and Haydon Companies, LLC, an Arizona limited liability company, related to Miller Road – Interim Improvements; approving the creation of CIP No. 20250382 and its inclusion in the City’s Five-Year Capital Improvement Program; and authorize the City Manager to execute and deliver said Delivery Order on behalf of the City of Buckeye. *2.K Council to take action on Task Order No. 1 to the On-Call Consulting Contract (No. 2025304) for Engineering and Technical Services between the City of Buckeye, an Arizona municipal corporation, and AECOM Technical Services, Inc., a California corporation, for professional consulting services for the I-10 Verrado Way Traffic Interchange Design Concept Report; and authorize the City Manager to execute and deliver said Task Order on behalf of the City of Buckeye. Staff Liaison: John Willett, Acting PMO Deputy Director of Transportation Council approved Task Order No. 1 to the On-Call Consulting Contract (No. 2025304) for Engineering and Technical Services between the City of Buckeye, an Arizona municipal corporation, and AECOM Technical Services, Inc., a California corporation, for professional consulting services for the I-10 Verrado Way Traffic Interchange Design Concept Report; and authorize the City Manager to execute and deliver said Task Order on behalf of the City of Buckeye. *2.L Council to take action on Task Order No. 1 to the On-Call Consulting Contract (No. 2025307) for Engineering and Architectural Services between the City of Buckeye, an Arizona municipal corporation, and Michael Baker International, Inc., a Pennsylvania corporation, for professional consulting services for the Dean Road / Interstate 10 Traffic Interchange Design Concept Report; and authorize the City Manager to execute and deliver said Task Order on behalf of the City of Buckeye. Staff Liaison: John Willett, Acting PMO Deputy Director of Transportation Council approved Task Order No. 1 to the On-Call Consulting Contract (No. 2025307) for Engineering and Architectural Services between the City of Buckeye, an Arizona municipal corporation, and Michael Baker International, Inc., a Pennsylvania corporation, for professional consulting services for the Dean Road / Interstate 10 Traffic Interchange Design Concept Report; and authorize the City Manager to execute and deliver said Task Order on behalf of the City of Buckeye. August 26, 2025 Special Council Meeting Minutes *2.M Council to take action to approve eight partially executed Contracts between the City of Buckeye, an Arizona municipal corporation, and seven landowners to facilitate upcoming construction for Capital Improvement Program (CIP) Project No. 109050 – Jackrabbit Trail, McDowell Road to Thomas Road; authorize the City Manager to execute and deliver the Contracts and related documents on behalf of the City of Buckeye; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the Contracts. Staff Liaison: Allyson Camillucci, Contract Project Manager Council approved eight partially executed Contracts between the City of Buckeye, an Arizona municipal corporation, and seven landowners to facilitate upcoming construction for Capital Improvement Program (CIP) Project No. 109050 – Jackrabbit Trail, McDowell Road to Thomas Road; authorize the City Manager to execute and deliver the Contracts and related documents on behalf of the City of Buckeye; and authorize and direct the Mayor, City Manager, City Attorney, and City Clerk to carry out the purpose and intent of the Contracts. *2.N Council to take action on the Construction Contract (No. 32500057) for Metal Building Design and Construction between the City of Buckeye, an Arizona municipal corporation, and Neve, LLC, an Arizona limited liability company, for Sun Valley Parkway – Metal Building Design and Construction; and authorize the City Manager to execute and deliver said Contract on behalf of the City of Buckeye. Staff Liaison: Amy Murray, Public Works Director Council approved the Construction Contract (No. 32500057) for Metal Building Design and Construction between the City of Buckeye, an Arizona municipal corporation, and Neve, LLC, an Arizona limited liability company, for Sun Valley Parkway – Metal Building Design and Construction; and authorize the City Manager to execute and deliver said Contract on behalf of the City of Buckeye. *2.O Council to take action on Change Order No. 2 to the Addendum to OpenGov Master Services Agreement (Contract No. 2025232) between the City of Buckeye, an Arizona municipal corporation, and OpenGov Inc., a Delaware corporation, related to asset management and work order software licensing for Fiscal Year 2025-2026; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. Staff Liaison: Amy Murray, Public Works Director Council approved Change Order No. 2 to the Addendum to OpenGov Master Services Agreement (Contract No. 2025232) between the City of Buckeye, an Arizona municipal corporation, and OpenGov Inc., a Delaware corporation, related to asset management and work order software licensing for Fiscal Year 2025-2026; and authorize the City Manager to execute and deliver said Change Order on behalf of the City of Buckeye. *2.P Council to take action on the Construction Contract (No. 32500078) for Lower Buckeye Road Reconstruction between the City of Buckeye, an Arizona municipal corporation, and MR Tanner LLC, a state of Arizona Limited Liability Company, to make public roadway repairs, reconstructing existing roadway pavement sections within Lower Buckeye Road, Watson Road to 247th Avenue; and authorize the City Manager to execute said Contract on behalf of the City of Buckeye. Staff Liaison: Amy Murray, Public Works Director Council approved the Construction Contract (No. 32500078) for Lower Buckeye Road Reconstruction between the City of Buckeye, an Arizona municipal corporation, and MR Tanner LLC, a state of August 26, 2025 Special Council Meeting Minutes Arizona Limited Liability Company, to make public roadway repairs, reconstructing existing roadway pavement sections within Lower Buckeye Road, Watson Road to 247th Avenue; and authorize the City Manager to execute said Contract on behalf of the City of Buckeye. *2.Q Council to take action on the Construction Contract (No. 32500079) for Edison Avenue, Eason Avenue, and Roosevelt Avenue, between the City of Buckeye, an Arizona municipal corporation, and Red Point Contracting, a state of Arizona Limited Liability Company, to make public roadway repairs, reconstructing existing roadway pavement sections within Edison Avenue / Eason Avenue / Roosevelt Avenue, between 4th Street to Miller Road (1st Street); and authorize the City Manager to execute said Contract on behalf of the City of Buckeye. Staff Liaison: Amy Murray, Public Works Director Council approved the Construction Contract (No. 32500079) for Edison Avenue, Eason Avenue, and Roosevelt Avenue, between the City of Buckeye, an Arizona municipal corporation, and Red Point Contracting, a state of Arizona Limited Liability Company, to make public roadway repairs, reconstructing existing roadway pavement sections within Edison Avenue / Eason Avenue / Roosevelt Avenue, between 4th Street to Miller Road (1st Street); and authorize the City Manager to execute said Contract on behalf of the City of Buckeye. *2.R Council to take action on the Job Order Contract (JOC No. 2025081) and ratify the purchase order previously issued for an asphalt “mill and overlay” on southbound Verrado Way, from Thomas Road to McDowell Road; this Contract will be between the City of Buckeye, an Arizona municipal corporation, and M.R. Tanner LLC, an Arizona Limited Liability Company, to make public roadway repairs, removing existing roadway pavement surface course section within Verrado Way, Thomas Road to McDowell Road; and authorize the City Manager to execute said Contract on behalf of the City of Buckeye. Staff Liaison: Amy Murray, Public Works Director Council approved Job Order Contract (JOC No. 2025081) and ratified the purchase order previously issued for an asphalt “mill and overlay” on southbound Verrado Way, from Thomas Road to McDowell Road; this Contract will be between the City of Buckeye, an Arizona municipal corporation, and M.R. Tanner LLC, an Arizona Limited Liability Company, to make public roadway repairs, removing existing roadway pavement surface course section within Verrado Way, Thomas Road to McDowell Road; and authorize the City Manager to execute said Contract on behalf of the City of Buckeye. *2.S Council to take action on the request for a new Series 012 (Restaurant) Liquor License (Application No. 351278) for First Watch #1118, located at 840 North Verrado Way, #101, in Buckeye. Staff Liaison: Lucinda Aja, City Clerk Council approved the request for a new Series 012 (Restaurant) Liquor License (Application No. 351278) for First Watch #1118, located at 840 North Verrado Way, #101, in Buckeye. 3. Public Hearings / Non-Consent - New Business 3.A Council to hold a public hearing only related to the annexation of one parcel of land, totaling approximately 2.52 acres, located at the northwest corner of East Baseline Road and East MC-85. Staff Liaison: Adam Copeland, Deputy Director of Planning August 26, 2025 Special Council Meeting Minutes Mr. Copeland presented information regarding the proposed annexation; vicinity maps were displayed. The property owner Win Oil Co., Inc., is requesting annexation of one parcel of land, totaling approximately 2.52 acres, at the northwest corner of East Baseline Road and East MC- 85. Annexation occurs when the City assumes jurisdiction over unincorporated land adjacent to its boundaries and expands the existing City limits. Annexation of the property will allow all development applications to process through the City. Mayor Orsborn opened a public hearing at 6:03 p.m. to hear citizen input regarding the proposed annexation. There being no public comment, Mayor Orsborn closed the public hearing at 6:04 p.m. 3.B Council to hold a public hearing only related to the annexation of 43 parcels of land totaling approximately 1,918.85 acres, generally bounded by Broadway Road to the north, Jackrabbit Trail to the east, MC 85 to the south, and Dean Road to the west. Staff Liaison: Ken Galica, Planning Manager Mr. Galica presented information regarding the proposed annexation; vicinity maps were displayed. Alan Beaudoin, Norris Design, on behalf of property owner Grand View Buckeye LLC, is requesting an annexation of 43 parcels of land totaling approximately 1,918.85 acres, generally bounded by Broadway Road to the north, Jackrabbit Trail to the east, MC 85 to the south, and Dean Road to the west. Annexation occurs when the City assumes jurisdiction over unincorporated land adjacent to its boundaries and expands the existing City limits. The annexation would allow future development on the property to process applications through the City to be held to the City’s higher design standard relative to Maricopa County. The annexation would also allow the City to capture tax revenues from future development on the site. Mayor Orsborn opened a public hearing at 6:07 p.m. regarding the proposed annexation. There being no public comment, Mayor Orsborn closed the public hearing at 6:07 p.m. 3.C Council to take action to approve a three-lane permanent street cross-section for Monroe Avenue through downtown Buckeye and to approve an interim three-lane striping plan to be installed during the summer of 2026. Staff Liaison: Brian Craig, Development Services Director Mr. Craig presented information regarding the three-lane permanent street cross-section for Monroe Avenue through downtown Buckeye and the interim three-lane striping plan. The project is part of the Downtown Specific Area Plan (DSAP), which involved extensive community engagement, including stakeholder meetings, public workshops, and surveys. The goal is to create a more pedestrian-friendly environment, reduce through traffic, and enhance the downtown area for shopping and dining. The current two-lane configuration was a pilot project to test the impact on traffic and safety. The proposed three-lane configuration includes two travel lanes, and a center turn lane, which would improve safety and turning movements for vehicles. The center turn lane would reduce traffic backups caused by vehicles waiting to turn left, improving traffic flow and safety. Wider parking areas and safety buffers enhance safety for parked cars and pedestrians. The configuration would support the vision of a more vibrant and attractive downtown, encouraging more businesses and pedestrian activity. If approved by Council, the interim three-lane striping plan is expected to be implemented during the summer of 2026, with a focus on minimizing disruption to businesses and events. The long-term goal is to reconstruct Monroe Avenue with the new configuration, including necessary utility and infrastructure upgrades. Jose Silva presented statements and safety concerns regarding the intersection of Monroe Avenue and 9th Street, particularly for children crossing the street. Candi Youngker, on behalf of the Main Street Coalition, presented statements regarding the proposed three-lane configuration and the importance of flexibility for improvements including landscaping, public art, and streetscapes, making Old Town Buckeye a true destination. The proposed layout supports economic growth and positions Old Town as the heart of Buckeye. Councilmember Berry expressed concerns about the Monroe Avenue project, emphasizing that residents in District 2 feel left out and unheard. They believe that changes to the road were made without proper consultation, leading to dissatisfaction among long- August 26, 2025 Special Council Meeting Minutes time residents. Many people in the community did not see any issues with the four-lane setup and feel that the proposed changes do not address their needs. The City has not provided sufficient amenities to make the area truly walkable and that the focus should be on economic development before altering the road configuration. Councilmember Berry mentioned that local emergency services find the current congestion problematic and that the community prefers the existing four-lane road. Council was urged to consider the voices of the residents and return the four-lane setup until there is a clear plan for economic development and improved walkability. The importance of listening to the community and not imposing changes that do not align with their preferences was stressed. Based on questions from Councilmember Youngker, Mr. Craig provided further information regarding efforts made to ensure a wide diversity of opinions for the Monroe Avenue project. An extra-large stakeholder group was intentionally formed, using various tools including postcards, social media blasts, signs, and flyers to recruit participants. This group, which included leaders from religious institutions, elected officials, planning members, business representatives, developers, and both prospective and existing business owners, met frequently throughout the process. Two community meetings were held, each attracting over 200 attendees, and monthly updates were sent to 4,000 subscribers. Additionally, 865 community responses were collected to understand what was important to the community and what improvements they desired. Specific meetings about the Monroe project were held, and survey results were shared, revealing that the topic of lane configuration was polarizing, with three lanes being the most favored option. Social media outreach was ramped up, resulting in 11,000 engagements and a reach of 77,000, indicating significant interest in the project. AI-generated content. Be sure to check for accuracy. Mr. Craig clarified that the interim plan would closely approximate the final design, with the understanding that the final reconstruction would be customized based on local conditions and feedback from the pilot project. Mr. Craig emphasized that the interim design would serve as a guide and that the final design would be informed by best practices and community feedback, ensuring it meets the needs of the local conditions. Councilmember Goodman emphasized the importance of strategic planning and forward-thinking in City development. Based on questions from Mayor Orsborn, Mr. Craig clarified how specific bridges throughout the City were funded and constructed; and acknowledged that the current two-lane configuration can cause backups when turning left into businesses. The proposed three-lane design with a center turn lane would alleviate this issue by allowing vehicles to wait in the center lane without blocking traffic. The interim design would include a wider parking area and a safety buffer to ensure that parked cars do not open their doors directly into traffic. This would improve safety and comfort for drivers and pedestrians. State Route 30 will be a significant asset for east-west transportation, providing an alternative route for traffic and reducing congestion in the downtown area. Vice Mayor Heustis presented statements in support of the proposed three-lane configuration and the importance of focusing on safety and potential positive impacts on local businesses. A motion was made by Councilmember Berry and seconded by Councilmember Beard to direct staff to reconfigure Monroe Avenue to make two lanes going westbound and two lanes going eastbound, and direct staff to move on the four-lane total configuration within the next nine months. A roll call vote reflected Councilmember Beard and Councilmember Berry voted aye; Councilmember Youngker, Councilmember Goodman, Councilmember HagEstad, Vice Mayor Heustis and Mayor Orsborn voted nay. Motion failed. A motion was made by Vice Mayor Heustis and seconded by Councilmember Goodman to approve a three-lane permanent street cross- section for Monroe Avenue through downtown Buckeye and to approve an interim three-lane striping plan to be installed during the summer of 2026. A roll call vote reflected Councilmember Beard and Councilmember Berry voted nay; Councilmember Youngker, Councilmember Goodman, Councilmember HagEstad, Vice Mayor Heustis and Mayor Orsborn voted aye. Motion carried. 3.D Council to take action on entering into an Employment Agreement for the position of City Manager between Douglas Sandstrom and the City of Buckeye; and authorize the Mayor to execute and deliver said Agreement on behalf of the City of Buckeye. Staff Liaison: City Attorney, K. Scott McCoy August 26, 2025 Special Council Meeting Minutes Mr. McCoy presented information regarding the proposed Employment Agreement. A nationwide search was conducted to find the best candidate for the City Manager position. This involved vetting dozens of applications and conducting interviews. The best candidate was found to be Doug Sandstrom, who was already part of the organization. Mr. McCoy praised Mr. Sandstrom's vast experience in municipal government and his effective leadership and acknowledged the efforts of Dave Roderique who served as the Interim City Manager, ensuring smooth operations and progress during the transition period. The employment agreement with Mr. Sandstrom was negotiated within the parameters established by the Council, and Mr. McCoy expressed confidence in Mr. Sandstrom's ability to lead the organization into the future. Mayor Orsborn emphasized the importance of conducting a thorough process, including a nationwide search, to ensure the best candidate was selected. This process confirmed that Doug Sandstrom was the best fit for the role. Appointing Mr. Sandstrom will ensure a smooth transition and continuity in the City's progress. There is significant growth ahead for the City and Mayor Orsborn expressed confidence in Mr. Sandstrom's ability to lead the City through this period. Mayor Orsborn also acknowledged Mr. Roderique’s contributions as the Interim City Manager and praising his efforts in maintaining stability and achieving significant victories during the transition period. Councilmember Youngker echoed Mayor’s statements and thanked Mr. Roderique. A motion was made by Mayor Orsborn and seconded by Councilmember Youngker enter into an Employment Agreement for the position of City Manager between Douglas Sandstrom and the City of Buckeye; and authorize the Mayor to execute and deliver said Agreement on behalf of the City of Buckeye. Motion passed unanimously. Mr. Sandstrom expressed his honor and gratitude for being selected by the Mayor and Council for the City Manager position and conveyed his excitement about the City’s accomplishments and future potential. 4. Adjournment There being no further business to discuss, Mayor Orsborn adjourned the meeting at 7:11 p.m. _________________________________ Eric W. Orsborn, Mayor ATTEST: _____________________________________ Lucinda J. Aja, City Clerk I hereby certify that the foregoing minutes are a true and correct copy of the Special Council Meeting held on August 26, 2025. I further certify that a quorum was present. _____________________________________ Lucinda J. Aja, City Clerk August 26, 2025 Special Council Meeting Minutes