City Council
Regular MeetingCarbondale, IL · June 9, 2026
Agenda
Carbondale City Council Meeting
Tuesday, June 9, 2026 - 6:00 PM
City Council Chambers, 200 South Illinois Avenue
Carbondale, Illinois 62901
Visitors are welcome to all meetings of the City Council. Please silence electronic devices before
entering. City Council meetings are deliberative sessions by members of the governing body. Civility and
decorum are expected and required at all times.
The public may address the Council on a matter not covered by the printed Agenda during the Public
Comments agenda item; comments and concerns should pertain only to matters relevant to City business.
If you wish to address the Council about an item on the Agenda, please raise your hand at the time the
Mayor invites audience comments on that item. Speakers may comment once per item for up to four
minutes. No speaker may allocate minutes to another person or group. A maximum of thirty minutes
will be permitted for public comments, and a maximum of twenty minutes per agenda item will be
allowed for public comments on all of the items except public hearings.
All matters listed under the Consent Agenda are considered to be routine in nature and will be enacted by
one motion. Unless otherwise specifically requested, there will be no separate discussion on these items.
1. Roll Call
2. Public Comments
3. Council Comments and Proclamations
1. Proclamations for Pride Month and Special Olympics USA Games Week
4. Public Hearings and Special Reports
1. Public Hearing for Sale of City-Owned Property in the 400 Block of North Robert
Stalls
5. Consent Agenda
1. Approval of City Council Meeting Minutes from May 26, 2026
2. Approval of Warrant 1538 for Period Ending 05/22/2026 in the amount of
$2,161,191.17
3. A Resolution Authorizing the City Manager to Enter Into a Memorandum of
Understanding for the Operation of Veo Ridershare Program at Southern Illinois
University of Carbondale Campus
4. Approval of Wells Fargo Warrant for the Period Ending 04/30/2026 FY 2026 Warrant
#WF 04/2026 in the Amount of $311,829.84
5. A Resolution Authorizing City Staff to Initiate a Text Amendment to Title 15 Relative
to Regulations for the Primary Business District (BPR)
6. Award the Contract for Engineering Design Services to TWM, Inc. and Approve a
Resolution Appropriating MFT Funds for the Design of the Chautauqua Road
Rehabilitation CIP ST2701 in the Amount of $17,000
7. Award of Purchase of MFT Maintenance Materials for FY2027
8. Award of Contract for Poplar, Cherry, and College Streets Rehabilitation and Overlays
(CIP Project ST2501) to Samron Midwest Contracting Inc., of Murphysboro, Illinois
in the Amount of $1,987,302.02
9. Resolution to Approve a Continuous Encroachment Permit of the Public Alleyway at
200 West Elm Street to Sai Krishna LLC
10. Ordinance Authorizing a Budget Adjustment to the Police Department's FY2027
Budget in the Amount of $75,957.00 from the Illinois Law Enforcement Training
Standards Board Recruitment and Retention Grant
11. An Ordinance Declaring City-Owned Real Property as Surplus and Authorizing the
Mayor to Execute a Quit-Claim Deed to A. Davis for Parcel Number 15-16-482-052
6. General Business
1. A Resolution Authorizing the City Manager to Enter Into an Operations and
Management Agreement for the Coworking Space in the Southern Illinois Multi
Modal Station
7. Executive Session
8. Adjournment
Packet
Carbondale City Council Meeting
Tuesday, June 9, 2026 - 6:00 PM
City Council Chambers, 200 South Illinois Avenue
Carbondale, Illinois 62901
Visitors are welcome to all meetings of the City Council. Please silence electronic devices before
entering. City Council meetings are deliberative sessions by members of the governing body. Civility and
decorum are expected and required at all times.
The public may address the Council on a matter not covered by the printed Agenda during the Public
Comments agenda item; comments and concerns should pertain only to matters relevant to City business.
If you wish to address the Council about an item on the Agenda, please raise your hand at the time the
Mayor invites audience comments on that item. Speakers may comment once per item for up to four
minutes. No speaker may allocate minutes to another person or group. A maximum of thirty minutes
will be permitted for public comments, and a maximum of twenty minutes per agenda item will be
allowed for public comments on all of the items except public hearings.
All matters listed under the Consent Agenda are considered to be routine in nature and will be enacted by
one motion. Unless otherwise specifically requested, there will be no separate discussion on these items.
1. Roll Call
2. Public Comments
3. Council Comments and Proclamations
1. Proclamations for Pride Month and Special Olympics USA Games Week
4. Public Hearings and Special Reports
1. Public Hearing for Sale of City-Owned Property in the 400 Block of North Robert
Stalls
5. Consent Agenda
1. Approval of City Council Meeting Minutes from May 26, 2026
2. Approval of Warrant 1538 for Period Ending 05/22/2026 in the amount of
$2,161,191.17
3. A Resolution Authorizing the City Manager to Enter Into a Memorandum of
Understanding for the Operation of Veo Ridershare Program at Southern Illinois
University of Carbondale Campus
4. Approval of Wells Fargo Warrant for the Period Ending 04/30/2026 FY 2026 Warrant
#WF 04/2026 in the Amount of $311,829.84
5. A Resolution Authorizing City Staff to Initiate a Text Amendment to Title 15 Relative
to Regulations for the Primary Business District (BPR)
6. Award the Contract for Engineering Design Services to TWM, Inc. and Approve a
Resolution Appropriating MFT Funds for the Design of the Chautauqua Road
Rehabilitation CIP ST2701 in the Amount of $17,000
7. Award of Purchase of MFT Maintenance Materials for FY2027
8. Award of Contract for Poplar, Cherry, and College Streets Rehabilitation and Overlays
(CIP Project ST2501) to Samron Midwest Contracting Inc., of Murphysboro, Illinois
in the Amount of $1,987,302.02
9. Resolution to Approve a Continuous Encroachment Permit of the Public Alleyway at
200 West Elm Street to Sai Krishna LLC
10. Ordinance Authorizing a Budget Adjustment to the Police Department's FY2027
Budget in the Amount of $75,957.00 from the Illinois Law Enforcement Training
Standards Board Recruitment and Retention Grant
11. An Ordinance Declaring City-Owned Real Property as Surplus and Authorizing the
Mayor to Execute a Quit-Claim Deed to A. Davis for Parcel Number 15-16-482-052
6. General Business
1. A Resolution Authorizing the City Manager to Enter Into an Operations and
Management Agreement for the Coworking Space in the Southern Illinois Multi
Modal Station
7. Executive Session
8. Adjournment
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Council Comments and Proclamations
Subject: Proclamations for Pride Month and Special Olympics USA Games Week
Type: Procedural
Recommended Action: Mayor Harvey will proclaim the month of June 2026 as Pride Month
Mayor Harvey will proclaim June 20 - 26, 2026, as Special Olympics USA Games Week
Goals: Goal 1: Provide a high quality of life and foster a sense of community.
Goal 2: Establish programs/processes/networks to include diversity/inclusion/equity
and justice.
Goal 7: Build on expand and develop new relationships with SIU/SIH and other
regional entities.
Originating Department: City Manager
Background:
Additional Information:
Attachments:
1. Proclamation for Pride Month, 2026-06-09
2. Proclamation for Special Olympics USA Games Week, 2026-06-09
Motion & Voting: Mayor Harvey will proclaim the month of June 2026 as Pride Month
Mayor Harvey will proclaim June 20 - 26, 2026, as Special Olympics USA Games Week
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Public Hearings and Special Reports
Subject: Public Hearing for Sale of City-Owned Property in the 400 Block of North Robert Stalls
Type: Public Hearing
Recommended Action: Hold a Public Hearing to Hear Public Input on the Sale of City-Owned Property in the
400 Block of North Robert A Stalls
Goals: Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Originating Department: City Attorney
Background: On February 22, 2022, the City Council held a Public Hearing and later adopted a Resolution to sell a
parcel adjacent to Carlton Smith's primary residence, which he had maintained for many years. In 1990, the City of
Carbondale sold the property immediately adjacent to this parcel to Mr. Smith. Following that meeting, Mr. Smith
became very ill and was unable to complete the transaction before his passing, and the City continued to retain
ownership of the parcel. Since his passing, his decedents have since sold his primary residence adjacent to the
parcel in question to A. Davis. His family is requesting that the City sell this parcel that was intended to be sold to
Mr. Smith to A. Davis to complete the conveyance as intended.
A notice of the proposed land sale must be published at least 7 days, but not longer than 30 days, prior to a public
hearing before the City Council. The notice was published in the Southern Illinoisan on the 30th of May, 2026.
Staff recommends the City Council hold a Public Hearing to hear testimony in favor of or in opposition to the
conveyance of said real estate. An Ordinance authorizing the conveyance of said real estate will be considered
later in the agenda.
Additional Information:
Attachments:
1. Publication Notice of Public Hearing 15-16-482-052
Motion & Voting: Hold a Public Hearing to Hear Public Input on the Sale of City-Owned Property in the 400 Block
of North Robert A Stalls
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: Approval of City Council Meeting Minutes from May 26, 2026
Type: Action - Consent
Recommended Action: Approve the minutes from the regular City Council meeting of May 26, 2026
Goals: Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Originating Department: City Clerk
Background:
Additional Information:
Attachments:
1. Regular City Council Meeting Minutes 26 May 2026
Motion & Voting: Approve the minutes from the regular City Council meeting of May 26, 2026
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
City Council Meeting May 26, 2026
1. Roll Call
Councilmembers present
Councilmember Brian Stanfield, Councilmember Nathan Colombo, Councilmember Clare
Killman, Councilmember Adam Loos, Councilmember Nancy Maxwell, Councilmember Dawn
Roberts, Mayor Carolin Harvey
Meeting called to order at 6:01 PM.
2. Public Comments
Members of the public addressing the City Council included Doug Cherry, Geoff Young,
Carmelita Cahill, Sandy Litecky, Lee Fronabarger, Justin Zurlinden, James Cooper, Jr.,
Raymond Bruce Shannon, Jorge Bravo, and Eileen Troutt-Ervin. Councilmembers Roberts and
Killman raised a point of order regarding whether Mr. Cooper's comments were relevant to City
business. There was discussion among the Councilmembers regarding this subject, which was
ultimately determined to be out of order.
3. Council Comments and Proclamations
Councilmember Roberts expressed her thanks to City staff for their work in preparing for the
Memorial Day Service.
Mayor Harvey echoed her comments and extended her thanks to the Memorial Day keynote
speaker, Dr. Randy Burnside, as well as thanked Eddie Payne, Yolanda Greer, and Tasha and
Terrence Greer for the Community Family Barbeque event.
1. Proclamations for Don Prosser, Gun Violence Prevention Month, National Gun
Violence Awareness Day, Jewish American Heritage Month, National Preservation
Month
Mayor Harvey proclaimed the Council's recognition and honor for Don Prosser's 50 years of
service on the Carbondale Public Library Board of Trustees.
Mayor Harvey proclaimed the month of June 2026 as Gun Violence Prevention Month in the
city of Carbondale and encouraged citizens to actively participate in discussions, community
forums, and meetings that focus on gun violence prevention while fostering a culture of peace,
understanding, and unity within our community.
Mayor Harvey proclaimed Friday, June 5, 2026, as National Gun Violence Awareness Day in
the city of Carbondale, Illinois, and urged citizens to join in wearing orange to support
community efforts to prevent the tragic effects of gun violence and to honor and value human
life.
Mayor Harvey proclaimed the month of May 2026 as Jewish American Heritage Month in the
city of Carbondale and encouraged residents to participate in activities and educational
opportunities that celebrate Jewish heritage and recognize the invaluable contributions of Jewish
Americans.
Mayor Harvey proclaimed the month of May as National Preservation Month in the city of
Carbondale and encouraged residents to recognize and participate in the observance.
4. Public Hearings and Special Reports
1. Historic Preservation Award Presentation
The recipients of the 2026 Historic Preservation Awards are the Elks Lodge at 211 West Oak
Street in the "Preservation" category, and the City of Carbondale, City Council, Thad Heckman
of Design Works, and Mark Bollman for the Southern Illinois Multi Modal Station at 401 South
Illinois Avenue, in the "Compatible New Construction" category.
5. Consent Agenda
MOTION: Approve the Consent Agenda items not pulled for separate consideration
Motion by Dawn Roberts, second by Adam Loos
Final Resolution: Motion Passed
Yea: Brian Stanfield, Nathan Colombo, Clare Killman, Adam Loos, Nancy Maxwell, Dawn
Roberts, Carolin Harvey
1. Approval of Regular City Council Meeting Minutes from April 28, 2026
2. Approval of Warrant 1536 for Period Ending 04/24/2026 in the amount of
$2,419,225.27
3. Approval of Warrant 1537 for Period Ending 05/08/2026 in the amount of
$2,283,618.26
4. Approval of Wells Fargo Warrant for the Period Ending 03/31/2026 FY 2026 Warrant
#WF 03/2026 in the Amount of $248,655.39
5. Acceptance of Approved Meeting Minutes from Boards, Commissions, and
Committees
6. Award of Contract for IL 13 Water Main Relocation (400-500 block East Main Street)
to Wiggs Excavating, Inc. of Benton, Illinois in the Amount of $174,275.
7. Reappointment to Boards and Commissions
8. Resolution Approving a Redevelopment Agreement Using Tax Increment Financing
at 213 North Washington Street
9. Resolution Approving a Tax Increment Financing Redevelopment Agreement at 517
South Illinois Avenue
10. Resolution Approving an Amendment to a Tax Increment Financing Agreement for
108 East Oak Street
6. General Business
1. Ordinance Annexing Green Earth Property at Pyles Fork Creek and Chautauqua
Bottoms
Donald Monty noted that there were lots in Renfro Place on the map that will be surrounded and
wondered if staff would act to annex properties that are surrounded.
Geoff Young expressed support for Green Earth.
MOTION: Adopt two ordinances annexing Green Earth property at Pyles Fork Creek and
Chautauqua into the City of Carbondale
Motion by Nathan Colombo, second by Dawn Roberts
Final Resolution: Motion Passed
Yea: Brian Stanfield, Nathan Colombo, Clare Killman, Adam Loos, Nancy Maxwell, Dawn
Roberts, Carolin Harvey
7. Executive Session
1. Executive Session to Discuss the Setting of a Price for the Sale or Lease of Property
Owned by the Public Body and to Conduct the Semi-Annual Review of Executive
Meeting Minutes
MOTION: Enter into Executive Session
Motion by Clare Killman, second by Brian Stanfield
Final Resolution: Motion Passed
Yea: Brian Stanfield, Nathan Colombo, Clare Killman, Adam Loos, Nancy Maxwell, Dawn
Roberts, Carolin Harvey
Open session recessed at 7:01 p.m.
2. Return to Open Session
MOTION: Return to Open Session
Motion by Brian Stanfield, second by Nathan Colombo
Final Resolution: Motion Passed
Yea: Brian Stanfield, Nathan Colombo, Clare Killman, Adam Loos, Nancy Maxwell, Dawn
Roberts, Carolin Harvey
Open session resumed at 7:13 p.m.
3. Approve Executive Meeting Minutes, Declare Whether the Need for Confidentiality
Exists, In Whole or In Part, for Executive Meeting Minutes, and Authorize the
Destruction of Executive Session Audio from Meetings Held in Excess of 18 Months
Ago
MOTION: Approve the Executive Session Meeting Minutes from September 23 and October
28, 2025, and January 27, 2026; declare that the need for confidentiality still exists in whole for
all of the unreleased executive session minutes; and approve the destruction of the verbatim
records older than 18 months (older than November 26, 2024) for those meetings where minutes
have been approved and no appeal has been filed.
Motion by Dawn Roberts, second by Clare Killman
Final Resolution: Motion Passed
Yea: Brian Stanfield, Nathan Colombo, Clare Killman, Adam Loos, Nancy Maxwell, Dawn
Roberts, Carolin Harvey
8. Adjournment
There being no further business to come before the City Council, the meeting was declared
adjourned at 7:16 p.m..
_______________________________ _______________________________
Jennifer R. Sorrell, City Clerk Date
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: Approval of Warrant 1538 for Period Ending 05/22/2026 in the amount of
$2,161,191.17
Type: Action - Consent
Recommended Action: Approve Warrant 1538 in the amount of $2,161,191.17
Goals: Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Originating Department: Finance
Background:
Additional Information:
Attachments:
1. Warrant 1538 2026-06-09
Motion & Voting: Approve Warrant 1538 in the amount of $2,161,191.17
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
Warrant to the City Treasurer
The undersigned hereby certify that the following bills or invoices represent a true and
correct statement of cost of goods and/or services rendered to the City of Carbondale by
firms or persons listed an that said firms or persons are entitled to payment for same in
the amounts shown.
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
Fund 01 - General
Account 14012-010 - Intrafund F/R Due from Operating
394 - CITY OF CARBONDALE 05/13/26 Flex Spend & Dep Care Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 4,295.71
05/15/2026 # 25024
Account 14012-010 - Intrafund F/R Due from Operating Totals Invoice Transactions 1 $4,295.71
Account 20205-002 - Accounts Payable Replacement Taxes
326 - CARBONDALE PUBLIC LIBRARY 05/11/2026 1st Distribution of Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 13,603.11
Corporate Replacement # 24995
6685 - FIRE PENSION FUND 05/11/2028 Taxes
1st Distribution of Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 25,371.26
Corporate Replacement # 25007
1747 - POLICE PENSION FUND 05/11/2028 1st Distribution of
Taxes Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 42,627.96
Corporate Replacement # 25010
Taxes Account 20205-002 - Accounts Payable Replacement Taxes Totals Invoice Transactions 3 $81,602.33
Account 20605-010 - Accrued Payroll Employee Retire W/H- IMRF
1028 - ILLINOIS MUNICIPAL RETIREMENT 05/18/2026 IMRF Wages for April Paid by EFT # 05/19/2026 05/19/2026 05/19/2026 05/19/2026 110,542.15
FUND 2026 1529
Account 20605-010 - Accrued Payroll Employee Retire W/H- IMRF Totals Invoice Transactions 1 $110,542.15
Account 20605-011 - Accrued Payroll Employee Retire W/H- Police
1747 - POLICE PENSION FUND 05/13/2026 Police Pension Payroll Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 18,886.57
05/15/2026 # 25031
Account 20605-011 - Accrued Payroll Employee Retire W/H- Police Totals Invoice Transactions 1 $18,886.57
Account 20605-012 - Accrued Payroll Employee Reitre W/H- Fire
6685 - FIRE PENSION FUND 05/13/2026 Fire Pension Payroll Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 8,056.71
05/15/2026 # 25027
Account 20605-012 - Accrued Payroll Employee Reitre W/H- Fire Totals Invoice Transactions 1 $8,056.71
Account 20605-021 - Accrued Payroll Participating 125 Plan
3302 - AFLAC 877745/877752 Aflac Plan Premiums May Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 925.53
2026 # 24993
Account 20605-021 - Accrued Payroll Participating 125 Plan Totals Invoice Transactions 1 $925.53
Account 20605-023 - Accrued Payroll Employee Insurance W/H IMRF
1040 - NCPERS - Group Life Insurance 3333062026 IMRF Life Insurance Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 112.00
JUne 2026 # 25009
Account 20605-023 - Accrued Payroll Employee Insurance W/H IMRF Totals Invoice Transactions 1 $112.00
Account 20605-040 - Accrued Payroll Employee Savings W/H Def Comp
1658 - NATIONWIDE RETIREMENT 2027-00000003 NW 457 STND $ - Paid by EFT # 05/13/2026 05/13/2026 05/15/2026 05/15/2026 21,899.51
SOLUTIONS Nationwide 457 Stnd 1525
Amt*
Account 20605-040 - Accrued Payroll Employee Savings W/H Def Comp Totals Invoice Transactions 1 $21,899.51
Account 20605-041 - Accrued Payroll Employee Savings W/H ICMA
2398 - VANTAGEPOINT TRANSFER AGENTS 2027-00000006 ICMA 457 STND $ - Paid by EFT # 05/13/2026 05/13/2026 05/15/2026 05/15/2026 525.00
LLC-457 ICMA 457 Standard 1527
Amt* Account 20605-041 - Accrued Payroll Employee Savings W/H ICMA Totals Invoice Transactions 1 $525.00
Page 1 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
Account 20605-050 - Accrued Payroll Employee Union Dues W/H IAFF
1030 - IAFF LOCAL #1961 05/15/2026 Dues whld from Payroll Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 805.00
# 25051
Account 20605-050 - Accrued Payroll Employee Union Dues W/H IAFF Totals Invoice Transactions 1 $805.00
Account 20605-051 - Accrued Payroll Employee Union Dues W/H FOP
704 - FRATERNAL ORDER POLICE #192 05/15/2026 Dues for Payroll Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 210.00
# 25045
1071 - ILLINOIS FRATERNAL ORDER POLICE 05/15/26 Dues for Payroll Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 1,161.00
# 25054
Account 20605-051 - Accrued Payroll Employee Union Dues W/H FOP Totals Invoice Transactions 2 $1,371.00
Account 20605-052 - Accrued Payroll Employee Union Dues W/H TMSTRS
2228 - TEAMSTERS LOCAL UNION #50 05/15/2026 Dues whld from Payroll Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 1,264.00
# 25065
Account 20605-052 - Accrued Payroll Employee Union Dues W/H TMSTRS Totals Invoice Transactions 1 $1,264.00
Account 20605-053 - Accrued Payroll Employee Union Dues W/H Plumbr
1748 - PLUMBERS & PIPEFITTERS #160 05/15/2026 Dues whld from Payroll Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 1,247.57
# 25059
Account 20605-053 - Accrued Payroll Employee Union Dues W/H Plumbr Totals Invoice Transactions 1 $1,247.57
Account 20605-054 - Accrued Payroll Employee W/H SIU Credit Union
2053 - SIU CREDIT UNION 2027-00000004 SIU CU - SIU Credit Paid by Check 05/13/2026 05/13/2026 05/15/2026 05/13/2026 150.00
Union # 25013
Account 20605-054 - Accrued Payroll Employee W/H SIU Credit Union Totals Invoice Transactions 1 $150.00
Account 20605-055 - Accrued Payroll Employee Union Dues- Telecommuni
1071 - ILLINOIS FRATERNAL ORDER POLICE 05/15/2026 Dues whld from Payroll Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 324.00
# 25053
Account 20605-055 - Accrued Payroll Employee Union Dues- Telecommuni Totals Invoice Transactions 1 $324.00
Account 20605-060 - Accrued Payroll Employee W/H-Other Deduction
2116 - STATE DISBURSEMENT UNIT 2027-00000005 CHILD SUPP 1 - Child Paid by EFT # 05/13/2026 05/13/2026 05/15/2026 05/15/2026 3,957.95
Support 1* 1526
7816 - BBL 05/13/2026 Wage Deduction- Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 113.41
05/15/2026 # 25017
6196 - BLITT AND GAINES PC 05/13/2026 Wage Deduction- Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 89.08
05/15/2026 # 25018
3839 - CARRIE N. STREET 05/13/2026 Wage Deduction- Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 238.38
05/15/2026 # 25020
6866 - Illinois Department of Revenue - Tax 05/13/2026 Wage Deduction- Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 356.88
Levy 05/15/2026 # 25028
7346 - RESURGENCE LEGAL GROUP, PC 05/13/2026 Wage Deduction- Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 81.21
05/15/2026 # 25032
6450 - RUSSELL C SIMON-CHAPTER 13 05/13/2026 Wage Deduction- Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 646.35
TRUSTEE 05/15/2026 # 25033
Account 20605-060 - Accrued Payroll Employee W/H-Other Deduction Totals Invoice Transactions 7 $5,483.26
Account 20605-090 - Accrued Payroll Non-Participating 125 Plan
3302 - AFLAC 877745/877752 Aflac Plan Premiums May Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 245.98
2026 # 24993
Account 20605-090 - Accrued Payroll Non-Participating 125 Plan Totals Invoice Transactions 1 $245.98
Department 10 - General Government
Division 40000 - Mayor and Council
Account 24000 - Travel, Conf., Training
5808 - CAROLIN HARVEY 05/08/2026 Per Diem for IL Home Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 238.00
Summit Travel #810526 # 24996
Page 2 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
Account 24000 - Travel, Conf., Training Totals Invoice Transactions 1 $238.00
Division 40000 - Mayor and Council Totals Invoice Transactions 1 $238.00
Division 40003 - City Attorney
Account 27300 - Operating Supplies & Materials
6765 - LEXISNEXIS 3096424571 Information Charges- Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 619.00
April 2026 # 25056
Account 27300 - Operating Supplies & Materials Totals Invoice Transactions 1 $619.00
Division 40003 - City Attorney Totals Invoice Transactions 1 $619.00
Division 40010 - Support Services
Account 20000 - Professional & Consultant Fees
7210 - ARNDT MUNICIPAL SUPPORT INC 04/30/2026 ARPA Grant Professional Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 500.00
Services Month to Month # 25015
Hourly Account 20000 - Professional & Consultant Fees Totals Invoice Transactions 1 $500.00
Account 21000 - Publishing & Filing Fees
1181 - JACKSON COUNTY CLERK 05/11/2026 Reimbursement for Paid by Check 05/19/2026 05/19/2026 04/29/2026 05/19/2026 162.00
Recording Fees April # 25029
Account 21000 - Publishing & Filing Fees Totals Invoice Transactions 1 $162.00
Account 27300 - Operating Supplies & Materials
750 - FP MAILING SOLUTIONS RII07215592 Postage Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 231.00
Resets/Maintenance # 25044
Account 27300 - Operating Supplies & Materials Totals Invoice Transactions 1 $231.00
Division 40010 - Support Services Totals Invoice Transactions 3 $893.00
Division 40015 - City Hall/Civic Center
Account 27100 - Other Outside Services
7664 - CINTAS CORP 4264124292 Uniform Rental Paid by Check 05/19/2026 05/19/2026 04/29/2026 05/19/2026 70.07
# 25021
7664 - CINTAS CORP 4269393146 Uniform Rental Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 70.07
# 25021
7664 - CINTAS CORP 4268649270 Uniform Rental Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 70.07
# 25021
Account 27100 - Other Outside Services Totals Invoice Transactions 3 $210.21
Division 40015 - City Hall/Civic Center Totals Invoice Transactions 3 $210.21
Department 10 - General Government Totals Invoice Transactions 8 $1,960.21
Department 15 - Financial Management
Division 40030 - Financial Management
Account 27100 - Other Outside Services
5133 - WELLS FARGO BANKS 26040083054 ACCOUNT ANALYSIS Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 180.63
05/10/2026 # 25073
Account 27100 - Other Outside Services Totals Invoice Transactions 1 $180.63
Division 40030 - Financial Management Totals Invoice Transactions 1 $180.63
Division 40033 - Information Services
Account 27100 - Other Outside Services
6698 - CivicPlus LLC 6698 CivicClerk(Council Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 9,135.00
Agenda Management) # 25039
5092 - GRANICUS 229375 Video Streaming: Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 12,862.95
Agenda management # 25046
Account 27100 - Other Outside Services Totals Invoice Transactions 2 $21,997.95
Division 40033 - Information Services Totals Invoice Transactions 2 $21,997.95
Page 3 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
Department 15 - Financial Management Totals Invoice Transactions 3 $22,178.58
Department 20 - Public Safety
Division 40101 - Police Protection
Account 20000 - Professional & Consultant Fees
4039 - SIH WORKCARE/SIHMG 94284 Drug Screen (C. Fauver) Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 60.00
# 25062
Account 20000 - Professional & Consultant Fees Totals Invoice Transactions 1 $60.00
Account 22100 - Communications- Data
6700 - TECHNOLOGY MANAGEMENT REV T2618564 Livescan Service for Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 316.70
FUND March # 25066
Account 22100 - Communications- Data Totals Invoice Transactions 1 $316.70
Account 24000 - Travel, Conf., Training
6628 - Dillon Turk 05/01/2026 Per Diem for Gun Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 102.00
Interview Tech Course # 24998
6480 - JERAMIE STEWART 05/01/2026 Travel
Per #810550
Diem for Gun Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 102.00
Interview Tech Course # 25008
7716 - TOMAS KAWASAKI 05/01/2026 Travel
Per Diem for
#8104548
Gun Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 102.00
Interview Tech Course # 25011
Travel #810549 Account 24000 - Travel, Conf., Training Totals Invoice Transactions 3 $306.00
Account 25000 - Repairs & Maintenance- Equip
5945 - THOMAS SECURITY INDUSTRIES 00001222 Surveillance System Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 18,000.00
Maintenance Agreement # 25068
5945 - THOMAS SECURITY INDUSTRIES 00001254 (May
(5) 2026-April
HW Ball 2027)
Camera Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 5,045.00
Replacements # 25069
Account 25000 - Repairs & Maintenance- Equip Totals Invoice Transactions 2 $23,045.00
Account 27100 - Other Outside Services
7935 - JACKSON COUNTY ANIMAL CONTROL 0000021 Animal Control Boarding Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 975.00
Fees # 25055
Account 27100 - Other Outside Services Totals Invoice Transactions 1 $975.00
Account 27300 - Operating Supplies & Materials
3829 - OLIVER & ASSOCIATES INC 93859 Ins Policy for Team Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 485.00
Illinois Youth Police # 25030
JAZ KATZ 05/14/2026 Camp
Refund to Customer Paid by Check 05/14/2026 05/22/2026 05/22/2026 05/21/2026 142.78
# 25074
7933 - MARGARET WILLIS 05/05/2026 TIYPC Purchase-Nurse Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 1,000.00
Services # 25058
Account 27300 - Operating Supplies & Materials Totals Invoice Transactions 3 $1,627.78
Division 40101 - Police Protection Totals Invoice Transactions 11 $26,330.48
Division 40151 - Fire Protection
Account 24000 - Travel, Conf., Training
3539 - DONALD PRESLEY 05/11/2026 Per Diem for IAAI Arson Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 215.00
Conference Travel # 25002
#810547 Account 24000 - Travel, Conf., Training Totals Invoice Transactions 1 $215.00
Account 26000 - Rental Charges
5191 - RICOH USA INC 1106706805 Copier Lease - April Fee Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 5.00
# 25060
Account 26000 - Rental Charges Totals Invoice Transactions 1 $5.00
Account 28000 - Subscriptions & Memberships
3345 - MABAS DIVISION 45 2026-08 Annual Membership Paid by Check 05/14/2026 05/22/2026 05/22/2026 05/21/2026 457.00
Dues # 25057
Page 4 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
Account 28000 - Subscriptions & Memberships Totals Invoice Transactions 1 $457.00
Division 40151 - Fire Protection Totals Invoice Transactions 3 $677.00
Department 20 - Public Safety Totals Invoice Transactions 14 $27,007.48
Department 40 - Public Works
Division 40330 - Building Maintenance
Account 23000 - Utilities- Electric
7520 - DIRECT ENERGY BUSINESS 2612600593774 1832109 Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 254.14
04 # 24999
303 - AMEREN ILLINOIS 05/05/26-14 00280-18001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 1,064.90
# 25034
303 - AMEREN ILLINOIS 05/06/26-2 51420-06018 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 115.54
# 25034
303 - AMEREN ILLINOIS 05/06/26-3 61320-07213 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 5,324.77
# 25035
303 - AMEREN ILLINOIS 05/11/26 12420-01159 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 62.05
# 25034
Account 23000 - Utilities- Electric Totals Invoice Transactions 5 $6,821.40
Account 23100 - Utilities- Gas
303 - AMEREN ILLINOIS 05/05/26-2 16330-64000 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 368.68
# 25034
303 - AMEREN ILLINOIS 05/05/26-3 16520-02719 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 86.72
# 25034
303 - AMEREN ILLINOIS 05/05/26-11 29850-33038 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 964.67
# 25034
303 - AMEREN ILLINOIS 05/05/26-15 27981-19014 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 80.55
# 25034
303 - AMEREN ILLINOIS 05/05/26-16 96320-01518 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 118.03
# 25034
303 - AMEREN ILLINOIS 05/06/26-2 51420-06018 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 81.92
# 25034
Account 23100 - Utilities- Gas Totals Invoice Transactions 6 $1,700.57
Account 23200 - Utilities- Water & Sewer
313 - CARBONDALE WATER & SEWAGE 05/07/26-3 100000-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 545.88
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-8 2400250-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 7.91
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-9 2400260-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 26.57
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-10 2400270-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 5.07
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/13/26 503650-011 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 146.03
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/13/26-2 730900-010 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 14.20
SYSTEMS # 25038
Account 23200 - Utilities- Water & Sewer Totals Invoice Transactions 6 $745.66
Account 24000 - Travel, Conf., Training
2587 - DAVID CHAMNESS 05/13/2026 Meal Per Diem-Travel Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 506.00
810553 # 25025
Account 24000 - Travel, Conf., Training Totals Invoice Transactions 1 $506.00
Account 25100 - Repairs & Maint- Bldg & Struc
313 - CARBONDALE WATER & SEWAGE 05/07/26-3 100000-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 360.00
SYSTEMS # 25038
Page 5 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
313 - CARBONDALE WATER & SEWAGE 05/07/26-8 2400250-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 48.80
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-9 2400260-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 3.80
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-10 2400270-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 3.80
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/13/26 503650-011 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 48.80
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/13/26-2 730900-010 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 18.18
SYSTEMS # 25038
Account 25100 - Repairs & Maint- Bldg & Struc Totals Invoice Transactions 6 $483.38
Account 27100 - Other Outside Services
3971 - SOUTHERN ILLINOIS PIPING 10508:1413 City Hall Bolers gas train Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 7,450.00
CONTRACTORS INC repair # 25064
2278 - THYSSENKRUPP ELEVATOR CORP. 3009457299 Maintenance of elevator Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 7,528.94
# 25071
Account 27100 - Other Outside Services Totals Invoice Transactions 2 $14,978.94
Division 40330 - Building Maintenance Totals Invoice Transactions 26 $25,235.95
Division 40340 - SIMMS
Account 23000 - Utilities- Electric
303 - AMEREN ILLINOIS 05/05/26-4 10740-14099 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 837.60
# 25034
Account 23000 - Utilities- Electric Totals Invoice Transactions 1 $837.60
Division 40340 - SIMMS Totals Invoice Transactions 1 $837.60
Division 40350 - Street Maintenance
Account 27100 - Other Outside Services
6313 - BC CONTRACTING 1224 Tree Grinding Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 9,000.00
# 25037
Account 27100 - Other Outside Services Totals Invoice Transactions 1 $9,000.00
Division 40350 - Street Maintenance Totals Invoice Transactions 1 $9,000.00
Division 40370 - Cemeteries
Account 23200 - Utilities- Water & Sewer
313 - CARBONDALE WATER & SEWAGE 05/07/26-1 492510-014 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 5.07
SYSTEMS # 25038
Account 23200 - Utilities- Water & Sewer Totals Invoice Transactions 1 $5.07
Account 25100 - Repairs & Maint- Bldg & Struc
313 - CARBONDALE WATER & SEWAGE 05/07/26-1 492510-014 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 3.80
SYSTEMS # 25038
Account 25100 - Repairs & Maint- Bldg & Struc Totals Invoice Transactions 1 $3.80
Division 40370 - Cemeteries Totals Invoice Transactions 2 $8.87
Department 40 - Public Works Totals Invoice Transactions 30 $35,082.42
Department 45 - Parks and Recreation
Division 40500 - Parks and Recreation
Account 23000 - Utilities- Electric
7520 - DIRECT ENERGY BUSINESS 2613900594679 1832115 Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 56.47
45 # 25042
5463 - HOMEFIELD ENERGY 010000190575 82220-06319/96320- Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 1.23
00421 # 25049
Account 23000 - Utilities- Electric Totals Invoice Transactions 2 $57.70
Page 6 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
Account 23200 - Utilities- Water & Sewer
313 - CARBONDALE WATER & SEWAGE 05/07/26-2 493155-003 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 11.53
SYSTEMS # 25038
Account 23200 - Utilities- Water & Sewer Totals Invoice Transactions 1 $11.53
Account 25000 - Repairs & Maintenance- Equip
7484 - SiteOne Landscape Supply 8473725 Baseball field supplies Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 5,140.27
# 25063
Account 25000 - Repairs & Maintenance- Equip Totals Invoice Transactions 1 $5,140.27
Account 25100 - Repairs & Maint- Bldg & Struc
313 - CARBONDALE WATER & SEWAGE 05/07/26-2 493155-003 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 3.80
SYSTEMS # 25038
Account 25100 - Repairs & Maint- Bldg & Struc Totals Invoice Transactions 1 $3.80
Division 40500 - Parks and Recreation Totals Invoice Transactions 5 $5,213.30
Department 45 - Parks and Recreation Totals Invoice Transactions 5 $5,213.30
Fund 01 - General Totals Invoice Transactions 86 $349,178.31
Fund 08 - Payroll Claim Fund
Account 20605-001 - Accrued Payroll Federal Income Tax Withholding
1093 - INTERNAL REVENUE SERVICE 2027-00000002 FICA - FICA* Paid by EFT # 05/13/2026 05/13/2026 05/15/2026 05/15/2026 118,578.90
74450
Account 20605-001 - Accrued Payroll Federal Income Tax Withholding Totals Invoice Transactions 1 $118,578.90
Account 20605-002 - Accrued Payroll Payroll Tax W/H- SIT
1029 - ILLINOIS DEPARTMENT OF REVENUE 2027-00000001 SIT - State Income Tax* Paid by EFT # 05/13/2026 05/13/2026 05/15/2026 05/15/2026 43,479.91
74449
Account 20605-002 - Accrued Payroll Payroll Tax W/H- SIT Totals Invoice Transactions 1 $43,479.91
Account 20605-003 - Accrued Payroll Payroll Tax W/H- FICA
1093 - INTERNAL REVENUE SERVICE 2027-00000002 FICA - FICA* Paid by EFT # 05/13/2026 05/13/2026 05/15/2026 05/15/2026 97,556.26
74450
Account 20605-003 - Accrued Payroll Payroll Tax W/H- FICA Totals Invoice Transactions 1 $97,556.26
Fund 08 - Payroll Claim Fund Totals Invoice Transactions 3 $259,615.07
Fund 11 - Motor Fuel Tax Fund
Department 40 - Public Works
Division 41013 - MFT Operating & Maintenance
Account 23000 - Utilities- Electric
7520 - DIRECT ENERGY BUSINESS 2612600593774 1832109 Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 13,768.64
04 # 24999
7520 - DIRECT ENERGY BUSINESS 2612600593774 1832110 Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 1,667.53
05 # 25000
7520 - DIRECT ENERGY BUSINESS 2612800593972 1832111 Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 493.15
92 # 25001
637 - EGYPTIAN ELECTRIC 5/06/2026 10469-015 Security Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 4,790.97
Lighting # 25003
303 - AMEREN ILLINOIS 05/05/26-10 09211-40133 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 111.01
# 25034
303 - AMEREN ILLINOIS 05/06/26-4 01081-71059 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 72.67
# 25034
303 - AMEREN ILLINOIS 05/06/26-5 10810-44016 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 82.80
# 25034
303 - AMEREN ILLINOIS 05/07/26-1 08780-75018 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 358.68
# 25034
Page 7 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
303 - AMEREN ILLINOIS 05/13/26-3 23790-61093 Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 102.32
# 25034
303 - AMEREN ILLINOIS 05/14/26-1 18100-46007 Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 154.73
# 25034
Account 23000 - Utilities- Electric Totals Invoice Transactions 10 $21,602.50
Account 25000 - Repairs & Maintenance- Equip
5343 - ROAD RUNNER SAFETY SERVICES INC 05/07/2026 Message board part Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 2,521.00
# 25061
Account 25000 - Repairs & Maintenance- Equip Totals Invoice Transactions 1 $2,521.00
Division 41013 - MFT Operating & Maintenance Totals Invoice Transactions 11 $24,123.50
Department 40 - Public Works Totals Invoice Transactions 11 $24,123.50
Fund 11 - Motor Fuel Tax Fund Totals Invoice Transactions 11 $24,123.50
Fund 30 - Debt Service Fund
Department 60 - Debt Service
Division 43020 - 2020 GO Refunding Bonds
Account 60100 - General Obligation Bond Int
7181 - ZIONS BANCORPORATION 05/18/2026 Interest Pmt on 2022 & Paid by EFT # 05/19/2026 05/19/2026 05/19/2026 05/20/2026 30,150.00
2020A Series GOB due 1531
6.01.26 Account 60100 - General Obligation Bond Int Totals Invoice Transactions 1 $30,150.00
Account 69000 - Paying Agent Fees
7181 - ZIONS BANCORPORATION 05/18/2026 Interest Pmt on 2022 & Paid by EFT # 05/19/2026 05/19/2026 05/19/2026 05/20/2026 500.00
2020A Series GOB due 1531
6.01.26 Account 69000 - Paying Agent Fees Totals Invoice Transactions 1 $500.00
Division 43020 - 2020 GO Refunding Bonds Totals Invoice Transactions 2 $30,650.00
Division 43021 - 2022 GO Bonds Pension Obligation
Account 60100 - General Obligation Bond Int
7181 - ZIONS BANCORPORATION 05/18/2026 Interest Pmt on 2022 & Paid by EFT # 05/19/2026 05/19/2026 05/19/2026 05/20/2026 617,784.88
2020A Series GOB due 1531
6.01.26 Account 60100 - General Obligation Bond Int Totals Invoice Transactions 1 $617,784.88
Division 43021 - 2022 GO Bonds Pension Obligation Totals Invoice Transactions 1 $617,784.88
Department 60 - Debt Service Totals Invoice Transactions 3 $648,434.88
Fund 30 - Debt Service Fund Totals Invoice Transactions 3 $648,434.88
Fund 40 - Local Improvement Fund
Department 50 - Community Investment
Division 44007 - CIP & Replacement
Account 53100 - CIP Design Eng- Contractual
4034 - THOUVENOT WADE & MOERCHEN INC 97537 Balance Due This Pay Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 8,136.35
Estimate-OS1901 # 25070
Account 53100 - CIP Design Eng- Contractual Totals Invoice Transactions 1 $8,136.35
Account 54100 - CIP Resident Eng- Contractual
7313 - HUTCHISON ENGINEERING, INC. 8-0 Balance Due This Pay Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 26,205.21
Estimate-ST2405 # 25050
Account 54100 - CIP Resident Eng- Contractual Totals Invoice Transactions 1 $26,205.21
Account 56500 - CIP Construction- Contractual
7766 - ECHO ELECTRIC S011948149 Purchase of downtown Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 34,687.52
alley lighting # 25043
Account 56500 - CIP Construction- Contractual Totals Invoice Transactions 1 $34,687.52
Page 8 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
Division 44007 - CIP & Replacement Totals Invoice Transactions 3 $69,029.08
Department 50 - Community Investment Totals Invoice Transactions 3 $69,029.08
Fund 40 - Local Improvement Fund Totals Invoice Transactions 3 $69,029.08
Fund 70 - Water & Sewer Fund
Department 40 - Public Works
Division 47000 - Support Services
Account 27100 - Other Outside Services
7390 - GWORKS 2019-32412 Pubworks-ASM Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 1,939.00
5/01/2026-4/30/2027 # 25047
Account 27100 - Other Outside Services Totals Invoice Transactions 1 $1,939.00
Account 28000 - Subscriptions & Memberships
23 - AMERICAN WATERWORKS ASSOCIATION SO288432 Membership dues for Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 2,668.00
6/1/2026-5/31/2027 # 25036
Account 28000 - Subscriptions & Memberships Totals Invoice Transactions 1 $2,668.00
Division 47000 - Support Services Totals Invoice Transactions 2 $4,607.00
Division 47002 - Lake Management
Account 23000 - Utilities- Electric
7520 - DIRECT ENERGY BUSINESS 2613500594495 1832114 Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 51.45
10 # 25026
303 - AMEREN ILLINOIS 05/13/26 84420-01513 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 141.56
# 25034
Account 23000 - Utilities- Electric Totals Invoice Transactions 2 $193.01
Division 47002 - Lake Management Totals Invoice Transactions 2 $193.01
Division 47009 - Central Laboratory
Account 27100 - Other Outside Services
4179 - TEKLAB INC 345708 ANNUAL STILL METALS Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 223.50
TESTING # 25067
Account 27100 - Other Outside Services Totals Invoice Transactions 1 $223.50
Division 47009 - Central Laboratory Totals Invoice Transactions 1 $223.50
Division 47011 - Water Treatment Plant
Account 23000 - Utilities- Electric
637 - EGYPTIAN ELECTRIC 05/06/2026-2 10469-012 Water Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 18,283.91
Treatment Plant # 25005
637 - EGYPTIAN ELECTRIC 05/06/2026-3 10469-017 Cedar Lake Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 14,587.57
Pump Station # 25006
303 - AMEREN ILLINOIS 05/05/26-9 09210-79003 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 1,082.76
# 25034
303 - AMEREN ILLINOIS 05/06/26 21320-05718 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 54.42
# 25034
303 - AMEREN ILLINOIS 05/15/26-1 31230-74080 Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 92.91
# 25034
Account 23000 - Utilities- Electric Totals Invoice Transactions 5 $34,101.57
Account 27100 - Other Outside Services
2278 - THYSSENKRUPP ELEVATOR CORP. 3009457299 Maintenance of elevator Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 2,920.55
# 25071
Account 27100 - Other Outside Services Totals Invoice Transactions 1 $2,920.55
Division 47011 - Water Treatment Plant Totals Invoice Transactions 6 $37,022.12
Division 47015 - Water Distribution
Account 29900 - Operating Equipment
Page 9 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
6257 - COUNTRY BLACKSMITH TRAILERS 11346 Utility Trailer for saws Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 4,830.00
and Hydraulic Pump # 25040
Account 29900 - Operating Equipment Totals Invoice Transactions 1 $4,830.00
Division 47015 - Water Distribution Totals Invoice Transactions 1 $4,830.00
Division 47022 - SE Wastewater Treatment Plant
Account 23000 - Utilities- Electric
5463 - HOMEFIELD ENERGY 010000190575 82220-06319/96320- Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 2,657.04
00421 # 25049
Account 23000 - Utilities- Electric Totals Invoice Transactions 1 $2,657.04
Account 23100 - Utilities- Gas
303 - AMEREN ILLINOIS 05/05/26-1 72220-06212 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 98.43
# 25034
Account 23100 - Utilities- Gas Totals Invoice Transactions 1 $98.43
Account 25100 - Repairs & Maint- Bldg & Struc
313 - CARBONDALE WATER & SEWAGE 05/07/26-7 2400240-002 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 48.80
SYSTEMS # 25038
Account 25100 - Repairs & Maint- Bldg & Struc Totals Invoice Transactions 1 $48.80
Division 47022 - SE Wastewater Treatment Plant Totals Invoice Transactions 3 $2,804.27
Division 47023 - NW Wastewater Treatment Plant
Account 23000 - Utilities- Electric
637 - EGYPTIAN ELECTRIC 5/06/2026-1 10469-008 NWWWTP Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 29,692.48
# 25004
Account 23000 - Utilities- Electric Totals Invoice Transactions 1 $29,692.48
Account 23100 - Utilities- Gas
303 - AMEREN ILLINOIS 05/05/26-6 81420-07318 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 95.39
# 25034
303 - AMEREN ILLINOIS 05/05/26-8 91420-07415 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 77.29
# 25034
Account 23100 - Utilities- Gas Totals Invoice Transactions 2 $172.68
Account 25000 - Repairs & Maintenance- Equip
3745 - ILLINOIS ELECTRIC WORKS INC RI26314 VFD Repair Paid by Check 05/14/2026 05/22/2026 05/22/2026 05/21/2026 2,461.00
# 25052
Account 25000 - Repairs & Maintenance- Equip Totals Invoice Transactions 1 $2,461.00
Account 25100 - Repairs & Maint- Bldg & Struc
313 - CARBONDALE WATER & SEWAGE 05/07/26 132540-002 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 93.80
SYSTEMS # 25038
Account 25100 - Repairs & Maint- Bldg & Struc Totals Invoice Transactions 1 $93.80
Account 27100 - Other Outside Services
4806 - HAWKINS INC 7415452 Bioaugmentation Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 4,365.60
NWWWTP Pre # 25048
Treatment Account 27100 - Other Outside Services Totals Invoice Transactions 1 $4,365.60
Account 27300 - Operating Supplies & Materials
7769 - WATER TREAT TECHNOLOGY 2026-6009 Enzymes and Soda Ash Paid by Check 05/14/2026 05/22/2026 05/22/2026 05/21/2026 6,951.45
# 25072
Account 27300 - Operating Supplies & Materials Totals Invoice Transactions 1 $6,951.45
Division 47023 - NW Wastewater Treatment Plant Totals Invoice Transactions 7 $43,737.01
Division 47025 - Sewage Lift Stations
Account 23000 - Utilities- Electric
Page 10 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
303 - AMEREN ILLINOIS 05/05/26-5 05320-03018 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 137.71
# 25034
303 - AMEREN ILLINOIS 05/05/26-7 62320-01618 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 319.30
# 25034
303 - AMEREN ILLINOIS 05/07/26 30320-09216 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 551.68
# 25034
303 - AMEREN ILLINOIS 05/15/26 23420-06516 Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 80.24
# 25034
Account 23000 - Utilities- Electric Totals Invoice Transactions 4 $1,088.93
Account 23100 - Utilities- Gas
303 - AMEREN ILLINOIS 05/14/26 12511-03193 Paid by Check 05/15/2026 05/22/2026 05/22/2026 05/21/2026 64.86
# 25034
Account 23100 - Utilities- Gas Totals Invoice Transactions 1 $64.86
Division 47025 - Sewage Lift Stations Totals Invoice Transactions 5 $1,153.79
Department 40 - Public Works Totals Invoice Transactions 27 $94,570.70
Fund 70 - Water & Sewer Fund Totals Invoice Transactions 27 $94,570.70
Fund 71 - Parking
Department 40 - Public Works
Division 47100 - Public Parking Services
Account 23000 - Utilities- Electric
7520 - DIRECT ENERGY BUSINESS 2612600593774 1832109 Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 642.83
04 # 24999
7520 - DIRECT ENERGY BUSINESS 2612600593774 1832110 Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 291.96
05 # 25000
Account 23000 - Utilities- Electric Totals Invoice Transactions 2 $934.79
Division 47100 - Public Parking Services Totals Invoice Transactions 2 $934.79
Department 40 - Public Works Totals Invoice Transactions 2 $934.79
Fund 71 - Parking Totals Invoice Transactions 2 $934.79
Fund 72 - Solid Waste Management
Department 40 - Public Works
Division 47200 - Refuse & Recycling Services
Account 27100 - Other Outside Services
7511 - CRC SOUTHERN RECYCLING, LLC 88635 April Statement Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 1,627.40
# 25041
Account 27100 - Other Outside Services Totals Invoice Transactions 1 $1,627.40
Division 47200 - Refuse & Recycling Services Totals Invoice Transactions 1 $1,627.40
Department 40 - Public Works Totals Invoice Transactions 1 $1,627.40
Fund 72 - Solid Waste Management Totals Invoice Transactions 1 $1,627.40
Fund 73 - Rental Properties
Department 40 - Public Works
Division 47300 - Municipal Rental Properties
Account 23000 - Utilities- Electric
7520 - DIRECT ENERGY BUSINESS 2612600593774 1832109 Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 284.04
04 # 24999
303 - AMEREN ILLINOIS 05/05/26 09030-28049 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 47.62
# 25034
303 - AMEREN ILLINOIS 05/05/26-12 01320-02214 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 220.14
# 25034
Page 11 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
303 - AMEREN ILLINOIS 05/05/26-17 76320-01324 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 136.30
# 25034
303 - AMEREN ILLINOIS 05/06/26-1 96520-02418 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 926.14
# 25034
303 - AMEREN ILLINOIS 05/07/26-2 11320-07815 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 201.03
# 25034
Account 23000 - Utilities- Electric Totals Invoice Transactions 6 $1,815.27
Account 23100 - Utilities- Gas
303 - AMEREN ILLINOIS 05/05/26-13 96520-02427 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 116.35
# 25034
Account 23100 - Utilities- Gas Totals Invoice Transactions 1 $116.35
Account 23200 - Utilities- Water & Sewer
313 - CARBONDALE WATER & SEWAGE 05/07/26-4 101210-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 22.34
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-5 101220-018 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 5.07
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-6 112400-016 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 11.40
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/13/26-1 503800-008 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 15.54
SYSTEMS # 25038
Account 23200 - Utilities- Water & Sewer Totals Invoice Transactions 4 $54.35
Account 25100 - Repairs & Maint- Bldg & Struc
313 - CARBONDALE WATER & SEWAGE 05/07/26-4 101210-001 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 3.80
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-5 101220-018 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 3.80
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/07/26-6 112400-016 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 3.80
SYSTEMS # 25038
313 - CARBONDALE WATER & SEWAGE 05/13/26-1 503800-008 Paid by Check 05/14/2026 05/22/2026 04/29/2026 05/21/2026 18.18
SYSTEMS # 25038
Account 25100 - Repairs & Maint- Bldg & Struc Totals Invoice Transactions 4 $29.58
Division 47300 - Municipal Rental Properties Totals Invoice Transactions 15 $2,015.55
Department 40 - Public Works Totals Invoice Transactions 15 $2,015.55
Fund 73 - Rental Properties Totals Invoice Transactions 15 $2,015.55
Fund 79 - Group Health Insurance
Account 14012-010 - Intrafund F/R Due from Operating
406 - CARBONDALE MEDICAL CLAIMS 05/07/2026 Stop Loss Register Paid by Check 05/12/2026 05/12/2026 04/29/2026 05/12/2026 69,783.85
4/02/26 & 4/22/26 # 24994
406 - CARBONDALE MEDICAL CLAIMS 05/08/2026 Medical Claims for Paid by Check 05/12/2026 05/12/2026 05/12/2026 05/12/2026 27,627.64
05/08/2026 # 24994
406 - CARBONDALE MEDICAL CLAIMS 05/15/2026 Medical Claims for Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 80,021.11
05/15/2026 # 25019
Account 14012-010 - Intrafund F/R Due from Operating Totals Invoice Transactions 3 $177,432.60
Department 77 - Internal Service
Division 47900 - Group Health Insurance
Account 27100 - Other Outside Services
7723 - ASSURED PARTNERS NL-OWENSBORO 339642 Policy Management Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 7,000.00
Monthly Installment for # 25016
June 2026 Account 27100 - Other Outside Services Totals Invoice Transactions 1 $7,000.00
Account 28100 - Insurance & Bonds
Page 12 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
6527 - AmWINS Group Benefits, Inc. 9522502 Retiree Health Insurance Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 8,448.66
June 2026 # 25014
Account 28100 - Insurance & Bonds Totals Invoice Transactions 1 $8,448.66
Division 47900 - Group Health Insurance Totals Invoice Transactions 2 $15,448.66
Department 77 - Internal Service Totals Invoice Transactions 2 $15,448.66
Fund 79 - Group Health Insurance Totals Invoice Transactions 5 $192,881.26
Fund 80 - Fire Pension
Account 20405-010 - Intra F/P General Fund
394 - CITY OF CARBONDALE 5/05/2026 Reimbursement for Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 52.43
Interfund Payable # 25022
Postage Account 20405-010 - Intra F/P General Fund Totals Invoice Transactions 1 $52.43
Department 80 - Fiduciary
Division 48000 - Fire Pension
Account 85000 - Pension Benefits & Refunds
705 - FIRE PENSION PAYROLL 05/18/2026 Fire Pension Payroll May Paid by EFT # 05/19/2026 05/19/2026 05/19/2026 05/20/2026 206,819.14
2026 1528
Account 85000 - Pension Benefits & Refunds Totals Invoice Transactions 1 $206,819.14
Division 48000 - Fire Pension Totals Invoice Transactions 1 $206,819.14
Department 80 - Fiduciary Totals Invoice Transactions 1 $206,819.14
Fund 80 - Fire Pension Totals Invoice Transactions 2 $206,871.57
Fund 81 - Police Pension
Account 20405-010 - Intra F/P General Fund
394 - CITY OF CARBONDALE 5/5/26 Reimbursement for Paid by Check 05/19/2026 05/19/2026 05/19/2026 05/19/2026 52.54
Interfund Payable # 25023
Postage Account 20405-010 - Intra F/P General Fund Totals Invoice Transactions 1 $52.54
Department 80 - Fiduciary
Division 48100 - Police Pension
Account 85000 - Pension Benefits & Refunds
1792 - POLICE PENSION PAYROLL 05/18/2026 Police Pension Payroll Paid by EFT # 05/19/2026 05/19/2026 05/19/2026 05/20/2026 311,856.52
May 2026 1530
Account 85000 - Pension Benefits & Refunds Totals Invoice Transactions 1 $311,856.52
Division 48100 - Police Pension Totals Invoice Transactions 1 $311,856.52
Department 80 - Fiduciary Totals Invoice Transactions 1 $311,856.52
Fund 81 - Police Pension Totals Invoice Transactions 2 $311,909.06
Page 13 of 14
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Amount
Grand Totals Invoice Transactions 160 $2,161,191.17
______________________________ ____________________________
DIRECTOR OF FINANCE CITY MANAGER
______________________________ ______________________________
DATE DATE
This is to certify that the above warrant was duly presented at a meeting of the council on __________________ and payment of said warrant
has been made in accordance with the Carbondale Revised Code.
APPROVED: ____________________________________________
Carolin Harvey, Mayor
ATTEST: __________________________________
Jennifer R. Sorrell, City Clerk
LIST OF WARRANTS REVIEWED BY:
________________________________________
Jeffrey M. Davis, City Treasurer
Page 14 of 14
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: A Resolution Authorizing the City Manager to Enter Into a Memorandum of
Understanding for the Operation of Veo Ridershare Program at Southern Illinois
University of Carbondale Campus
Type: Action - Consent
Recommended Action: Adopt a Resolution authorizing the City Manager to Enter into a Memorandum of
Understanding with SIUC to continue providing Micromobility Services on Campus
Roadways under the City's Contract with Veo
Goals: Goal 1: Provide a high quality of life and foster a sense of community.
Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Goal 5: Provide high-quality City infrastructure.
Goal 7: Build on expand and develop new relationships with SIU/SIH and other
regional entities.
Originating Department: City Attorney
Background: Pursuant to the renewal of the Veo services contract, the University has provided its updated
Memorandum of Understanding incorporating the new contract and otherwise continuing the partnership
between SIUC and the City of Carbondale to provide micromobility services on Campus roadways. Staff
recommends signing the MOU to continue to provide an extension of services under the City's Contract with Veo
to SIUC.
Additional Information:
Attachments:
1. VeoRide Carbondale SIUC 2026 License Agreement/MOU for Use of Rights of Way on SIU Campus v 5 19
2026
2. Resolution Authorizing the City Manager to Enter Into a MOU SIUC for VEO Scooter 2026-06-09
Motion & Voting: Adopt a Resolution authorizing the City Manager to Enter into a Memorandum of
Understanding with SIUC to continue providing Micromobility Services on Campus Roadways under the City's
Contract with Veo
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
LICENSE AGREEMENT FOR OPERATION OF ELECTRONIC SCOOTER RIDERSHARE PROGRAM ON
SOUTHERN ILLINOIS UNIVERSITY CARBONDALE CAMPUS
This Agreement is entered into this first day of June, 2026 (Effective Date) by Veoride, Inc., a
corporation organized pursuant to the laws of the State of Indiana (“Veo”), the City of Carbondale, an
Illinois municipal corporation, and the Board of Trustees of Southern Illinois University, a body politic
and corporate of the State of Illinois, by and on behalf of Southern Illinois University Carbondale
(“University” or “SIU”). SIU, City and Veo may hereafter be referred to individually as a Party and
collectively as the “Parties.”
WHEREAS, Veo operates a mobility sharing company that utilizes a dockless “smart fleet” share
system that enables GPS, cellphone connectivity, and self-locking technology to allow its customer’s
selected Dockless Vehicles (for purposes of this Agreement the term “Dockless Vehicles” includes only
electronic scooters and bicycles) to be locked and unlocked by users with an app and tracked
(“Services”).
WHEREAS, the City of Carbondale, an Illinois municipal corporation (“City”), has entered into or
will enter into an agreement with Veo pursuant to which Veo will provide the Services to the City
(“Services Agreement”); and
Whereas, given the University’s place in the local community and its geographic position directly
adjacent to the City, it is desired that the Veoride Dockless Vehicles have access to operate on the rights
of way located on the University’s Main Campus located adjacent to the City of Carbondale.
Now therefore, the Parties agree as follows:
1. Term and Termination
a. Term. This Agreement will commence on the Effective Date or the date the Services
Agreement between City and Veo becomes effective, whichever is later, and unless earlier
terminated as provided in this Agreement shall continue through the day immediately
preceding the third-year anniversary thereof (“Term”). The Term may be extended or
renewed only upon further written Agreement of the Parties signed by their authorized
representatives.
b. Termination. This Agreement will terminate automatically and immediately upon
termination or expiration of the Services Agreement between Veo and the City. City agrees
to promptly provide written notice of such termination or expiration to SIU but by no means
later than ten (10) days following the effective date of such termination or expiration. SIU
may terminate this Agreement with or without cause upon ninety (90) days prior written
notice to Veo and the City. Any Party may terminate this Agreement upon the failure of the
other Party to cure a breach of this Agreement within thirty (30) days of the breaching
Party’s receipt of written notice thereof.
c. Removal of Equipment. Promptly upon termination or expiration of this Agreement, Veo
will cease permitting activation or operation of Dockless Vehicles located on SIU property or
rights of way except by Users (as defined in Section 3 herein) to the extent necessary for
Page 1 of 6
Veo to remove the Dockless Vehicles. Within ten (10) days of the termination or expiration
of this Agreement, Veo will remove all Dockless Vehicles from SIU property and ROW’s.
2. License Grant. In consideration of the revenue share provided herein and the benefits to
University students and employees that may be derived from utilization of Dockless Vehicles
and subject to the terms and conditions of this Agreement, SIU’s policies now existing and as
hereafter added to or amended, and the laws of the State of Illinois; SIU hereby grants Veo a
non-exclusive license, during the Term, to utilize the public rights-of-way crossing or lying within
the boundaries of SIU’s Carbondale campus as depicted in Exhibit A hereto, in order to provide
Services to Users. The term right-of-way (hereafter “ROW”) refers to sidewalks, roads, bike lanes
and other pathways owned, controlled, or maintained by the Customer. Notwithstanding the
foregoing, SIU reserves the right to restrict the operation of Dockless Vehicles on sidewalks and
other pedestrian footpaths and to limit and define the areas in which the Dockless Vehicles may
be operated or parked on SIU property, including the SIU ROW and Veo agrees to cooperate
with University to implement those restrictions should SIU choose to impose them. This license
and authorization is not a lease or an easement and is not intended and shall not be construed
to transfer any interest whatsoever in SIU property.
3. Permitted Use. Veo's riders (“Users”) may use the SIU ROW for parking of the Dockless Vehicles;
provided however that SIU reserves the right to limit or define the areas where Dockless
Vehicles may be parked. Veo shall not place or attach any personal property, fixtures, or
structure in or near the ROW or otherwise on property owned or controlled by SIU without
University’s prior written consent. Veo will use commercially reasonable efforts to ensure use
of the ROW, and Veo's operations on property owned or controlled by SIU will (a) not
unreasonably adversely affect the ROW or other SIU property or the SIU's streets or sidewalks;
(b) not unreasonably inhibit pedestrian movement within the ROW or along other property or
rights-of-way owned or controlled by SIU; and (c) not create conditions which are a threat to
public safety and security.
4. Maintenance and Repair. Veo will use commercially reasonable efforts to follow the
maintenance, replacement and operation schedules for the Dockless Vehicles on the SIU ROW
and other property owned or controlled by SIU as prescribed in the Services Agreement
between Veo and City, including without limitation Exhibit C thereto.
5. Service Level Agreements and Liquidated Damages. Exhibit D of the Services Agreement
between Veo and City shall also apply as to Dockless Vehicle operations and parking on the SIU
ROW or property owned or controlled by SIU and SIU shall be entitled to all such sums due and
payable under Exhibit D to the extent those sums arise from use or parking of the Dockless
Vehicles on property owned or controlled by SIU, including the SIU ROW.
6. Revenue Share. City will, on the annual anniversary of the Effective Date of this Agreement, pay
University 50% of the total revenue share it receives during the immediately preceding one year
period pursuant to the Services Agreement between Veo and City.
Page 2 of 6
7. Condition of ROW. SIU makes the ROW available to Veo in an “as is” condition. SIU makes no
representations or warranties concerning the condition of the ROW or its suitability for use by
Veo or its customers and assumes no duty to warn either Veo or its customers concerning
conditions that exist now or may arise in the future.
8. No Liability. SIU assumes no liability for loss or damage to Veo devices or other property. Veo
agrees that SIU is not responsible for providing security at any location where Veo devices are
stored or located, and Veo hereby waives any claim against SIU in the event Veo’s devices or
other property are lost, stolen, or damaged.
9. Compensation for Damage to or Destruction of Property. Veo will, within thirty (30) days of
SIU’s submittal of an invoice, fully compensate SIU for its costs to repair, replace, or otherwise
restore any real or personal property that is damaged, lost or destroyed as a result of Veo’s
actions or omissions and those of its agents, officers, employees or representatives. Veo
acknowledges and agrees that repairs, replacement, and restoration of real property or fixtures
attached to real property shall be made by SIU employees or SIU approved contractors and be
performed in accordance with SIU’s standards. Repair and restoration of personal property shall
be made by SIU employees or SIU-approved contractors and be performed in accordance with
SIU’s standards. Replacement of personal property pursuant to this section will be with the
same item or its equivalent and will be procured in accordance with State of Illinois
Procurement laws and from SIU-approved contractors.
10. Indemnification. Veo and City will indemnify, defend, and hold harmless the State of Illinois and
SIU, its governing board, and its agents, officers, employees, and students from and against any
and all claims, suits, demands, damages, costs, liabilities, losses, and expenses, including without
limitation all court costs and reasonable attorney fees; to the extent such matters arise from
their respective actions or omissions or the operation of the Dockless Vehicles in the ROW or on
property owned or controlled by SIU.
11. Insurance. Veo will, at its sole cost and expense and at all times during the Term and any
renewals or extensions thereof, maintain the following insurance coverage: (a) Commercial
General Liability-occurrence form in amount of $1,000,000 per occurrence (Combined Single
Limit Bodily Injury and Property Damage) and $3,000,000 Annual Aggregate; (b) Auto Liability,
including Hired Auto and Non-owned Auto, (Combined Single Limit Bodily Injury and Property
Damage) in amount of $1,000,000 per occurrence; and (c) Workers' Compensation Insurance
that satisfies the minimum required by law. The foregoing insurance coverage will be provided
through insurance companies authorized to do business in the State of Illinois and having a A-VII
or better rating in the current edition of Best’s Key Rating Guide. The Southern Illinois
University Board of Trustees shall be named as an additional insured on the commercial liability
and auto liability policies required by this Section. A certificate of insurance reflecting the
requirements of this Section shall be furnished to SIU upon the Effective Date of this Agreement.
Veo acknowledges and agrees that the provisions of this section are a material and substantial
condition of this Agreement and that Veo’s compliance with these provisions is a material
inducement to SIU entering into this Agreement.
Page 3 of 6
12. Governing Law. This Agreement and any dispute arising thereunder shall be governed
exclusively by the laws of the State of Illinois and applicable federal law. All claims against SIU
arising from this Agreement are subject to the Illinois Court of Claims Act.
13. Relationship of the Parties. The relationship of the Parties created by this Agreement is strictly
one of independent contractors.
14. Severability. In the event any of the provisions of this Agreement shall be held to be invalid by
any court of competent jurisdiction, the same shall be deemed severable, and as never having
been contained herein, and this agreement shall then be construed and enforced in accordance
with the remaining provisions hereof.
15. Modifications. This Agreement may be amended only by further written instrument referring to
this Agreement and the provisions to be modified therein and signed by the authorized
representatives of each Party.
16. Assignment. The License granted hereunder is considered personal to Veo and is conditions on
the City’s continued operation of its micromobility program and the continued validity of the
Service Agreement between City and Veo. Neither this Agreement nor any of the rights granted
thereunder may be assigned or otherwise transferred, in whole or in part by the City of Veo.
Any such assignment or transfer shall be considered null and void and shall be grounds for SIU’s
immediate termination of this Agreement.
17. Notice. Any notice required or permitted hereunder will be deemed effective when sent by
electronic mail, or by certified mail, registered mail, or a signature confirmation service provided
by the United States Postal Service, postage prepaid, or when sent by an overnight carrier as
follows:
If to VeoRide, Inc.: If to University:
3221 Donald Douglas Loop S Southern Illinois University
Santa Monica, CA 90401 Attention: Dr. Tena Bennett
Attention: Reed Neal 1263 Lincoln Drive MC 4308
Email: rneal@veoride.com Carbondale, IL 62901
Email: tenab@siu.edu
With a copy to: If to City:
Gutwein Law City of Carbondale
250 Main Street Attention: Stan Reno, City Manager
Lafayette, IN 47901 200 S. Illinois Ave.
Email: brian.casserly@gutweinlaw.com Carbondale, IL 62901
Email: SReno@carbondaleil.gov
Page 4 of 6
or at such other address as either party may from time to time specify by notice hereunder. If
notice is provided by electronic mail, the party sending the notice has the burden of
demonstrating that the notice was received. This burden may be met by any written
acknowledgment or electronic reply to the electronic message from the party receiving notice,
excluding any automatic or computer-generated response.
18. Entire Agreement. This instrument represents the entire agreement of the Parties regarding the
granting of the License described in Section 2 hereof and supersedes all other agreements or
understandings, oral or written, regarding same.
19. Authorized Representatives. Subject to applicable law, the persons signing below on behalf of
each Party warrant and represent that they have full authority to sign this Agreement and to
bind the Party on whose behalf they are signing to the terms and conditions hereof.
IN WITNESS WHEREOF, each Party has executed this Agreement by its duly authorized representative
and by doing so, hereby affirm that the Agreement is enforceable on behalf of and against each party as
of the date first written above.
CITY OF CARBONDALE BOARD OF TRUSTEES OF SOUTHERN ILLINOIS
UNIVERSITY
_________________________________ __________________________________
Stan Reno, City Manager Austin A. Lane, Chancellor,
Southern Illinois University Carbondale
VEORIDE, INC.
__________________________________
Alex Keating, Head of Policy & Partnerships
Page 5 of 6
Page 6 of 6
RESOLUTION NO. 2026-R-______
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
MEMORANDUM OF UNDERSTANDING WITH SOUTHERN ILLINOIS UNIVERSITY
CONCERNING THE OPERATION OF VEO SCOOTERS AND REVENUE SHARING
WHEREAS, the City of Carbondale, Illinois, is a home rule unit of local government under
the Illinois Constitution, 1970, Article VII, Section 6; and
WHEREAS, pursuant to Article VII, Section 6(a) of the Illinois Constitution, 1970, the
City of Carbondale may exercise any power and perform any function pertaining to its government
and affairs including, but not limited to, the power to regulate for the protection of the public,
health, safety, morals and welfare; and
WHEREAS, Southern Illinois University in Carbondale is located within City limits of
the City of Carbondale; and
WHEREAS, the City of Carbondale has an agreement with VEO Scooters to allow the
operation of VEO Scooters throughout town; and
WHEREAS, to provide better service the City and Southern Illinois University have
agreed to share the revenue split with VEO Scooters for permitting VEO Scooters to operate on
University owned roadways; and
WHEREAS, the Carbondale City Council finds it in the best interest of the City of
Carbondale to authorize the City Manager to enter into a memorandum of understanding with
Southern Illinois University concerning the operation of VEO Scooters on University property
and the splitting the revenue share.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CARBONDALE, ILLINOIS AS FOLLOWS:
SECTION ONE. That the City Council deems it in the best interest of the City of
Carbondale to authorize the City Manager to enter into a memorandum of understanding with
Southern Illinois University concerning the operation of VEO Scooters on University property
and the splitting the revenue share.
SECTION TWO. That the City Manager and Staff are hereby authorized to take any and
all necessary, reasonable, and proper actions to execute said Management Agreement, and to
carry out the intent and purpose of this Resolution.
SECTION THREE. That this Resolution be spread at length upon the minute records of
the City Council of the City of Carbondale, Illinois.
APPROVED: ________________________________________
Carolin Harvey, Mayor
ATTEST: _______________________________________
Jennifer R. Sorrell, City Clerk
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: Approval of Wells Fargo Warrant for the Period Ending 04/30/2026 FY 2026 Warrant
#WF 04/2026 in the Amount of $311,829.84
Type: Action - Consent
Recommended Action: Approve Wells Fargo Warrant 04/2026 in the amount of $311,829.84
Goals: Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Originating Department: Finance
Background:
Additional Information:
Attachments:
1. Wells Fargo 04-2026 2026-06-09
Motion & Voting: Approve Wells Fargo Warrant 04/2026 in the amount of $311,829.84
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
6/9/2026 WARRANT TO THE CITY TREASURER
THE UNDERSIGNED HEREBY CERTIFY THAT THE FOLLOWING BILLS OR INVOICES
REPRESENT A TRUE AND CORRECT STATEMENT OF COST OF GOODS AND/OR SERVICES
RENDERED TO THE CITY OF CARBONDALE BY FIRMS OR PERSONS LISTED AND THAT
SAID FIRMS OR PERSONS ARE ENTITLED TO PAYMENT FOR SAME IN THE AMOUNTS
WARRANT # WF 04/2026 CHECK DATE: 05/26/26
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 GENERAL OPERATIONS
01 04/30/2026 Joyce Lee Outdoor Equipme $370.39 SEWWTP lawn mower parts
01 04/30/2026 Interstate All Battery $43.80 Shop supplies
01 04/30/2026 Roy Walker Communications $310.00 In-house parts stock
01 04/30/2026 Ralph S Small Engine $492.28 SEWWTP lawn mower parts
01 04/30/2026 Rural King $0.38 Equipment parts
01 04/30/2026 Rural King $19.94 Equipment parts
01 04/30/2026 Kbs Outdoor Power $26.77 Lawn mower parts
01 04/30/2026 Mcbride Mack Sales In $3,706.87 Refuse truck repair services and parts
01 04/30/2026 Rural King $7.18 Tire repair parts
01 04/30/2026 Cummins Evs $405.19 Backup generator parts
01 04/30/2026 Rural King $28.26 Equipment parts
01 04/30/2026 Ed Morse Ford Warehouse $8,756.97 Vehicle parts
01 04/30/2026 Lawson Products Inc $844.99 Shop supplies
01 04/30/2026 Fuel Wrench $215.00 Street sweeper parts
01 04/30/2026 Harbor Freight Tools $129.99 Power Inverter
01 04/30/2026 Harbor Freight Tools $28.95 Shop supplies
01 04/30/2026 Bonnell Industries $1,072.29 Cemetery plow truck parts
01 04/30/2026 Harbor Freight Tools $539.98 2 3-Ton Jacks
01 04/30/2026 Zoro Tools Inc $785.98 Sewer crew hydraulic saw parts
01 04/30/2026 Sheltons Towing And Reco $375.00 Heavy truck towing services
01 04/30/2026 K&E Techincal Inc $1,305.22 Street sweeper hydraulic cylinder repair
01 04/30/2026 Mcbride Mack Sales In $7,654.13 Refuse truck repair services and parts
01 04/30/2026 Parini Auto Repair $956.73 Vehicle repair services
01 04/30/2026 Bandanas $48.75 FTA luncheon
01 04/30/2026 Verizon Wireless $52.40 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Uber $7.94 Uber Approved travel #810525
01 04/30/2026 Panera Bread $11.97 Breakfast meeting - Durbin
01 04/30/2026 Panera Bread $112.87 Breakfast meeting / Durbin
01 04/30/2026 Schnucks $7.50 Beverages for HOGS luncheon
01 04/30/2026 Moes Southwest $200.99 HOGS Luncheon
01 04/30/2026 Adobe $23.99 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Verizon Wireless $78.72 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Verizon Wireless $72.02 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Illinois Secretary Of Sta ($16.00) Notary Commission for Cassie Johnson
01 04/30/2026 Illinois Secretary Of Sta $16.00 Notary Commission for Cassie Johnson
01 04/30/2026 Amazon Mktpl $21.65 Notary Stamp for Cassie Johnson
01 04/30/2026 Amazon Mktpl $36.74 Misc office supplies
01 04/30/2026 Adobe $47.98 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Amazon Mktpl $526.89 toner for City Attorney printer
01 04/30/2026 Amazon Mktpl $189.99 Desk chair for Asst City Attorney
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 04/30/2026 Adobe $23.99 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Carbondale Chamber $500.00 Leadership Training - Sharonda Cawthon
01 04/30/2026 Adobe $23.99 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Wal-Mart $189.25 Employee Recognition - Pizza Luncheon
01 04/30/2026 Quatros Deep Pan Pizza $677.50 Employee Recognition - Pizza Luncheon
01 04/30/2026 Amazon Mktpl $25.19 Office Supplies
01 04/30/2026 Amazon Retail $45.32 Office Assistant
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Amazon Mktpl $32.91 Office Supplies
01 04/30/2026 Adobe $47.98 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Leblond Productions $181.13 AV Tech support for City Council meeting
01 04/30/2026 Leblond Productions $155.25 AV Tech Services for City Council meeting
01 04/30/2026 Shell Oil $47.01 Fuel for City vehicle - Malibu
01 04/30/2026 Amazon Mktpl $305.00 Linens for an event.
01 04/30/2026 Rural King $7.19 Gorilla glue for City Hall use
01 04/30/2026 Lowes $40.44 Replacement hostas and soil
01 04/30/2026 Amazon Mktpl $1,051.00 2026-00000657 Replacement Vacuums - 2
01 04/30/2026 Amazon Mktpl $230.59 Small monitors for Civic Center hallway
01 04/30/2026 Wal-Mart $248.00 Large monitor for City Hall entryway
01 04/30/2026 The Knot Worldwide $153.06 Weddingwire monthly advertising
01 04/30/2026 Yodeck.Com Flipnode $729.65 Software for Civic Center monitors.
01 04/30/2026 Amazon Mktpl $64.24 Monitor mounts for the Civic Center hallway
01 04/30/2026 Murdale Ace Hardware $3.22 new keys cut for CC bathrooms
01 04/30/2026 Amazon Mktpl $188.97 Linens for an event - will pair with a return
01 04/30/2026 Foster Usa Refrigeration $4,517.00 2026-00000652 New ice machine for Civic Center and City
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Martyrs $49.04 Chicago Tourism trip promotions
01 04/30/2026 Tm $78.90 Chicago Tourism trip promotions
01 04/30/2026 Amtrak .Com $192.00 Chicago Tourism trip
01 04/30/2026 Uber $13.93 Chicago Tourism trip transportation
01 04/30/2026 Uber $26.38 Chicago Tourism trip transportation
01 04/30/2026 Uber $16.96 Chicago Tourism trip transportation
01 04/30/2026 Uber $14.98 Chicago Tourism trip transportation
01 04/30/2026 Uber $10.99 Chicago Tourism trip transportation
01 04/30/2026 Uber $22.97 Chicago Tourism trip transportation
01 04/30/2026 Uber $10.97 Chicago Tourism trip transportation
01 04/30/2026 Hyatt Centric The Loop $564.15 Chicago Tourism trip lodging
01 04/30/2026 618 Pro $500.00 consultation fee- public bid
01 04/30/2026 Adobe $110.49 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Wal-Mart $267.70 tabling materials and equipment
01 04/30/2026 Wal-Mart $1,017.41 2026-00000622 Green Room Hospitality Items
01 04/30/2026 Wal-Mart $82.08 "At the Table" Supplies and Beverages
01 04/30/2026 Cristaudo's And 6pence $2,294.75 2026-00000614 April Carbondale "At the Table" Catering
01 04/30/2026 Adobe $23.99 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Wal-Mart $243.68 NCVRW Kickoff Event Supplies
01 04/30/2026 Panera Bread $82.19 Upstream Jackson County Meeting Lunch
01 04/30/2026 Expedia $303.08 2026 Home Illinois Summit Hotel
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 04/30/2026 Safe States Alliance $300.00 Annual Conference Registration
01 04/30/2026 National Safety Council $849.00 NSC Membership
01 04/30/2026 Stiles Office Solutions $1,852.81 Misc office supplies
01 04/30/2026 Stiles Office Solutions $280.05 Misc office supplies
01 04/30/2026 Amazon Mktpl $314.70 Replacement chair for Admin Sec/Billing Clerk
01 04/30/2026 Adobe $47.98 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Stiles Office Solutions $2,143.67 Misc office supplies
01 04/30/2026 Amazon Mktpl $57.99 Office supplies; privacy screen for billing clerk
01 04/30/2026 Fedex $150.28 FedEx Shipping and Fuel Surcharge
01 04/30/2026 Stiles Office Solutions $269.43 Misc office supplies
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Iowa Hyatt Conf Center $60.00 Shuttle - #810521
01 04/30/2026 Clearwave Fiber $5,417.79 2026-00000609 Fiber and LEADS Connection
01 04/30/2026 Adobe $158.47 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Mediacom Bro $294.90 Internet Service PD
01 04/30/2026 Amazon Mktpl $110.95 Office supplies; privacy screen for billing clerk
01 04/30/2026 Frontier Communication $232.76 Phone Services
01 04/30/2026 Verizon Wireless $36.01 CCTV Air Cards
01 04/30/2026 Verizon Wireless $36.01 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Clearly Ip Inc $25.12 VoIP Trunking
01 04/30/2026 Wal-Mart $60.04 Supplies for event "Week of the Child"
01 04/30/2026 Timbertrails $104.00 Veterinary services
01 04/30/2026 B&H Photo $3,440.76 2026-00000598 Crime Scene Investigation Camera Package
01 04/30/2026 Roy Walker Communications $40.00 Radio repair
01 04/30/2026 Wal-Mart $49.38 Citizens' Police Academy supplies
01 04/30/2026 Tactacam $7.00 Monthly camera subscription
01 04/30/2026 Frontier Communication $108.65 PD Cameras, SIMMS, Lift Stations
01 04/30/2026 Amazon Mktpl $64.19 Goodie bag items for community event
01 04/30/2026 Ilacp $480.00 Entry Level Police Test Material
01 04/30/2026 Verified First $53.60 Credit Check for Entry-Level Officers
01 04/30/2026 Tlo Transunion $175.55 Monthly TLO subscription (March)
01 04/30/2026 Illinois Crisis $225.00 Illinois Crisis Negotiations training
01 04/30/2026 Fedex $69.62 FedEx Shipping & Fuel Charge
01 04/30/2026 Mediacom Bro $249.99 Evergreen Park Cameras
01 04/30/2026 Mammoth Holdings M $270.00 Monthly car wash - 27 vehicles
01 04/30/2026 Ray Oherron $8,714.82 2026-00000604 New vehicle equipment
01 04/30/2026 Milan svg store $334.77 Supplies for Dispatcher Appreciation Week
01 04/30/2026 Pilot $56.13 Fuel for travel to/from Axon Week training
01 04/30/2026 Boys Girls Clubs $258.57 Table at Boys & Girls Club event
01 04/30/2026 Circle K $60.81 Fuel for travel State K-9 Recertification
01 04/30/2026 Milan svg store ($29.74) Refund for sales tax charged in error.
01 04/30/2026 Rural King $9.36 Animal Control supplies
01 04/30/2026 Schnucks $59.99 Bereavement flowers for Kelsie Hand
01 04/30/2026 Amazon.Com $33.98 Supplies Animal Control Officer Appreciation
01 04/30/2026 Clearwave Fiber $299.30 2026-00000609 Fiber and LEADS Connection
01 04/30/2026 Furever Customsus $30.72 Admin Appreciation supplies (Monica)
01 04/30/2026 Wal-Mart $11.18 Citizens' Police Academy supplies
01 04/30/2026 The Printing Plant $40.00 Name plate engraving
01 04/30/2026 Timbertrails $68.00 Veterinary services
01 04/30/2026 Timbertrails $79.00 Veterinary services
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 04/30/2026 Timbertrails $190.80 Veterinary services
01 04/30/2026 Timbertrails $52.00 Veterinary services
01 04/30/2026 Petco $23.98 Animal Control supplies
01 04/30/2026 Wal-Mart $34.58 Animal Control supplies
01 04/30/2026 Timbertrails $44.00 Veterinary services
01 04/30/2026 Amazon Mktpl $114.27 Supplies for Appreciation week
01 04/30/2026 The IACP $1,225.00 2026-00000613 IACPnet Subscription 10/01/25 - 09/30/26
01 04/30/2026 Harbor Freight Tools $23.84 Tires for Rodney's hose cart (Randy)
01 04/30/2026 Pmc - Paid Parking $287.95 Parking while at training event
01 04/30/2026 Il Tollway -Pay By Plate $3.00 Tollway charges while at training
01 04/30/2026 Holiday Inn Express $1,089.24 Hotel for Axon Week training (Dunnigan)
01 04/30/2026 Holiday Inn Express $1,089.24 Hotel for Axon Week training (Kemp)
01 04/30/2026 Holiday Inn Express $1,089.24 Hotel for Axon Week training (Baril)
01 04/30/2026 Hd Supply Facilities $36.68 Janitorial supplies - hand sanitizer refills
01 04/30/2026 Pure Pet Carbondale $96.98 Food for Police K-9
01 04/30/2026 Wal-Mart ($34.58) Refund for return of Animal Control supplies
01 04/30/2026 Timbertrails $120.00 Veterinary services
01 04/30/2026 Timbertrails $34.00 Veterinary services
01 04/30/2026 BP $69.68 Travel
01 04/30/2026 Furever Customsus ($2.73) Refund of sales tax charged in error
01 04/30/2026 Panera Bread $16.38 Meal for Dispatcher Appreciation Week
01 04/30/2026 Amazon Mktpl $270.00 Animal Control supplies
01 04/30/2026 Caseys $66.48 Fuel for travel to/from ILEAS training
01 04/30/2026 Government* Powerdms $30.00 PowerTime virtual training registration
01 04/30/2026 Wal-Mart $17.46 Snacks for Citizens' Police Academy
01 04/30/2026 Central Animal Inn $435.00 Animal boarding
01 04/30/2026 Wal-Mart $64.55 Janitorial supplies for Rodney
01 04/30/2026 Jimmy Johns $74.21 Meal for Dispatcher Appreciation Week
01 04/30/2026 Cvs $19.23 Purchase of mental health client medication
01 04/30/2026 Caseys $45.75 Fuel for travel to/from training.
01 04/30/2026 Adobe $119.95 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Wal-Mart $435.81 Accidental Personal Charge. Refunded
01 04/30/2026 Dominos $39.20 Meal for Dispatcher Appreciation Week
01 04/30/2026 Il Tollway -Pay By Plate $1.90 Tollway charges while at training event
01 04/30/2026 Tactacam $51.13 Payment for camera subscription
01 04/30/2026 Rural King $100.97 Food for Police K-9
01 04/30/2026 Amazon.Com $59.99 Janitorial supplies
01 04/30/2026 Caseys $20.00 Fuel for travel to/from ILEAS training
01 04/30/2026 Tactacam $216.00 Payment for camera subscription-FY 2027
01 04/30/2026 Wal-Mart $6.98 Supplies for Administrative Professional Day
01 04/30/2026 Amazon Mktpl $159.15 IT supplies
01 04/30/2026 Amazon Mktpl $219.96 IT supplies
01 04/30/2026 Frontier Communication $97.83 Phone Services
01 04/30/2026 Shell Oil $19.29 Fuel - Travel #810519
01 04/30/2026 FM $25.20 Fuel - #810527
01 04/30/2026 FBI Leeda Inc $795.00 Registration for FBI-LEEDA training in
01 04/30/2026 Ray Oherron $3,330.92 2026-00000624 New officer uniforms
01 04/30/2026 Ray Oherron $561.88 Uniform pants for new officer
01 04/30/2026 Wal-Mart $12.27 Snacks for Citizens' Police Academy
01 04/30/2026 Wal-Mart $38.64 Range supplies
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 04/30/2026 Ray Oherron $1,821.98 2026-00000595 Ballistic Vest Replacement for Cohen & Stein
01 04/30/2026 Rekor Recognition Sys $19,853.75 2026-00000640 Rekor Cellular & Rekor Scout Service Plan
01 04/30/2026 Ray Oherron $4,961.97 2026-00000599 (3) SRT Personal Protection Vests
01 04/30/2026 Ray Oherron $6,600.96 2026-00000596 (4) SRT Personal Protection Vests
01 04/30/2026 Amazon.Com $16.57 Admin office supplies
01 04/30/2026 Central Hospital For Ani $30.84 Veterinary services
01 04/30/2026 Timbertrails $133.00 Veterinary services
01 04/30/2026 Fbi Leeda Inc $795.00 FBI-LEEDA Training Registration
01 04/30/2026 Jw Marriott, Nashville $978.27 Travel #810519
01 04/30/2026 Caseys $75.99 CPA class supplies
01 04/30/2026 Panera Bread $42.98 CPA class supplies
01 04/30/2026 Amazon Mktpl $306.73 IT supplies
01 04/30/2026 Murphysboro Rural King $17.99 Animal Control supplies
01 04/30/2026 Timbertrails $90.00 Veterinary services
01 04/30/2026 Wal-Mart $36.49 Animal Control supplies
01 04/30/2026 Fairfield Inn & Suites $530.50 Hotel - FBI-LEEDA training
01 04/30/2026 Verizon Wireless $180.20 CCTV Air Cards
01 04/30/2026 Verizon Wireless $902.15 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Verizon Wireless $1,898.71 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Americanrangewalls.Com $2,752.00 2026-00000655 (23) Modular Walls for Training Scenario
01 04/30/2026 La Police Gear $402.80 (2) Button Activated Batons
01 04/30/2026 Rhodes 101 Stops $50.95 Fuel - #810527
01 04/30/2026 Circle K $34.86 Fuel - #810527
01 04/30/2026 Bp $70.50 Fuel - #810528
01 04/30/2026 WalMart $225.60 Child ID Station Supplies
01 04/30/2026 IDI $79.50 TLO subscription
01 04/30/2026 WalMart $54.87 Animal Control supplies
01 04/30/2026 Timbertrails $113.00 Veterinary services
01 04/30/2026 Ray O Herron Co E-Commerc $967.53 New officer uniforms/equipment (A Adkins)
01 04/30/2026 Shell Oil $60.04 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $27.01 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $74.76 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $65.10 Fuel purchased while City pumps were down.
01 04/30/2026 Timbertrails $260.40 Veterinary services
01 04/30/2026 Cintas Corp $242.36 PSC first aid & medicine cabinet restocking
01 04/30/2026 Holiday Inn Exp & Suites $821.42 Hotel - #810528
01 04/30/2026 Shell Oil $58.35 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $69.03 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $72.16 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $72.01 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $47.55 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $30.59 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $31.59 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $72.66 Fuel purchased while City pumps were down.
01 04/30/2026 Timbertrails $85.80 Veterinary services
01 04/30/2026 Timbertrails $84.00 Veterinary services
01 04/30/2026 Shell Oil $76.09 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $51.38 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $73.17 Fuel purchased while City pumps were down.
01 04/30/2026 Frontier Communication $411.08 PD Cameras, SIMMS, Lift Stations
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 04/30/2026 Roy Walker Communications $8.04 Radio maintenance
01 04/30/2026 Lowes $14.98 Janitorial supplies
01 04/30/2026 Dinges Fire Company Inter $4,550.00 2026-00000607 Turnout Gear for Prob FF Edwards
01 04/30/2026 Lowes $21.96 Light bulbs for Station 1
01 04/30/2026 Silkworm Inc $28.91 Uniforms for Prob FF Edwards
01 04/30/2026 Dinges Fire Company Inter $77,350.00 2026-00000583 Turnout Gear - 17 PFAS Free Sets
01 04/30/2026 Cintas $590.78 2026-00000617 Fire Extinguishers and Hydrostat - Fire Trucks
01 04/30/2026 Cintas $181.09 2026-00000617 Fire Extinguishers and Hydrostat - Fire Trucks
01 04/30/2026 Cintas $669.04 2026-00000617 Fire Extinguishers and Hydrostat - Fire Trucks
01 04/30/2026 Cintas $181.09 2026-00000617 Fire Extinguishers and Hydrostat - Fire Trucks
01 04/30/2026 Murdale Ace Hardware $89.98 CO detectors for citizen residences
01 04/30/2026 Uline $416.76 Station 2 closet shelving
01 04/30/2026 Lowes $5.44 4-gas monitor repairs
01 04/30/2026 Lowes $14.98 Janitorial supplies
01 04/30/2026 Leon Uniform Company Inc $502.00 Uniforms for Fire Chief and Fire Captain
01 04/30/2026 Amazon Mktpl $14.00 Keyboard feet replacements
01 04/30/2026 Afc International Inc $533.43 Repairs to HazMat 4-gas monitors
01 04/30/2026 Jimmy Johns $69.68 Lunch for CFD members during on-site event
01 04/30/2026 Haymakers $40.00 Travel #810484
01 04/30/2026 Homes To Suites By Hilton $604.55 Travel #810484-S. Abbott, Champaign, IL
01 04/30/2026 Frontier Communication $407.94 Phone Services
01 04/30/2026 Amazon Mktpl $399.00 Batteries
01 04/30/2026 Verizon Wireless $68.08 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Verizon Wireless $432.19 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Lowes $27.51 Station 1 Shop electrical supplies
01 04/30/2026 Lowes $4.58 Bucket for Station 2 Bay
01 04/30/2026 Leon Uniform Company Inc $49.00 Uniforms for Chief Crippen
01 04/30/2026 Silkworm Inc $62.42 Uniforms for Chief Crippen and Captain Seger
01 04/30/2026 Shell Oil $95.00 Fuel purchased while City pumps were down.
01 04/30/2026 Www.Il-Iaai.Com $95.00 Unknown Travel #
01 04/30/2026 Dinges Fire Company Inter $750.00 2 nozzles
01 04/30/2026 Amazon Mktpl $131.55 EMR supplies, batteries, and miscellaneous
01 04/30/2026 Leon Uniform Company Inc $624.00 Uniforms for Chief Crippen and Captain Seger
01 04/30/2026 Afc International Inc $184.31 HazMat Supplies
01 04/30/2026 Shell Oil $122.24 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $25.78 Fuel
01 04/30/2026 Lowes $34.96 Strap and brush and propane
01 04/30/2026 Lowes $21.98 Strap and brush and propane
01 04/30/2026 Walgreens $22.00 Janitorial supplies
01 04/30/2026 Schnucks Carbondale $17.37 Bottled water for training room
01 04/30/2026 Rips Brick Oven Pizza $39.38 Dinner for EOC staff during severe weather
01 04/30/2026 Lowes $13.98 Janitorial supplies
01 04/30/2026 Sentinel Emergency Solutions $111.04 SCBA Regulator Straps
01 04/30/2026 Frontier Communication $601.41 PD Cameras, SIMMS, Lift Stations
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Quatros Deep Pan Pizza $66.25 Dinner for EOC Staff during Severe Weather
01 04/30/2026 Comfort Suites $108.49 hotel stay travel to conference
01 04/30/2026 APA-IL.Thinkific.Com $75.00 APA State Spring Conference
01 04/30/2026 APA-IL.Thinkific.Com $75.00 APA State Spring Conference (virtual)
01 04/30/2026 Adobe $167.93 Adobe Acrobat, Cloud, Photo
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 04/30/2026 Staples $19.98 Misc office supplies
01 04/30/2026 Amazon Mktpl $47.69 anti fatigue mat for employee standing desk
01 04/30/2026 The Printing Plant $55.00 John Lenzini business cards
01 04/30/2026 Staples.Com $464.71 Misc. Office Supplies
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Verizon Wireless $36.01 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Staples.Com $27.46 Organization Caddy
01 04/30/2026 Hucks Food & Fuel Sto $38.34 Fuel purchased while City pumps were down.
01 04/30/2026 Caseys $49.25 Fuel purchased while City pumps were down.
01 04/30/2026 Touch4wash $8.00 car wash C Cawthon 4/1
01 04/30/2026 Staples $1,318.98 Office Chairs
01 04/30/2026 Staples $401.98 2 leather office chairs
01 04/30/2026 Wal-Mart $165.69 bns board up materials
01 04/30/2026 Amazon Mktpl $79.98 Mobile TV rolling cart
01 04/30/2026 Wal-Mart $127.48 7 Staplers and supplies
01 04/30/2026 Amazon Mktpl $179.99 Insignia 50" Smart TV
01 04/30/2026 Wal-Mart $61.13 Misc office supplies
01 04/30/2026 American Assoc Of Code $75.00 active member dues for C Cawthon
01 04/30/2026 Amazon Mktpl $237.58 Office supplies
01 04/30/2026 Amazon Mktpl $42.73 8 pk of washable chalk spray paint
01 04/30/2026 Amazon Mktpl $131.32 Misc. Supplies
01 04/30/2026 Verizon Wireless $314.88 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Verizon Wireless $252.07 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Amazon $45.89 Logitech wireless powerpoint clicker
01 04/30/2026 Henry Printing $203.41 Business cards
01 04/30/2026 Adobe $23.99 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Staples $491.23 Printer Ink, Kleenex, pens
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Verizon Wireless $56.03 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Shell Oil $88.96 Gas Fuel Island Down
01 04/30/2026 Safety Kleen Systems $183.81 Parts washer service
01 04/30/2026 Vestis Services Llc $184.88 Mats and wipers for Civic center
01 04/30/2026 Vestis Services Llc $244.04 Nylon ats, wipers and for SIMS building
01 04/30/2026 Vestis Services Llc $470.81 Mats, dust mop and wipers for water plant.
01 04/30/2026 Constellation Energy Grou $6,382.65 Gas Service
01 04/30/2026 Adobe $47.98 Adobe Acrobat, Cloud, Photo
01 04/30/2026 Trane US Inc Commercial $1,870.00 2026-00000626 City Hall coil repair service
01 04/30/2026 Murdale Ace Hardware $3.22 Attucks School extra keys.
01 04/30/2026 Verizon Wireless $59.38 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Shell Oil $99.00 Fuel purchased while City pumps were down.
01 04/30/2026 Lowes $66.63 Electrical tester/impact/blade
01 04/30/2026 Lowes $143.88 Misc Tools
01 04/30/2026 Frontier Communication $506.27 PD Cameras, SIMMS, Lift Stations
01 04/30/2026 Amazon Retail ($137.48) Sanitary napkin disposal for stage
01 04/30/2026 Amazon Mktpl $256.99 Drill/driver set
01 04/30/2026 Amazon Mktpl $577.67 Key rings and commercial carpet cleaner.
01 04/30/2026 Cintas Corp $25.40 Uniforms
01 04/30/2026 Amazon Mktplace Pmts ($137.48) Sanitary napkin disposal
01 04/30/2026 Amazon Mktpl $75.40 Ink cartridges and hdmi cable
01 04/30/2026 Napa Carbondale $239.40 Shop towels
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 04/30/2026 Amazon Retail $28.39 Compression check valve assembly
01 04/30/2026 Lowes $23.38 Trash cans and bags for the stage
01 04/30/2026 Amazon Mktpl $308.76 Grabbers
01 04/30/2026 Lowes ($71.96) Wall hangers for stage
01 04/30/2026 Amazon Mktpl $313.59 Back pack blower
01 04/30/2026 Berls Commercial Supply $130.68 12 gallon liner bags
01 04/30/2026 Northern Tool $587.99 Battery pack, and blower
01 04/30/2026 Amazon Mktpl $205.12 Label maker, labels and screens
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Northern Tool $299.00 2 pack of batteries
01 04/30/2026 Amazon Mktpl $118.49 Certificate sign holder 2 pack for stage
01 04/30/2026 Cintas Corp $305.47 Uniforms
01 04/30/2026 Murdale Ace Hardware $19.71 Fastners
01 04/30/2026 Global industrial eq $624.75 post protectors
01 04/30/2026 Rural King $70.95 Bug killer
01 04/30/2026 Lowes $109.95 Bug killer and paint material
01 04/30/2026 Republic Services Trash $962.50 Landfill bill street sweepings
01 04/30/2026 Menards $80.91 Hi vis vests
01 04/30/2026 Beelman Ready Mix Llc $441.00 Ready Mix Concrete
01 04/30/2026 Lowes $46.42 Sign materials
01 04/30/2026 Rural King $5.99 Metal rod
01 04/30/2026 Lowes $36.48 Mailbox post
01 04/30/2026 Verizon Wireless $196.80 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Uattend.Com $287.00 Time Clock
01 04/30/2026 Shell Oil $115.74 Fuel purchased while City pumps were down.
01 04/30/2026 Joyce Lee Outdoor Equipme $494.08 Trimmer and mix oil
01 04/30/2026 Joyce Lee Outdoor Equipme $144.20 Trimmer string
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Joyce Lee Outdoor Equipment $514.99 Weedeater
01 04/30/2026 Joyce Lee Outdoor Equipme $499.97 Trimmer heads and mix oil
01 04/30/2026 Tabor Wholesale Nursery $500.00 Trees for Arbor Day at Founders Park
01 04/30/2026 Rural King $19.99 grass seed
01 04/30/2026 Joyce Lee Outdoor Equipme $144.20 Weed eater string
01 04/30/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
01 04/30/2026 Joyce Lee Outdoor Equipme $28.83 discharge chute for push mower
01 04/30/2026 Shell Oil $127.19 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $156.87 Fuel purchased while City pumps were down.
01 04/30/2026 Shell Oil $242.83 Fuel purchased while City pumps were down.
01 04/30/2026 Amazon Retail $585.48 (4) Soccer Nets
01 04/30/2026 Amazon Mktplace Pmts ($64.96) Refund of lever cylinder knob for parks
01 04/30/2026 Softtelpay $26.20 Evergreen Park
01 04/30/2026 Ez Rental $199.00 1.5 Ton Roller for Baseball/Softball fields
01 04/30/2026 Amazon Mktpl $109.44 Cleaning cart
01 04/30/2026 Joyce Lee Outdoor Equipme $463.87 Weed eater supplies
01 04/30/2026 Murdale Ace Hardware $81.87 gas can and gallon sprayer
01 04/30/2026 Springfield Electric Supp $100.20 electrical materials
01 04/30/2026 Springfield Electric Supp $111.25 fix flag pole light at Turley Park
01 04/30/2026 Springfield Electric Supp $51.69 fix lights at Turley Park
01 04/30/2026 Lowes $396.05 Cleaning supplies
01 04/30/2026 Lowes $41.66 300' Measuring tape and landscape spikes
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
01 04/30/2026 Murdale Ace Hardware $4.21 duplicate keys
01 04/30/2026 Lowes $117.92 Stone sealer and command mini hooks
01 04/30/2026 Murdale Ace Hardware $80.97 Chlorine tablets and rust reformer spray
01 04/30/2026 Lowes $175.84 Paint and paint supplies for parks fountain
01 04/30/2026 Rural King $68.99 Ratchet Straps
01 04/30/2026 Napa $67.48 Multi ball hitch and hitch pin
01 04/30/2026 Amazon Mktpl $155.34 Stone sealer
01 04/30/2026 Murdale Ace Hardware $2.69 Plumbers putty
01 04/30/2026 Murdale Ace Hardware $34.97 super block concessions plumbing supplies
01 04/30/2026 Musco Sports Lighting $197.00 Keyed switch selector
01 04/30/2026 Rural King $1.90 rope
01 04/30/2026 Murdale Ace Hardware $15.34 Vinyl tubing
01 04/30/2026 Amazon Retail $42.60 Flow spray outlet for super block concession
01 04/30/2026 Lowes ($29.92) Tile and stone cleaner and squeegee
01 04/30/2026 Verizon Wireless $36.01 Cell Phones 03/04/26-04/03/26
$251,337.32
11 Motor Fuel Tax Fund Purchases
11 04/06/2026 Mdsolutions $995.00 sign material
11 04/21/2026 Egyptian Electric Coop $532.90 Traffic Signals, Warning Lights, NWWTP
11 04/21/2026 Road Runner Safety Servi $768.67 Sign material
11 04/22/2026 Springfield Electric Supp $59.98 Parts to fix meter cabinet
$2,356.55
25 Enterprise Zone Fees
25 04/23/2026 Hotelsone $520.94 Lodging
25 04/23/2026 Expedia $54.00 Rental car protection plan
25 04/23/2026 Southwes $251.20 Air transportation
25 04/24/2026 Hertz Car Rental $129.12 Car rental
25 04/24/2026 International Town & Gown $475.00 Registration fee
$1,430.26
40 Local Improvement Fund
40 04/30/2026 Lowes $16.38 Electrical supplies for stage
40 04/30/2026 Murdale Ace Hardware $25.70 Wallplates & outlets - stage
$42.08
70 Water & Sewer Fund Purchases
70 04/30/2026 Schulte Supply $350.00 sewer pipe couplings
70 04/02/2026 Harbor Freight Tools $9.98 tape measures Daren
70 04/02/2026 Ups $253.65 UPS Shipping & Service Charge
70 04/08/2026 Clearwave Fiber $1,509.75 2026-00000609 Fiber and LEADS Connection
70 04/10/2026 Southwest $427.80 Conference travel
70 04/10/2026 Awwa Events $1,050.00 Conference Registration
70 04/27/2026 Wal-Mart $99.76 phones for meter reading
70 04/27/2026 Amazon Mktpl $179.64 desk organizers
70 04/27/2026 Verizon Wireless $157.44 Cell Phones 03/04/26-04/03/26
70 04/27/2026 Verizon Wireless $180.05 Cell Phones 03/04/26-04/03/26
70 04/29/2026 Amazon Retail $70.11 batteries
70 04/30/2026 Staples $70.32 office supplies and misc supplies
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
70 04/30/2026 Staples $67.14 office supplies and misc supplies
70 04/30/2026 USPS $6.08 Postage
70 04/02/2026 Softtelpay $90.90 Cedar Lake Boat Ramp
70 04/03/2026 Lowes $59.94 nails for trail markers
70 04/03/2026 Pheasants Forever Inc $837.00 pollinator seed mix
70 04/09/2026 Menards $524.86 ceiling fans, smoke & CO detectors
70 04/09/2026 Amazon Mktpl $97.60 bush hog blades
70 04/09/2026 Mid America Appliance $98.80 repair service for kitchen range
70 04/09/2026 Amazon Mktpl $370.00 pool rope for beach
70 04/14/2026 Amazon Mktpl $18.49 bush hog blade bolts
70 04/14/2026 Amazon Mktpl $29.95 usb charging cables and charging block
70 04/21/2026 Egyptian Electric Coop $44.95 Beach, NWWTP River Vault, Lift Stations
70 04/23/2026 Harbor Freight Tools $166.94 nitrile gloves, batteries, metal detector
70 04/27/2026 Verizon Wireless $40.31 Cell Phones 03/04/26-04/03/26
70 04/27/2026 Verizon Wireless $72.02 Cell Phones 03/04/26-04/03/26
70 04/28/2026 Rj Thomas Mfg Pilot Roc $2,537.00 2026-00000647 Campsite fire rings
70 04/29/2026 Murdale Ace Hardware $194.28 grease, 2-stroke oil, bar oil
70 04/30/2026 Amazon Mktpl $30.99 under desk cable management tray
70 04/30/2026 Amazon Mktpl $97.90 pre emergent herbicide
70 04/02/2026 Era - A Waters Company $999.32 2026-00000560 Annual Proficiency Testing
70 04/02/2026 Era - A Waters Company $1,270.46 2026-00000560 Annual Proficiency Testing
70 04/02/2026 Ups $74.66 UPS Shipping & Service Charge
70 04/13/2026 Amazon Mktpl $285.51 Packing tape, labels, pens, and printer ink
70 04/27/2026 Lifetechcorp $824.40 PH meter electrode (replacement part)
70 04/27/2026 Environmental Experts $139.57 FY2026 wastewater filters
70 04/27/2026 Fisher Sci Ecom Hus $222.44 Solution for pH probe maintenance
70 04/27/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
70 04/29/2026 Lifetech Corp $582.00 Parts for ICP-MS Quartz Injector
70 04/29/2026 Fisher Sci Ecom $282.00 FY2026 Parts for ICP-MS
70 04/30/2026 Environmental Exprts $88.34 ICP_MS Calibration Maintenance
70 04/02/2026 Ups $215.18 UPS Shipping & Service Charge
70 04/03/2026 Rural King $39.99 Garden Hose
70 04/07/2026 Murdale Ace Hardware $28.62 Couplings, Valve, Compression Tee
70 04/15/2026 Rural King $23.22 Baking Soda
70 04/16/2026 Murdale Ace Hardware $61.37 Air Filters.
70 04/16/2026 Murdale Ace Hardware ($61.37) Refund for Receipt with Taxes Charged
70 04/16/2026 Murdale Ace Hardware $54.52 Air Filters
70 04/17/2026 Lowes $99.00 Tool Box
70 04/17/2026 Illinois Awwa $109.00 Training For CEU's
70 04/17/2026 Vestis Services Llc $198.75 Nylon Mat Rental
70 04/17/2026 Murdale Ace Hardware $49.52 Air Filters
70 04/20/2026 Amazon Mktpl $294.35 Plumbing Supplies
70 04/21/2026 Egyptian Electric Coop $1,761.24 Traffic Signals, Warning Lights, NWWTP
70 04/22/2026 Amazon Mktpl $77.90 Combination Wrench Set
70 04/22/2026 Amazon Mktpl $99.89 18v Lithium Batteries
70 04/23/2026 Murdale Ace Hardware $8.09 Unthreaded Rod
70 04/23/2026 Lowes $23.12 Yellow and Red Duct Tape
70 04/24/2026 Amazon Mktpl $315.48 Misc. Tools
70 04/24/2026 Amazon Mktpl $27.98 Venturi Tee with Nozzle
70 04/24/2026 Amazon Mktpl $198.00 Nitrate Rubber Gloves
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
70 04/24/2026 Springfield Electric Supp $68.34 Angle Brackets, Bolts
70 04/24/2026 Rural King $159.93 Angle Iron
70 04/24/2026 Murdale Ace Hardware $5.90 Fastners
70 04/27/2026 Amazon Mktpl $19.98 Venturi Tee 1 x 1 x 3/4
70 04/27/2026 Amazon Retail $175.80 Genuine Joe Bath Tissue
70 04/27/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
70 04/27/2026 Murdale Ace Hardware $24.78 U-Bolts
70 04/28/2026 Murdale Ace Hardware $21.39 p trap/caulk/hardware
70 04/28/2026 Murdale Ace Hardware $9.88 p trap/caulk
70 04/28/2026 Amazon Mktpl $23.98 Magnetic Socket Organizers
70 04/30/2026 Circle K $9.31 Accidental Personal Charge. Refunded
70 04/30/2026 Shell Oil $85.66 Fuel purchased while City pumps were down.
70 04/08/2026 Sherwin-Williams $123.02 fire hydrant paint
70 04/17/2026 Sherwin-Williams $369.06 fire hydrant paint
70 04/09/2026 Menards $17.56 meter parts
70 04/10/2026 Rural King $48.98 shovel and saw blades
70 04/13/2026 Lowes $52.96 paint and supplies
70 04/30/2026 Shell Oil $32.20 board runner truck
70 04/13/2026 Lowes $15.96 hand soap
70 04/13/2026 Lowes $54.20 supplies for site restoration 1510 Bobette Ln
70 04/17/2026 Rural King $9.49 antibacterial wipes
70 04/24/2026 Lowes $10.48 batteries
70 04/02/2026 Constellation Energy Grou $499.62 Gas Service
70 04/02/2026 Ups $89.41 UPS Shipping & Service Charge
70 04/03/2026 Lowes $90.68 misc items
70 04/10/2026 Joyce Lee Outdoor Equipme $74.00 misc items
70 04/10/2026 Kbs Outdoor Power $275.66 misc items
70 04/15/2026 Vestis Services Llc $100.42 dust mops
70 04/20/2026 Unifirst First Aid Corpor $215.14 first aid
70 04/27/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
70 04/29/2026 Lowes $249.04 cleaning supplies
70 04/30/2026 Shell Oil $46.70 Fuel purchased while City pumps were down.
70 04/01/2026 Rural King $49.99 Herbicide
70 04/02/2026 Constellation Energy Grou $317.40 Gas Service
70 04/02/2026 Ups $174.55 UPS Shipping & Service Charge
70 04/07/2026 Murdale Ace Hardware $53.33 Bits
70 04/07/2026 Rural King $32.97 Bits
70 04/17/2026 Murdale Ace Hardware $13.49 Primer Bulb
70 04/21/2026 Egyptian Electric Coop $185.19 Traffic Signals, Warning Lights, NWWTP
70 04/21/2026 Egyptian Electric Coop $70.09 Beach, NWWTP River Vault, Lift Stations
70 04/22/2026 Murdale Ace Hardware $24.27 Fittings
70 04/24/2026 Lowes $179.00 Shop Vac
70 04/29/2026 Murdale Ace Hardware $165.17 Cable and Fasteners
70 04/02/2026 Frontier Communication $227.69 PD Cameras, SIMMS, Lift Stations
70 04/21/2026 Egyptian Electric Coop $445.22 Beach, NWWTP River Vault, Lift Stations
70 04/21/2026 Egyptian Electric Coop $2,370.25 Lift Stations
$25,542.42
71 Parking Systems Operations Fund
71 04/27/2026 Verizon Wireless $39.36 Cell Phones 03/04/26-04/03/26
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
$39.36
72 Solid Waste Management Fund Purchases
72 04/14/2026 Unifirst First Aid Corpor 94.44 Restock of first aid kits
72 04/17/2026 Lowes 144.48 Pull plate and lock
72 04/20/2026 Republic Services Trash 6760.92 Landfill bill
72 04/20/2026 Republic Services Trash 8691.58 Landfill bill
72 04/20/2026 Menards 80.92 Hi vis vests
72 04/30/2026 Shell Oil 335.96 Fuel purchased while City pumps were down.
72 04/30/2026 Shell Oil 212.09 Fuel purchased while City pumps were down.
72 04/30/2026 Shell Oil 149.53 Fuel purchased while City pumps were down.
$16,469.92
73 Rental Properties Fund
73 04/02/2026 Constellation Energy Grou 606.90 Gas Service
73 04/06/2026 Amazon Mktpl 170.90 American flags
73 04/07/2026 Appa 989.06 Membership
73 04/07/2026 Amazon Mktplace Pmts -34.99 Rain suit
73 04/09/2026 Paypal 36.35 CEO of Southern Illinois membership
73 04/09/2026 Johnstone Supply Carbon 87.73 Ice maching clean
73 04/10/2026 Staples 5.99 Desk pad
73 04/13/2026 Anixter/Clark/Tri-Ed 885.75 Pin kit, tight metal box
73 04/13/2026 Johnstone Supply Carbon 457.15 Refrigerant
73 04/13/2026 Staples 180.98 Chair
73 04/14/2026 Wal-Mart 542.00 Monitors
73 04/16/2026 Johnstone Supply Carbon 24.28 Disconnect switch
73 04/17/2026 Lowes 93.94 Replacement tools
73 04/17/2026 Intl Code Council Inc 515.00 International code council membership
73 04/17/2026 Lowes 45.18 Air fresheners and metal hardware
73 04/17/2026 Murdale Ace Hardware 4.13 Square plug
73 04/22/2026 Northern Tool 749.99 Air compressor
73 04/22/2026 Northern Tool 249.00 Oscillating multitool
73 04/23/2026 Amazon Mktpl 237.55 Transfer pump
73 04/23/2026 Amazon Retail 238.98 Air compressor hose reel
73 04/24/2026 Amazon Mktpl 710.90 Shop vac supplies
73 04/24/2026 Amazon Mktpl 174.97 Transfer pump
73 04/24/2026 Northern Tool 578.00 Band saw, router and battery
73 04/24/2026 Amazon Mktpl 230.95 Label maker
73 04/27/2026 Lowes 73.96 Bits
73 04/27/2026 Amazon Mktpl 151.98 Mounting plate
73 04/27/2026 Amazon Mktpl 182.21 Brush seal kit
73 04/27/2026 Amazon Mktpl 362.44 Vacuum cleaner and belt
73 04/27/2026 Northern Tool 587.99 Circular saw and battery pack
73 04/27/2026 Verizon Wireless 39.36 Cell Phones 03/04/26-04/03/26
73 04/28/2026 Amazon Mktpl 113.90 Page magnifiers and hdmi adapter
73 04/29/2026 Northern Tool 393.98 Magnetic pick and fuel blower kit.
73 04/29/2026 Amazon Mktpl 545.42 Mounting brackets, rain guards and storage
73 04/29/2026 Johnstone Supply Carbon 4380.00 2026-00000636 Freon for ac
$14,611.93
INVOICE
DATE VENDOR NAME INVOICE TOTAL PO# INVOICE DESCRIPTION
GRAND TOTAL $311,829.84
____________________________________ _______________________________________
DIRECTOR OF FINANCE CITY MANAGER
DATE DATE
THIS IS TO CERTIFY THAT THE ABOVE WARRANT WAS DULY PRESENTED AT A MEETING
OF THE COUNCIL ON __________________ AND PAYMENT OF SAID WARRANT HAS BEEN
MADE IN ACCORDANCE WITH THE CARBONDALE REVISED CODE.
APPROVED _____________________________
Carolin Harvey, Mayor
ATTEST: _____________________________________
Jennifer R. Sorrell, City Clerk
LIST OF WARRANTS REVIEWED BY:
_____________________________________________
Jeff Davis, City Treasurer
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: A Resolution Authorizing City Staff to Initiate a Text Amendment to Title 15 Relative to
Regulations for the Primary Business District (BPR)
Type: Action - Consent
Recommended Action: Adopt a Resolution authorizing staff to initiate a text amendment to Title 15 relative to
regulations for the Primary Business District.
Goals: Goal 4: Encourage responsible and progressive economic development/tourism/arts
and entertainment.
Goal 1: Provide a high quality of life and foster a sense of community.
Goal 8: Update the downtown master plan as a guide to revitalize the City Center.
Originating Department: Community Development
Background:
The Primary Business District (BPR) was created with the adoption of the original zoning ordinance for Carbondale
in 1974. This zoning classification encompasses all of downtown Carbondale and is the primary regulatory
mechanism for development downtown, regulating uses and design standards within the district.
In October 2025, the City's new comprehensive plan, Plan Carbondale, was adopted by the Carbondale City
Council. The comprehensive plan identifies downtown Carbondale as a "gateway" and emphasizes promoting infill
and redevelopment of underutilized areas downtown to support growth and development opportunities.
Specifically, one of the recommendations of the comprehensive plan is to "update the zoning code to simplify land
use regulations and prioritize community character."
Staff are requesting authorization to initiate a text amendment to Title 15 of the Carbondale Revised Code as it
pertains to the Primary Business District zoning and design standard regulations. Specific goals of the text
amendment include:
1. Remove Section 15.4.7.2.E.1.(a) of Title 15, which mandates a minimum height of two stories or 25 feet
in height within the Primary Business district.
2. Review of the use table for the BPR to identify opportunities to create more flexibility for potential uses
downtown.
3. Ensure that the BPR zoning classification aligns with the City's new comprehensive plan.
Upon adoption of this Resolution, Planning Staff will prepare a staff report and present it to the Planning
Commission as part of a public hearing. The Planning Commission will make its recommendation to the City
Council, and the Council will make the final decision to approve or deny the Text Amendment.
Additional Information:
Attachments:
1. Resolution Authorizing Text Amendment to Title 15 for Regulations in the BPR District
Motion & Voting: Adopt a Resolution authorizing staff to initiate a text amendment to Title 15 relative to
regulations for the Primary Business District.
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
RESOLUTION NO. 2026-R-_____
A RESOLUTION AUTHORIZING CITY STAFF TO INITIATE A TEXT AMENDMENT
TO TITLE 15 RELATIVE TO REGULATIONS FOR THE PRIMARY BUSINESS
DISTRICT (BPR)
WHEREAS, the City of Carbondale, Illinois, is a home rule unit of local government under
the Illinois Constitution, 1970, Article VII, Section 6; and,
WHEREAS, pursuant to Article VII, Section 6(a), of the Illinois Constitution, 1970, the City
of Carbondale may exercise any power and perform any function pertaining to its government and
affairs including, but not limited to, the power to regulate for the protection of public health, safety,
morals and welfare; and,
WHEREAS, Title 15 of the Carbondale Revised Code (CRC) establishes zoning districts to
regulate land use and development; and,
WHEREAS, the Primary Business District zoning classification is the primary regulatory
mechanism for regulating uses and design standards in downtown Carbondale; and,
WHEREAS, the Carbondale Vision 2030 document includes the goal, “Encourage
responsible, progressive economic development, tourism, arts, and entertainment”, along with
strategic initiatives, “Review possible ordinances that are barriers to business start-ups,” and,
“Work closely with the Planning Department and the business community to pinpoint obstacles to
business growth, and devise strategies to implement targeted revisions of City Code”; and,
WHEREAS, the City’s comprehensive plan, Plan Carbondale, includes the following
recommendation, “Update the zoning code to simplify land use regulations and prioritize
community character’; and,
WHEREAS, the City desires to implement revisions to Title 15 to align with the City’s Vision
2030 and comprehensive plans, remove barriers to development, and encourage more development
and investment in downtown Carbondale.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CARBONDALE, ILLINOIS, AS FOLLOWS:
SECTION ONE. That the City Council of the City of Carbondale authorizes city staff to
initiate the text amendment process to amend Title 15 of the Carbondale Revised Code as it relates
to downtown code revisions; and,
SECTION TWO. That the City Council of the City of Carbondale finds that the subject matter
of this Resolution pertains to the government and affairs of the City of Carbondale and is passed
pursuant to the provisions of Article VII, Section 6(a) of the 1970 Illinois Constitution; and,
SECTION THREE. That this Resolution shall be spread at length upon the minutes records
of the City Council of the City of Carbondale, Illinois.
This Resolution was adopted at a regular meeting of the City Council of the City of Carbondale
on the 9th day of June, 2026.
APPROVED: __________________________________________
Carolin Harvey, Mayor
ATTEST: ______________________________________
Jennifer R. Sorrell, City Clerk
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: Award the Contract for Engineering Design Services to TWM, Inc. and Approve a
Resolution Appropriating MFT Funds for the Design of the Chautauqua Road
Rehabilitation CIP ST2701 in the Amount of $17,000
Type: Action - Consent
Recommended Action: Award Contract for Engineering Design Services to TWM, Inc. and approve a
Resolution appropriating MFT funds for design of Chautauqua Road Rehabilitation CIP
ST2701 in the amount of $17,000
Goals: Goal 1: Provide a high quality of life and foster a sense of community.
Goal 5: Provide high-quality City infrastructure.
Originating Department: Public Works
Background: In April 2026, the City Council approved the 5-year Community Investment Plan (CIP), which included
the Chautauqua Road rehabilitation in FY2027. Staff is seeking to execute design contracts utilizing FY27 funds.
There are funds available in the MFT Budget and in the current CIP budget to complete this work. As this project
will be funded with MFT funds, IDOT's Resolution and Contract format are required. Both are attached for
approval.
The City entered into a five-year engineering agreement with Thouvenot, Wade & Moerchen, Inc. (TWM) of
Swansea, Illinois, in 2025 to allow for the rapid turnaround of engineering design services by a firm that meets
IDOT's Quality Based Selection (QBS) requirements. Awarding the contract at this time will allow for this design to
be completed in FY2027.
Additional Information:
Attachments:
1. Engineering Services Agreement BLR05530 Chautauqua 2026-06-09
2. Resolution for improvement BLR 09110 Chautauqua 2026-06-09
Motion & Voting: Award Contract for Engineering Design Services to TWM, Inc. and approve a Resolution
appropriating MFT funds for design of Chautauqua Road Rehabilitation CIP ST2701 in the amount of $17,000
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
Resolution for Improvement
Under the Illinois Highway Code
Is this project a bondable capital improvement? Resolution Type Resolution Number Section Number
Yes No Original
BE IT RESOLVED, by the Council of the City
Governing Body Type Local Public Agency Type
of Carbondale Illinois that the following described street(s)/road(s)/structure be improved under
Name of Local Public Agency
the Illinois Highway Code. Work shall be done by Contract .
Contract or Day Labor
For Roadway/Street Improvements:
Length
Name of Street(s)/Road(s) Route From To
(miles)
Chautauqua St 0.34 W of Glenview Dr. S Emerald Ln.
For Structures:
Existing
Name of Street(s)/Road(s) Route Location Feature Crossed
Structure No.
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
Full-depth and partial-depth PCC patching
2. That there is hereby appropriated the sum of seventeen thousand dollars
Dollars ( $17,000.00 ) for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I, Jennifer Sorrell City Clerk in and for said City
Name of Clerk Local Public Agency Type Local Public Agency Type
of Carbondale in the State aforesaid, and keeper of the records and files thereof, as provided by
Name of Local Public Agency
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Council of Carbondale at a meeting held on .
Governing Body Type Name of Local Public Agency Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of .
Day Month, Year
(SEAL, if required by the LPA) Clerk Signature & Date
Approved
Regional Engineer Signature & Date
Department of Transportation
Printed 06/03/26 Page 1 of 1 BLR 09110 (Rev. 01/18/23)
Instructions for BLR 09110 - Page 1 of 2
NOTE: Form instructions should not be included when the form is submitted.
This form shall be used when a Local Public Agency (LPA) wants to construct an improvement using Motor Fuel Tax(MFT) funds. Refer to
Chapter 9 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. For signature requirements
refer to Chapter 2, Section 3.05(b) of the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Is this project a bondable capital
improvement? Check Yes if the project was a bondable capital improvement, check no if it is not. An
example of a bondable capital project may include, but is not limited to: project development,
design, land acquisition, demolition when done in preparation for additional bondable
construction, construction engineering, reconstruction of a roadway, designed overlay
extension or new construction of roads, bridges, ramps, overpasses and underpasses, bridge
replacement and/or major bridge rehabilitation. Permanent ADA sidewalk/ramp
improvements and seeding/sodding are eligible expenditures if part of a larger capital
bondable project. A bondable capital improvement project does not mean the LPA was
required to sell bonds to fund the project, however the project did meet the criteria to be
bondable.
Resolution Number Enter the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box choose the type of resolution:
- Original would be used when passing a resolution for the first time for this project.
- Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
- Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement the resolution covers.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County;
Council for a City or Town; President and Board of Trustees for a Village or Town.
LPA Type From the drop down box choose the LPA body type. Types to choose from are: County,
City, Town or Village.
Name of LPA Insert the name of the LPA.
Contract or Day Labor From the drop down choose either Contract or Day Labor.
Roadway/Street Improvements:
Name Street/Road Insert the name of the Street/Road to be improved. For additional locations use the Add
button.
Length Insert the length of this segment of roadway being improved in miles.
Route Insert the Route Number of the road/street to be improved if applicable.
From Insert the beginning point of the improvement as it relates to the Street/Road listed to the left.
To Insert the ending point of the improvement as it relates to the Street/Road listed to the left.
Structures:
Name Street/Road Insert the name of the Street/Road on which the structure is located. For additional locations
use the Add button.
Existing Structure No. Insert the existing structure number this resolution covers, if no current structure insert n/a.
Route Insert the Route number on which the structure is located.
Location Insert the location of the structure.
Feature Crossed Insert the feature the structure crosses.
1 Insert a description of the major items of work of the proposed improvement.
2 Insert the dollar value of the resolution for the proposed improvement to be paid for with MFT
funds in words followed by in the same amount in numerical format in the ().
Printed 06/03/26 BLR 09110 (Rev. 01/18/23)
Instructions for BLR 09110 - Page 2 of 2
Name of Clerk Insert the name of the LPA clerk.
LPA Type Insert the type of clerk based on the LPA type. Types to choose from are: County, City,
Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type Insert the type of administrative body. choose Board for County; Council for a City or Town;
President and Board of Trustees for a Village or Town
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day Clerk is signing the document.
Month, Year Insert the month and year of the Clerk's signature.
Seal The Clerk shall seal the document here, if required. If a seal is required, electronic signatures
should not be used.
Clerk Signature Clerk shall sign here.
Approved The Department of Transportation shall sign and date here once approved.
A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District office OR email PDF
completed form with electronic signatures to your local District LRS office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
District
Printed 06/03/26 BLR 09110 (Rev. 01/18/23)
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: Award of Purchase of MFT Maintenance Materials for FY2027
Type: Action - Consent
Recommended Action: Conditionally award the purchase of MFT Maintenance Materials, pending IDOT's
concurrence, to: Section 27-00000-01-GM Groups A, C, E, and F to Russell Forby
Trucking of Makanda, IL, in the amount of $29,456; further, award the purchase of
Non-MFT Maintenance Materials to Russell Forby Trucking of Makanda, IL, for Groups
B and D in the amount of $33,900.
Goals: Goal 5: Provide high-quality City infrastructure.
Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Goal 1: Provide a high quality of life and foster a sense of community.
Originating Department: Public Works
Background: On April 28, 2026, the City Council approved Resolution No. 2026-R-4 authorizing $527,060 of Motor
Fuel Tax (MFT) funds for street maintenance for Fiscal Year 2027. This amount falls within the City's Motor Fuel
Tax Operations and Maintenance budget (41013). The MFT maintenance materials included in this bid utilize only
a portion of the previously approved funds. This bid also includes 2,000 tons of CA-10 and CA-11 rock to be used
by the Water and Sewer Divisions. That use is ineligible for MFT funds and will be purchased through the Water
and Sewer inventory account and charged to the respective Divisions. The bid specifications for the MFT
Maintenance Materials were prepared, and the bid was advertised in the Southern Illinoisan on Saturday, May 16,
2026, and the IDOT Bulletin. Thirteen (13) bid packets were sent to the firms listed on the attached Certificate.
Two (2) bids were received on June 2, 2026, from the firms shown on the attached Bid Tabulation. The low bids
total $29,456 (MFT only), which is under the budgeted estimate of $29,500. The low bidders in the respective
material groups are as follows:
Section 27-00000-01-GM
Group A - CA-10 Rock: Russell Forby Trucking $9,984
Group C - CA-11 Rock: Russell Forby Trucking $5,232
Group E- RR-4 Rock: Russell Forby Trucking $6,696
Group F - CA-16 Rock: Russell Forby Trucking $7,544
Additional Information:
Attachments:
1. 27-03 MFT Bid Tab 2026-06-09
2. 27-03 MFT Certificate 2026-06-09
Motion & Voting: Conditionally award the purchase of MFT Maintenance Materials, pending IDOT's concurrence,
to: Section 27-00000-01-GM Groups A, C, E, and F to Russell Forby Trucking of Makanda, IL, in the amount of
$29,456; further, award the purchase of Non-MFT Maintenance Materials to Russell Forby Trucking of Makanda,
IL, for Groups B and D in the amount of $33,900.
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
City of
CARBONDALE
Illinois
FOR: MFT Material-Aggregate Stockpile
Section 27-00000-01-GM
BID No. 27-03 DATE OF OPENING: June 2, 2026
Russell Forby Trucking Beelman Logistics, LLC
78 Country Side Lane One Racehorse Drive
Makanda, IL 62958 East St Louis, IL 62205
Bid Bond/Cashiers Check Yes Yes
ACCEPTABLE Yes Yes
ITEM BRIEF DESCRIPTION DELIVERY UNIT QUANTITY UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT
A Aggregate Stockpile - CA-10 City Yard Ton 600 $16.64 $9,984.00 $17.07 $10,242.00
B Agg. Stock - CA-10 (Non MFT) City Yard Ton 1,200 $16.63 $19,956.00 $17.07 $20,484.00
C Aggregate Stockpile - CA-11 City Yard Ton 300 $17.44 $5,232.00 $19.07 $5,721.00
D Agg. Stock. - CA-11 (Non MFT) City Yard Ton 800 $17.43 $13,944.00 $19.07 $15,256.00
E Aggregate Stockpile - RR-4 City Yard Ton 300 $22.32 $6,696.00 $23.42 $7,026.00
F Aggregate Stockpille - CA-16 City Yard Ton 400 $18.86 $7,544.00 $20.17 $8,068.00
Note:
This is a bid tab for proposals received June 2, 2026. Proposals will be reviewed by City Staff for acceptability.
Council approval is required for this contract.
The next City Council Meeting will be held at 7:00 p.m. on Tuesday, June 9, 2026.
CERTIFICATE IN CONNECTION WITH PURCHASE OF SUPPLIES,
EQUIPMENT & MATERIALS IN EXCESS OF $10,000.00
(This certificate must be furnished to the City Manager in connection with each purchase.)
The undersigned hereby certifies:
1. That the supplies, equipment or materials sought to be purchased are as follows:
Bid No. 27-03
MFT Materials - Aggregate Stockpile
MFT Section 27-00000-01-GM
2. That specifications particularly and specifically describing same have been prepared,
are complete in every detail, and a copy of same is attached.
3. That such supplies, equipment, or materials are needed in connection with:
maintenance of streets
4. That a notice calling for sealed bids are to be submitted on:
Tuesday, June 2, 2026 @ 10:30 am
has been prepared, is attached hereto, and that the date fixed therein for reception
of bids is more than 7 days after the date of this Certificate.
5. That a copy of such notice calling for sealed bids and a copy of the specifications
have been furnished either by mail or personally this day to firms or persons most
likely to be interested in submitting bids and furnishing such supplies, as follows:
(All persons advised about the requirements, either by mail, telephone, or
personally must be listed here - three (3) or more competitors must be notified.)
Abell Construction Co. Anna Quarries Samron Midwest Norman Fred Truck Service
11568 East Cypress Drive P.O. Box 180 PO Box 1555 1248 Enterprise Avenue
Carbondale, IL 62901 Anna, IL 62906 Murphysboro, IL 62966 Murphysboro, IL 62966
Phone: 618-985-8286 Phone: 618-646-5381 Phone: 618-687-3500 Phone: 618-684-5612
brittany.abell@yahoo.com wpyatt@annaquarries.com bnimmo@samron.com normanfredtruckservice@yahoo.com
Dorris Trucking R.G. Burke Construction Co. Illini Asphalt Corp. Quad-County Ready Mix
4949 State Highway 154 P.O. Box 541 P.O. Box 310 PO Box 158
Sesser, IL 62884-2065 Murphysboro, IL 62966 Benton, IL 62812 Okawville, IL 62271-0158
Phone: 618-625-57553 Phone: 618-924-4208 Phone: 618-435-8106 Phone: 618-243-6430
Nancy443@frountier.com rob@oilandchip.com mcook@illiniasphalt.com quadrmix@midwest.net
So. Illinois Asphalt Co. Beelman Logistics LLC Marathon Petroleum Sierra Bravo Contracting, LLC
P.O. Box 518 One Racehorse Drive 200 E Forth Street 7038 Highway 154
Marion, IL 62959 East St. Louis, IL 62205 St Elmo, IL 62458 Sesser, IL 62884
Phone: 618-998-1615 Phone: 618-646-5300 Phone: 618-829-3288 Phone: 618-625-3456
jmcphail@deltacos.com tammyl@beelman.com jbdilley@marathonpetroleum.com dheath@sierrabravocontractors.com
Black Diamond Paving LLC Russell Forby Trucking Planhouses To be AWARDED on June 9, 2026
511 County Road 411 78 Countryside Lane ePlan This is the 18th day of May, 2026
Oak Ridge, MO 63769 Makanda, IL 62958 Dodge Data
Phone: 573-266-0055 Phone: 618-525-5757 City Council Name:______________________
admin@pavingprosllc.com russell4b@msn.com Christi Green
Purchasing/Risk Mgmt Specialist
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: Award of Contract for Poplar, Cherry, and College Streets Rehabilitation and Overlays
(CIP Project ST2501) to Samron Midwest Contracting Inc., of Murphysboro, Illinois in
the Amount of $1,987,302.02
Type: Action - Consent
Recommended Action: Award the Contract for Poplar, Cherry, and College Streets Rehabilitation and Overlays
(CIP Project ST2501) to Samron Midwest Contracting Inc., of Murphysboro, Illinois in
the Amount of $1,987,302.02.
Goals: Goal 1: Provide a high quality of life and foster a sense of community.
Goal 5: Provide high-quality City infrastructure.
Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Originating Department: Public Works
Background: In the Fall of 2025, IDOT announced a Notice of Funding Opportunity (NOFO) for shovel-ready
projects throughout the state. City staff had prepared three projects, Poplar Street, Cherry Street, and College
Street, for other grant opportunities and submitted these three as possible projects. IDOT awarded this project a
grant in the amount of $1,989,063 for 100% of the construction of this project. Any additional funds will be the
responsibility of the City. The projects were combined into one project and prepared for bid.
At the City Council meeting of April 14, 2026, a Resolution dedicating Motor Fuel Tax funds for the City's portion
of the project was adopted.
This project will rehabilitate and resurface Poplar Street from Oak Street to Mill Street, Cherry Street from South
Oakland Avenue to South Illinois Avenue, and College Street from South Forest Avenue to South Illinois Avenue.
The pavement surfaces on these sections are in poor condition and are in need of rehabilitation. The
rehabilitation will consist of ADA improvements, full-depth patching, and an asphalt overlay.
Bid Documents were prepared for the project and the bid was advertised in the Southern Illinoisan on Saturday,
May 16, 2026. Bid invitations were sent to nine (9) contractors and six (6) plan houses as shown on the attached
Certificate. Two (2) bids were received on June 2, 2026, as shown on the attached Bid Tabulation. The low bid was
submitted by Samron Midwest Contracting Inc., of Murphysboro, Illinois. Staff recommends awarding the contract
for the Poplar, Cherry, and College Streets CIP Project ST2501 to Samron Midwest Contracting Inc., of
Murphysboro in the Amount of $1,987,302.02.
Additional Information:
Attachments:
1. 27-02 Poplar, Cherry, & College St Rehab Bid Tab 2026-06-09
2. 27-02 Poplar, Cherry, & College Street Rehabs ST2501 Certificate 2026-06-09
Motion & Voting: Award the Contract for Poplar, Cherry, and College Streets Rehabilitation and Overlays (CIP
Project ST2501) to Samron Midwest Contracting Inc., of Murphysboro, Illinois in the Amount of $1,987,302.02.
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
City of
CARBONDALE
Illinois
FOR: Poplar, Cherry, & College Street Rehabs
CIP ST2501 MFT Section 24-00162-00-RS
BID No. 27-02 DATE OF OPENING: June 2, 2026
E.T Simonds Construction Co Samron Midwest Contracting
PO Box 2107 PO Box 1555
Carbondale, IL Murphysboro, IL
Bid Bond Yes Yes
Acceptable Yes Yes
ITEM BRIEF DESCRIPTION UNIT QUANTITY UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT
1 REM & DISP UNS MATL CU YD 300 $71.65 $21,495.00 $30.00 $9,000.00
2 AGG SUBGRADE IMPORVE TON 600 $73.22 $43,932.00 $30.00 $18,000.00
3 BIT MATLS TACK CT POUND 15,456 0 0 0
4 TEMPORARY RAMP SQ YD 777 $39.60 $30,769.20 $6.75 $5,244.75
5 HMA BC IL-9.5 FG N70 TON 1,195 $133.33 $159,329.35 $152.00 $181,640.00
6 HMA SC IL-9.5 C N70 TON 2,390 $107.47 $256,853.30 $123.00 $293,970.00
7 DETECTABLE WARNINGS SQ FT 968 $34.70 $33,589.60 $25.00 $24,200.00
8 PAVEMENT REM SQ YD 13 $96.96 $1,260.48 $25.00 $325.00
9 COMB CURB GUTTER REM FOOT 2,351 $17.34 $40,766.34 $15.00 $35,265.00
10 SIDEWALK REM SQ FT 10,640 $6.19 $65,861.60 $6.00 $63,840.00
11 CL C PATCH T1 6 SQ YD 38 $585.98 $22,267.24 $180.00 $6,840.00
12 CL C PATCH T2 6 SQ YD 288 $706.38 $203,437.44 $175.00 $50,400.00
13 CL C PATCH T3 6 SQ YD 111 $554.10 $61,505.10 $170.00 $18,870.00
14 CL C PATCH T4 6 SQ YD 201 $582.76 $117,134.76 $165.00 $33,165.00
15 CL C PATCH T2 8 SQ YD 15 $838.71 $12,580.65 $235.00 $3,525.00
16 CL C PATCH T3 8 SQ YD 42 $593.79 $24,939.18 $230.00 $9,660.00
17 CL C PATCH T4 8 SQYD 35 $655.85 $22,954.75 $225.00 $7,875.00
18 CL d PATCH T1 8 SQ YD 4 $190.00 $760.00 $205.00 $820.00
19 CL D PATCH T2 8 SQ YD 111 $182.00 $20,202.00 $200.00 $22,200.00
20 CL D PATCH T3 8 SQ YD 184 $177.00 $32,568.00 $195.00 $35,880.00
21 CL D PATCH T4 8 SQ YD 32 $170.00 $5,440.00 $190.00 $6,080.00
22 MAN ADJUST SQ YD 38 $221.36 $8,411.68 $230.00 $8,740.00
Page 1 Total $1,186,057.67 $835,539.75
Note:
This is a bid tab for proposals received June 2, 2026. Proposals will be reviewed by City Staff for acceptability.
Council approval is required for this contract.
The next City Council Meeting will be held at 7:00 p.m. on Tuesday, June 9, 2026
City of
CARBONDALE
Illinois
FOR: Poplar, Cherry, & College Street Rehabs
CIP ST2501 MFT Section 24-00162-00-RS
BID No. 27-02 DATE OF OPENING: June 2, 2026
E.T Simonds Construction Co Samron Midwest Contracting
PO Box 2107 PO Box 1555
Carbondale, IL Murphysboro, IL
Bid Bond Yes Yes
Acceptable Yes Yes
ITEM BRIEF DESCRIPTION UNIT QUANTITY UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT
23 INLETS ADJUST EACH 20 $605.97 $12,119.40 $300.00 $6,000.00
24 VALVE BOX FRAMES ADJ EACH 29 $496.47 $14,397.63 $125.00 $3,625.00
25 MOBILIZATION L SUM 1 $128,599.27 $128,599.27 $118,500.00 $118,500.00
26 SIGN PANEL T1 SQ FT 15 $22.08 $331.20 $21.00 $315.00
27 REMOV SIGN PANEL T1 SQ FT 12 $14.35 $172.20 $13.50 $162.00
28 RELOC SIN PAN ASSY TA EACH 4 $505.30 $2,021.20 $250.00 $1,000.00
29 PT PVT MK LTRS & SYMB SQ FT 183 $5.35 $979.05 $4.90 $896.70
30 PAINT PVT MK LINE 4 FOOT 8,220 $0.54 $4,438.80 $0.49 $4,027.80
31 PAINT PVT MK LINE 6 FOOT 637 $0.81 $515.97 $0.75 $477.75
32 PAINT PVT MK LINE 12 FOOT 264 $1.62 $427.68 $1.48 $390.72
33 PAINT PVT MK LINE 24 FOOT 214 $3.31 $708.34 $3.00 $642.00
34 LOCATE UNDERGR CABLE FOOT 665 $7.73 $5,140.45 $7.15 $4,754.75
35 UNDRGRD C PVC 1 1/2 FOOT 95 $66.24 $6,292.80 $61.00 $5,795.00
36 UNDRGRD C PVC 4 FOOT 7 $165.60 $1,159.20 $150.00 $1,050.00
37 HANDHOLE EACH 1 $4,636.72 $4,636.72 $4,225.00 $4,225.00
38 ELCBL C SIGNAL 14 2C FOOT 1,822 $4.64 $8,454.08 $4.25 $7,743.50
39 ELCBL C SIGNAL 14 5C FOOT 1,947 $5.95 $11,584.65 $5.50 $10,708.50
40 ELCBL C EGRDC 6 1C FOOT 221 $7.51 $1,659.71 $7.00 $1,547.00
41 PED PUSH-BUT POST T1 EACH 8 $1,818.26 $14,546.08 $1,650.00 $13,200.00
42 DRILL EX FOUNDATION EACH 2 $1,766.37 $3,532.74 $1,625.00 $3,250.00
43 DRILL EX HANDHOLE EACH 10 $524.39 $5,243.90 $500.00 $5,000.00
44 PED SH P LED 1F BM CT EACH 16 $1,086.32 $17,381.12 $985.00 $15,760.00
Page 2 Total $244,342.19 $209,070.72
Note:
This is a bid tab for proposals received June 2, 2026. Proposals will be reviewed by City Staff for acceptability.
Council approval is required for this contract.
The next City Council Meeting will be held at 7:00 p.m. on Tuesday, June 9, 2025
City of
CARBONDALE
Illinois
FOR: Poplar, Cherry, & College Street Rehabs
CIP ST2501 MFT Section 24-00162-00-RS
BID No. 27-02 DATE OF OPENING: June 2, 2026
E.T Simonds Construction Co Samron Midwest Contracting
PO Box 2107 PO Box 1555
Carbondale, IL Murphysboro, IL
Bid Bond Yes Yes
Acceptable Yes Yes
ITEM BRIEF DESCRIPTION UNIT QUANTITY UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT
45 DET LOOP T1 FOOT 901 $34.22 $30,832.22 $32.00 $28,832.00
46 MOD EX CONTR EACH 2 $2,088.73 $4,177.46 $1,900.00 $3,800.00
47 REM ELCBL FR CON FOOT 2,987 $2.77 $8,273.99 $2.55 $7,616.85
48 REMOV EX TS EQUIP EACH 2 $2,726.83 $5,453.66 $2,500.00 $5,000.00
49 REMOV EX CONC FDN EACH 1 $2,181.46 $2,181.46 $2,000.00 $2,000.00
50 CONSTRUCTION LAYOUT L SUM 1 $28,986.54 $28,986.54 $50,000.00 $50,000.00
51 REM EX PED PUSH BUTTN EACH 7 $717.59 $5,023.13 $675.00 $4,725.00
52 PC CONC SIDEWALK 4 SP SQ FT 12,940 $36.73 $475,286.20 $37.00 $478,780.00
53 HMA SURF REM VAR DP SQ YD 27,713 $6.09 $168,772.17 $3.75 $103,923.75
54 RETAINING WALL REMOV FOOT 10 $100.22 $1,002.20 $100.00 $1,000.00
55 DOWNSPOUT ADJUSTMENT EACH 8 $349.70 $2,797.60 $125.00 $1,000.00
56 COMB CC&G TB6.24 SPL FOOT 184 $169.79 $31,241.36 $23.00 $4,232.00
57 COMB CC&G TB6.12 SPL FOOT 2,174 $103.14 $224,226.36 $27.00 $58,698.00
58 TRAF CONT & PROT SPL L SUM 1 $177,054.07 $177,054.07 $148,000.00 $148,000.00
59 PAINT PVT MARK CURB FOOT 919 $2.21 $2,030.99 $2.05 $1,883.95
60 ACCESSIBLE PED SIGNAL EACH 16 $2,193.61 $35,097.76 $2,000.00 $32,000.00
61 REMEX PED SIG HEAD EACH 16 $761.75 $12,188.00 $700.00 $11,200.00
Page 3 Total $1,214,625.17 $942,691.55
TOTAL BID $2,645,025.03 $1,987,302.02
Note:
This is a bid tab for proposals received June 2, 2026. Proposals will be reviewed by City Staff for acceptability.
Council approval is required for this contract.
The next City Council Meeting will be held at 7:00 p.m. on Tuesday, June 9, 2025
CERTIFICATE IN CONNECTION WITH PURCHASE OF SUPPLIES,
EQUIPMENT & MATERIALS IN EXCESS OF $10,000.00
(This certificate must be furnished to the City Manager in connection with each purchase.)
The undersigned hereby certifies:
1. That the supplies, equipment or materials sought to be purchased are as follows:
BID NO.: 27-02
PROJECT NAME: Poplar, Cherry, & College Street Rehabs CIP ST2501
2. That specifications particularly and specifically describing same have been prepared,
are complete in every detail, and a copy of same is attached.
3. That such supplies, equipment, or materials are needed in connection with:
Poplar, Cherry, & College Street Rehabs
4. That a notice calling for sealed bids are to be submitted on:
Bid Opening: June 2, 2026 at 10:00 a.m.
has been prepared, is attached hereto, and that the date fixed therein for reception
of bids is more than 7 days after the date of this Certificate.
5. That a copy of such notice calling for sealed bids and a copy of the specifications
have been furnished either by mail or personally this day to firms or persons most
likely to be interested in submitting bids and furnishing such supplies, as follows:
(All persons advised about the requirements, either by mail, telephone, or
personally must be listed here - three (3) or more competitors must be notified.)
Samron Midwest Contracting Fager-McGee Comm. Const. E.T. Simonds Construction
1510 N 7th Street PO Box 1239 PO Box 2107
Murphysboro, IL 62966 Murphysboro, IL 62966 Carbondale, IL 62902
Phone: 618-687-5500 Phone: 618-687-3900 Phone: 618-457-8191
info@samron.com bids@fager-mcgee.com cwilce@etsimonds.com
Sierra Bravo Contracting, LLC Evrard Construction Roadworks, LLC
7038 Highway 154 1703 East DeYoung 12068 Old Frankfort Road
Sesser, IL 62884 Marion, IL 62959 Marion, IL 62595
Phone: 618-625-3456 Phone: 618-997-8997 Phone: 618-922-8515
dheath@sierrabravocontractors.com blaine@evard.com brandon@roadworksllc.com
Pinoy Construction, Inc. May Excavating, Inc. Piney Creek Construction
420 N Mill Street PO Box 504 2310 Rock Crusher Road
Harrisburg, IL 62946 Carterville, IL 62916 Ava, IL 62907
Phone: 618-252-0375 Phone: 618-521-3125 Phone: 618-443-8333
bossmanteston@gmail.com josh@mayexcavating.com pineycreekcandr@gmail.com
PLANHOUSES TO BE AWARDED ON June 9, 2026
SIBA This is the 11th day of May, 2026
Dodge Data & Analytics
ePlan
Prime Vendor Inc. Name:____________________________________
ConstructConnect Christi Green
Deltek Purchasing/Risk Mgt Specialist
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: Resolution to Approve a Continuous Encroachment Permit of the Public Alleyway at
200 West Elm Street to Sai Krishna LLC
Type: Action - Consent
Recommended Action: Approve a Resolution granting an encroachment permit for the public alleyway at 200
West Elm Street with the condition that the poles be installed as close to the building
as possible and maintained with retroreflective material for nighttime visibility.
Goals: Goal 4: Encourage responsible and progressive economic development/tourism/arts
and entertainment.
Originating Department: Community Development
Background: Sai Krishna, LLC, owner of the Home 2 Suites Hotel at 200 West Elm Street, has submitted an
encroachment permit application for the public alleyway on the north side of the hotel. The property owners have
been expanding their parking lot to the north of the hotel, with the alley serving as the primary ingress/egress for
guests. The encroachment permit would allow the property owners to install poles on the north side of the hotel
within the alley to protect the hotel from incurring damage from passing vehicles. If granted, the property owners
would install four poles. Attached for City Council consideration are the following:
The Encroachment Permit Application
• Map of the proposed encroachment area where poles will be installed
• Certificates of Liability Insurance and Commercial Property Insurance
• A Resolution approving the encroachment permit
Staff have reviewed the application and recommend approval of the encroachment permit with the condition that
the poles shall be installed as close to the building as possible and maintained with retroreflective material for
nighttime visibility.
Additional Information:
Attachments:
1. ENCR 27-01 Encroachment Permit Application - 200 W. Elm St
2. Map of Proposed Encroachment Area
3. Certificates of Liability and Commercial Business Insurance
4. Resolution Approving Encroachment Permit to Sai Krishna, LLC at 200 West Elm Street
Motion & Voting: Approve a Resolution granting an encroachment permit for the public alleyway at 200 West Elm
Street with the condition that the poles be installed as close to the building as possible and maintained with
retroreflective material for nighttime visibility.
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
RESOLUTION NO. 2026-R-_____
A RESOLUTION APPROVING A CONTINUOUS ENCROACHMENT PERMIT ON A
PUBLIC ALLEYWAY TO SAI KRISHNA LLC, OWNER OF THE HOME 2 SUITES
HOTEL AT 200 WEST ELM STREET
(200 West Elm Street/ PIN: 15-21-253-022)
WHEREAS, the City of Carbondale, Illinois, is a home rule unit of local government under
the Illinois Constitution, 1970, Article VII, Section 6; and,
WHEREAS, Section 17-1-5.A. of the Carbondale Revised Code of the City of Carbondale,
Illinois, states that a person or group may be granted the privilege of encroaching upon an public
right-of-way following the issuance of an Encroachment Permit; and,
WHEREAS, an Encroachment Permit is only a license to use the property in question, it is
neither an easement nor a conveyance of real property and may be revoked by the City at any time
for any reason; and,
WHEREAS, an application for a continuous encroachment along a public alleyway owned by
the City to the north of the Home 2 Suites Hotel at 200 West Elm Street, in order to install four
poles next to the building to prevent building damage from passing vehicles was submitted by Sai
Krishna, LLC; and,
WHEREAS, the application and plans, ENCR 27-01, were reviewed by City staff and have
tentatively been approved with the following conditions pending City Council review:
1. The poles shall be installed as close to the building as possible and maintained with
retroreflective material for nighttime visibility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CARBONDALE, ILLINOIS, AS FOLLOWS:
SECTION ONE. That the City Council has determined that the encroachment will not be
detrimental to the public health, safety, or general welfare
SECTION TWO. That the application for ENCR 27-01 has been reviewed by City Council
and is hereby approved, and the City Manager or his designee is authorized to issue an
encroachment permit pursuant to application ENCR 27-01.
SECTION THREE. That the Encroachment Permit known as ENCR 27-01 along with full
construction documents, shall be kept on file in the Planning Services Division and the approved
permit and plant shall be binding upon the applicants, their successors and assigns, and shall limit
and control the construction, location, and use of all land and structures.
SECTION FOUR. That this Resolution shall be spread at length upon the minutes records of
the City Council of the City of Carbondale, Illinois.
This Resolution was adopted at a regular meeting of the City Council of the City of Carbondale
on the 9th day of June, 2026.
APPROVED: __________________________________________
Carolin Harvey, Mayor
ATTEST: ______________________________________
Jennifer R. Sorrell, City Clerk
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: Ordinance Authorizing a Budget Adjustment to the Police Department's FY2027
Budget in the Amount of $75,957.00 from the Illinois Law Enforcement Training
Standards Board Recruitment and Retention Grant
Type: Action - Consent
Recommended Action: Adopt an Ordinance Approving a Budget Adjustment to the Police Department's
FY2027 Budget in the amount of $75,957.00 from the Illinois Law Enforcement
Training Standards Board Recruitment and Retention Grant.
Goals: Goal 1: Provide a high quality of life and foster a sense of community.
Goal 2: Establish programs/processes/networks to include diversity/inclusion/equity
and justice.
Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Originating Department: Police
Background: In 2024, the Carbondale Police Department was awarded a grant by the Illinois Law Enforcement
Training and Standards Board for police officer recruitment and retention. The Illinois Law Enforcement Training
and Standards Board directed that the grant funds may be used to support media campaigns to reach eligible
candidates, increase interest in law enforcement, increase hiring in underserved areas, and provide retention
contracts for long-serving and new officers.
The allocated portions of this grant for retention contracts have been exhausted in previous budgetary cycles. The
remaining grant funding must be used for recruiting and has been designated for use through a multimedia
marketing campaign in partnership with the Historically Black Universities and Colleges network and other
regional media markets. These funds will ensure a continued media recruiting presence throughout the regions
and the nation over the next two years.
Recommended Action: Adopt an Ordinance Authorizing a Budget Adjustment to Increase the Police Department
Budget by $75,957.00 for the use of the Illinois Law Enforcement Training and Standards Board Recruitment and
Retention Grant funds.
Additional Information:
Attachments:
1. Ordinance Authorizing a Budget Adjustment to the Police Department's FY27 Budget for the ILETSB Grant
2026-06-09
2. Exhibit A - Budget Adjustment Recruit and Retain - Police 2026-06-09
Motion & Voting: Adopt an Ordinance Approving a Budget Adjustment to the Police Department's FY2027 Budget
in the amount of $75,957.00 from the Illinois Law Enforcement Training Standards Board Recruitment and
Retention Grant.
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
CITY OF CARBONDALE, ILLINOIS
ORDINANCE NO. 2026- ___
AN ORDINANCE APPROVING A BUDGET ADJUSTMENT TO THE FY2027 POLICE
DEPARTMENT BUDGET IN THE AMOUNT OF $75,957.00
ADOPTED BY THE CITY COUNCIL
OF THE CITY OF CARBONDALE, ILLINOIS
THE 9TH DAY OF JUNE, 2026.
Published in pamphlet form by the authority of the City Council of the City of Carbondale,
Jackson County, Illinois, this 10th day of June 2026.
CERTIFICATE OF PUBLICATION
I, Jennifer R. Sorrell, the duly qualified City Clerk of the City of Carbondale, Illinois,
and the official custodian of the records of said City, do hereby certify that this ordinance
was published in pamphlet form by the authority of the City Council on the 10th day of June,
2026.
Jennifer R. Sorrell, City Clerk
ORDINANCE NO. 2026-____
AN ORDINANCE APPROVING A BUDGET ADJUSTMENT TO THE FY2027 POLICE
DEPARTMENT BUDGET IN THE AMOUNT OF $75,957.00
WHEREAS, the City of Carbondale, Illinois, is a home rule unit of local government
under the Illinois Constitution, 1970, Article VII, Section 6; and
WHEREAS, pursuant to Article VII, Section 6(a), of the Illinois Constitution, 1970, the
City of Carbondale may exercise any power and perform any function pertaining to its
government and affairs, including, but not limited to, the power to regulate for the protection of
the public health, safety, morals, and welfare; and
WHEREAS, in 2024, the Carbondale Police Department was awarded a grant from the
Illinois Law Enforcement Training and Standards Board for police officer recruitment and
retention; and
WHEREAS, the Illinois Law Enforcement Training and Standards Board directed that
the grant funds may be used to support media campaigns to reach eligible candidates, increase
interest in law enforcement careers, increase hiring in underserved areas, and provide retention
contracts for long-serving and new officers; and
WHEREAS, the allocated portions of this grant for retention contracts have been
exhausted in previous budgetary cycles; and
WHEREAS, it is required that the remaining grant funding be used for recruiting and has
been designated for use through a multimedia marketing campaign in partnership with the
Historically Black Universities and Colleges network and other regional media markets; and
WHEREAS, these funds will ensure a continued media recruiting presence throughout
the regions and the nation over the next two years; and
WHEREAS, the City Council of the City of Carbondale finds it in the best interest of the
City of Carbondale to increase the Police Department's FY2027 budget in the amount of
Seventy-Five Thousand Nine Hundred Fifty-Seven Dollars ($75,957.00) in accordance with
Exhibit “A”, attached hereto and incorporated herein.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CARBONDALE AS FOLLOWS:
SECTION 1. That the City Council deems it in the best interest of the citizens of
Carbondale to increase the Police Department's FY2027 budget in the amount of Seventy-Five
Thousand Nine Hundred Fifty-Seven Dollars ($75,957.00) in accordance with Exhibit “A”,
attached hereto and incorporated herein.
SECTION 2. That the FY2027 budget is hereby adjusted in accordance with the
expenditures as shown in Exhibit A, and such funds are hereby appropriated in accordance with
law for the purposes of this Ordinance.
SECTION 3. That the City Manager of the City of Carbondale is hereby authorized to
and shall take any and all reasonable, necessary and proper action to carry out the intent and
purposes of this Ordinance.
SECTION 4. That the Finance Director is hereby authorized to transfer funds into the
FY2027 Budget in accordance with this Ordinance, in the amount of Seventy-Five Thousand
Nine Hundred Fifty-Seven Dollars ($75,957.00) as shown in Exhibit “A”, and to disperse the
funds from the FY2027 Budget for the expenditures as indicated in Exhibit A.
SECTION 5. That all ordinances and parts thereof in conflict herewith are expressly
repealed and are of no other force and effect.
SECTION 6. That repeal of any ordinance by this Ordinance shall not affect any rights
accrued or liability incurred under said repealed ordinance to the effective date hereof. The
provisions of this Ordinance insofar as they are the same or substantially the same as those of
any prior ordinance, shall be construed as a continuation of said prior ordinances.
SECTION 7. That it is the intention of the City Council of the City of Carbondale that
this Ordinance and every provision thereof shall be considered separable, and the invalidity of
any section, clause, or provision of this Ordinance shall not affect the validity of any other
portion of this Ordinance.
SECTION 8. That the City Council of the City of Carbondale finds that the subject
matter of this Ordinance pertains to the government and affairs of the City of Carbondale and is
passed pursuant to authorities granted it by State statutes and the Home Rule powers of the City
of Carbondale pursuant to the provisions of Article VII, Section 6(a) of the Illinois Constitution.
SECTION 9. That this Ordinance shall take effect upon its passage, approval,
recording, and publication in pamphlet form in accordance with law.
APPROVED:
Carolin Harvey, Mayor
ATTEST: _
Jennifer R. Sorrell, City Clerk
CITY OF CARBONDALE, IL BUDGET TRANSFER PAGE 1 OF 1
FUND NO: 01 FUND NAME: General Fund B/A NUMBER:
INSTRUCTIONS
Use separate forms for each Fund. Amounts must be in whole dollars. Expenditure Accounts: To add, use the DEBIT columns;
to deduct, use the CREDIT columns. Revenue Accounts: To add, use the CREDIT columns; to deduct, use the DEBIT columns.
ACCOUNT NO. $ AMOUNT
DIVISION NAME - ACCOUNT TITLE DEBIT DEBIT
Police Protection - Other Outside Services 20.40101.271 $75,957
TOTAL: $75,957
ACCOUNT NO. $ AMOUNT
DIVISION NAME - ACCOUNT TITLE CREDIT CREDIT
Intergovernmental Revenue - Police Grants 30103-091 $75,957
TOTAL: $75,957
FINANCE DEPT. USE ONLY REF. NO. JE
ESTIMATED REVENUES (CONTRA ACCT.) A/C# 27009-000
BUDGETED EXPENDITURES (CONTRA ACCT.) A/C# 27109-000
EQUITY ACCOUNT TITLE: Reserve for Restricted Account A/C# 28059-000
EQUITY ACCOUNT TITLE: Fund Balance Undesignated A/C# 29999-000
EXPLANATION: To increase the FY 2026 budget for the remaining balance of the 2024 Illinois Law Enforcement Training Standards Board
Recruitment and Retention Grant
INITIATED BY: Jeff Davis/Anthony Copeland DATE: 6/4/2026
COUNCIL ACTION REQUIRED: X YES NO DATE APPROVED:
APPROVED:
FINANCE DIRECTOR DATE CITY MANAGER DATE
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: Consent Agenda
Subject: An Ordinance Declaring City-Owned Real Property as Surplus and Authorizing the
Mayor to Execute a Quit-Claim Deed to A. Davis for Parcel Number 15-16-482-052
Type: Action
Recommended Action: Adopt an Ordinance declaring parcel number 15-16-482-052 as surplus and authorize
the Mayor to execute a quit-claim deed to A.Davis.
Goals: Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Originating Department: City Attorney
Background: A public hearing was held earlier in this meeting for the transfer of parcel 15-16-482-052 to A. Davis.
On February 22, 2022, the City Council held a Public Hearing and later adopted a Resolution to sell a parcel
adjacent to Carlton Smith's primary residence, which he had maintained for many years. Following that Council
meeting, Mr. Smith became very ill and was unable to complete the transaction before his passing and the City
continued to retain ownership of the parcel. Since his passing, his decedents have since sold his primary residence
adjacent to the parcel in question to A. Davis. His family is requesting that the City sell this parcel that was
intended to be sold to Mr. Smith to A. Davis to complete the conveyance as intended.
A notice of the proposed land sale must be published at least 7 days, but not longer than 30 days, prior to a public
hearing before the City Council. The notice was published in the Southern Illinoisan on the 30th of May, 2026.
Staff recommends the City Council declare the above-listed parcel that is owned by the City as surplus and
authorize the Mayor to execute a quit-claim deed to A. Davis.
Additional Information:
Attachments:
1. An Ordinance Declaring Parcel 15-16-482-052 as Surplus and Authorizing the Mayor to Execute a Quit-
Claim Deed 2026-06-09
2. Quitclaim Deed A.Davis
Motion & Voting: Adopt an Ordinance declaring parcel number 15-16-482-052 as surplus and authorize the
Mayor to execute a quit-claim deed to A.Davis.
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
CITY OF CARBONDALE, ILLINOIS
ORDINANCE NO. 2026- ___
AN ORDINANCE DECLARING PROPERTY IDENTIFIED AS PARCEL NUMBER 15-
16-482-052 AS SURPLUS AND AUTHORIZING THE MAYOR TO EXECUTE A QUIT-
CLAIM DEED TO A. DAVIS
ADOPTED BY THE CITY COUNCIL
OF THE CITY OF CARBONDALE, ILLINOIS
THE 9TH DAY OF JUNE, 2026
Published in pamphlet form by authority of the City Council of the City of Carbondale,
Jackson County, Illinois, this 10th day of June, 2026.
CERTIFICATE OF PUBLICATION
I, Jennifer R. Sorrell, the duly qualified City Clerk of the City of Carbondale, Illinois,
and the official custodian of the records of said City, do hereby certify that this ordinance
was published in pamphlet form by authority of the City Council on the 10th day of June
2026.
_______________________________
Jennifer R. Sorrell, City Clerk
ORDINANCE NO. 2026-______
AN ORDINANCE DECLARING PROPERTY IDENTIFED AS PARCEL NUMBER 15-
16-482-052 AS SURPLUS AND AUTHORIZING THE MAYOR TO EXECUTE A QUIT-
CLAIM DEED TO A. DAVIS
WHEREAS, the City of Carbondale, Illinois, is a home rule unit of local government under
the Illinois Constitution, 1970, Article VII, Section 6; and
WHEREAS, pursuant to Article VII, Section 6(a) of the Illinois Constitution, 1970, the
City of Carbondale may exercise any power and perform any function pertaining to its government
and affairs including, but not limited to, the power to regulate for the protection of the public,
health, safety, morals and welfare; and
WHEREAS, on February 22, 2022, the City Council held a Public Hearing and later
adopted a Resolution to sell a parcel adjacent to Carlton Smith's primary residence, which he
maintained for many years; and
WHEREAS, in 1990, the City of Carbondale sold the property immediately adjacent to
this parcel to Mr. Smith.; and
WHEREAS, following that meeting, Mr. Smith became very ill and was unable to
complete the transaction before his passing, and the City continued to retain ownership of the
parcel; and
WHEREAS, a notice of the proposed land was published in the Southern Illinoisan on the
30th of May, 2026; and
WHEREAS, the Carbondale City Council finds it in the best interest of the City of
Carbondale to declare the following real property owned by the City of Carbondale and identified
by the following Parcel Index Number 16-482-052 as surplus and to authorize the Mayor to
execute a quit-claim deed to A. Davis.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CARBONDALE AS FOLLOWS:
SECTION ONE. That the City Council deems it in the best interest of the City of
Carbondale to declare the following real property owned by the City of Carbondale and identified
by the following Parcel Index Number 16-482-052 as surplus and to authorize the Mayor to
execute a quit-claim deed to A. Davis.
SECTION TWO. That the Mayor and the City Clerk of the City of Carbondale be and
are hereby authorized to sign and attest a Quitclaim Deed to A. Davis for the transfer of real
property identified as 15-16-482-052 within the City of Carbondale, Illinois.
SECTION THREE. That the City Manager and Staff are hereby authorized to take any
and all necessary, reasonable, and proper actions to carry out the intent and purpose of this
Resolution.
SECTION FOUR. That City Council finds that the property identified as 15-16-482-052
is hereby declared surplus.
SECTION FIVE. That it is the intention of the City Council of the City of Carbondale
that this Ordinance and every provision thereof shall be considered separable and the invalidity of
any section, clause, or provision of this Ordinance shall not affect the validity of any other portion
of this Ordinance.
SECTION SIX. That the City Council of the City of Carbondale finds that the subject
matter of this Ordinance pertains to the government and affairs of the City of Carbondale and is
passed pursuant to authorities granted it by State statutes and the Home Rule powers of the City
of Carbondale pursuant to the provisions of Article VII, Section 6(a) of the Illinois Constitution.
SECTION SEVEN. That this Ordinance shall take effect upon its passage, approval,
recording, and publication in pamphlet form in accordance with law.
APPROVED: ____________________________________
Carolin Harvey, Mayor
ATTEST: ____________________________________
Jennifer R. Sorrell, City Clerk
QUITCLAIM DEED
THIS INDENTURE WITNESSETH,
that the Grantor, the City of Carbondale,
Illinois, an Illinois Municipal Corporation
with its principal office at 200 South Illinois
Avenue, Carbondale, Illinois 62902, for and
in consideration of TEN AND 00/100
DOLLARS ($10.00) and other good and
valuable consideration, the receipt of which
is hereby acknowledged, and pursuant to
authority given by the City Council of the
City of Carbondale, CONVEYS and QUIT
CLAIMS to Grantee, A.Davis with a
primary address of 401 N. Robert A Stalls
Ave., Carbondale, Illinois, 62903, the
following described real estate, to-wit:
General Description
West 25’ of the North 90’ of the South 140’ & North 10’ of South 150’ of Out Lot
89
Situated in the County of Jackson and State of Illinois
PIN # 15-16-482-052
Grantor reserves unto grantor, grantor’s successors, heirs or assigns, as an appurtenance
to the land described below shall have, reserves as hereinafter described, a Permanent Easement
to construct, maintain, repair and utilize roadway right-of-way, water lines, sanitary sewers,
storm sewers, ditches, creeks/drainage ways, bridges/box culverts, and other such municipal
assets together with all appurtenances and connections. The City shall have the right to excavate
and refill ditches and/or trenches, and do necessary site grading for blending the existing and
proposed surfaces for the location of the facilities described herein, and shall have the further
right to do all other necessary things, including removal of trees, bushes, undergrowth and other
obstructions interfering with the location, construction and maintenance of said facilities.
IN WITNESS WHEREOF, said Grantor has caused its corporate seal to be hereto affixed
and has caused its name to be signed to its presence by its Mayor, and attested to by its City Clerk,
this the day of , 2026.
City of Carbondale
A municipal corporation
Carolin Harvey, Mayor
Attest:
Jennifer R. Sorrell, City Clerk
Exempt pursuant to Section 4(b) of
the Real Estate Transfer Tax Act for
the City of Carbondale as Seller
STATE OF ILLINOIS )
) SS
COUNTY OF JACKSON )
CORPORATE ACKNOWLEDGEMENT
I, the undersigned, a notary public in and for the State and County aforesaid, do hereby
certify that Carolin Harvey of the City of Carbondale, personally known to me to be the
authorized agent of the City of Carbondale and the same person whose name is subscribed to the
foregoing instrument, appeared before me this day in person and acknowledged that she signed
and delivered the said instrument in her capacity as Mayor of the City of Carbondale, with
authorization from the corporate authorities of the City of Carbondale, for the uses and purposes
therein mentioned, and on oath stated that she is authorized to execute this Agreement and in fact
executed this agreement on behalf of the corporate authorities of the City of Carbondale.
Given under my hand the official seal this day of ,
2026.
Notary Public
Agenda Item Details
Meeting: June 9, 2026 - City Council Meeting
Category: General Business
Subject: A Resolution Authorizing the City Manager to Enter Into an Operations and
Management Agreement for the Coworking Space in the Southern Illinois Multi Modal
Station
Type: Action, Discussion
Recommended Action: Approve a Resolution Authorizing the City Manager to Enter Into an Operations and
Management Agreement with Southern Illinois University Office of Innovation and
Economic Development for the Coworking Space in the Southern Illinois Multi Modal
Station
Goals: Goal 8: Update the downtown master plan as a guide to revitalize the City Center.
Goal 5: Provide high-quality City infrastructure.
Goal 4: Encourage responsible and progressive economic development/tourism/arts
and entertainment.
Goal 3: Demonstrate fiscal responsibility and transparency while providing high-quality
City services.
Originating Department: Economic Development
Background:
Cowork Carbondale is a coworking facility located within the Southern Illinois Multi Modal Station (SIMMS),
developed to support entrepreneurship, remote workers, small businesses, and economic development initiatives
within the City of Carbondale. The facility was established to provide flexible workspace, business support
resources, and networking opportunities that encourage business formation, growth, and workforce attraction.
Prior to the opening of the facility in 2025, the City entered into a management agreement with Carbondale Main
Street (CMS) to oversee day-to-day operations, marketing, programming, and customer support services
associated with the facility. As the initial agreement approached expiration, the City elected to conduct a
competitive Request for Proposals (RFP) process to identify the most qualified organization to manage and
operate Cowork Carbondale moving forward.
The RFP sought proposals from organizations capable of providing facility operations, marketing and outreach,
programming, occupancy growth strategies, customer service, and performance reporting. Particular emphasis
was placed on measurable utilization growth, operational capacity, marketing strategy, and alignment with the
City’s economic development goals.
Proposals were evaluated using a standardized scoring rubric based on the criteria identified in the RFP, including
organizational experience, marketing and outreach strategy, occupancy and revenue growth potential,
programming approach, operational capacity, financial proposal, and alignment with the City’s economic
development goals.
Four proposals were received and evaluated. The original Request for Proposals, submitted proposals, and
evaluation materials are included in the attached Cowork Carbondale Management Proposal Packet.
Southern Illinois University Office of Innovation and Economic Development (SIU OIED) – 95/100
Carbondale Chamber of Commerce – 79/100
Carbondale Main Street (CMS) – 76/100
Roberta “Robyn” Ramsey – 49/100
Based on the evaluation process, staff determined that the proposal submitted by Southern Illinois University
Office of Innovation and Economic Development best demonstrated the experience, operational capacity,
programming resources, and economic development partnerships necessary to maximize the long-term success of
Cowork Carbondale.
Additional Information:
Attachments:
1. Cowork Carbondale Management Proposal Packet
2. Resolution Authorizing the City Manager to Enter Into a Management and Operations Agreement for the
Coworking Space in SIMMS 06-09-2026
Motion & Voting: Approve a Resolution Authorizing the City Manager to Enter Into an Operations and
Management Agreement with Southern Illinois University Office of Innovation and Economic Development for the
Coworking Space in the Southern Illinois Multi Modal Station
Motion by None, seconded by None.
Final Resolution: Motion
Yea: None
Nay: None
Cowork Carbondale Management & Operations
Background:
Cowork Carbondale is a coworking facility located within the Southern Illinois Multi-Modal
Station (SIMMS) developed to support entrepreneurship, remote workers, small businesses, and
economic development initiatives within the City of Carbondale.
Prior to the opening of the facility in 2025, the City entered into a management agreement with
Carbondale Main Street (CMS) to oversee day-to-day operations, marketing, programming, and
customer support services associated with the facility. As the initial agreement approached
expiration, the City elected to conduct a competitive Request for Proposals (RFP) process to
identify the most qualified organization to manage and operate Cowork Carbondale moving
forward.
The RFP was publicly released and sought proposals from organizations capable of providing
facility operations, marketing and outreach, programming, occupancy growth strategies,
customer service, and performance reporting. Particular emphasis was placed on measurable
utilization growth, operational capacity, marketing strategy, and alignment with the City’s
economic development goals.
Four proposals were received and evaluated using a standardized scoring rubric developed
specifically for the RFP. Evaluation categories included:
• Experience and qualifications
• Marketing and outreach plan
• Ability to increase occupancy and revenue
• Programming approach
• Operational capacity and staffing
• Financial proposal
• Alignment with City economic development goals
Each proposal was independently reviewed and scored based on the criteria outlined in the RFP
and evaluation materials included within this packet.
Following completion of the evaluation process, staff is presenting the proposals, scoring
summaries, and evaluations to the City Council for consideration and final selection of a Cowork
Carbondale operator.
1
1
Proposal Scoring Overview
Proposals were evaluated using a standardized scoring rubric based on the criteria identified in
the RFP, including organizational experience, marketing and outreach strategy, occupancy and
revenue growth potential, programming approach, operational capacity, financial proposal, and
alignment with the City’s economic development goals.
The following organizations submitted proposals:
Southern Illinois University Office of Innovation and Economic Development (SIU OIED)
Total Score: 95/100
SIU OIED submitted the highest-scoring proposal and demonstrated extensive experience
operating entrepreneurship, innovation, and coworking-related facilities. The proposal included
detailed operational, marketing, programming, and performance-tracking plans, along with
strong integration with SIU’s Small Business Development Center (SBDC), APEX Accelerator,
and regional economic development networks. The proposal also included facility enhancement
investments and a comprehensive startup and outreach strategy.
Carbondale Chamber of Commerce
Total Score: 79/100
The Chamber submitted a strong and professionally organized proposal emphasizing business
outreach, marketing, lead generation, and community connectivity. Strengths included an
established business network, operational infrastructure, CRM and sales-oriented marketing
strategies, and strong alignment with local business development goals. Areas identified for
further development included direct coworking management experience and long-term staffing
scalability.
Carbondale Main Street (CMS)
Total Score: 76/100
CMS demonstrated direct operational experience managing Cowork Carbondale during the
current contract period and presented a proposal focused on community-based programming,
downtown activation, and expanded outreach efforts. The proposal highlighted familiarity with
the facility and its users, along with strategies intended to improve utilization and programming.
Evaluation comments noted that measurable occupancy growth to date has remained modest and
that several proposed improvements would require future implementation and operational
expansion.
Roberta “Robyn” Ramsey
Total Score: 49/100
This proposal demonstrated enthusiasm, creative marketing ideas, and an understanding of
coworking culture and branding concepts. The proposal included social media and outreach
strategies, networking concepts, and lead-generation ideas. However, the evaluation identified
significant limitations related to operational capacity, staffing structure, financial planning,
organizational infrastructure, and experience managing coworking or economic development
facilities.
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REQUEST FOR PROPOSALS
Cowork Carbondale Management & Operations
Forward emailed responses to this RFP to
Steven Mitchell, Economic Development Director
steven.mitchell@carbondaleil.gov
(618) 457-3286
by 5:00 PM Central, April 30, 2026
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1. INTRODUCTION
The City of Carbondale (“City”) is seeking proposals from qualified organizations to
manage and operate Cowork Carbondale, a coworking facility located within the
Southern Illinois Multi-Modal Station (SIMMS).
The selected operator will be responsible for day-to-day management, marketing,
programming, and growth of the coworking space, with a strong emphasis on increasing
utilization, improving user experience, and integrating the facility into the broader
economic development ecosystem.
2. BACKGROUND
Cowork Carbondale is a City-owned coworking space developed as part of the SIMMS
project to support entrepreneurship, remote workers, small businesses, and economic
development initiatives.
The City is seeking an operator through a competitive RFP process to increase
occupancy and utilization, improve marketing and visibility, enhance programming and
community engagement, and provide professional, customer-focused operations.
3. SCOPE OF SERVICES
The selected operator (“Contractor”) shall provide full-service management and
operation of Cowork Carbondale, including but not limited to the following:
A. Facility Operations (Core Responsibilities)
The Contractor shall provide day-to-day management of the coworking facility,
conduct twice-daily site visits at minimum Monday through Friday (excluding
Contractor’s holidays), provide customer service and user support, maintain the
facility in a clean, organized, and professional condition, manage access control
systems, provide emergency after-hours contact, supply consumables such as
paper, toner, and coffee, maintain booking and reservation systems, and
implement and enforce usage policies.
B. Marketing and Outreach
Within 90 days of the execution of the final Coworking Space Management
Agreement with City, Contractor shall submit a proactive and measurable
marketing strategy. This shall include an annual marketing plan submitted to the
City for approval, targeting remote workers, startups, freelancers, and corporate
users. The Contractor shall maintain a consistent social media calendar with a
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minimum of three to five posts per week, maintain and update digital listings
and online presence, and promote tenants, events, and success stories.
The Contractor shall conduct regular tours of the facility, with a minimum of two
scheduled tours per month, and perform targeted outreach to local businesses,
Southern Illinois University departments, entrepreneurs, and regional
employers. The Contractor shall host open houses at least quarterly and
implement structured follow-up with all prospective users.
The Contractor shall also build partnerships with organizations such as Southern
Illinois University, the Chamber of Commerce, the Small Business Development
Center, and other economic development partners.
C. Programming and Community Development
The Contractor shall provide regular programming, at minimum one event per
month, including workshops, networking events, and business development
activities. The Contractor shall foster a collaborative coworking environment and
support entrepreneurship and small business growth.
D. Revenue and Membership Management
The Contractor shall set and collect all coworking fees subject to City approval,
develop pricing structures for private offices, open coworking, and conference
room usage, maximize occupancy and revenue, and may retain all earned
revenue unless otherwise negotiated.
E. Performance Metrics and Reporting
The Contractor shall provide quarterly reports that include total number of
unique users, occupancy rates by space type, revenue generated, number of
tours conducted, number of events hosted, marketing metrics, and a pipeline of
prospective tenants. Reports shall also identify barriers to utilization and provide
recommended improvements.
In addition, the Contractor shall provide a lead pipeline report including number
of leads generated, number of tours conducted, conversion rates, and active
prospects.
F. Strategic Growth Expectations
The Contractor shall increase occupancy over time, improve community
perception of the space, identify capital or operational improvements, and
position Cowork Carbondale as a regional economic development asset.
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4. MINIMUM PERFORMANCE EXPECTATIONS
The selected operator will be required to demonstrate reasonable progress toward the
following benchmarks within the first 12 months:
• At least five active coworking members within six months
• At least one programming event per month
• At least two tours conducted per month
• Consistent social media activity on a weekly basis
Failure to demonstrate reasonable progress toward these benchmarks may result in
corrective action or termination.
5. STARTUP AND IMPLEMENTATION REQUIREMENTS
Proposers must include a detailed 90-day startup plan outlining initial marketing
activities, outreach targets, pricing strategy, early programming, and lead generation
efforts.
Beginning at the effective date of the agreement, the selected operator will participate
in 30-day, 60-day, and 90-day check-ins with City staff to review progress, including
setup, outreach activity, and early utilization trends.
6. STAFFING REQUIREMENTS
Proposals must identify a dedicated staff person responsible for daily operations of
Cowork Carbondale, including estimated hours per week. The City expects consistent
on-site management and clear operational accountability.
7. CITY RESPONSIBILITIES
The City will provide utilities including electric, water, and broadband, maintain HVAC
systems, provide internet and Wi-Fi infrastructure, maintain teleconferencing systems,
provide building security and police response, provide custodial and trash services,
maintain insurance for the facility, and provide furnishings and equipment.
8. COMPENSATION
The City anticipates a management fee of approximately $60,000 annually, paid
quarterly. Proposers may propose alternative compensation structures. The Contractor
may retain user-generated revenue unless otherwise negotiated.
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9. TERM
The initial contract term will be one year, with the option for annual renewal based on
satisfactory performance. The agreement may be terminated for non-performance or
failure to meet contractual expectations.
10. PROPOSAL REQUIREMENTS
Proposals must include
• A description of organizational background and relevant experience,
• A management and staffing plan,
• A detailed 90-day startup plan outlining initial marketing activities, outreach
targets, pricing strategy, early programming, and lead generation efforts,
• A programming plan,
• A performance strategy outlining how required metrics will be achieved,
• A financial proposal, and
• References,
• In addition, potential contractors are advised that any Agreement to provide
management and operations services to Cowork Carbondale does not provide
for the payment of indirect cost rates that the organization might have
established with the federal and/or state government. Thus, the budget cannot
include these expenses.
11. EVALUATION CRITERIA
Proposals will be evaluated based on experience and qualifications, strength of
marketing and outreach plan, ability to increase occupancy and revenue, programming
approach, operational capacity, financial proposal, and alignment with City economic
development goals.
12. TERMINATION AND PERFORMANCE
The City reserves the right to terminate the agreement for failure to perform the
required scope of services, failure to demonstrate reasonable progress toward
performance benchmarks, or failure to maintain a professional and constructive working
relationship with stakeholders.
Either party can terminate this Agreement with 60 days' written notice to the other
party without any further obligations.
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13. INSURANCE REQUIREMENTS
The selected Contractor shall be required to provide a Certificate of Liability Insurance
prior to the execution of any agreement with the City. The certificate shall demonstrate
that the Contractor maintains adequate commercial general liability, workers’
compensation, and any other applicable insurance coverage as required by the City. The
City of Carbondale shall be named as an additional insured on the Contractor’s general
liability policy for all activities associated with the operation of Cowork Carbondale.
Coverage limits shall be consistent with standard industry practices and acceptable to
the City. The certificate shall remain in effect for the duration of the agreement and any
renewal periods, and updated certificates shall be provided upon policy renewal or
upon request by the City.
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COWORK CARBONDALE
MANAGEMENT AND OPERATIONS PROPOSAL
Submitted By:
Southern Illinois University
Office of Innovation and Economic Development
April 30, 2026
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Introduction
Southern Illinois University (SIU), through the Office of Innovation and Economic
Development (OIED), is pleased to present this proposal to manage and operate Cowork
Carbondale, housed within the Southern Illinois Multi-Modal Station (SIMMS) in downtown
Carbondale. OIED has been responsible for the overall development, management, and
evaluation of facilities and programs in the regional economic development ecosystem
since 1985. The following information highlights the historical development, growth, and
qualifications of SIU’s innovation and entrepreneurship ecosystem staff and the alignment
of its programs and services with Cowork Carbondale and the City of Carbondale.
Organizational Background
The Office of Innovation and Economic Development brings more than four decades of
experience administering state and federal grants supporting entrepreneurship and small
businesses, including long‑standing cooperative agreements for both the Small Business
Development Center (SBDC) and the APEX Accelerator programs. SIU has successfully
managed the Illinois SBDC at SIU cooperative agreement for 40+ years and the APEX
Accelerator program for six years, consistently demonstrating strong performance,
accountability, and full regulatory compliance. Reflecting this track record, the Illinois
SBDC at SIU was recognized as the 2024 SBDC of the Year for the State of Illinois.
OIED is co‑located within the SIU Research Park alongside critical economic development
and innovation partners, including the University’s business incubator programs, Illinois
Manufacturing Excellence Center (IMEC), the Center for Innovation, the Office of Workforce
Innovation and Research, and the Saluki Innovation Lab. This proximity allows for seamless
collaboration, warm handoffs between programs, and a coordinated approach to business
support throughout the lower 17 counties of Southern Illinois.
Relevant Experience
The business incubator programs operated through OIED are housed at the
Dunn‑Richmond Economic Development Center and the Gower Translational Research
Center. Together, these facilities support the start‑up, growth, and expansion of businesses
throughout Southern Illinois. The Dunn‑Richmond Economic Development Center staff
helps early‑stage and scaling businesses establish a strong foundation within a supportive
ecosystem. Dunn-Richmond offers affiliate and coworking memberships, private offices,
light manufacturing space, and wet laboratories for scientific and technology‑based
ventures. Tenants and affiliates also have access to meeting and event spaces, Wi‑Fi,
audiovisual resources, and a podcast studio opening this summer, to support outreach,
marketing, and education.
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The BioLaunch Business Annex, located at the Gower Translational Research Center,
serves emerging and expanding companies in life sciences and value‑added agriculture
sectors and represents a key component of the broader incubator ecosystem. BioLaunch
provides incubation services, laboratory testing and analysis, and event space for
technology‑focused programming. A high‑tech food production incubator is currently in the
final architectural and engineering phase and will allow small food producers to scale
operations, meet food safety requirements, and access broader markets. This facility and
integrated services will build upon and strengthen the existing BioLaunch infrastructure.
Together, these programs form a coordinated incubator ecosystem designed to foster
innovation, entrepreneurship, and sustainable economic development across the region.
Businesses engaged with OIED, its partners, and collaborators have access to no‑cost,
confidential support services, including one‑on‑one advising, experts‑in‑residence, and
monthly workshops and events tailored to each stage of business growth.
OIED’s history of measurable impact and accountability dates back to 1985. The unit
maintains strong internal controls and a consistent record of full compliance with all state
and federal grant requirements. Over the past five years alone, OIED has secured more
than $15 million in state and federal grant funding, exclusive of leases and contracts.
During that same period, SIU as an institution administered more than $71 million of
federal/state, and other grants and holds R1 Research Status with the Carnegie Foundation
and is recognized nationally as an APLU Innovation and Economic Prosperity University.
Collectively, these assets position OIED’s operational capacity to expand and layer in
additional services that complement long‑standing programs while strengthening
downtown‑based initiatives through a natural referral and feeder system. The Illinois SBDC
at SIU alone served 600 clients in 2025, with 548 attendances recorded at educational
workshops and training programs; this includes repeat participation by some individuals
across multiple workshops. OIED has policies, systems, and processes in place to manage
leases and agreements, as well as a skilled team with deep experience in promoting,
supporting, and administering incubator spaces and business support programs.
In addition, OIED has a long history of close collaboration with the City of Carbondale to
advance entrepreneurship and local economic development. The most recent example of
this partnership is the Carbondale Accelerator Program, an initiative supported by funding
from the Illinois Department of Commerce and Economic Opportunity (DCEO). The City of
Carbondale administered the grant, while OIED, through the Illinois SBDC at SIU, provided
technical assistance, one‑on‑one advising, and targeted educational programming to
participating entrepreneurs. Through this coordinated effort, 28 businesses graduated from
the program and were supported in launching or expanding, with $80,000 in startup capital
distributed among the businesses.
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Facilities Management
OIED is responsible for the day-to-day management of four facilities dedicated to
entrepreneurship, innovation, research, and community engagement on the SIU campus.
This includes the 55,000 square foot Dunn-Richmond Economic Development Center
(opened in 1990), the 20,000 square foot One Enterprise Place (opened in 2001), the
60,000 square foot Gower Translational Research Center (opened in 2024), and the 15,000
square foot One Innovation Place (in conjunction with First Southern Bank). Facilities
management includes building security, access control, and safety; cleaning,
maintenance, and repair of buildings; operating policies and procedures, event planning,
scheduling, and management; planned capital expenditures and renovation;
client/customer service and support; and program staffing. During the last four years, the
OIED team has not only stabilized but maximized occupancy at Dunn-Richmond with a
primary result of excess revenue available for infusion into program growth and facility
upgrades.
Management and Staffing Plan
The Cowork Carbondale space will be accessible from 8:00am to 4:30pm Monday – Friday
excluding SIU holidays and administrative closures (see attached), with a dedicated
part-time staff member on site beginning within the first 60 days. Prior to their arrival, OIED
will have staff on site twice daily. Additional hours outside the part-time staff member will
be staffed by OIED staff members to ensure full coverage. The part-time staff member will
not only be someone who manages the space they will also be a certified business advisor
who will offer support and customer service. This will allow this person to provide one-on-
one, no-cost, confidential advisement to clients in the program.
OIED will provide full-service, consistent management and operation of the space. OIED
will ensure the space is maintained as a clean, organized, and professional environment.
OIED will align Cowork Carbondale with City economic and business development goals.
All clients will be required to sign an agreement that includes a code of conduct and clearly
defined expectations to help ensure standards are established and consistently followed.
OIED will manage access control of the space and provide an emergency contact for
after-hours needs.
Upon execution of the agreement, OIED will initiate the procurement process for
consumable supplies needed to fully outfit the space, as well as a privacy booth for private
phone calls. While Cowork Carbondale does not currently include this feature, OIED’s
experience managing coworking and incubator environments has demonstrated that
access to private call space is an appreciated feature to a collaborative space.
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Additional OIED staff members who will support the project are:
Lynn Andersen Lindberg, Executive Director: oversees OIED’s portfolio of
entrepreneurship, innovation, workforce, and research programs, including the Illinois
SBDC at SIU, APEX Accelerator, and incubator programs, providing strategic leadership and
ensuring alignment with SIU’s economic development mission.
Melissa Ray Roach, Director of Incubator Programs: leads the Business Incubator
Programs, including mixed-use, affiliate, shared lab, student businesses, and co-working
spaces, and supports other regional incubators. This role coordinates activities with co-
located economic development programs such as the Illinois SBDC at SIU, APEX
Accelerator, IMEC, the Center for Innovation, and the Office of Workforce Innovation and
Research. The director oversees applicant screening, provides on-site business coaching
to incubator clients, and integrates incubation and acceleration activities across the
community and region. Cowork Carbondale will be an extension of the work the incubator
programs staff are currently doing.
Michael Jessup, Illinois Small Business Development Center at SIU Director: This
position is responsible for overseeing the services and staff and will be responsible for
helping lead and coordinate workshops and advisement for tenants of Cowork Carbondale.
Brenda Henderson, Illinois APEX Accelerator at SIU Director: This position is
responsible for overseeing the APEX Accelerator services and will be responsible for
helping lead the coordinate workshops and advisement on government contracting for
tenants of Cowork Carbondale.
Shannon Harms, Assistant Chief Accountant: This position is responsible for overseeing
accounting, budgeting, and financial reporting.
Holly Sparkman, Program Director-Business Operations: This position is responsible for
human resource concerns for all of OIED and will also be responsible for overseeing HR for
Cowork Carbondale staff.
Amy Ortiz, Administrative Aide: This position is responsible for daily business and facility
operations and will assist where appropriate with Cowork Carbondale, including
purchasing supplies for tenants and activities.
90 Day Startup Plan
Following a fully executed contract, OIED will implement a structured 90-day rollout plan to
ensure strong leadership alignment, early activation of Cowork Carbondale, and
sustainable activities in this customer focused operation.
Day 1-30, OIED will hold a project kickoff meeting with assigned City leadership and OIED
leadership to align expectations, confirm roles and responsibilities, and establish a clear
rollout timeline and address implementation requirements. During this period, all program
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outreach and marketing materials will be updated to formally include Cowork Carbondale.
The full OIED team, along with current tenants and affiliate members, will be introduced to
the space to build internal knowledge and shared ownership. OIED will also tour current
Dunn-Richmond members through Cowork Carbondale and host a “Starting Your Business
in Illinois” workshop facilitated by the Illinois SBDC at SIU. OIED will also initiate outreach
to partner organizations and community groups and conduct two organized tours with
partnership organizations. A 30-day check-in with the City to review progress.
Days 31–60, OIED will hire a dedicated Cowork Carbondale staff member with experience
in business management or ownership, social media content creation, and event
coordination/customer service. This staff member will support daily operations, member
engagement, outreach, and programming. OIED will onboard and train the new staff
member while continuing outreach and tours to maintain momentum. A 60-day check-in
with the City will review staffing progress, early engagement metrics, and operational
readiness.
Days 61–90, OIED will finalize key operational systems necessary for full launch including
establishing maximum occupancy. This also includes completing the security and key fob
access system in coordination with OIED leadership and City leadership, finalizing
standardized intake processes, booking software, implementing a milestone and KPI
tracking system to monitor utilization, engagement, and conversion outcomes, and
developing, implementing, and enforcing facility usage policies. A formal recruiting process
for Cowork Carbondale members and affiliates will be launched alongside the rollout of a
comprehensive marketing plan. A 90-day check-in with the City will confirm readiness for
full operations and ongoing strategic program growth.
Within the first 90 days, Cowork Carbondale will be fully operational, aligned with
leadership, have dedicated staffing, secure access, standardized intake and performance
tracking systems, active recruitment, and a coordinated marketing strategy in place. A
summary Gantt chart for the first 90 days of operations follows:
Activity / Task Days 1–30 Days 31–60 Days 61–90
Kick- Off OIED + City expectations and alignment █████
City check-ins █████ █████ █████
Update current materials to include Cowork
█████
Carbondale
Introduce OIED team, tenants, and affiliates █████
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Offer Dunn-Richmond current members/tenants tour █████
Offer “Starting Your Business in Illinois” workshop █████
Outreach to partners and community groups █████ █████ █████
Host organized tours (2x per month) █████ █████ █████
Hire dedicated staff member █████
Launch needs and interests survey to current and
█████
prospective users
Onboard and train staff █████ █████
Discuss and finalize security system/key fob access █████ █████
Discuss and finalize intake processes & KPI tracking
█████ █████
system
Host recruiting launch and ribbon cutting with press
█████
release
Finalize and launch marketing plan █████
(Blocks = active months)
Marketing Plan
Marketing Activities
The marketing plan targets current, former, and prospective clients of OIED programs and
will utilize a combined media mix of traditional organic press supplemented by email,
digital listings, and marketing strategies. This is in addition to current and former Cowork
Carbondale tenants and customers
A professional journalist from the SIU University Communications and Marketing Unit is
assigned to support OIED. The journalist prepares press releases and media advisories to
generate coverage of events and highlight success stories, with the promotion of
entrepreneurship as the foundation. Many of these press releases generate coverage
through stories via local broadcast stations, newspaper, and radio stations. All Cowork
Carbondale workshop events and quarterly open houses will be promoted through press
releases and social media. During the first 90 days OIED will host a ribbon cutting with
promotion on social media and through a press release.
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The Illinois SBDC at SIU conducts a direct mail campaign targeting current and former
Illinois SBDC at SIU clients. Incubator programs have access to this campaign to include
promotional materials in the Center’s newsletter, and Cowork Carbondale activities and
workshops will be incorporated into these efforts.
Cowork Carbondale, through OIED, will maintain a website, a Facebook page, and
enhanced online presence through a consistent social media calendar, publishing
approximately five posts per week aimed at potential clients, stakeholders and current
users. Staff will work with City’s social media content team as requested. OIED will
allocate $4,000 toward an annual social media marketing and promotional product budget.
Social media ads will focus on remote workers, startups, freelancers, small teams, very
small businesses (VSBs), corporate partners/corporate users, regional employers, and
short-term projects, highlighting the space and promoting tours to drive traffic and increase
membership.
OIED staff actively network at a variety of community events to keep program offerings top
of mind for business owners. OIED markets the full spectrum of its services strategically
and proactively across campus, with a focus on students, researchers, faculty, and staff.
Staff regularly speak in classes, at networking events, and in meetings with faculty. Cowork
Carbondale will become a part of the OIED ecosystem and will be included as part of these
outreach efforts and activities.
The Chancellor’s Office frequently requests metrics and uses them in public addresses to
demonstrate the University’s commitment to community outreach and regional economic
impact through small business assistance. Activities and outcomes related to Cowork
Carbondale will be incorporated into these reporting efforts as appropriate.
Within 90 days of the execution of the final Coworking Space Management Agreement with
the City, OIED will have a complete proactive and measurable marketing strategy
developed in collaboration with City staff as appropriate.
Outreach Targets
The outreach targets include local businesses, remote workers, startups, minority
community businesses, freelancers, small teams, very small businesses (VSBs), corporate
partners/corporate users, short-term projects as well as lenders and key stakeholder
groups. The targets also include women, minorities, legislators, economic developers,
elected officials, SIU students/faculty/departments, and staff. Other opportunities include
Amtrak frequent traveler quarterly lounge passes, downtown micro-team retreats, and SIU
special event welcomes.
In addition, OIED staff continuously advocate for and educate stakeholders through one-
on-one meetings and group settings such as chamber meetings, regional economic
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development initiatives, University classes, local entrepreneur groups, and SBA-sponsored
events. Cowork Carbondale be incorporated in and will benefit from all the
aforementioned.
Pricing Strategy
The draft pricing strategy for Cowork Carbondale will be consistent with the current pricing
structure used for the affiliate and coworking space at Dunn‑Richmond. Rent for the
Coworking Space will be collected quarterly at $150.00. Cowork Carbondale will function
as an extension of the existing affiliate and coworking offerings and will be highlighted
during tours of the Dunn‑Richmond facility.
Current affiliates and coworkers of Dunn-Richmond will have access to Cowork
Carbondale, providing them with an additional, flexible option located downtown.
Likewise, individuals who join Cowork Carbondale as members will receive the same
benefits currently offered at Dunn‑Richmond, including access to the affiliate and
coworking space, discounted meeting room rates, and shared business services,
consistent with offerings available at the Cowork Carbondale location.
This integrated approach expands access to resources, helping to meet the City’s goal of
providing enhanced access to business services for all, strengthens connectivity across
locations, and allows Cowork Carbondale to leverage an established community of
entrepreneurs, small businesses, and partners. Driving awareness of the space, by bringing
people into it and encouraging them to share their user experience with others, is a
foundational strategy of the overall proposal, and the pricing model is intentionally
designed to support that goal.
Early Programming
During the first 60 days of operations, OED will launch a short, targeted survey to better
understand the needs and interests of current and prospective users. The survey will be
distributed to current tenants, affiliates, and key stakeholders, including City partners and
economic development organizations, local Chambers of Commerce, and other
networking groups and potential users, entrepreneurs, remote workers, nonprofit and
small businesses. OIED has a list of partner organizations that will be utilized to help
distribute the survey to receive feedback. Survey results will be used to inform enhanced,
high-quality programming topics, workshop formats, timing, and partnership opportunities.
During the first 90 days the Illinois SBDC at SIU will host monthly workshops on Starting a
Business in Illinois. This two-hour, informational seminar covers basic new business
requirements including the following: business plans, legal structures, start-up
requirements, and financing opportunities. Attendees will be introduced to Cowork
Carbondale and the no-cost supportive services and programs under the OIED umbrella.
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Lead Generation Efforts
Lead generation efforts will be intentional and tracked, with defined goals for tours and
conversion rates generated through networking and outreach. OIED will also track unique
users, occupancy rates by space type, revenue generated, number of events hosted,
marketing metrics, and the pipeline of prospective tenants. Given OIED’s direct contact
with a broad and established network, these efforts are a natural extension of ongoing
OIED programming and engagement activities.
Leads will also be generated through a strategic effort to bring people into Cowork
Carbondale. Organized tours will be offered twice per month, providing an opportunity for
individuals and organizations to experience Cowork Carbondale firsthand. Participants will
leave with tangible information on meeting space rentals, memberships, and upcoming
events. Photos will be taken during the monthly tours and shared on social media to further
promote the space and increase visibility.
Sample Schedule
Organized Tours Organization
The Black Chamber of Commerce of
Month 1 Inside Cowork Carbondale Southern Illinois
Inside Cowork Carbondale Business Networking International
Month 2 Inside Cowork Carbondale Kiwanis
Inside Cowork Carbondale Morning Rotary
Quarterly Open House Man-Tra-Con
Month 3 Inside Cowork Carbondale Jackson Grown Alliance
Inside Cowork Carbondale The City of Carbondale
Month 4 Inside Cowork Carbondale The Carbondale Chamber Board
Inside Cowork Carbondale SIH
Month 5 Inside Cowork Carbondale Regions Bank
Inside Cowork Carbondale Banterra Bank
Quarterly Open House CEJA Incubator & Partners
Month 6 Inside Cowork Carbondale First Southern Bank
Inside Cowork Carbondale State Farm
Month 7 Inside Cowork Carbondale Saluki Entrepreneur Corps
Inside Cowork Carbondale SIU School of Law
Month 8 Inside Cowork Carbondale The SIU Alumni Association
Inside Cowork Carbondale Lunchtime Rotary
Quarterly Open House Carbondale Mainstreet
Month 9 Inside Cowork Carbondale NAACP
Illinois Department of Commerce and
Inside Cowork Carbondale Economic Opportunity
Month 10 Inside Cowork Carbondale Veterans Business Outreach Center
Inside Cowork Carbondale River Radio
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Month 11 Inside Cowork Carbondale The Daily Egyptian
Inside Cowork Carbondale WSIL
Quarterly Open House SIU Enrollment Management
Month 12 Inside Cowork Carbondale WSIU
Inside Cowork Carbondale The Carbondale Chamber
Programming Plan
An additional way OIED will leverage Cowork Carbondale to reach both current and
potential members is by offering regular programming and business development
activities, in partnership with other organizations, creating a supportive and collaborative
community.
Workshops will be offered in a hybrid format, with in‑person seats reserved for members of
the coworking community, while also providing an online option for anyone interested in
participating. These constructive working relationships expand the range of expertise and
innovative resources available, while creating additional entry points for engagement. This
approach will increase visibility, strengthen marketing, collaboration, and further integrate
Cowork Carbondale into the broader economic development ecosystem, amplifying its
impact across the community.
Sample Schedule
Activity Presented and Hosted By
Month 1 Starting Your Business in Illinois The Illinois SBDC at SIU
Month 2 Starting Your Business in Illinois The Illinois SBDC at SIU
Month 3 Starting Your Business in Illinois The Illinois SBDC at SU
SIU Office of Innovation and Economic
Development and partners including,
but not limited, to Chambers and
Month 4 Telling Your Business Story with Purpose Economic Development Partners
Month 5 Know Your Numbers The Illinois SBDC at SIU
SIU Office of Innovation and Economic
Development and partners including,
but not limited, to Chambers and
Month 6 Sales Strategy 101 Economic Development Partners
SIU Office of Innovation and Economic
Development and partners including,
but not limited, to Chambers and
Month 7 AI - Tools, Tricks and Tips Economic Development Partners
Month 8 Intro to Government Contracting The Illinois APEX Accelerator at SIU
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SIU Office of Innovation and Economic
Development and partners including,
Organic Reach - How to Reach People but not limited, to Chambers and
Month 9 Without a Big Budget Economic Development Partners
SIU Office of Innovation and Economic
Development and partners including,
The Top 10 Legal Mistakes Businesses but not limited, to Chambers and
Month 10 Make Economic Development Partners
Month 11 Intro to Exporting The International Trade Center at SIU
SIU Office of Innovation and Economic
Development and partners including,
How to Create Standard Operating but not limited, to Chambers and
Month 12 Procedures Economic Development Partners
Starting Your Business in Illinois
An overview of the steps to legally start a business in Illinois, including registration,
licensing, and basic compliance requirements.
Telling Your Business Story with Purpose
Learn how to clearly communicate your “why” to connect with customers, build trust, and
strengthen your brand.
Know Your Numbers
A practical look at the key financials every business owner should understand, including
revenue, expenses, and cash flow.
Sales Strategy 101
An introduction to building a simple, effective sales process that helps convert leads into
paying customers.
AI – Tools, Tricks and Tips
Explore accessible AI tools that can save time, improve productivity, and support
marketing, operations, and customer engagement.
Intro to Government Contracting
Learn the basics of selling to government agencies, including registrations, certifications,
and how to find opportunities.
Organic Reach – How to Reach People Without a Big Budget
Strategies to grow your audience using social media, partnerships, and content without
relying on paid advertising.
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The Top 10 Legal Mistakes Businesses Make
A review of common legal pitfalls and how to avoid them, covering contracts, structure,
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Performance Strategy
Defined Metrics and Benchmarks
OIED will establish clear performance metrics and baseline benchmarks to measure
success across Cowork Carbondale operations including accountability and capital
improvements. The metrics tracked will be unique users, occupancy rates by space type,
revenue generated, number of tours, number of events hosted, number of attendees at
events and marketing metrics and the number of prospective tenants in the pipeline. Other
metrics include leads generated, conversion rates, active prospects, barrier identification
and improvements recommended. Quarterly benchmarks will be set and refined over time
as usage patterns and demand are better understood, ensuring goals remain realistic,
data-informed, and aligned with program growth. Quarterly reports will be presented to the
City for review and discussion.
Weekly Review and Response
Program performance will be reviewed during weekly OIED staff meetings to ensure
consistent oversight and accountability. These meetings will focus on reviewing current
metrics, identifying trends, and assessing reasonable progress toward established goals.
Regular review allows OIED to identify challenges early and respond promptly, rather than
waiting for quarterly or annual evaluations, ensuring momentum is maintained and
opportunities for improvement are addressed in real time.
Data-Informed Adjustments
When performance metrics indicate that benchmarks are not being met, OIED will adjust
to increase engagement and traffic. These may include adding or refining programming,
increasing the frequency of tours or themed quarterly open houses, expanding partner-led
events, adjusting marketing audiences, or messaging, or increasing direct outreach
through OIED’s existing network. The effectiveness of these adjustments will be monitored
to determine their impact on outcomes.
Pipeline Management
OIED will utilize a structured pipeline approach to track prospective tenants and users
from initial contact through conversion. Each lead will be documented by point of entry,
such as tours, events, referrals, or marketing, and followed through consistent, structured
12
21
outreach and follow-up. This approach ensures no opportunities are missed, strengthens
accountability, and provides clear insight into where prospects are entering and exiting the
engagement process.
Alignment With Current OIED Performance Strategies
This performance strategy reflects OIED’s long-standing approach to program
management, which emphasizes outcome tracking, milestone achievement, and
continuous improvement. Every program under the OIED umbrella operates with clear
expectations around metrics and reporting, and Cowork Carbondale will be fully integrated
into this existing framework. This alignment ensures sustainability, transparency, and
measurable impact while reinforcing Cowork Carbondale’s role within the broader
economic development ecosystem and its service to the City of Carbondale’s residents,
business owners and organizations.
Financial Proposal
OIED will provide complete management and oversight of the Cowork Carbondale space
as indicated earlier in the proposal. OIED will set and collect fees, subject to City approval,
for use of the space and retain all user-generated revenue. The anticipated startup costs for
the space will be $15,750 which OIED will cover. No indirect costs are included in this
financial proposal. SIU will also provide required insurance information to the City.
As part of the agreement with City the City will provide utilities including water, electric,
and broadband, maintain HVAC systems, provide internet and Wi-Fi infrastructure,
maintain teleconferencing systems, provide building security and police response, provide
custodial and trash services, maintain insurance for the facility and provide equipment.
The City will also provide a $60,000 management fee to OIED, paid quarterly.
Start Up Costs
Privacy Pod $ 11,000
Office Supplies Startup $ 1,500
Coffee and Other Consumables Startup $ 500
Computer and Printer for Staff Member $ 2,000
Marketing/Promotional Products $ 750
Total Startup Costs $ 15,750
Cowork Carbondale is designed to scale intentionally over its first year by balancing three
primary revenue streams: flexible meeting space rentals, dedicated private office spaces,
rentals, and membership growth.
13
22
In the early months, operations begin with a modest number of event rentals, starting at
one booking in Month 1 and gradually increasing to a peak of four monthly rentals by
Months 9 and 10. Priced at $25 per half-day rental, this proposed rental rate serves as an
accessible entry point for entrepreneurs, small teams, and community groups. While
individual rental revenue remains relatively small, it plays an important role in activating
the space, increasing visibility, and introducing potential members to the coworking
environment. Over the course of the year, it is projected that 31 rentals will generate $775
in revenue and will contribute to overall awareness and pipeline development.
Cowork Carbondale will begin with an initial base of 6 members from OIED in Month 1,
generating $900 in revenue. Membership growth occurs in quarterly increments.
Membership increases to 9 in second quarter, 12 in third quarter, and 15 by fourth quarter.
At an estimated rate of $150 per member per quarter, this results in total annual
membership revenue of $6,300.
Total projected revenue for the first year without the management fee is $7,075. While the
early months show lighter revenue, the model demonstrates increasing momentum as
membership grows and rental activity stabilizes.
Overall, Cowork Carbondale’s growth strategy emphasizes steady, manageable expansion.
By focusing on building strong community perception, through highlighting tenant
businesses and success stories, consistent member acquisition, and active increased
utilization of the space through rentals, partnerships, tours, and workshops positions
Cowork Carbondale as a vibrant center for business and a strong regional economic
development asset.
14
23
Year One Membership and Conference Room Rental Projections
Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 Total
Number of Event Rentals 1 2 2 2 3 3 3 3 4 4 3 1 31
1/2 Day Meeting Rental $25 $50 $50 $50 $75 $75 $75 $75 $100 $100 $75 $25 $775
Memberships 6 9 12 15
$900 $1,350 $1,800 $2,250 $6,300
Total Revenue $925 $50 $50 $1,400 $75 $75 $1,875 $75 $100 $2,350 $75 $25 $7,075
Year One Overall Revenue and Projections
Financial Proposal/Budget Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 Year Total
Revenue
Quarterly Payment from City $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000
Memberships $ 900 $ 1,350 $ 1,800 $ 2,250 $ 6,300
Meeting Room Revenue $ 25 $ 50 $ 50 $ 50 $ 75 $ 75 $ 75 $ 75 $ 100 $ 100 $ 75 $ 25 $ 775
Dedicated Office Space Rent $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 $ 3,000
Total Gross Revenue $ 15,925 $ 50 $ 350 $ 16,700 $ 375 $ 375 $ 17,175 $ 375 $ 400 $ 17,650 $ 375 $ 325 $ 67,075
Operating Expenses
Advertising $ - $ - $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 2,500
Office Supplies $ 1,500 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 3,700
Payroll Salary $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 1,810 $ 21,720
Software/Applications $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 500 $ 6,000
Printing $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 600
Privacy Booth/Computer $ 13,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 13,000
Coffee and Oher Consumables $ 500 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 2,700
Marketing/Promotional Products $ 750 $ - $ - $ - $ - $ 750 $ - $ - $ - $ - $ 1,500
Total Operating Expense $ 18,110 $ 2,760 $ 3,010 $ 3,010 $ 3,010 $ 3,010 $ 3,760 $ 3,010 $ 3,010 $ 3,010 $ 3,010 $ 3,010 $ 51,720
Net Income $ (2,185) $ (2,710) $ (2,660) $ 13,690 $ (2,635) $ (2,635) $ 13,415 $ (2,635) $ (2,610) $ 14,640 $ (2,635) $ (2,685) $ 18,355
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24
References
References are included in the form of letters of support from the following:
• Black Chamber of Commerce of Southern Illinois
• First Southern Bank
• Jackson Growth Alliance
• Matthew Baughman, Citizen
• SI Now
• So ILL Veggies, Jamie Perryman
David G. Shirley
For Austin A. Lane
Chancellor, Southern Illinois University
16
25
April 21, 2026
Elva Liddell, President
Black Chamber of Commerce of Southern Illinois
PO Box 3811
Carbondale, IL 62901
bccsishopblk618@gmail.com
618 303 3795
Steven Mitchell, Economic Development Director
City of Carbondale
200 South Illinois Avenue
Carbondale, IL 62901
steven.mitchell@carbondaleil.gov
(618) 457-3286
RE: Cowork Carbondale Management & Operations
To Whom It May Concern:
On behalf of The Black Chamber of Commerce of Southern Illinois, I am pleased to provide this
letter of support for the application submitted by SIU Office of Innovation and Economic
Development for the proposed CoWork Carbondale Space which will be located inside of the
Southern Illinois Multi-Modal Station (SIMMS) facility at 401 S Illinois Avenue, Carbondale,
Illinois.
The Black Chamber of Commerce of Southern Illinois is familiar with the SIU Office of
Innovation and Economic Development and has developed a mutually beneficial working
relationship with the organization. We are also aware of the work the organization has
accomplished by providing business advisory services since 1985 to 600+ clients annually. We
have several of our chamber members who have benefited from these crucial services the
organization provides. The mission and values of the SIU Office of Innovation and Economic
Development Illinois and The Black Chamber of Commerce of Southern Illinois align in support
of our own locally owned businesses in the Southern Illinois region.
Based on our direct knowledge of local conditions for businesses and community needs, we
believe this project responds to a real gap in support for local businesses. The proposed project
would support entrepreneurship, remote workers, small businesses, and economic development
initiatives.
26
The Black Chamber of Commerce of Southern Illinois strongly supports this application and
encourages funding for the management of the CoWork Carbondale Space to be awarded to the
SIU Office of Innovation and Economic Development.
Sincerely,
Elva Liddell
Elva Liddell
Black Chamber of Commerce of Southern Illinois
PO Box 3811
Carbondale, IL 62901
bccsishopblk618@gmail.com
618 303 3795
27
MATT BAUGHMAN
3102 West Kent Drive, Carbondale, Illinois 62901
618-201-0082 mattbaughman71@gmail.com
April 23, 2026
Mr. Steve Mitchell
Economic Development Director
City of Carbondale
200 S. Illinois Ave.
Carbondale, IL 62901
Dear Mr. Mitchell:
I am writing to offer my strong support for the proposal submitted by Southern Illinois
University Carbondale’s Office of Innovation and Economic Development (OIED) to manage
and operate Cowork Carbondale at the Southern Illinois Multi-Modal Station.
Having worked closely with Lynn Andersen, OIED Executive Director, and her team for more
than a decade during my time as Chief of Staff to the Chancellor at SIU Carbondale, I have
had a front-row seat to the professionalism, effectiveness, and impact of OIED’s work. I can
say without hesitation that this organization is not only fully capable of delivering on the
City’s expectations for Cowork Carbondale but is also uniquely qualified to elevate the
space into a premier regional asset.
OIED brings decades of experience providing business advisory services through the Illinois
Small Business Development Center, serving hundreds of clients annually. They have
successfully managed business incubators since 1990, supporting dozens of companies
and fostering meaningful job creation. Their leadership in operating coworking and affiliate
spaces for more than a decade demonstrates a clear understanding of how to build
community, drive utilization, and create value for entrepreneurs, remote workers, and small
businesses.
What truly distinguishes OIED is the breadth of resources it can bring to bear. Their integrated
portfolio -- including the Small Business Development Center, APEX Accelerator,
International Trade Center, Illinois Manufacturing Excellence Center, workforce and career
pathway programs, and emerging initiatives such as BioLaunch, iFOOD, and the iFERM Hub
-- positions them to connect Cowork Carbondale users directly to expertise, talent, and
opportunities that no other local organization can match.
Equally important, OIED has a proven track record of managing facilities, programming, and
partnerships in a way that aligns with broader economic development goals. Their existing
relationships with SIU faculty, staff, students, and regional stakeholders, including the City
of Carbondale and the Carbondale Chamber of Commerce, will allow them to
28
immediately activate the space, increase visibility, and integrate Cowork Carbondale into
the region’s entrepreneurial ecosystem.
There is no organization better suited to meet, and likely exceed, the City’s goals for this
project. OIED’s experience, capacity, and strategic alignment make it the clear choice to
ensure the long-term success and sustainability of Cowork Carbondale.
Since retiring from SIU in 2023, I have remained connected to the university, most notably
through continued engagement with Ms. Lindberg and the OIED team. I do so because of the
vital role they play in advancing our region and my genuine admiration for the way they
approach every project -- with professionalism, intentionality, and a clear focus on delivering
meaningful results.
Thank you for your consideration. Please feel free to contact me if I can provide any
additional perspective.
Sincerely,
Matt Baughman
29
� First Southern Bank
April 30, 2026
Steven Mitchell, Economic Development Director
City of Carbondale
200 SIllinois Avenue
Carbondale, IL 62901
Dear Steven-
I am pleased to offer First Southern Bank's strong support for Southern Illinois University's
(SIU) proposal to manage and operate Cowork Carbondale. The Office of Innovation and
Economic Development (OIED) is SIU's primary outreach unit to the region and assuming
the operational responsibility of Cowork Carbondale is a logical extension of their mission.
On a day-to-day basis, OIED staff provide business development advisory services and
training, work with individuals seeking to improve their employment skills through career
pathways training and services, and offer specialized business services in government
contracting, international trade, manufacturing, and technology enterprises. OIED staff
also manage three buildings with incubator facilities and programs. Their strong track
record of supporting emerging over the last 40 years is aligned with the mission of Cowork
Carbondale as an economic development asset to Carbondale and Southern Illinois.
By extending the availability of OIED services to the users of Cowork Carbondale, the City
and residents will quickly have access to this broad ecosystem of business development,
innovation, and community engagement resources.
First Southern Bank is excited to see the opportunities that exist with this expanded
partnership with the City of Carbondale and SIU to meet the remote work,
entrepreneurship, workforce, and economic development needs of the region.
Thank you.
i)�
John Dosier
President and Chief Executive Officer
www.firstsouthernbank.net
30
April 23, 2026
City of Carbondale
Cowork Carbondale Selection Committee
Southern Illinois Multi-Modal Station
To Whom It May Concern:
As Chairman of Jackson Growth Alliance, I am pleased to offer this letter of support for
the Southern Illinois University Office of Innovation & Economic Development (OIED)
and Research Park as they apply to manage the Cowork Carbondale space at the
Southern Illinois Multi-Modal Station. After learning more about their proposal and first
hand observations of OIED’s long track record of service to our regional economy, I
believe OIED is exceptionally well-suited to operate this important community asset.
The Jackson Growth Alliance's mission is to foster economic vitality and opportunity
across our region. Cowork Carbondale represents precisely the kind of infrastructure
investment that can catalyze entrepreneurship, attract remote workers, and strengthen
our local business ecosystem. It is essential that this space be managed by an
organization with deep experience, established systems, and genuine commitment to
those goals. I believe OIED fits that description in every respect.
Among their qualifications most relevant to this project:
● More than four decades of business advisory services through the Illinois Small
Business Development Center at SIU, serving over 600 clients annually—
providing a ready network of entrepreneurs and small business owners who
would benefit directly from a co-working environment.
● Over 30 years of incubator facility management at Dunn-Richmond, currently
supporting 22 businesses and approximately 100 employees—demonstrating the
operational maturity and community trust needed to run a shared professional
space.
● More than a decade of successfully operating co-working spaces for small
businesses and remote professionals, with an additional affiliate space at the
new Gower Translational Research Center—giving OIED direct, proven
experience in the exact model Cowork Carbondale envisions.
31
● Day-to-day management of three Research Park buildings plus the Gower
Translational Research Center, reflecting substantial capacity to oversee
facilities, programming, and tenant relationships simultaneously.
● A comprehensive portfolio of programs under one roof—including the SBDC,
APEX Accelerator, International Trade Center, Illinois Manufacturing Excellence
Center, Economic Empowerment Center, Career Pathways, BioLaunch, the
iFOOD high-tech food incubator, iFERM Hub, and the new CEJA Incubator and
Accelerator—enabling rich cross-referral and programming synergies for Cowork
Carbondale tenants.
Perhaps most importantly, OIED’s role as the connector between regional businesses
and SIU’s faculty, staff, students, and programs means that Cowork Carbondale tenants
would have access to a living innovation ecosystem—not just a desk or a conference
room. This is a meaningful differentiator that could make the Carbondale space a
genuine regional hub for growth.
As the Jackson Growth Alliance Chairman, I strongly endorses OIED’s application and
looks forward to partnering with them to ensure Cowork Carbondale fulfills its potential
for our community. Please do not hesitate to contact me if you have any questions.
Sincerely,
Brian C. Chapman
Brian C. Chapman, PhD
Chair, Jackson Growth Alliance Board
Jackson Growth Alliance
1740 Innovation Drive
Carbondale IL 62903
618.453.5427
32
Dear Selection Committee,
I am pleased to offer my strong support for the Office of Innovation and Economic
Development (OIED) at Southern Illinois University as the proposed manager of Cowork
Carbondale. As a tenant and active user of an OIED-affiliated coworking and business
support space, I have directly benefited from OIED’s thoughtful approach to managing
environments that serve entrepreneurs and small businesses.
The space has consistently provided high-value, practical resources, including professional
meeting rooms, shared amenities, and access to business advisors and support services.
Beyond these tangible benefits, OIED has cultivated a collaborative atmosphere that
encourages peer connection, knowledge sharing, and professional growth—an essential
ingredient for sustaining entrepreneurial ecosystems.
Based on my experience, I view Cowork Carbondale as a natural and strategic extension of
OIED’s existing capabilities. OIED’s experience operating similar facilities and delivering
entrepreneurship and innovation-focused programming positions the organization well to
manage this location effectively and responsibly. I believe Cowork Carbondale, under
OIED’s leadership, will deliver meaningful and measurable benefits to tenants, particularly
those engaged in incubator programs and broader regional economic development
initiatives.
Thank you for the opportunity to share my perspective in support of this proposal. I am
confident that OIED’s management of Cowork Carbondale would advance the objectives
outlined in this RFP and provide long-term value to the community it serves.
Sincerely,
/s/ Jamie Perryman, CEO
So ILL Veggies
33
April 21, 2026
SI Now
Steven Mitchell Board of Trustees:
Economic Development Director
Deborah Barnett
City of Carbondale SI Now Executive Director
steven.mitchell@carbondaleil.gov
Kevin Beckemeyer
Legence Bank
Dear Mr. Mitchell,
Rodney Cabaness
Black Diamond Harley Davidson
On behalf of SI Now, I am pleased to offer our strong support for Southern Illinois University’s
Office of Innovation and Economic Development (OIED) in its proposal to manage and operate John Dosier
First Southern Bank
Cowork Carbondale.
Steve Falat
River Radio of Southern Illinois
SI Now has long partnered with OIED in advancing entrepreneurship and small business growth
across the region. Their mission and proven track record align seamlessly with the City’s vision Dale Fowler
Illinois 59th District
to position Cowork Carbondale as a dynamic, high-impact economic development asset.
Tony Iriti
Jefferson County Development
OIED brings extensive experience supporting entrepreneurs through the Illinois Small Business Corporation
Development Center at SIU, serving more than 600 clients annually. Just as importantly, they
Austin Lane
have decades of success managing incubator and coworking environments, including the Dunn- Southern Illinois University (SIU)
Richmond incubator and affiliate spaces at the Gower Translational Research Center. These
Lynn Andersen Lindberg
spaces are not only well-managed—they are active hubs of collaboration, innovation, and SIU Research Park
business growth.
Kathy Lively
Man-Tra-Con
What sets OIED apart is its ability to connect users to a broader ecosystem of resources. Through
Robert J. May
its portfolio—including the SBDC, APEX Accelerator, International Trade Center, Illinois Banterra Bank
Manufacturing Excellence Center, workforce programs, and emerging initiatives like BioLaunch,
iFOOD, and the iFERM Hub—OIED ensures businesses have access to the expertise and support Cary Minnis
Greater Egypt Regional Planning
needed to succeed. & Development Commission
Mike Monchino
OIED also brings strong operational capacity, managing multiple facilities across the SIU Monchino Management
Research Park and delivering consistent programming, outreach, and business support. Their
Will Stephens
ability to integrate Cowork Carbondale into this larger network will be a significant advantage in City of Murphysboro
driving utilization, engagement, and long-term impact.
Woody Thorne
Southern Illinois Healthcare
SI Now is confident that OIED has the experience, infrastructure, and vision to successfully
Michael Tison
activate Cowork Carbondale and elevate it as a cornerstone for entrepreneurship, remote work, Align Wealth Management
and economic growth in the region.
Tom Welge
Gilster-Mary Lee
Thank you for your consideration and for your continued leadership in supporting innovation in
Patrick Windhorst
Carbondale. Illinois 118th District and
One Shawnee
Sincerely,
Deborah Barnett, Ph.D.
Executive Director
1239 E. Main St. Carbondale, IL 62901 • 618-353-0100 34 southernillinoisnow.org
SIU CARBONDALE HOLIDAY SCHEDULE
FY2027
Date of Holiday Name of Holiday Day of Week Explanation
July 3, 2026 [ndependence Day Friday Legal Holiday
September 7, 2026 Labor Day Monday Legal Holiday
November 11, 2026 Veterans' Day Wednesday Designated Holiday
November 26, 2026 Thanksgiving Day Thursday Legal Holiday
November 27, 2026 Thanksgiving Friday Friday Designated Holiday
December 24, 2026 Christmas Eve Thursday Designated Holiday
December 25, 2026 Christmas Day Holiday Friday Legal Holiday
December 28, 2026 Administrative Closure Monday Administrative Closure*
December 29, 2026 Administrative Closure Tuesday Administrative Closure*
December 30, 2026 Administrative Closure Wednesday Administrative Closure*
December 31, 2026 Designated Holiday Thursday Designated Holiday
January 1, 2027 New Year's Holiday Friday Legal Holiday
January 18, 2027 Martin Luther King Day Monday Designated Holiday
May 31, 2027 Memorial Day Monday Legal Holiday
June 18, 2027 Juneteenth Observed Friday Legal Holiday
Designated holidays and administrative closure days are determined annually by the Chancellor.
A m ;\. Lane, Chancellor Date
I
35
Cowork Carbondale RFP Evaluation Sheet
Proposer Name SIU OIED
Evaluator Name Mitchell
Date 5/19/26
Scoring Summary
Category Max Points Score
Experience and Qualifications 15 15
Marketing and Outreach Plan 20 19
Ability to Increase Occupancy 20 18
and Revenue
Programming Approach 10 10
Operational Capacity and 15 14
Staffing
Financial Proposal 10 9
Alignment with City 10 10
Economic Development
Goals
Total Score 100 95
Experience and Qualifications
Notes: Their experience is directly relevant - they operate multiple entrepreneurship and
innovation facilities, including Dunn-Richmond, One Enterprise Place, Gower Translational
Research Center, and One Innovation Place, and they specifically cite experience with
coworking, affiliate memberships, private offices, meeting rooms, laboratories, and incubator
programming.
Marketing and Outreach Plan
Notes: Supported by SIU Communications/Marketing Unit. Leverages SBDC clients, provide
targeted social media coverage, as well as a website. Will coordinate with City’s social media
efforts. They identify target audiences, commit to approximately five social media posts per
week, allocate $4,000 toward social media and promotional activity, coordinate with SIU
communications, and include a month-by-month tour schedule with named organizations.
Occupancy and Revenue Strategy
Notes: Coworking fee - $150/quarter. Dunn-Richmond affiliates and coworkers will have access
to facility. Proposal demonstrates a strong pipeline development opportunity through
36
integration with SBDC clients, university-affiliated entrepreneurs, and existing incubator
networks..
Programming Approach
Notes: The programming plan is excellent. They provide a full 12-month sample schedule,
including “Starting Your Business in Illinois,” “Know Your Numbers,” “Sales Strategy 101,” AI
tools, government contracting, exporting, and standard operating procedures. This is exactly the
kind of programming Cowork Carbondale needs.
Operations and Staffing
Notes: The 90-day startup plan is detailed and includes City/OIED kickoff, tours, partner
outreach, staff hiring, intake processes, KPI tracking, access/security coordination, and launch
marketing. My only concern is that the dedicated staff member is not in place on day one and is
expected within the first 60 days. That is not a dealbreaker, but it is worth clarifying.
Financial Proposal
Notes: Solid, will use a portion of the management fee to purchase a “privacy pod”. Year One
revenue projects show operating expenses exceed income, The proposal indicates Year One
operating expenses may exceed projected earned revenue. Clarification may be needed
regarding OIED’s approach to covering potential operating shortfalls.
Alignment with City Goals
Notes: The proposal demonstrates strong alignment with the City’s goals related to
entrepreneurship support, innovation, workforce development, and regional economic
development collaboration
Red Flags (check any)
☐ Vague marketing language
☐ No clear occupancy strategy
☐ No dedicated staff person
☐ Overly reliant on partnerships without execution plan
☐ Unrealistic financial assumptions
☐ Weak or generic proposal
Overall Assessment
Top strengths:
37
1. Best-in-class experience and institutional capacity.
2. Strong integration with SBDC, APEX, incubator, university, and regional economic
development networks.
3. Detailed marketing, tour, programming, and startup plans.
4. Strong metrics and performance tracking culture.
5. Willingness to invest in needed facility improvements, especially the privacy pod.
Top concerns:
1. Revenue projections are modest.
2. Dedicated staffing does not appear to be immediate.
3. Heavy institutional structure could slow small operational decisions unless authority is
clearly delegated.
Final Recommendation
☒ Highly Recommend
☐ Recommend
☐ Neutral
☐ Do Not Recommend
Confidence in Operator’s Ability to Succeed:
☒ High
☐ Medium
☐ Low
Optional Interview Score
Score (0–20): ______
Notes: NA
38
PROPOSAL SUBMISSION
Cowork Carbondale Management & Operations
Submitted By: The Carbondale Chamber of Commerce
Submission Deadline: 5:00 PM Central, April 30, 2026
1. Organizational Background and Relevant Experience
Organizational Overview
The Carbondale Chamber of Commerce is a voluntary organization established in 1928,
dedicated to promoting the community's civic, commercial, and industrial progress. Our mission
centers on supporting and growing the Carbondale business community.
Relevant Experience
While the Carbondale Chamber of Commerce has no direct experience in managing dedicated
coworking spaces, our core competencies align perfectly with the strategic goals of this RFP:
● Economic Development & Networking: We excel at supporting economic
development through extensive networking and promoting business-to-business
connections.
● Business Support: We specialize in helping businesses navigate the intricacies of
running a business, providing resources that will be essential to Cowork Carbondale’s
target users (startups, freelancers, and small businesses).
● Success Metrics: Our past achievements are demonstrated by successful membership
growth, high-attendance events, and fostering a robust ecosystem critical for integrating
Cowork Carbondale into the regional economic development environment.
2. Management and Staffing Plan
The Chamber proposes a shared management model leveraging existing organizational
strength and dedicated, focused operational support.
● Dedicated Staff: We will hire a new Part-Time (PT) staff member who possesses
relevant experience in office administration and marketing to handle the day-to-day
operations of the coworking space. This person will maintain roughly 20 hours on-site
per week, ensuring regular presence and facility oversight, while satisfying the
requirement for consistent on-site management.
● Operational Accountability: The PT staff member, along with supervision and support
from two existing full-time Chamber staff members, will form the core operational team.
This team will ensure the space is accessible, clean, and fully stocked.
● Facility Operations Strategy:
○ Site Visits and Cleanliness: The team will manage the required minimum of
twice-daily site visits (Monday through Friday) to maintain a professional, clean,
and organized condition. Staff members will work out of the coworking space.
39
○ User Support and Emergency Contact: Customer service and user support will
be handled by the on-site PT staff member during operational hours. Important
after-hours emergency contact information will be relayed to all members and
users during client onboarding.
○ System Management: We will explore and implement a dedicated booking
software solution, such as Desk.ie or Spacebring, to manage access control,
maintain booking and reservation systems, and handle fee collection.
3. Detailed 90-Day Startup Plan
The initial 90 days will focus on facility activation, internal adoption, and generating lead volume.
Activity Description RFP Section
Addressed
Initial A comprehensive marketing plan will be delivered to B. Marketing and
Marketing the City within 90 days of agreement execution. In the Outreach
Activities interim, immediate efforts will build visibility and
interest by leveraging existing Chamber platforms:
events, a 35% open-rate email list, social media, and
digital billboards. A coworking space run by a private
entity allows for more flexible and immediate social
media engagement. Initial marketing will highlight the
space’s versatility through Chamber-led use while
emphasizing its prime location.
Outreach Targeted outreach will be directed toward specific, B. Marketing and
Targets high-potential groups: existing Chamber members, Outreach
Southern Illinois University (SIU) Staff, faculty, and
students, Southern Illinois Healthcare (SIH), and the
general business community.
Pricing The initial pricing structure for open coworking will be D. Revenue and
Strategy & set at $75 a month, consistent with existing local Membership
Collection market rates. Private office and conference room Management
pricing will be developed for City approval. Fee
collection will be handled directly through the
integrated payment portals within the chosen booking
software.
40
Early The Chamber will host multiple after-hours events C. Programming &
Programming inviting partners and the business community to tour Community
& Tours the location. We will consolidate routine Chamber Development, B.
events and meetings into the Cowork Carbondale Marketing and
space, ensuring a consistent rotation of business and Outreach
community members are exposed to the facility. This
consolidation will serve to fulfill the minimum
requirement of two scheduled tours per month.
Lead Leads will be generated via email blasts (to our list of E. Performance
Generation & over 3,000 people), social media, and outreach at Metrics and
Follow-up business networking events. The booking software Reporting
will serve as the CRM, accepting leads and inquiries,
and tracking dates for follow-ups and conversions.
This data will be exported and provided for reporting
purposes.
4. Programming Plan
The Chamber will provide regular programming, meeting the minimum requirement of one event
per month, by integrating existing and new activities into the facility.
● Programming Focus: The conference room and space will be utilized to host
high-value activities, including:
○ Industry Roundtables: Focused discussions relevant to specific sectors (e.g.,
tech, small manufacturing, professional services).
○ Existing Chamber Events: Networking mixers and business development
seminars that are already a staple of Chamber programming.
○ High-Value Workshops: Hosting "Lunch & Learns" focusing on topics such as
"Tax Strategies for Freelancers," "AI for Small Business," or access to capital.
● Community Building: The consistent rotation of Chamber events and targeted
programming will foster a collaborative environment. We will position the space as a
primary hub for professional growth, supporting entrepreneurship and small business
growth.
● Partnership Integration: We already maintain strong working relationships with key
organizations, including Southern Illinois University (SIU), the Small Business
Development Center (SBDC), and Southern Illinois Healthcare (SIH). We will
leverage these partnerships to spread the word, co-host events, and utilize their
expertise in programming, effectively integrating Cowork Carbondale into the economic
development ecosystem.
5. Performance Strategy
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Our strategy is designed to aggressively target and surpass the minimum 12-month
performance expectations set forth in the RFP.
Performance Element Strategy for Achievement
Achieving Minimum Conversion Strategy: We will move beyond general marketing
Membership (5 active to execute targeted conversion actions:
members within 6 1) "Try Before You Buy"—offer targeted "Free Friday" Passes
months) and a "Founder’s Circle Incentive" (e.g., "First 5" discount) to
create urgency.
2) Direct Sales—mine the Chamber’s database for home-based
businesses and solopreneurs for one-on-one "coffee tours."
3) Anchor Programming—ensure high-value workshops (free
for members, fee for non-members) drive conversions.
4) Tactical Funnel—implement a 3-step follow-up sequence
(Email → Phone Call → Special Offer) for leads who do not sign
up within 48 hours of a tour.
5) Corporate Bundles—approach local employers with remote
staff to purchase small, bundled memberships.
Marketing & Visibility The 90-day plan ensures a comprehensive marketing strategy is
(Minimum 3–5 social submitted. Consistent digital content, featuring in Carbondale
media posts/week, 2 Connections Magazine, and using the Chamber’s 3,000+
tours/month) subscriber email list guarantees visibility. Consolidating Chamber
events at the space provides a consistent pipeline for tours
and direct exposure to the business community, exceeding the
minimum two scheduled tours per month.
Reporting & Metrics The implemented booking software will serve as the engine for all
required reporting. We will provide quarterly reports to the City,
including the detailed lead pipeline report (leads generated, tours
conducted, conversion rates, and active prospects), along with
unique users, occupancy rates, and revenue generated, in line
with the RFP requirements.
Strategic Growth The Chamber’s existing role as an economic development
advocate uniquely positions us to increase occupancy over time,
improve community perception of the space, and identify future
capital or operational improvements needed to position Cowork
Carbondale as a regional economic development asset.
6. Financial Proposal
Element Detail
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Compensation The Carbondale Chamber of Commerce agrees to the City's
Structure anticipated $60,000 annual management fee, paid quarterly.
The Chamber will retain all user-generated revenue from
coworking fees, private office rentals, and conference room
usage.
Contractor Operating The following costs are the responsibility of the Contractor. This
Expenses (Estimated budget does not include indirect cost rates established with the
Monthly Budget) federal and/or state government.
Category Estimated Monthly Estimated Monthly Cost
Cost (Low) (High)
Staffing (20 Hours/Week Operations) $1,665 $1,850
Coworking Software $100 $200
(Desk.ie/Spacebring)
Coffee & Snacks $300 $450
Paper & Consumables $100 $150
TOTAL $2,165 $2,650
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Cowork Carbondale RFP Evaluation Sheet
Proposer Name Carbondale Chamber of Commerce
Evaluator Name Mitchell
Date 5/21/2026
Scoring Summary
Category Max Points Score
Experience and Qualifications 15 10
Marketing and Outreach Plan 20 17
Ability to Increase Occupancy 20 16
and Revenue
Programming Approach 10 8
Operational Capacity and 15 11
Staffing
Financial Proposal 10 8
Alignment with City 10 9
Economic Development
Goals
Total Score 100 79
Experience and Qualifications
Notes: The Chamber appropriately acknowledges it does not have direct coworking
management experience.
However, the Chamber does possess:
• longstanding organizational infrastructure
• event/program management experience
• business support experience
• membership management systems
• economic development relationships
• operational continuity
The score reflects that there is no demonstrated experience actually operating flexible
workspace environments or incubation programs.
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Marketing and Outreach Plan
Notes: The Chamber leverages:
• a 3,000+ contact email database
• existing Chamber events
• social media
• digital billboards
• Carbondale Connections Magazine
• business relationships
• direct outreach strategies
Importantly, the proposal discusses:
• lead funnels
• conversion sequences
• direct sales outreach
• promotional incentives
• corporate bundles
• CRM tracking
The proposal’s ‘Email → Phone Call → Special Offer’ follow-up strategy demonstrates an
understanding of sales conversion mechanics.
Occupancy and Revenue Strategy
Notes: The proposal is realistic and reasonably credible.
Strengths:
• targeted prospect categories
• conversion strategy
• free trial incentives
• bundled memberships
• direct outreach to remote workers and home-based businesses
• measurable reporting structure
The Chamber also demonstrates awareness that occupancy growth requires active
cultivation, not passive availability.
Areas where additional detail would have strengthened the proposal include:
• projections are not heavily quantified
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• there is limited discussion of retention strategy
• there is no demonstrated history operating subscription-based workspace
models
Still, this section is one of the stronger parts of the proposal.
Programming Approach
Notes: This section is credible and practical.
The Chamber proposes:
• roundtables
• networking mixers
• lunch-and-learns
• AI workshops
• tax strategy workshops
• business development seminars
These are things the Chamber already knows how to organize.
The integration with SIU, SBDC, and SIH partnerships is also a meaningful strength.
This score was slightly lower because the proposal relies heavily on adapting existing
Chamber programming rather than creating a coworking-centered innovation
ecosystem.
Operations and Staffing
Notes: This section is reasonably strong but has some limitations.
Positives:
• identifies dedicated part-time staff
• commits to approximately 20 hours onsite weekly
• proposes shared oversight from existing Chamber staff
• discusses booking software
• addresses access control and customer support
Concerns:
• shared-management models sometimes dilute accountability
• unclear whether Chamber staff bandwidth is sufficient long-term
• no discussion of backup staffing if part-time position turns over
Still, this is operationally credible.
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Financial Proposal
Notes: This section is straightforward and generally realistic.
The Chamber:
• accepts the City’s compensation structure
• identifies estimated monthly operating expenses
• includes staffing assumptions
• proposes recognized coworking software platforms
The financial model is modest and practical.
What was missing:
• more detail on revenue assumptions
• clearer sustainability projections
• contingency planning if membership growth lags
But overall this is competent.
Alignment with City Goals
Notes: This is one of the proposal’s strongest attributes.
The Chamber’s mission naturally aligns with:
• business growth
• entrepreneurship
• networking
• downtown/business community activation
• regional economic development partnerships
This proposal offers a strong direct integration with the existing business community.
Red Flags (check any)
☐ Vague marketing language
☐ No clear occupancy strategy
☐ No dedicated staff person
☐ Overly reliant on partnerships without execution plan
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☐ Unrealistic financial assumptions
☐ Weak or generic proposal
Overall Assessment
Top strengths:
1. Strong business community relationships
2. Credible operational structure
3. Sophisticated marketing and outreach relative to local nonprofit standards
4. Strong lead generation and conversion thinking
5. Good alignment with City economic development goals
Top concerns:
1. No direct coworking or incubator operating experience
2. Shared management structure could dilute accountability
3. Staffing level may be somewhat lean for aggressive growth expectations
4. Programming may feel more “Chamber event space” than innovation hub unless
intentionally curated
Final Recommendation
☐ Highly Recommend
☒ Recommend
☐ Neutral
☐ Do Not Recommend
Confidence in Operator’s Ability to Succeed:
☐ High
☒ Medium
☐ Low
Optional Interview Score
Score (0–20): ______
Notes: NA
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49
Cowork Carbondale
Proposal for Management & Operations
Executive Summary
Carbondale Main Street (CMS) proposes to continue and expand its management of Cowork
Carbondale, located within the Southern Illinois Multi-Modal Station (SIMMS), under a $60,000
annual management agreement.
As the organization that helped plan, launch, and currently operates Cowork Carbondale, CMS
brings direct operational experience of the space and established community partnerships. We are
uniquely positioned to transition the space from startup to sustained growth with measurable
increases in occupancy, revenue, and community impact.
Our proposal centers on three priorities:
• Delivering consistent, professional customer-focused operations while positioning the
space as a visible downtown asset to the community.
• Increasing occupancy and revenue through proactive marketing and outreach
• Expanding community-centered programming that invites both members and the broader
public into the space, increasing visibility, accessibility, and engagement
CMS proposes to implement a dedicated half-time Coworking Coordinator supported by existing
staff, ensuring consistent on-site presence, expanded programming, and aggressive outreach.
CMS will position Cowork Carbondale not only as a workspace, but as a community hub that
connects entrepreneurs, remote workers, students, and local businesses, reinforcing its role as an
active and accessible downtown asset.
CMS proposes to retain all user-generated revenue, creating a performance-driven structure that
aligns incentives with City goals at no additional cost.
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Organizational Background & Relevant Experience
Carbondale Main Street (CMS) is a nonprofit organization affiliated with Main Street America,
utilizing the Four-Point Approach (Economic Vitality, Design, Promotion, and Organization) since
1989 to support small businesses and strengthen downtown Carbondale. For more than three
decades, CMS has contributed to the revitalization of downtown through business support, public
programming, and strategic partnerships.
CMS’s mission is to enhance and promote the economic and social vitality of downtown
Carbondale through the cultivation of a high-quality environment that attracts businesses,
residents, and visitors. This work has resulted in strong relationships with local businesses,
entrepreneurs, and community organizations.
CMS specializes in small business support, downtown activation, and community-based
economic development. Through placemaking and strategic initiatives, including events,
promotions, and business engagement, CMS has developed an approach that aligns with the
operation of a professionally managed, accessible, and community-centered coworking space.
This background positions CMS to effectively operate Cowork Carbondale as both a functional
workspace and a community hub that supports entrepreneurship and contributes to the vitality of
downtown Carbondale.
Direct Cowork Carbondale Experience
CMS led:
• Market research and coworking benchmarking.
• Pricing and policy development.
• Space activation and setup.
• Marketing launch and outreach campaigns.
• Ongoing daily operations and user support.
Results Since Opening (August 2025)
• 30 unique users joined the Proximity administrative site.
• Managed 73+ conference room bookings.
• Multiple open houses and community events.
• First tenant secured (CDM Smith).
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Management and Staffing Plan
CMS will provide full-service management of Cowork Carbondale through a hybrid staffing model.
Dedicated Position
Cowork Coordinator (Part-Time, 20 hours/week)
• Daily facility oversight and twice-daily site visits.
• Maintaining supplies and cleanliness.
• Customer service and user onboarding.
• Tour scheduling and lead follow-up.
• Event planning and execution.
• Marketing implementation and content creation.
• After-hours support.
Organizational Support
• CMS Executive Director: Strategic oversight and reporting.
• CMS staff: Administrative, marketing, and event support.
• Adjacent office location enables rapid response and consistent presence.
This model ensures accountability, consistency, and scalability while maintaining cost efficiency.
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Membership/ Pricing Strategy
The current membership structure includes:
• 1 free hour of use of the conference • unlimited snacks & coffee/tea
room. • Free printing and copying
• Free Wi-Fi • Full use of the open Cowork Space.
• On-call support
Private Offices:
Large Office- $400/month
Small Office- $350 (Currently occupied by CDM Smith)
Membership:
Monthly- $75
Conference Room Rental:
Non-members-$50 per hour
Members- $10 per hour
Carbondale Main Street is currently working with the City to install updated access, that doesn’t
require a key card for easier access of the space. Once completed our new membership structure
will also include:
Weekly- $50
Daily- $25
Hourly- $15
Southern Illinois University(SIU) Student membership will be half off, which will include
Conference room rental at membership price.
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90– Day Startup Plan
Days 1–30
• Hire a part-time Cowork Carbondale Coordinator.
• Establish a new branded social media presence for Cowork Carbondale.
• Install enhanced exterior signage and wayfinding.
• Implement updated user access systems to enable hourly, daily, and weekly memberships.
• Continue outreach to community partners like Carbondale Chamber of Commerce and the
SBDC to initiate marketing and programming partnerships.
• Conduct one networking event and two tours.
• Implement full pricing structure.
Days 31–60
• Maintain consistent social media activity (3–5 posts per week).
• Promote new hourly, daily, and weekly access options enabled by updated user access
systems.
• Launch coordinated email outreach with partners.
• Host two programming events, and two tours.
• Generate 5-10 new leads per month.
Days 61–90
• Evaluate lead conversion and adjust strategy.
• Expand partnerships and co-hosted programming.
• Promote pricing tiers through targeted marketing campaigns and tours to increase
accessibility and conversion.
• Maintain an active pipeline of prospective users.
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Marketing & Outreach Strategy
CMS will implement a structured marketing approach focused on increasing awareness,
generating leads, and converting visitors into members.
Community Visibility Strategy
Cowork Carbondale will be promoted as an accessible, community-oriented space. Public
programming, open houses, and partnerships will serve as primary entry points for new users.
Target Audiences: Marketing Avenues:
• Remote workers and freelancers • Social media: Facebook & Instagram,
• Entrepreneurs and startups LinkedIn
• Southern Illinois University faculty, • Signage: flyers, on-site visibility,
staff, and students tabling at community events
• Community members seeking flexible • Email: Use business focused email
workspace distribution lists.
• Remote workers & travelers on the • Partners: co-promote events, and
Amtrak. offerings.
• Traditional: The Times & WSIU radio.
Lead Development Approach
1. Awareness: Social media, signage, partnerships, and community events
2. Interest: Online presence and informational outreach
3. Engagement: Tours, events, and trial experiences
4. Conversion: Membership offerings and follow-up communication
Transit-Oriented Outreach (Amtrak Users)
CMS will leverage Cowork Carbondale’s location within the Southern Illinois Multi-Modal Station by
targeting daily and visiting train passengers as a unique user segment. This includes:
• Marketing flexible hourly and daily workspace options to travelers and remote workers
arriving via Amtrak
• Coordinating with station visibility opportunities and potential partnerships to increase
awareness among passengers
• Promoting the space as a convenient, professional workspace for individuals with layovers,
delayed connections, or work needs while traveling
This transit-oriented approach will expand the user base beyond traditional coworking members
and capture demand from individuals already passing through the facility.
Performance Targets
• 5-10 new leads per month
• 2-3 tours per month with 20–50% conversion rate
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Programming Plan
Programming will support utilization, retention, and community engagement. CMS will center
Cowork Carbondale as a community-centered and inclusive space that welcomes both new
members and the broader public.
Community Focused Approach
Programming will intentionally extend beyond coworking members to:
Invite broader community participation.
Strengthen connections between entrepreneurs, residents, and downtown businesses.
Increase visibility and accessibility of the space.
Monthly Commitment
• Minimum of one event per month (target: two or more)
Programming Types
• Networking events( Main Street Mixers open to the public).
• Business development workshops in partnership with SBDC and local experts.
• Entrepreneur and freelancer meetups.
• Community-oriented events and open workdays (creative gatherings, pop-ups, themed
workdays).
• Quarterly Free Work Days.
Community Integration
Cross promotion with downtown businesses and events.
Collaboration with SIU departments and student organizations.
Outcomes
Increased foot traffic into the space.
Stronger sense of community ownership and accessibility.
Lead generation through public facing events.
Member retention through engagement.
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Performance Strategy
Carbondale Main Street will monitor and report performance metrics aligned with City
expectations.
Metrics
• Membership and user counts
• Occupancy rates
• Revenue
• Leads, tours, and conversions
• Event participation
• Marketing engagement
Reporting
• Monthly internal review
• Quarterly reports to the City
• Ongoing adjustments based on performance data
Financial Proposal
Management Fee: $60,000 annually (no increase requested), Carbondale Main Street proposes to
retain all user-generated revenue. Resulting in no additional cost burden to the City of Carbondale.
This structure also incentivizes CMS to increase occupancy and usage.
Expenses
Item Amount
Part-Time Cowork Coordinator $32,000
Admin $5,000
Proximity (Admin. Program) $5,844
Marketing $3,500
Programming $8,000
Supplies $3,000
TOTAL 58,344
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Conclusion
Carbondale Main Street is prepared to deliver a fully managed, community-centered coworking
space that supports small businesses, strengthens downtown, and increases utilization of the
SIMMS facility.
With demonstrated experience, a structured growth strategy, and strong community integration,
CMS is prepared to increase utilization, strengthen programming, and position Cowork
Carbondale as another asset in downtown Carbondale.
We appreciate the City’s consideration of this proposal and the opportunity to support Cowork
Carbondale’s next phase.
References
William Lo Chuck Sanders
Executive Director Assistant Director of Invasive Cardiovascular
Carbondale Chamber of Commerce Services
618-549-2146 SIH
Wlo@carbondalechamber.com 618-549-0721 ext 64955
Charles.sanders@sih.net
Marcella Woodson Timothy Feather
CEJA Training & Outreach Manager Vice President
Man-Tra-Con CDM Smith
618-428-4460 618-303-2325
MarcellaWoodson@ManTraCon.org feathertd@cdmsith.com
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Cowork Carbondale RFP Evaluation Sheet
Proposer Name Carbondale Main Street
Evaluator Name Mitchell
Date 5/21/2026
Scoring Summary
Category Max Points Score
Experience and Qualifications 15 12
Marketing and Outreach Plan 20 15
Ability to Increase Occupancy 20 14
and Revenue
Programming Approach 10 8
Operational Capacity and 15 11
Staffing
Financial Proposal 10 7
Alignment with City 10 9
Economic Development
Goals
Total Score 100 76
Experience and Qualifications
Notes: CMS possesses direct operational experience managing Cowork Carbondale,
including participation in the launch, pricing development, marketing, user support, and
daily operations of the facility. The proposal also identifies experience with conference
room bookings, tenant recruitment, and community programming.
In addition to direct facility experience, CMS brings longstanding experience in
downtown revitalization, placemaking, small business support, and community-based
economic development.
The score reflects that while CMS has direct operational experience with the facility,
measurable occupancy growth and utilization to date have remained modest relative to
the long-term goals outlined in the RFP.
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Marketing and Outreach Plan
Notes: The proposal includes a structured outreach and marketing strategy targeting:
• remote workers and freelancers
• entrepreneurs and startups
• SIU faculty, staff, and students
• Amtrak travelers
• community members seeking flexible workspace
Marketing avenues include:
• social media
• email outreach
• signage and flyers
• community partnerships
• traditional media
• community events and tabling
The proposal also outlines:
• a lead development process
• social media activity goals
• tour goals
• lead generation targets
• transit-oriented marketing opportunities tied to the SIMMS location
Concerns:
• marketing metrics and conversion strategies are less detailed than some
competing proposals.
• proposal would benefit from additional detail regarding how proposed
marketing efforts will substantially improve utilization beyond current
performance levels
Occupancy and Revenue Strategy
Notes: CMS proposes:
• expanded hourly, daily, weekly, and monthly membership options
• updated access systems
• student discounts
• lead-generation goals
• tour conversion targets
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• expanded public-facing programming intended to increase utilization
The proposal demonstrates practical familiarity with the facility and identifies multiple
strategies intended to improve accessibility and occupancy.
Concerns:
• proposal does not include detailed long-term occupancy projections or revenue
forecasting
• measurable utilization growth to date has remained limited
• proposal would benefit from additional detail regarding member retention
strategies and long-term financial sustainability assumptions
Programming Approach
Notes: The proposal outlines a community-centered programming model that includes:
• networking events
• business development workshops
• entrepreneur and freelancer meetups
• public workdays
• community-oriented programming
• partnerships with SBDC and local organizations
The proposal aligns well with downtown activation and community engagement goals.
Strengths include:
• emphasis on public accessibility
• integration with downtown businesses
• partnerships with local organizations
• focus on entrepreneurship and small business support
The score reflects that while the programming plan is solid and community-oriented,
several programming concepts identified in the proposal would require significant
future implementation and expansion to achieve the utilization goals outlined in the
RFP.
Operations and Staffing
CMS proposes a hybrid staffing structure that includes:
• a dedicated part-time Cowork Coordinator
• support from existing CMS staff
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• strategic oversight from the Executive Director
• twice-daily site visits
• customer support
• event coordination
• marketing implementation
The organization’s adjacent downtown office location provides operational convenience
and responsiveness.
Concerns:
• staffing structure remains relatively lean relative to long-term growth
expectations
• proposal does not provide significant detail regarding backup staffing or
operational continuity should staffing turnover occur
• proposal would benefit from additional detail regarding scalability as utilization
increases
Financial Proposal
Notes: The proposal includes:
• continuation of the current $60,000 annual management fee
• a line-item operating budget
• dedicated allocations for staffing, programming, marketing, and supplies
• retention of user-generated revenue
The proposal demonstrates an effort to dedicate increased resources toward marketing
and programming activities.
Concerns:
• proposal does not include detailed revenue projections or financial contingency
planning
• administrative cost allocations remain somewhat general
• proposal would benefit from additional detail regarding long-term financial
sustainability assumptions
Alignment with City Goals
Notes: This is one of the proposal’s strongest areas.
CMS’s mission and organizational structure align closely with:
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• downtown activation
• entrepreneurship support
• placemaking
• community engagement
• small business development
• public programming
The proposal positions Cowork Carbondale as both a workspace and a community-
centered downtown asset.
Red Flags (check any)
☐ Vague marketing language
☐ No clear occupancy strategy
☐ No dedicated staff person
☐ Overly reliant on partnerships without execution plan
☐ Unrealistic financial assumptions
☐ Weak or generic proposal
Overall Assessment
Top strengths:
1. Direct operational experience with Cowork Carbondale
2. Strong alignment with downtown and community development goals
3. Familiarity with facility operations and user needs
4. Expanded outreach and programming strategies
5. Strong integration with community-based economic development efforts
Top concerns:
1. Measurable occupancy growth and utilization to date have remained modest
2. Staffing structure remains relatively lean relative to growth expectations
3. Proposal would benefit from additional detail regarding long-term financial
sustainability and occupancy projections
4. Several proposed improvements rely on future implementation and expanded
programming efforts
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Final Recommendation
☐ Highly Recommend
☒ Recommend
☐ Neutral
☐ Do Not Recommend
Confidence in Operator’s Ability to Succeed:
☐ High
☒ Medium
☐ Low
Optional Interview Score
Score (0–20): ______
Notes: NA
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79
Cowork Carbondale RFP Evaluation Sheet
Proposer Name Ramsey
Evaluator Name Mitchell
Date 5/21/2026
Scoring Summary
Category Max Points Score
Experience and Qualifications 15 5
Marketing and Outreach Plan 20 13
Ability to Increase Occupancy 20 11
and Revenue
Programming Approach 10 6
Operational Capacity and 15 4
Staffing
Financial Proposal 10 4
Alignment with City 10 6
Economic Development
Goals
Total Score 49
Experience and Qualifications
Notes: The proposer identifies experience in Amtrak customer service and as a travel
agent with social media and digital marketing exposure.
However:
• there is no demonstrated experience operating coworking spaces
• no business incubation experience
• no facility management experience
• no economic development programming experience
• no demonstrated organizational infrastructure
• no accounting, reporting, or compliance framework
The lack of demonstrated operational and organizational management experience
significantly impacted the score in this category.
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Marketing and Outreach Plan
Notes: This is clearly the strongest section.
The proposal includes:
• Facebook, Instagram, LinkedIn, TikTok strategies
• community messaging
• launch promotions
• local outreach
• open houses
• lead-generation tactics
• coworking branding concepts
However, much of it reads more like a conceptual marketing brainstorm than an
operational plan. There is little discussion of implementation capacity, budget, staffing,
or measurement systems.
Having said that, the marketing thinking is reasonably solid.
Occupancy and Revenue Strategy
Notes: The proposal deserves some credit for attempting actual lead and revenue
targets. It projects:
• 50 coworking members
• 2 private office tenants
• approximately $4,550/month projected revenue
There is no demonstrated operational or business history supporting the ability to
achieve these numbers, and the proposal does not explain:
• how leads will be managed
• how memberships will be administered
• how retention will occur
• how customer service coverage will work
• how reporting/KPIs will be tracked
The targets themselves may actually be optimistic relative to comparable coworking
startup performance in a market the size of Carbondale.
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Programming Approach
Notes: The proposal includes reasonable workshop and event concepts:
• entrepreneur meetups
• coffee networking
• branding clinics
• funding readiness
• mentor office hours
• pitch nights
The ideas are appropriate.
However, there is:
• no evidence of partnerships
• no identified presenters
• no operational calendar
• no indication of who would run programming
• no demonstrated experience executing these types of events
This feels aspirational rather than implementation-ready.
Operations and Staffing
Notes: This is another major weakness.
The proposal does not identify:
• staffing structure
• operational hours
• facility management systems
• accounting procedures
• access control management
• reporting processes
• maintenance coordination
• emergency coverage
• organizational backing
The RFP sought a professional operating structure, and this proposal does not
adequately address that requirement.
Financial Proposal
Notes: The proposal discusses pricing concepts:
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• $75 memberships
• $400 private offices
• ancillary revenue ideas
But there is:
• no formal budget
• no operating expense discussion
• no staffing cost assumptions
• no insurance discussion
• no startup cost analysis
• no financial sustainability analysis
This is not developed enough for a public-sector management agreement.
Alignment with City Goals
Notes: The proposal generally understands the mission:
• entrepreneurship
• remote workers
• small business support
• community activation
• collaborative culture
That alignment is sincere and reasonably articulated.
However, the proposal lacks integration with the broader economic development
ecosystem, institutional partnerships, or measurable community impact strategy.
Red Flags (Highlighted in red)
☐ Vague marketing language
☐ No clear occupancy strategy
☒ No dedicated staff person
☐ Overly reliant on partnerships without execution plan
☒ Unrealistic financial assumptions
☐ Weak or generic proposal
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Overall Assessment
Top strengths:
1. Strong enthusiasm and positive energy
2. Better-than-expected social media and branding instincts
3. Understands coworking culture conceptually
4. Includes some measurable lead-generation thinking
Top concerns:
1. No demonstrated operational capacity
2. No coworking or incubator management experience
3. No staffing or institutional infrastructure
4. Financial and administrative systems absent
5. Proposal feels more like a startup concept than a professional management
response
Final Recommendation
☐ Highly Recommend
☐ Recommend
☐ Neutral
☒ Do Not Recommend
Confidence in Operator’s Ability to Succeed:
☐ High
☐ Medium
☒ Low
Optional Interview Score
Score (0–20): ______
Notes: NA
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RESOLUTION NO. 2026-R-______
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
OPERATIONS AND MANAGEMENT AGREEMENT FOR THE COWORKING SPACE
IN THE SOUTHERN ILLINOIS MULTI MODAL STATION
WHEREAS, Cowork Carbondale is a coworking facility located within the Southern
Illinois Multi-Modal Station (SIMMS) developed to support entrepreneurship, remote workers,
small businesses, and economic development initiatives within the City of Carbondale; and
WHEREAS, the City of Carbondale was awarded a $95,000 grant from the United States
Department of Agriculture Rural Development Program for furniture, equipment, and technology
to support the operation of Cowork Carbondale; and
WHEREAS, prior to the opening of Cowork Carbondale, the City entered into an
agreement with Carbondale Main Street to provide management and operational services for the
facility; and
WHEREAS, the City conducted a competitive Request for Proposals process to identify
a qualified organization to manage and operate Cowork Carbondale in anticipation of the
expiration of the current management agreement; and
WHEREAS, proposals were received, reviewed, and evaluated in accordance with the
criteria established in the Request for Proposals; and
WHEREAS, the City Council has determined that it is in the best interest of the City of
Carbondale to authorize the City Manager to enter into an Operations and Management
Agreement with ____________________________________________ for the continued
operation of Cowork Carbondale.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CARBONDALE, ILLINOIS, AS FOLLOWS:
SECTION ONE. That the City Council deems it in the best interest of the City of
Carbondale to authorize the City Manager to enter into an Operations and Management
Agreement with the selected contractor for the operation of Cowork Carbondale.
SECTION TWO. That the City of Carbondale conducted a competitive Request for
Proposals process to solicit qualified organizations to manage and operate Cowork Carbondale.
SECTION THREE. That the City Manager is hereby authorized to enter into an
operations and management agreement on behalf of the City of Carbondale in an amount not to
exceed $60,000 with ____________________________________________, the contractor
chosen during the June 9, 2026, City Council meeting, to perform these services.
SECTION FOUR. That the City Manager and Staff are hereby authorized to take any
and all necessary, reasonable, and proper actions to carry out the intent and purpose of this
Resolution.
SECTION FIVE. That this Resolution be spread at length upon the minute records of
the City Council of the City of Carbondale, Illinois.
This Resolution adopted at a regular meeting of the City Council of the City of
Carbondale on the 9th day of June, 2026.
APPROVED: ______________________________________
Carolin Harvey, Mayor
ATTEST: ______________________________________
Jennifer R. Sorrell, City Clerk