City Council - Board of Finance

Board of Finance Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Join from PC, Mac, iPad, or Android: https://zoom.us/j/93172947248 Phone one-tap: +16469313860, 93172947248# US Join via audio: +1 646 931 3860 US Webinar ID: 931 7294 7248 International numbers available: https://zoom.us/u/abGAxHYJZ **CCTV link: https://www.youtube.com/playlist?list=PLljLFn4BZd2PwCge7lNoKug676jIf_iUA ** 1. Agenda Subject 1.1. Motion to adopt agenda Meeting December 1, 2025 - Board of Finance Meeting - Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Category 1. Agenda Department Council and Board Type Action Procedural Recommended Action Motion to adopt agenda 2. Public Forum Subject 2.1. Verbal Comments Meeting December 1, 2025 - Board of Finance Meeting - Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Category 2. Public Forum Department Council and Board Page 1 of 29  Type Action Procedural Recommended Action open Public Forum close Public Forum 3. Consent Agenda Subject 3.1. Motion to adopt the consent agenda and take the actions indicated Meeting December 1, 2025 - Board of Finance Meeting - Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Category 3. Consent Agenda Department Council and Board Type Action (Consent) Procedural Recommended Action Motion to adopt the consent agenda and take the actions indicated Subject 3.2. November 17, 2025 Board of Finance Meeting Minutes - DFA Meeting December 1, 2025 - Board of Finance Meeting - Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Category 3. Consent Agenda Department Department of Finance and Administration Type Action (Consent) Minutes Recommended Action approve the minutes Subject 3.3. CJC FY26 Budget Amendment - CEDO Meeting December 1, 2025 - Board of Finance Meeting - Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Category 3. Consent Agenda Department Community & Economic Development Office (CEDO) Type Action (Consent) Recommended Action approve and recommend to City Council for approval the proposed CJC budget amendment as shown on the attached budget amendment request and authorize the Chief Administrative Officer to effectuate the changes in substantial conformance with the request Subject 3.4. Budget Amendment for Safe Outdoor Spaces - CEDO Meeting December 1, 2025 - Board of Finance Meeting - Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Page 2 of 29  Category 3. Consent Agenda Department Community & Economic Development Office (CEDO) Type Action (Consent) Recommended Action approve the proposed CEDO budget amendment as shown on the attached budget amendment request and authorize the Chief Administrative Officer to effectuate the changes in substantial conformance with the request 4. Deliberative Agenda Subject 4.1. Great Streets Main Street Project Budget Amendment - DPW Meeting December 1, 2025 - Board of Finance Meeting - Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Category 4. Deliberative Agenda Department Public Works Department Type Action Recommended Action 1. To approve and recommend that the City Council authorize the increase in the Great Streets Main Street by $559,215.50 for the PCF, Ravine Sewer, and Grant funds; with $640,000 in TIF Earnings subject to the review and approval by VEPC; for a total increase in the overall project budget of up to $1,199,215.50. Resulting in the total authorized amount from $35,391,395.09 to $36,590,610.59 for the Great Streets Main Street project. 2. To approve and recommend that the City Council authorize the amendment of the Downtown TIF Substantial Change application dated October 6, 2025 to VEPC to include the PCF funds that have been reimbursed to the City. 3. To approve and recommend that the City Council authorize the Chief Administrative Officer, or their designee, to effect all necessary budget amendments and transfers of funds to and from the above-referenced funding sources as needed to pay the above- referenced project expenses and Overall Project Budgets, in substantial conformance with the attached budget transfer request 5. Adjournment Subject 5.1. Motion to adjourn Meeting December 1, 2025 - Board of Finance Meeting - Monday, December 1, 2025, 5:30 PM, Bushor Conference Room, 149 Church Street, 1st Floor Category 5. Adjournment Department Council and Board Type Action Procedural Recommended Action Motion to adjourn Page 3 of 29 Page 4 of 29 Page 5 of 29 Page 6 of 29 Page 7 of 29 Page 8 of 29 TO: Board of Finance FROM: Kara Alnasrawi, CEDO Director Rachel Jolly, CJC Director CC: Katherine Schad, CAO DATE: Nov. 21, 2025 RE: CJC FY26 Budget Amendment Background: The Community Justice Center (CJC) received an increase in one of its primary contracts from FY25 to FY26 that had not been anticipated when the City’s FY26 budget was being finalized: the VT Attorney General’s Office allocation to the CJC increased from $739,092 to $953,658 in FY26 to account for new work related to pre-charge diversion. In addition, the CJC General org set (301-31-315-361) had rollover funds from FY25 to FY26 in the amount of $76,172 that were also not known at the time of the FY26 City Budget approval and are therefore also being captured in this budget amendment. Both of these changes have necessitated this large budget amendment effecting multiple budget lines to capture the additional impact the increased grant will have on salaries and operational expenses for the CJC. Motion Language: Board of Finance: Approve and recommend to City Council for approval the proposed CJC budget amendment as shown on the attached budget amendment request and authorize the Chief Administrative Officer to effectuate the changes in substantial conformance with the request. City Council: Approve the proposed CJC budget amendment as shown on the attached budget amendment request and authorize the Chief Administrative Officer to effectuate the changes in substantial conformance with the request. Page 9 of 29  CITY OF BURLINGTON, VT BUDGET AMENDMENT REQUEST Department: CEDO - CJC Requested By: Rachel Jolly Date: 11/5/25 Dept. Approval: Date: 11/21/25 CAO (up to $25k): Date: Mayor ($25k-$50k): Date: Briefly explain the reason for the amendment: Integration of new grant funds and roll forward of CJC 361 funds to meet grant conditions and program needs. BUDGET AMENDMENT DETAILS Net Revenues = 257,032.00 Net Expenses = 117,694.00 Fund Balance = 139,338.00 Increase/ Org Set GL # Type GL Description (Decrease) 301-31-315-360 . 5000_100 E Salaries and Wages - Regular, Full Time 7,845 301-31-315-360 . 5200_116 E Other Personnel Services - Longevity Pay 25 301-31-315-360 . 5400_100 E Employee Benefits - FICA 602 301-31-315-360 . 5400_115 E Employee Benefits - Retirement B 264 301-31-315-360 . 5400_125 E Employee Benefits - Health Insurance 3,528 301-31-315-360 . 5400_130 E Employee Benefits - Dental Insurance (89) 301-31-315-360 . 5400_135 E Employee Benefits - Life Insurance 17 301-31-315-360 . 6015 E Computer Software 500 301-31-315-360 . 6025 E Furnishings 2,000 301-31-315-360 . 6700_135 E Travel & Training - Lodging 200 301-31-315-361 . 5000_100 E Salaries and Wages - Regular, Full Time (114,003) 301-31-315-361 . 5000_110 E Salaries and Wages - Regular Part Time 2,880 301-31-315-361 . 5200_116 E Other Personnel Services - Longevity Pay (280) 301-31-315-361 . 5400_100 E Employee Benefits - FICA (8,523) 1 of 9 Page 10 of 29  CITY OF BURLINGTON, VT BUDGET AMENDMENT REQUEST Department: CEDO - CJC Requested By: Rachel Jolly Date: 11/5/25 301-31-315-361 . 5400_115 E Employee Benefits - Retirement B (12,762) 301-31-315-361 . 5400_125 E Employee Benefits - Health Insurance (43,553) 301-31-315-361 . 5400_130 E Employee Benefits - Dental Insurance (1,758) 301-31-315-361 . 5400_135 E Employee Benefits - Life Insurance (273) 301-31-315-361 . 5400_150 E Employee Benefits - Recognition 200 301-31-315-361 . 6015 E Computer Software 600 301-31-315-361 . 6025 E Furnishings 52,000 301-31-315-361 . 6208 E Special Supplies 1,000 301-31-315-361 . 6290 E Programs 500 301-31-315-362 . 4875_165 R Grants - Other Operating 9 301-31-315-362 . 5000_100 E Salaries and Wages - Regular, Full Time (2,793) 301-31-315-362 . 5400_100 E Employee Benefits - FICA (213) 301-31-315-362 . 5400_115 E Employee Benefits - Retirement B (285) 301-31-315-362 . 5400_125 E Employee Benefits - Health Insurance (1,223) 301-31-315-362 . 5400_130 E Employee Benefits - Dental Insurance (47) 301-31-315-362 . 5400_135 E Employee Benefits - Life Insurance (7) 301-31-315-362 . 7200_115 E Capital Leases - Equipment (100) 301-31-315-371 . 4600_105 R Fees For Services - Public Safety 10,000 301-31-315-371 . 4875_165 R Grants - Other Operating 264,566 301-31-315-371 . 4950 R Donations (10,000) 301-31-315-371 . 5000_100 E Salaries and Wages - Regular, Full Time 172,303 301-31-315-371 . 5200_116 E Other Personnel Services - Longevity Pay 275 301-31-315-371 . 5400_100 E Employee Benefits - FICA 13,202 301-31-315-371 . 5400_115 E Employee Benefits - Retirement B 10,644 301-31-315-371 . 5400_125 E Employee Benefits - Health Insurance 35,222 301-31-315-371 . 5400_130 E Employee Benefits - Dental Insurance 1,665 301-31-315-371 . 5400_135 E Employee Benefits - Life Insurance 228 301-31-315-371 . 6246 E Outreach 500 301-31-315-373 . 4875_165 R Grants - Other Operating (7,543) 301-31-315-373 . 5000_100 E Salaries and Wages - Regular, Full Time 1,630 301-31-315-373 . 5400_100 E Employee Benefits - FICA 124 301-31-315-373 . 5400_115 E Employee Benefits - Retirement B (143) 301-31-315-373 . 5400_125 E Employee Benefits - Health Insurance (235) 301-31-315-373 . 5400_130 E Employee Benefits - Dental Insurance (7) 301-31-315-373 . 5400_135 E Employee Benefits - Life Insurance (1) 301-31-315-375 . 5000_110 E Salaries and Wages - Regular Part Time (2,880) 301-31-315-375 . 5200_116 E Other Personnel Services - Longevity Pay (20) 301-31-315-375 . 5400_100 E Employee Benefits - FICA (222) 301-31-315-375 . 5400_115 E Employee Benefits - Retirement B (294) 2 of 9 Page 11 of 29  CITY OF BURLINGTON, VT BUDGET AMENDMENT REQUEST Department: CEDO - CJC Requested By: Rachel Jolly Date: 11/5/25 301-31-315-375 . 5400_125 E Employee Benefits - Health Insurance (520) 301-31-315-375 . 5400_130 E Employee Benefits - Dental Insurance (20) 301-31-315-375 . 5400_135 E Employee Benefits - Life Insurance (9) 3 of 9 Page 12 of 29 For New World import: Date Account Amount Description 11/24/2025 301313153605000100 7,845 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153605200116 25 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153605400100602 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153605400115264 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153605400125 3,528 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153605400130 (89) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153605400135 17 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153606015 500 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153606025 2,000 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153606700135200 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153615000100 (114,003) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153615000110 2,880 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153615200116(280) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153615400100 (8,523) Addt'l CJC grant funding and roll forward of existing unspent grant funds 4 of 9 Page 13 of 29 11/24/2025 301313153615400115 (12,762) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153615400125 (43,553) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153615400130 (1,758) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153615400135(273) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153615400150200 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153616015 600 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153616025 52,000 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153616208 1,000 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153616290 500 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153624875165 9 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153625000100 (2,793) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153625400100(213) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153625400115(285) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153625400125 (1,223) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153625400130 (47) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153625400135 (7) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153627200115(100) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153714600105 10,000 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153714875165 264,566 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153714950(10,000) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153715000100 172,303 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153715200116275 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153715400100 13,202 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153715400115 10,644 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153715400125 35,222 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 3013131537154001301,665 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153715400135228 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153716246 500 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153734875165 (7,543) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 3013131537350001001,630 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153735400100124 Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153735400115(143) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153735400125(235) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153735400130 (7) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153735400135 (1) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153755000110 (2,880) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153755200116 (20) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153755400100(222) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153755400115(294) Addt'l CJC grant funding and roll forward of existing unspent grant funds 5 of 9 Page 14 of 29 11/24/2025 301313153755400125(520) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153755400130 (20) Addt'l CJC grant funding and roll forward of existing unspent grant funds 11/24/2025 301313153755400135 (9) Addt'l CJC grant funding and roll forward of existing unspent grant funds 6 of 9 Page 15 of 29 t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds 7 of 9 Page 16 of 29 t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds t grant funds 8 of 9 Page 17 of 29 t grant funds t grant funds t grant funds 9 of 9 Page 18 of 29  Board of Finance and City Council Submission Checklist Version: April 2025 Department: CEDO Submitter: Kara Alnasrawi Title/Subject: CJC Budget Amendment Approval Requested: Meeting Date: ☒ Board of Finance 12/1/2025 ☒ City Council 12/15/2025 ☐ Both BOF and Council Click or tap to enter a date. Instructions 1. This form must be completed by the person submitting the materials. 2. This form must be sent with the final submission of materials in advance of the meeting. 3. Do not indicate that a sign-off was received until it has actually been obtained. 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys. 5. Name the reviewing Attorney or HR Manager in the Note column. Signoff Needed Received? Approval Date Note Department Head Yes 11/21/2025 Kara Alnasrawi Mayor’s Office Yes 11/24/2025 Erin Jacobsen Board/Commission Choose an Click or tap to Click or tap here to enter text. item. enter a date. City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text. contracts or legal documents item. enter a date. City Attorney’s Office for memo and Yes 11/24/2025 Emmett Wood motion(s) or resolution(s) CAO for budget, financing, and memo Yes 11/23/2025 Katherine Schad Human Resources, if personnel action Choose an Click or tap to Click or tap here to enter text. or policy item. enter a date. CIO, if IT-related Choose an Click or tap to Click or tap here to enter text. item. enter a date. Page 19 of 29 To: Board of Finance From: Kara Alnasrawi, Director, CEDO CC: Katherine Schad, CAO Date: November 25, 2025 Re: Budget Amendment for Safe Outdoor Spaces Background: The City of Burlington has been providing minimal yet critical support for the City’s unhoused population that is currently sheltering on public lands. These supports are in the form of dumpsters with regular servicing and septic services through portable toilets. The City requests to effectuate a budget amendment to continue such operations. This budget amendment is an allocation of the existing general fund subsidy already going to CEDO to cover non-grant eligible costs associated with supporting the unhoused as well as $6,000 from the City’s general fund. In addition, a budget for such expenses is created with this amendment to ensure proper funding and distribution. This amendment will ensure proper and continued funding throughout the critical winter months and through the end of fiscal year 2026. Motion: Approve the proposed CEDO budget amendment as shown on the attached budget amendment request and authorize the Chief Administrative Officer to effectuate the changes in substantial conformance with the request. Page 20 of 29  CITY OF BURLINGTON, VT PROJECT BUDGET AMENDMENT REQUEST Department: CEDO Requested by: Kara Alnasrawi Briefly explain the reason for the amendment: A) Shift funds to Safe Outdoor Spaces program; this is an allocation of the existing General Fund subsidy already going to budget process, a single subsidy amount is granted to CEDO to cover non-grant eligible operations, with the intent they a across their programs to cover operations and existing inititatives. B) Shift additional $6k from General Fund Contingency to CEDO, toward covering operating costs in Safe Outdoor Space C) Create budget for additional costs of the Safe Outdoor Space program. Mayor Date BUDGET AMENDMENT DETAILS Org Set GL Account Account Name A) 301-31-000 . 7900_135 CEDO, CEDO, Admin.Interfund Transfer - To CEDO 301-31-301-303 . 4990_110 CEDO, CEDO, Community Development, Cost Share.Interfund Transfer Proceeds - Enterprise/Special Revenue . B) 101-00 . 7900_135 General Fund, Non-Departmental.Interfund Transfer - To 101-00 . 7850 General Fund, Non-Departmental.Contingency CEDO 301-31-000 . 4990_101 CEDO, CEDO, Admin.Interfund Transfer Proceeds - GF Special . Purpose . C) 301-31-301-303 . 6400_120 CEDO, CEDO, Community Development, Cost Share.Utilities - Rubbish Removal . . Page 21 of 29  Date: 11/25/2025 neral Fund subsidy already going to CEDO. As planned in the le operations, with the intent they allocate as necessary rating costs in Safe Outdoor Space program. REVENUES = 71,000 EXPENSES = 71,000 Project/Sub/Detail Name Increase/ (Decrease) 41,000 SAFE OUTDOOR SPC - Safe 65,000 Outdoor Spaces 6,000 (6,000) 6,000 SAFE OUTDOOR SPC - Safe 30,000 Outdoor Spaces Page 22 of 29  Board of Finance and City Council Submission Checklist Version: April 2025 Department: CEDO Submitter: Kara Alnasrawi Title/Subject: BA for Safe Outdoor Spaces Approval Requested: Meeting Date: ☒ Board of Finance 12/1/2025 ☐ City Council Click or tap to enter a date. ☐ Both BOF and Council Click or tap to enter a date. Instructions 1. This form must be completed by the person submitting the materials. 2. This form must be sent with the final submission of materials in advance of the meeting. 3. Do not indicate that a sign-off was received until it has actually been obtained. 4. Commission reports and presentations do not need to be reviewed by the CAO or Attorneys. 5. Name the reviewing Attorney or HR Manager in the Note column. Signoff Needed Received? Approval Date Note Department Head Yes 11/24/2025 Kara Alnasrawi Mayor’s Office Yes 11/25/2025 Erin Jacobsen Board/Commission Choose an Click or tap to Click or tap here to enter text. item. enter a date. City Attorney’s Office for memo and Choose an Click or tap to Click or tap here to enter text. contracts or legal documents item. enter a date. City Attorney’s Office for memo and Yes 11/25/2025 Emmett Wood motion(s) or resolution(s) CAO for budget, financing, and memo Yes 11/25/2025 Katherine Schad Human Resources, if personnel action Choose an Click or tap to Click or tap here to enter text. or policy item. enter a date. CIO, if IT-related Choose an Click or tap to Click or tap here to enter text. item. enter a date. Page 23 of 29  CITY OF BURLINGTON DEPARTMENT OF PUBLIC WORKS 645 Pine St. Suite A Burlington, VT 05401 802.865.7200 VOX 802.863.0466 FAX 802.863.0450 TTY Chapin Spencer DIRECTOR OF PUBLIC WORKS MEMORANDUM To: Board of Finance/City Council Fr: Laura Wheelock, Division Director – Technical Services, City Engineer, P.E. CC: Chapin Spencer, DPW Director Madeline Suender, Public Works Engineer Kara Alnasrawi, Director, CEDO Ashley Parker, Capital Program Director, DFA Re: Great Streets Main Street Project Budget Amendment Date: December 1, 2025 The Department of Public Works (DPW) is seeking to amend the Great Streets Main Street Project budget to:  Accept $149,215.50 in Petroleum Cleanup Funds (PCF)  Incorporate the Ravine Sewer Filling at the Post Apartments work into the overall project budget  Add $200,000 in Downtown Transportation Funds Grant to the project  Add $640,000 of Downtown Tax Increment Funding to the overall budget pending VEPC approval of the Substantial Change PETROLEUM CLEANUP FUNDS (PCF) During the course of the project petroleum contaminated soil was encountered near the Main and Church Street intersection. This soil is related to a known site that the Vermont Department of Environmental Conservation (DEC) tracks. During planning for the project we anticipated that some of these soils could be encountered but it was not guaranteed. DEC has a reimbursement program where petroleum contamination soil disposal costs can be mitigated by the municipality by submitting documentation to be reimbursed for those costs. It was not known at the start of the project if and how significantly they project might interrupt these soils, therefore the original project budget was not approved in such a way that anticipated receipt of these funds. Additionally, the volume of soil, costs to dispose, and ultimately the eligible amount for reimbursement is difficult to estimate until work is complete. Page 1 of 4 Page 24 of 29 Upon completing work in the Main/Church intersection DPW submitted a request to DEC for PCF reimbursement of our costs for soils in this intersection that would qualify. DEC has subsequently approved our request and issued payment to the City in the amount of $149,215.50. DPW is requesting that we amend the project budget and apply the received funds to Great Streets Main Street Project, and directly apply them to the S.D. Ireland Brothers (SDI) construction contract. This will not change the maximum limiting contract amount, but rather replace Tax Increment Financing (TIF) funds that would have originally been used to pay for the work. This will be done by adjusting the next invoice following acceptance of the funds. RAVINE SEWER/POST APARTMENTS WORK As DPW worked with Community and Economic Development Office (CEDO), Department of Finance and Administration (DFA), and our TIF Consultant David White of White + Burke on the City’s Downtown TIF Substantial Change as approved by the City Council on October 6, 2025 it was determined that the work approved by the Board of Finance on September 29, 2025 also needs to be included in the overall project budget for the Great Streets Main Street Project. The separate contract to support the filling of the Ravine Sewer under the Post Apartments located at 176 South Winooski Ave was broken out as specialty work. A portion of the City’s ravine sewer is located under this parcel and impacts the ability for the Post Apartments to occupy their nearly complete building. This work is described in the City’s project to the Vermont Economic Progress Council (VEPC), and is included in our financial reporting as the project makes use of TIF funding to support the contract. DOWNTOWN TRANSPORTATION FUND IMPROVEMENT GRANT DPW working with the DFA applied for a Downtown Transportation Fund Improvement Grant in January of 2025 and were successful in our application allowing the City to add $240,000 in funds back into the Great Streets Main Street project in the form of supporting surface amenities such as benches, bike racks, and bus shelter. These amenities were initially removed from the project due to budget constraints and were to be added back in as contingency supported the work or as other funds were identified. These funds are composed of $200,000 is state funds for the grant and $40,000 in local match funds. The City, in our substantial change request to VEPC, has proposed we use TIF earnings on our bond for the local match, and if approved this request seeks authorization from the City Council to add those funds to the overall project budget. Should the VEPC board reject or amend our request DPW will return to the City Council to identify the source of the local match. DOWNTOWN TIF EARNINGS - $600,000 The City Council approved an amendment to the Great Streets Main Street contract with SDI in June 23, 2025, to modify the traffic control under the project. At that meeting DPW and DFA proposed to fund this change with TIF Earnings and noted we would need to seek final approval for use of these funds from VEPC. The City Council on October 6, 2025 supported our application for a Substantial Change to VEPC which seeks to use those funds. DPW is formalizing our project budget amendment and the request to use $600,000 in TIF Earnings by the City Council to be depending on the findings from VEPC with this memo. We are expecting a response from VEPC after their December meeting. Page 2 of 4 Page 25 of 29 PROJECT BUDGET The summary of the four changes as noted above are best shown in the detailed project budget that is attached. This budget shows the changes to project revenue and expenses from September 23, 2025 and the difference in each line or expenditure type. The summary of changes is as follows:  Add $149,215.50 in PCF Funds  Incorporate Ravine Sewer Budget (non-TIF or previously authorized sewer) of $210,000  Add $200,000.00 in Downtown Transportation State Grant Funds  Add $40,000 of TIF Earnings as Local Match for the Grant  Add $600,000 of TIF Earnings for Traffic Control change/contract amendment The resulting change is a $559,215.50 for the PCF, Ravine Sewer, and Grant funds with $640,000 in TIF Earnings subject to the review and approval by VEPC for a total increase in the overall project budget of $1,199,215.50. VEPC SUBSTANTIAL CHANGE REQUEST To ensure consistency in our documents and approvals it is important that City Staff and our TIF Consultant submit an amendment to our active Downtown TIF Substantial Change that will go in front of the VEPC Board in December of 2025. That application included many of the budget amendments noted above but did not include the recently received PCF funds. If you have any questions about this material, please feel free to reach out at 802-338-2125. Attachments: 1) Proposed Detailed Budget References 1) City Council Meeting - June 23, 2025 – Memo for Traffic Mitigation 2) Board of Finance on September 29, 2025 – Ravine Sewer Contract 3) City Council on October 6, 2025 – Downtown TIF Substantial Change Application MOTIONS Board of Finance: 1. To approve and recommend that the City Council authorize the increase in the Great Streets Main Street by $559,215.50 for the PCF, Ravine Sewer, and Grant funds; with $640,000 in TIF Earnings subject to the review and approval by VEPC; for a total increase in the overall project budget of up to $1,199,215.50. Resulting in the total authorized amount from $35,391,395.09 to $36,590,610.59 for the Great Streets Main Street project. 2. To approve and recommend that the City Council authorize the amendment of the Downtown TIF Substantial Change application dated October 6, 2025 to VEPC to include the PCF funds that have been reimbursed to the City. 3. To approve and recommend that the City Council authorize the Chief Administrative Officer, or their designee, to effect all necessary budget amendments and transfers of funds to and from the above-referenced funding sources as needed to pay the above-referenced project expenses and Overall Project Budgets, in substantial conformance with the attached budget transfer request. Page 3 of 4 Page 26 of 29 City Council: 1. To approve the increase in the Great Streets Main Street by $559,215.50 for the PCF, Ravine Sewer, and Grant funds; with $640,000 in TIF Earnings subject to the review and approval by VEPC; for a total increase in the overall project budget of up to $1,199,215.50. Resulting in the total authorized amount from $35,391,395.09 to $36,590,610.59 for the Great Streets Main Street project. 2. To approve the amendment of the Downtown TIF Substantial Change application dated October 6, 2025 to VEPC to include the PCF funds that have been reimbursed to the City. 3. To authorize the Chief Administrative Officer, or their designee, to effect all necessary budget amendments and transfers of funds to and from the above-referenced funding sources as needed to pay the above-referenced project expenses and Overall Project Budgets, in substantial conformance with the attached budget transfer request. Page 4 of 4 Page 27 of 29 GS - Main Street NEW WORLD Project Name: 853 Main St Project Manager: Madeline Suender Project Supervisor Laura Wheelock Last Updated: 11/4/2025 Proposed Current Change Notes/Description of Change G/L NUMBER AND NAMEDetailed Project Name NOTES 11/4/2025 9/23/2025 SOURCES: 853-19-700.4990_236 853 MAIN ST, DT TIF - Capital DT TIF VA BOND - Construction $23,391,722.00 $23,391,722.00 $0.00 853-19-700.4990_236 853 MAIN ST, DT TIF - Capital Premiums DT TIF VA PREMIUMS $4,261,971.06 $4,261,971.06 $0.00 853-19-700.4990_236 853 MAIN ST, DT TIF - Public Art Public Art $500,000.00 $500,000.00 $0.00 853-19-700.4990_236 853 MAIN ST, DT TIF - Ravine Sewer Ravine Sewer $6,228,278.00 $6,228,278.00 $0.00 853-19-700.4875_135 853 MAIN ST, DT TIF - Capital State - DEC PCF Reimbursement $149,215.50 $0.00 $149,215.50 New Funding. Petroleum Cleanup Fund. 853-19-700.4875_130 Street Reconstruction - Paving Street Capital $546,477.03 $546,477.03 $0.00 Approved by Annual Budget Authorization 861-19-700.4990_460 861 Water Capital Projects Water Capital $105,000.00 $105,000.00 $0.00 862-19-700.4990_480 862 Wastewater Capital Projects Wastewater Capital $333,947.00 $357,947.00 ($24,000.00) Reduced by $24,000 used for ravine sewer closure - see below. HUD Grant $135,000.00 $0.00 $135,000.00 Next three sources pay for added ravine sewer abandonmen costs. Champlain Housing Trust $75,000.00 $0.00 $75,000.00 DPW Wastewater Capital $24,000.00 $0.00 $24,000.00 853-19-700.4990_236 853 MAIN ST, DT TIF - Capital Earnings Capital Construction and Grant Match $640,000.00 $0.00 $640,000.00 Pending VEPC Approval of the Substantial Change 853-19-700.4830_130 853 MAIN ST, DT TIF - Downtown Grant Downtown Grant Funds $200,000.00 $0.00 $200,000.00 Awarded June 2025 TOTAL $36,590,610.59 $35,391,395.09 $1,199,215.50 Total Proposed Revenue Increase USES: 853-19-700.9500_236 853 MAIN ST, DT TIF - Capital Design consultant - (Main St. & Ravine) VHB/Agency/DG $2,545,677.00 $2,545,677.00 $0.00 Redesign VHB/Agency/DG $128,274.00 $128,274.00 $0.00 Water/Sewer Special Inspection VHB/Agency/DG $182,400.00 $182,400.00 $0.00 QEP Inspection VHB/Agency/DG $304,137.00 $304,137.00 $0.00 853-19-700.9500_236 853 MAIN ST, DT TIF - Capital RE and Outreach Consultant EIV Fee with Contingency $1,800,000.00 $1,800,000.00 $0.00 853-19-700.9500_236 853 MAIN ST, DT TIF - Capital RE and Outreach Consultant EIV Amendment #1 $298,974.00 $298,974.00 $0.00 853-19-700.9500_236 853 MAIN ST, DT TIF - Public Art Public Art (Design& Construction) $500,000.00 $500,000.00 $0.00 853-19-700.9500_236 853 MAIN ST, DT TIF - Capital Street Lighting (Decorative) BED MOU $549,810.00 $549,810.00 $0.00 853-19-700.9500_236 853 MAIN ST, DT TIF - Capital Construction Road/Utilites SD Ireland $14,865,588.17 $14,865,588.17 $0.00 853-19-700.9500_236 853 MAIN ST, DT TIF - Capital Premiums Construction Road/Utilites SD Ireland $4,112,755.56 $4,261,971.06 ($149,215.50) Costs separated to show portion reimbursed by DCF on next row. 853-19-700.9500_100 853 MAIN ST, DT TIF - Capital State - DEC PCF Reimbursement SD Ireland $149,215.50 $0.00 $149,215.50 Petroleum cleanup cost reimbursed by PCF. 853-19-700.9500_236 853 MAIN ST, DT TIF - Ravine Sewer Ravine Sewer SD Ireland $6,228,278.00 $6,228,278.00 $0.00 853-19-700.8040_840 Street Reconstruction - Paving Paving SD Ireland $546,477.03 $546,477.03 $0.00 861-19-700.9500_110 861 Water Capital Projects Water SD Ireland $105,000.00 $105,000.00 $0.00 862-19-700.9500_110 862 Wastewater Capital Projects Sewer SD Ireland $333,947.00 $357,947.00 ($24,000.00) Decreased to correctly reflect costs related to ravine sewer abandonment. Added ravine Sewer abandonment costs SD Ireland - Contract 2 $494,000.00 $494,000.00 TIF Contingency (Design/BED/RE) $269,822.50 $ 120,607.00 $149,215.50 Contingency increased by amount reimbursed by PCF. TIF Contingency SD Ireland $2,336,254.83 $ 2,596,254.83 ($260,000.00) 853-19-700.9500_236 853 MAIN ST, DT TIF - Capital Earnings Construction Road/Utilites SD Ireland $640,000.00 $640,000.00 Pending VEPC Approval of the Substantial Change 853-19-700.9500_100 853 MAIN ST, DT TIF - Downtown Grant Construction Road/Utilites SD Ireland $200,000.00 $200,000.00 Executed Awarded July 2025 TOTAL $36,590,610.59 $35,391,395.09 $1,199,215.50 Total Proposed Expense Budget Increase Page 28 of 29  Board of Finance and City Council Submission Checklist Department: Public Works Submitter: Laura Wheelock, Madeline Suender Title/Subject: Great Streets Main Street – Project Budget Amendment Approval: Meeting Date: ☐ Board of Finance ☐ City Council ☒ Concurrent 12/1/2025 This form must be completed by the person submitting the materials, and sent with the final submission. Please do not indicate that a signoff was received until it has actually been obtained. Signoffs Received Date Signoff Needed Received Note Received Department Head Yes 11/19/2025 Chapin Spencer Mayor’s Office informed and approved memo Yes 11/24/2025 Erin Jacobsen Board/Commission, if required N/A 12/1/2025 Board of Finance City Attorney’s Office has approved contract N/A Click or tap Click or tap here to and/or legal documents, to enter a enter text. -Identify attorney in note date. City Attorney’s Office has approved memo and Yes 11/20/2025 Erik Ramakrishnan motion(s) or resolution(s) -Identify attorney in note CAO has reviewed budget, financing, and Yes 11/20/2025 Katherine Schad memo Human Resources, if personnel action N/A Click or tap Click or tap here to -Identify HR Manager in note to enter a enter text. date. CIO, if an IT-related investment/purchase N/A Click or tap Click or tap here to to enter a enter text. date. Materials Included Included? Note Final Memo Attached? Yes Click or tap here to enter text. Contract Attached, if applicable? N/A Click or tap here to enter text. Additional Materials, if necessary Choose an item. Click or tap here to enter text. Draft Resolution or Motion? Yes Motions - Memo If for submission to Council, are Yes Board of Finance sponsors identified? Page 29 of 29