City Council

COMMITTEE ON WAYS AND MEANS June 9, 2020 A meeting of the Committee on Ways and Means was held this date beginning at 4:32 p.m. PRESENT (13) The Honorable John J. Tecklenburg, Mayor Councilmember Delcioppo District 1 Councilmember Waring District 7 Councilmember Shealy District 2 Councilmember Seekings District 8 Councilmember Sakran District 3 Councilmember Shahid District 9 Councilmember Mitchell District 4 Councilmember Griffin District 10 Councilmember Brady District 5 Councilmember Appel District 11 Councilmember Gregorie District 6 Councilmember Jackson District 12 1. INVOCATION: The meeting was opened with an invocation provided by Chairman Gregorie. 2. APPROVAL OF MINUTES: On a motion of Councilmember Mitchell, seconded by Councilmember Brady, City Council voted unanimously to approve the minutes of the May 12, 2020 Committee on Ways and Means meeting. 3. BIDS AND PURCHASES Councilmember Shealy asked about Items 3d and 3e, which were items from the Fire Department. They did not go with the lowest bid and with respect to 3e, the request for the item was $31,500 more than the bid. Chairman Gregorie stated that it wasn’t always the lowest bid, it was the lowest and most responsive bid. Chief Curia stated that the lowest bid did not include helium tubes. The difference was the durability of the product, ease of replacement, and range of detection. With regards to the item relating to thermal imaging cameras, the lowest bidder bid a product that the City did not use. On a motion of Councilmember Shahid, seconded by Councilmember Mitchell, the Committee on Way and Means voted unanimously to approve the Bids and Purchases as follows. PARKS-CAPITAL PROJECTS: ACCOUNT:051426-58005 APPROPRIATION:$58,376.57 Approval to purchase and install an air compressor for Fire Station11 under construction from Sage Air Systems in the amount $58,376.57, 210 Labrador Dr. Randleman, NC 27317. NPP.gov #M-572085. Funding sources for this project are: 2015 IPR Bond ($9,989,524), Proceeds from sale of Real Estate ($1,155,607.64), Hospitality (380,000), and 2019 CFD Operating Budget ($24,500). PARKS-CAPITAL PROJECTS: ACCOUNT:051448-52725 APPROPRIATION:$64,877.61 1  Approval to purchase a shelving system and staff lockers for CPD Forensics Services Building from Patterson Pope in the amount of $64,877.61, 10321 S. Medallion Dr., Cincinnati, OH 45241. SC Contract #4400022609. Project funded by 2015 IPR Bond ($7,392,186) and 2017 IPR Bond ($5,000,000). INFORMATION TECHNOLOGY: ACCOUNT:161000-52206 APPROPRIATION:$60,493.96 Approval of annual maintenance agreement renewal with Internetwork Engineering to provide maintenance, support and licensing for all City VOIP Telecom Systems in the amount of $60,493.96. State Contract # 4400016103. FIRE DEPARTMENT: ACCOUNT:210000-58015 APPROPRIATION:$64,468.05 Approval to purchase the MSA Evolution 6000+ TIC with Laser Range Finder from Safe industries in the amount of $64,468.05, 5031 Hwy. 153, Easley, SC 29642. Solicitation # 20-B019R. Purchase Budgeted for 2020. FIRE DEPARTMENT: ACCOUNT:280044&280045-58015 APPROPRIATION:$83,167 Approval to purchase Radiation Backpacks from Radiation Solutions in the amount of $83,167, 5875 Whittle Rd., Mississauga, Ontario, Canada L4Z 2H4. Solicitation #20-B015S. POLICE DEPARTMENT: ACCOUNT:062020-58010 APPROPRIATION:$76,706.26 Approval to purchase two (2) each 2020 Police Electra Glide Harley Davidson Motorcycles from SIIS, LLC DBA Lowcountry Harley in the amount of $76,706.26, 4707 Dorchester Rd., North Charleston, SC 29405. Solicitation #20-B020R. These vehicles are Highway Safety grant purchases. One vehicle is the DUI Enforcement Grant, #M4HVE-2020-HS-37-20 and the other is the Speed Enforcement Grant, #PT-2020-HS-15-20. Will be purchased with 2020 LP Funds. INFORMATION TECHNOLOGY: ACCOUNT:161000-52206 APPROPRIATION:$40,016.30 Approval of renewal of annual agreement with Securelink, The Sole Source Vendor in the amount of $40,016.30, to provide maintenance and support services for the City’s secure access system. POLICE DEPARTMENT: ACCOUNT:200000-52008 APPROPRIATION:$28,231.00 Approval to purchase Gas Masks and Gas Masks Filters from Dana Safety in the amount of $28,231, 4809 Koger Blvd., Greensboro, NC 27407. POLICE DEPARTMENT: ACCOUNT:200000-52036 APPROPRIATION:$14,434.25 Approval to purchase Gas Munitions from Dana Safety in the amount of $14,434.25, 4809 Koger Blvd., Greensboro, NC 27407. POLICE DEPARTMENT: ACCOUNT:200000-52008 APPROPRIATION:$50,383.84 Approval to purchase Riot Gear for the Police Department from Galls, LLC in the amount of $50,383.84, 1340 Russell Cave Rd., Lexington, KY 40505. 4. OFFICE OF CULTURAL AFFAIRS: APPROVAL TO ACCEPT AN EMERGENCY RELIEF GRANT OF $3,126 FROM THE SC ARTS COMMISSION, FUNDED BY THE CARES ACT, TO OFFSET LOST REVENUES DURING THE MONTHS MARCH THROUGH JUNE 2020. THIS IS AN AFTER-THE-FACT APPROVAL AS NOTIFICATION WAS RECEIVED AFTER THE AGENDA MEETING FOR MAY 26, AND ACCEPTANCE IS DUE JUNE 2, 2020. NO CITY MATCH REQUIRED. 2  On a motion of Councilmember Mitchell, seconded by Councilmember Shahid, the Committee on Ways and Means voted unanimously to approve to accept an Emergency Relief Grant of $3,126 from the SC Arts Commission, funded by the CARES Act, to offset lost revenues during the months March through June 2020. 5. BUDGET FINANCE AND REVENUE COLLECTIONS: APPROVAL FOR THE SUBMISSION OF A GRANT APPLICATION TO THE EDA IN THE AMOUNT OF $850,000 TO SET UP A REVOLVING LOAN FUND TO BE ADMINISTERED BY CHARLESTON LDC. THESE FUNDS WILL BE LOANED TO SMALL BUSINESSES. THIS APPLICATION IS DUE JUNE 11, 2020. NO CITY MATCH REQUIRED. Councilmember Appel asked about the program. Mayor Tecklenburg said this was very similar to what was proposed a couple of months ago, and since then, there had been discussion about obtaining funds. There was a small business loan program administered through the Council of Governments, and he contacted Mr. Mitchum to see if he could utilize that existing program. It had too many rules and regulations and were for bigger amounts. He shared that there was more money available through the EDA for smaller businesses. The COG applied for $650,000, and the Mayor asked if the City could apply, as well. It had not been approved yet. Mayor Tecklenburg said that in an expense request by the State government, the City included a $2,000,000 request as part of their COVID-19 reimbursement for a similar program to help small businesses. The City would be able to use those funds through the end of this year if they are approved. Councilmember Sakran thanked Mayor Tecklenburg. On a motion of Councilmember Griffin, seconded by Councilmember Mitchell, the Committee on Ways and Means voted unanimously to approve the submission of a grant application to the EDA in the amount of $850,000 to set up a Revolving Loan fund to be administered by Charleston LDC. 6. POLICE DEPARTMENT: AFTER-THE-FACT APPROVAL TO SUBMIT AND APPROVAL TO ACCEPT THE 2020 CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING PROGRAM FOR $91,997 TO BE USED FOR LOGISTICS SUPPLIES AND EQUIPMENT. THE GRANT WAS ALREADY SUBMITTED DUE TO TIME CONSTRAINTS. THERE IS NO MATCH REQUIRED FOR THIS GRANT. On a motion of Councilmember Waring, seconded by Councilmember Griffin, the Committee on Ways and Means voted unanimously to approve to submit the 2020 Coronavirus Emergency Supplemental Funding Program for $91,997 to be used for logistics supplies and equipment. 6. THE COMMITTEE ON REAL ESTATE (MEETING WAS HELD ON MONDAY, JUNE 8, 2020 AT 3:00 P.M., CONFERENCE CALL: 1-929-205-6099; ACCESS CODE: 835 678 884) a. Approval of Valet Parking Services Agreement with owner of Lodge Alley Inn for inclusion in City’s automated valet parking system at Cumberland/Concord Parking Garage – for term of 5 years with automatic annual renewals subject to City’s 90-day notice not to renew. (1 Cumberland Street; TMS: 458-09-02-068) b. Approval of the Memorandum of Understanding whereby the term of the City’s leased space 3  located in the MUSC Children’s Hospital for police forensics is extended to May 31, 2021. (171 Ashley Avenue: TMS: 460-15-01-043). The property is owned by The Medical University Hospital Authority (MUHA). c. Approval to authorize the Mayor to execute, on behalf of the City, the Development Agreement for the development of 2321 Birdie Garrett Street by the Charleston Redevelopment Corporation (CRC). The CRC will contract 1 single family house for sale to an individual or family earning up to 80% of the Area Median Income and will be subject to the Land Trust affordability covenants of 99 years. The Transfer Agreement conveying the property to the organization was approved by Council, November 12, 2019. (2321 Birdie Garrett Street; TMS: 464-01-00-109) d. Approval to modify the Original Transfer Agreement with the Charleston Redevelopment Corporation re: 2321 Birdie Garrett Street to, among other things, (i) allow the City to waive redevelopment contingencies if the City so wishes, and (ii) allow the Developer to transfer and convey the Project to a land trust entity which is (or will be) organized under the laws of the State of South Carolina as a nonprofit corporation, and which entity shall be solely owned and controlled by Developer. The Original Transfer Agreement conveying the property to the organization was approved by Council on November 12, 2019. (2321 Birdie Garrett Street; TMS: 464-01-00-109) e. Update on purchase of property located on River Road and Maybank Highway (the Village at Fenwick PUD – Johns Island). f. Consider the following annexations: (i) 416 Riverland Drive (TMS# 343-10-00-002) 0.26 acre, James Island (District 11). The property is owned by W. Coleman and Christina M. Lawrimore. (ii) 450 Riverland Drive (TMS# 343-10-00-019) 0.5 acre, James Island (District 11). The property is owned by Whitney and Alexander Pasquini. (iii) 334 Folly Road (TMS# 424-05-00-030) 0.40 acre, James Island (District 11). The property is owned by John Clair and Ellen S. Clair. Councilmember Shahid, Chair of the Committee on Real Estate, reported that Items a through d and item f were approved unanimously. They received an update regarding the purchase of property on River Road, and the Mayor discussed hurdles in terms of the use of the property and making sure the City could purchase it. During the negotiations, the City saved $200,000, and the closing of the property was set for this week. Councilmember Waring said he called the engineering firm and got some of the development costs for the project. He said he would rather discuss that in executive session. He just received the information around 3:30 to 4:00 p.m. and said they really needed more time on the due diligence. Councilmember Shahid added that it was undevelopled land, and there were some issues with the cost of putting in the basic infrastructure. There was no vote on Item e as the contract had 4 already been approved. He said Councilmember Waring has concerns about the cost that he wanted to discuss. Councilmember Mitchell asked in regards to Item d about the 99 year covenants and the property being controlled by a developer. Geona Shaw Johnson stated that the modification allowed the Charleston Redevelopment Corporation to transfer the property into the Palmetto Community Land Trust in an LLC that allowed the 99 year covenants to exist. On a motion of Councilmember Shahid, seconded by Councilmember Shealy, the Committee on Ways and Means voted to approve Items a, b, c, d, and f of the Committee on Real Estate Report as presented and recommended giving first reading to the following bills: An ordinance to provide for the annexation of property known as 416 Riverland Drive (0.26 acre) (TMS# 343-10-00-002), James Island, Charleston County, to the City of Charleston, shown within the area annexed upon a map attached hereto and make it part of District 11. The property is owned by W. Coleman and Christina M. Lawrimore. An ordinance to provide for the annexation of property known as 450 Riverland Drive (0.5 acre) (TMS# 343-10-00-019), James Island, Charleston County, to the City of Charleston, shown within the area annexed upon a map attached hereto and make it part of District 11. The property is owned by Whitney and Alexander Pasquini. An ordinance to provide for the annexation of property known as 334 Folly Road (0.40 acre) (TMS# 424-05-00-030), James Island, Charleston County, to the City of Charleston, shown within the area annexed upon a map attached hereto and make it part of District 11. The property is owned by John Clair and Ellen S Clair. Councilwoman Jackson recused from voting on Items c and d. Mayor Tecklenburg recommended that with respect to Item e, that he and Councilmember Waring discuss the matter, so that they did not have to go into executive session. There being no further business presented, the Committee on Ways and Means adjourned at 4:53 p.m. Jennifer Cook Assistant Clerk of Council 5