Public Works and Utilities Committee

City of Charleston JOSEPH P. RILEY, JR. South Carolina LAURA S. CABINESS, P.E. Mayor Director Department of Public Service PUBLIC WORKS AND UTILITIES COMMITTEE AGENDA There will be a meeting of the Public Works and Utilities Committee on Monday, July 14, 2014 to begin at 4:00 p.m. in 1st Floor Conference Room at 80 Broad Street. The following items will be heard: A. Invocation B. Approval of Public Works and Utilities Committee Minutes May 27, 2014 C. Request to Set a Public Hearing None D. Acceptance and Dedication of Rights-of-Way and Easements 1. Daniel Island Parcel CC Phase 5 – acceptance of a portion of Orange Quarter Lane (20-foot r/w), portion of Louisville Street (50-foot r/w), portion of Limeburner Lane (20-foot r/w), portion of Daniel Island Drive (58-foot r/w), portion of Waverly Street (50-foot r/w), portion of Village Crossing Drive (66-foot r/w), portion of Triple Tail Lane (20-foot r/w), portion of Reprisal Lane (50-foot r/w), portion of Pierce Street (54-foot r/w), portion of Augustus Street (50-foot r/w), portion of Hackle Lane (20-foot r/w), portion of Willtown Street (50-foot r/w), portion of Bellona Street (50-foot r/w). a. Plat (three pages) b. Title to Real Estate c. Exclusive Stormwater Drainage Easement d. Exclusive Stormwater Drainage Easements e. Two-Year Warranty Agreement for Public Infrastructure with Bond 2. Cain Crossing Phase 2B – acceptance of a portion of Bennington Drive (50-foot r/w) and a portion of Euclid Drive (50-foot r/w). a. Plat b. Title to Real Estate 75 Calhoun Street, 3rd Floor, Charleston, SC 29401-3506 · Phone (843) 724-3754 · Fax (843) 973-7261  c. Exclusive Stormwater Drainage Easements d. Exclusive Stormwater Drainage Easements e. Two-Year Warranty Agreement for Public Infrastructure with Bond E. Requests for Permanent Encroachments None. F. Temporary Encroachments Approved By The Department of Public Service (For information only) 1. 330 Island Park Drive – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 6/6, 2014. 2. 10 Old Summer House Road – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 6/6, 2014. 3. 1221 Twitchell Street – installing concrete driveway encroaching into drainage easement. This encroachment is temporary. Approved 6/6, 2014. 4. 1209 Gregorie Commons – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 5/22, 2014. 5. 183 Ithecaw Creek Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 6/20, 2014. 6. 199 Ithecaw Creek Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 6/20, 2014. 7. 2816 Ortega Drive – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 6/20, 2014. 8. 4 Dalton Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 6/20, 2014. 9. 350 Island Park Drive – installing salt wash finish concrete driveway and sidewalk and irrigation encroaching into right-of-way. This encroachment is temporary. Approved 6/20, 2014. 10. 208 Furman Farm Place – installing concrete driveway encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 11. 34 Woolfe Street – installing 40-inch by 9-foot illuminated sign encroaching into right-of-way. This encroachment is temporary. Approved 6/20, 2014. 12. 2009 Maybelles Lane – installing 6-foot wooden privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 13. 4087 Hartland Street – installing 6-foot wooden fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 14. 754 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 15. 758 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 16. 762 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 17. 766 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 18. 770 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 19. 774 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 20. 778 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 21. 782 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 22. 786 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 23. 790 Goodlet Circle – installing 6-foot privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 6/20, 2014. 24. 1514 Willtown Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. 25. 1518 Willtown Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. 26. 1522 Willtown Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. 27. 1526 Willtown Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. 28. 1530 Willtown Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. 29. 2433 Louisville Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. 30. 484 Island Park Drive – installing salt void concrete driveway and irrigation encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014.  31. 21 Broughton Road – installing paver driveway encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. 32. 867 Robert E Lee Boulevard – installing brick paver driveway apron encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. 33. 2132 Ashley Cooper Lane - installing 6-foot fence encroaching into drainage easement. This encroachment is temporary. Approved 7/3, 2014. 34. 4085 Hartland Street – installing fence encroaching into drainage easement. This encroachment is temporary. Approved 7/3, 2014. 35. 41B George Street – installing 24”x30” angle sign encroaching into right-of-way. This encroachment is temporary. Approved 7/3, 2014. G. Miscellaneous or Other New Business None Councilmember Perry K. Waring Chairperson  PUBLIC WORKS AND UTILITIES Tuesday, May 27, 2014 A meeting of the Public Works and Utilities Committee was held this date at date at City Hall, 80 Broad Street, Second Floor Conference Room, at 4:24 pm. Notice of this meeting was sent to the news media. PRESENT Committee Members: Councilmember Perry K. Waring, Councilmember Aubry G. Alexander, Councilmember Rodney Williams and Councilmember Marvin D. Wagner. City Staff: Mrs. Laura Cabiness, Director of Public Service, Mr. Tom O’Brien, Deputy Director Public Service, Mr. Michael Metzler, Deputy Director of Public Service and Steve Kirk, Project Manager- Senior Engineering. A. Invocation The Chair opened the meeting with a moment of silence. B. Approval of Public Works and Utilities Committee Minutes: 1. May 12, 2014 On motion of Councilmember Alexander, seconded by Councilmember Wagner, the Committee voted unanimously to approve the minutes as distributed. C. Request to Set a Public Hearing 1. Request to set public hearing to consider the abandonment of a portion of Perry Street in front of Mitchell Elementary School between Fishburne Street and Sheppard Street. On motion of Councilmember Alexander, seconded by Councilmember Williams, the Committee voted unanimously to set a public hearing to consider the abandonment of a portion of Perry Street in front of Mitchell Elementary School between Fishburne Street and Sheppard Street. Mr. O’Brien stated his understanding that the June meeting of City Council would be an away meeting. The Chair confirmed. Mr. O’Brien stated that they had asked to set the hearing in June, but suggested that they move it back to July since it’s a downtown issue. Councilmember Alexander amended his motion to reflect having a public hearing in July versus June. Councilmember seconded the amended motion. The Committee voted unanimously to approve setting a public hearing to consider the abandonment of a portion of Perry Street in front of Mitchell Elementary School between Fishburne Street and Sheppard Street. Ms. Cabiness asked what the applicant’s intention was. Mr. O’Brien stated that they hadn’t received anything further from them. Councilmember Alexander confirmed that it was Charleston County School District. The Chair stated that they would like to make it easier for the people who live there to make it to the meeting. Councilmember Alexander stated that he doesn’t believe the item sets a specific month and he believes it could be scheduled at any time. The Chair agreed and stated that it gives them flexibility. Ms. Cabiness suggested that  Public Works and Utilities Tuesday, May 27, 2014 Page 2 of 5 they talk to the applicant. Mr. O’Brien said that he has requested information from the applicant, but haven’t received it. D. Acceptance and Dedication of Streets None E. Requests for Permanent Encroachments None F. Temporary Encroachments Approved by Department of Public Service – for information only 1. 110 Ithecaw Creek Street – installing irrigation encroaching into right-of-way. This encroachment is temporary. Approved 5/15, 2014. 2. 1380 Smythe Street – installing tabby concrete driveway and irrigation encroaching into the right-of-way. This encroachment is temporary. Approved 5/15, 2014. 3. 1630 Pepperwood Court – installing 6-foot wooden shadowbox fence encroaching into drainage easement. This encroachment is temporary. Approved 5/15, 2014. 4. 2015 Gammon Street – installing part 6-foot and part 4-foot wooden privacy fence encroaching into drainage easement. This encroachment is temporary. Approved 5/15, 2014. 5. 32 Bull Street – installing pole-mounted historical marker encroaching into right-of- way. This encroachment is temporary. Approved 5/12, 2014. Ms. Cabiness stated that the only one that’s a little unusual is the historical marker at 32 Bull Street. The Parks Department installs those and they’re approved by the South Carolina Historical Society and the Arts and History Commission. She stated that other than that, they are irrigation systems, driveways and sidewalks. Councilmember Williams inquired about the historical marker. Ms. Cabiness stated that she’s unsure which historical marker it is. On motion of Councilmember Alexander, seconded by Councilmember Williams, the Committee voted unanimously to accept the encroachment report. G. Miscellaneous or Other New Business 1. Approval of the Memorandum of Intent with the US Forestry Service to enter into an agreement to begin to investigate and develop a mutually-beneficial mitigation project on USFS property (Francis Marion National Forest). (DEFERRED) Mrs. Cabiness stated Item G-2 replaced item G-1. She asked the Committee to make a motion to remove this item from the agenda.  Public Works and Utilities Tuesday, May 27, 2014 Page 3 of 5 On motion of Councilmember Alexander, seconded by Councilmember Wagner the Committee voted unanimously to replace Item G-1 with Item G-2. 2. Approval of the Collection Agreement between the City of Charleston and the USDA-Forest Service to enter into a cost sharing agreement to begin to investigate and develop a mutually-beneficial mitigation project on USFS property (Francis Marion National Forest). Mitigation project must be approved by OCRM and USACOE before we can issue bid documents for Phase 3 (Tunneling) of the US17 Spring Fishburne Project. (For information only) Ms. Cabiness stated that they’ve been working for about a year with the National Forest Service. They’ve been looking for a mitigation site. When we build the pump station and the outfall for the Spring/Fishburne, we’re building in the saltwater marsh, and we have to have a mitigation site. We’ve explored several sites. We have a very promising opportunity in the Francis Marion National Forest. This agreement allows us to reimburse the Forest Service for their work in getting us approval to use the saltwater marsh mitigation. The total amount is $29,000. It’s listed as information only because it doesn’t exceed the $40,000 amount that requires Council approval, but we wanted to make you aware of this opportunity. The Chair inquired if Ms. Cabiness had heard anything about the neighborhood on James Island with the gate that was closing that wanted to meet with the homeowner’s association, but kept getting pushed back. Ms. Cabiness replied that she had not. She stated that she would speak to Ms. Andrews to see if they had had the meeting. He stated his suspicion that they would stall as long as they could. Councilmember Alexander inquired about the Spring/Fishburne Street Project. He asked if there’s a bid out at this point in time. He stated that he had heard that there was a bid out and that it came back very high. Ms. Cabiness stated that it came in somewhat high; it came in very high for Charleston Water Systems part of the work. We have the bids and Charleston Water Systems approved their portion of their work today. We went back and analyzed it. The engineer’s estimate was low, but they got 3 competitive bids from qualified contractors. The total bid was about $22 million and our budget was $25 million. As soon as we can get approval from South Carolina Department of Transportation (SCDOT) to award the contract, we’ll bring it to Council for approval. The Chair asked for an update on the Forest Acres drainage piece. Mr. Kirk stated that he was contacted by Councilmember Gregorie last week. Two property owners, 1345 and 1346 Vine Street were concerned about some survey staking that was being done to mark out some proposed easements for the Forest Acres drainage improvement project. The proposed easement takes a significant portion of each of their properties alongside where the ditch is. The Legal Department is looking into the past easement that was obtained and we’re reevaluating what has been proposed and whether there are any other options. The Chair inquired how many feet were being taken from the side. Mr. Kirk stated that he didn’t recall. On the motion of Councilmember Alexander, seconded by Councilmember Williams, the Committee voted unanimously to accept the Collection Agreement between the City of Charleston and the USDA-Forest Service as information only. 3. Report on the Effect of Single Stream Recycling on Garbage Collection Workload.  Public Works and Utilities Tuesday, May 27, 2014 Page 4 of 5 Mr. Metzler stated that 2011 was the year that the County implemented single stream recycling, which hasn’t really impacted the amount of garbage we’d be collecting. The number of households we collect from has increased over the years. We’ve seen that single stream recycling since it passed, has increased the amount of material that has been diverted from the landfill and being recycled. He said it may seem like the amount of garbage should have decreased down, but it comes down to two things: the population has increased and the amount of pounds of garbage per person has increased since 2011. He stated that there are some figures in the handout, coming from the South Carolina Solid Waste Annual Report, which indicated that. Those figures come directly from the County and are highlighted in yellow. Councilmember Williams inquired if the intent of single stream recycling was environmental or if it was to increase the overall usage. He stated that he would think that it depended on the population and didn’t see it having any impact. Mr. Metzler stated that the intent of the County is to divert some of the waste from the landfill because we’re getting closer to the life expectancy of the landfill and to also be good stewards of the environment. Ms. Cabiness stated that they used to take all of the waste to the incinerator, which was off Spruill Avenue. When they did away with the incinerator, they implemented a more robust recycling program. This is showing us that we’re having enough growth. Another interesting phenomenon that we looked at a number of years ago is when we were in the recession; a lot of waste generation seemed to drop off. As the economy has been getting more robust, people are generating more waste. The Chair asked if we didn’t have the recycling and only had the one big trash can, would we have had to add people. Mr. Metzler replied absolutely. Councilmember Alexander stated that we’ve been reducing and we have an outside contract for out of West Ashley. He stated that the feeling was since we were having reductions due to the program that it allowed us to do those kinds of things. He stated that he finds it interesting that the growth in population is essentially offsetting it. Mr. Metzler stated that it’s not only the growth. He stated that it’s more significant that the amount of garbage or waste that is being generated per person per day has increased by about .45 of a pound. The growth, plus the existing population, accounts for about 50% of the total increase. Councilmember Alexander stated that it’s amazing that we’re generating so much garbage that even taking a significant portion and recycling it that we’re still producing so much. He inquired what they are going to do with the landfill and how much more room do they need given that we are now Countywide. He stated that they started in 2011, but that was not all of the neighborhoods. He stated that it’s very interesting to see that although we have done this and the County has taken on that program that we are still running behind the 8 ball in the amount of garbage generated in the City. Mr. Metzler stated that the Committee should keep in mind that when they look at the figures of the tonnage, a good portion of that is yard debris and commercial. He stated that the participation rates for Peninsula, West Ashley, James Island and Johns Island are for everybody in those geographic areas, which includes the numbers for all of the Public Service Districts because the County can’t track them. Councilmember Alexander said that the County can’t break them down. He stated that the James Island and West Ashley recycling programs have been out there a lot longer, so they have more people using them. Mr. Metzler stated that his neighborhood in Mt. Pleasant just got single streaming about a month ago. Councilmember Alexander stated that he believes the County just finished implementation Countywide. Mr. Metzler said that you can find the City’s weights when it comes to tonnages and households served on the City’s website. The County’s information can be found on DHEC’s website. On motion of Councilmember Alexander, seconded Councilmember Wagner, the Committee voted unanimously to adjourn at 4:40 pm.  Public Works and Utilities Tuesday, May 27, 2014 Page 5 of 5 Vanessa Ellington Clerk of Council’s Office