City Council

Regular Meeting

Charleston, WV · February 2, 2026

Minutes

JOURNAL of the PROCEEDINGS of the CITY COUNCIL CITY OF CHARLESTON, WEST VIRGINIA Regular Meeting – Monday, February 2, 2026 at 7:00 P.M. Council Chambers – City Hall – Charleston, West Virginia OFFICIAL RECORD Amy Shuler Goodwin Miles C. Cary II Mayor City Clerk Journal – City Council – Charleston, WV February 22nd – 1st CALL TO ORDER* The Council met at 7:00 P.M., for the first meeting in the month of February on the 2nd day, in the year 2025, and was called to order by the Honorable Mayor, Amy Shuler Goodwin. The invocation was delivered by Councilmember Burka, and the Pledge of Allegiance was led by Councilmember Hoover. City Clerk, Miles C. Cary II, called the roll of members and it was found that there were present at the time: ANNIE BURKA BURTON CEPERLEY COOK FAEGRE FERRELL GARDNER GIANOLA HAAS HOOVER JENKINS JONES KERNS KING MOORE OVERSTREET PEPPER* PHARR ROBINSON RUBIO SALANGO SNODGRASS SOLOMON STEELHAMMER TAYLOR MAYOR GOODWIN With twenty-six members being present, the Mayor declared a quorum present. ’s absence was excused by the City Clerk per Resolution No. 582-21. All absences were excused by the City Clerk per Resolution No. 582-21. *Pepper arrived immediately after the first roll call. Pending the reading of the Journal of the previous meeting, the reading thereof was dispensed with and the same duly approved. Journal – City Council – Charleston, WV February 22nd – 1st PUBLIC SPEAKERS 1. Nakia Austin – Represented the Healing House. 2. Andy Richardson, Denny Harrison and Mariah Young – Spoke about the reopening of 101 Capitol. 3. Traci Strickland - Spoke about warming centers. CLAIMS 1. A claim of Tracy Hilliard, Charleston, WV; alleges personal injury. Journal – City Council – Charleston, WV February 22nd – 1st PROCLAMATIONS Journal – City Council – Charleston, WV February 22nd – 1st COMMUNICATIONS None Journal – City Council – Charleston, WV February 22nd – 1st REPORTS OF COMMITTEES COMMITTEE ON FINANCE Councilmember Jenkins, Chair of the Council Committee on Finance, submitted the following reports: 1. Your committee on Finance has had under consideration the following resolution, and reports the same to Council with the recommendation that Resolution No. 26-016 be adopted. Resolution No. 26-016 - Authorizing approval of Amendment No. 6 of the FY 2025-2026 General Fund Budget as indicated on the attached list of accounts. Be it Resolved by the Council of the City of Charleston, West Virginia: That Amendment No. 6 of the FY 2025-2026 General Fund Budget as indicated on the attached list of accounts is approved. Councilmember Jenkins added that the amendment transfers $250,000 to the Street Department for the additional purchase of road salt. Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded the motion. A roll call was taken: YEAS: Annie, Burka, Burton, Ceperley, Cook, Faegre, Ferrell, Gardner, Gianola, Haas, Hoover, Jenkins, Jones, Kerns, King, Moore, Overstreet, Pepper, Pharr, Robinson, Salango, Solomon, Steelhammer, Taylor, Mayor Goodwin NAYS: ABSTAIN: ABSENT: Rubio, Snodgrass With members present recorded thereon as voting unanimously in the affirmative, Mayor Goodwin declared Resolution No. 26-016 as adopted. Journal – City Council – Charleston, WV February 22nd – 1st Journal – City Council – Charleston, WV February 22nd – 1st 2. Your committee on Finance has had under consideration the following resolution, and reports the same to Council with the recommendation that Resolution No. 26-017 be adopted. Resolution No. 26-017 - Authorizing the Mayor or City Manager to approve and execute multiple Change Orders collectively referred to as Change Order No. 1, relating to the Charleston Fire Department station renovation project in the total amount of $50,762.74 to address two owner- requested changes and other changes due to unforeseen conditions discovered during the course of the project. Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to approve and execute Change Order No. 1 relating to the Charleston Fire Department station renovation project in the total amount of $50,762.74 to address two owner-requested changes and other changes due to unforeseen conditions discovered during the course of the project. The pricing details related to Change Order No. 1 are indicated in Exhibit A. The new total contract price approved is $4,250,762.74. Councilmember Jenkins added that the resolution is for improvements and updates to mainly Station #4, specially to the gas lines. Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded the motion. With members present recorded thereon as voting unanimously in the affirmative, the Mayor declared Resolution No. 26-017. Journal – City Council – Charleston, WV February 22nd – 1st 3. Your committee on Finance has had under consideration the following resolution, and reports the same to Council with the recommendation that Resolution No. 26-018 be adopted. Resolution No. 26-018 - Authorizing the Mayor or City Manager to enter into a contract with WHP Training Towers for the purchase, delivery, and installation of a new training apparatus for Charleston Fire Department in an amount not to exceed $425,388.54 pursuant to a competitively sourced contract. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to enter into a contract with WHP Training Towers for the purchase, delivery, and installation of a new training apparatus for Charleston Fire Department in an amount not to exceed $425,388.54 pursuant to a competitively sourced contract. Councilmember Jenkins added that the purchase is for training equipment for the Fire Department. Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded the motion. With members present recorded thereon as voting unanimously in the affirmative, the Mayor declared Resolution No. 26-018. Journal – City Council – Charleston, WV February 22nd – 1st 4. Your committee on Finance has had under consideration the following resolution, and reports the same to Council with the recommendation that Resolution No. 26-019 be adopted. Resolution No. 26-019 - Authorizing the Mayor or City Manager to enter into a contract with Crayon Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security (“EMS”) licensing for the City’s existing Microsoft 365 accounts in the amount of $22,243.00 for the remainder of fiscal year 2026, and $66,722.50 for all of fiscal year 2027, pursuant to a competitively bid statewide contract (LAR24). Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to enter into a contract with Crayon Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security (“EMS”) licensing for the City’s existing Microsoft 365 accounts in the amount of $22,243.00 for the remainder of fiscal year 2026, and $66,722.50 for all of fiscal year 2027, pursuant to a competitively bid statewide contract (LAR24). Councilmember Jenkins added that the purchase is for an add-on to the City’s current cyber security. It will assist in detecting and preventing suspicious log-ons. Councilmember Jenkins moved to approve the resolution. Councilmember Ceperley seconded the motion. With members present recorded thereon as voting unanimously in the affirmative, the Mayor declared Resolution No. 26-019. Journal – City Council – Charleston, WV February 22nd – 1st REPORTS OF OFFICERS None NEW BILLS Introduced by Councilmembers Joseph Solomon, Shannon Snodgrass and Beth Kerns February 2, 2026: Bill No. 8067 – An Ordinance amending the Charter of the City of Charleston relating to Election and term of office of elective officers and revising the election cycle for the City of Charleston elections. Refer to Ordinance and Rules Committee and Finance Committee, Please Introduced by Councilmembers Joseph Solomon, Shannon Snodgrass and Beth Kerns February 2, 2026: Resolution No. 26-020 – Amending the Rules of Council in order to change the process for the appointment of standing committee members and to enact a process for the selection of chair and vice chair positions within the standing committees. Refer to Ordinance and Rules Committee, Please MISCELLANEOUS/UNFINISHED BUSINESS None Journal – City Council – Charleston, WV February 22nd – 1st REMARKS BY MEMBERS 1. Mayor Goodwin thanked the Fire Fighters and announced the Fire Officer of the Year Kristopher Dight, Firefighter of the Year Alexander Evans, and EMS Worker of the Year Firefighter Trevor McGee. 2. Councilmember Moore thanked the Firefighters. He recognized the passing of Bob Hardy. 3. Councilmember Taylor recognized Denny Harrison. He praised Kanawa Valley Collective for organizing the warming centers. 4. Councilmember Pharr thanked the Public Works Department for their quick work unblocking downed trees in the road. 5. Councilmember Gardner thanked the Street Department for their work, adding that it can be dangerous. He thanked the Clerk Department for helping during the filing period. 6. Councilmember Annie thanked all City crews for working tirelessly during the bad weather. He thanked the City Clerk Department. 7. Councilmember Overstreet recognized the Firefighters present. 8. Councilmember Cook recognized a City worker who went above and beyond their job. Journal – City Council – Charleston, WV February 22nd – 1st ADJOURNMENT City Clerk, Miles C. Cary II, called the closing roll call: YEAS: Annie, Burka, Burton, Ceperley, Cook, Faegre, Ferrell, Gardner, Gianola, Haas, Hoover, Jenkins, Jones, Kerns, King, Moore, Overstreet, Pepper, Pharr, Robinson, Salango, Solomon, Steelhammer, Taylor, Mayor Goodwin NAYS: ABSTAIN: ABSENT: Rubio, Snodgrass At 7:37 p.m., by a motion from Councilmember Ceperley, Council adjourned until Tuesday, February 17, 2026, 7:00 p.m., in Council Chambers at City Hall. _______________________________ Amy Shuler Goodwin, Honorable Mayor _______________________________ Miles C. Cary II, City Clerk

Agenda

Packet

CHARLESTON CITY COUNCIL Regular Meeting February 2, 2026 at 7:00 PM THIS MEETING WILL TAKE PLACE IN PERSON AND CAN BE VIEWED LIVE VIA https://charlestonwv.civicclerk.com/web/home.aspx Council Chambers, Third Floor City Hall, 501 Virginia St. E. Charleston, WV AGENDA CALL TO ORDER BY THE MAYOR INVOCATION AND PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC SPEAKERS AND CLAIMS 1. INTERESTED PUBLIC SPEAKERS MUST REGISTER AT THE CLERK’S HALLWAY TABLE IN PERSON NO EARLIER THAN 15 MINUTES BEFORE THE MEETING STARTS. FIVE (5) SPEAKERS WILL BE PERMITTED (RULE NO. 22 (B)). 2. Claims 2-2-2026 PROCLAMATIONS 1. 2-2-2026 COMMUNICATIONS 1. 2-2-2026 REPORTS OF STANDING COMMITTEES FINANCE 1. Resolution No. 26-016 - Authorizing approval of Amendment No. 6 of the FY 2025-2026 General Fund Budget. 2. Resolution No. 26-017 - Authorizing the Mayor or City Manager to approve and execute multiple Change Orders relating to the Charleston Fire Department station renovation Page | 1 of 2 Page | 1 of project. 3. Resolution No. 26-018 - Authorizing the Mayor or City Manager to enter into a contract with WHP Training Towers for the purchase, delivery, and installation of a new training apparatus for Charleston Fire Department. 4. Resolution No. 26-019 - Authorizing the Mayor or City Manager to enter into a contract with Crayon Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security licensing for the City’s existing Microsoft 365 accounts. REPORTS OF OFFICERS 1. 2-2-2026 NEW BILLS 1. 2-2-2026 UNFINISHED BUSINESS AND/OR MISCELLANEOUS BUSINESS REMARKS BY MEMBERS ROLL CALL ADJOURNMENT THE NEXT REGULAR MEETING OF COUNCIL WILL BE TUESDAY, FEBRUARY 17, 2026 AT 7:00 PM. *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com Page | 2 of 2 Page | 2 of General Fund FY 2025-2026 Budget Amendment No. 06 - February 2, 2026 Revenues and Fund Balances Current Increase/ Amended Account No. Department Account Description Amount (Decrease) Amount 1001 00 00000 000 000 329900 Fund Balance Unassigned Fund Balance 1,489,500 225,000 1,714,500 Net Increase/(Decrease) to Revenues 225,000 Expenditures Current Increase/ Amended Account No. Department Account Description Amount (Decrease) Amount 1001 30 75000 000 000 534180 Street Department Snow Removal Materials 400,000 225,000 625,000 Net Increase/(Decrease) to Expenditures 225,000 Description: Unassigned Fund Balance - To allocate from the unassigned balance for the purchase of additional road salt. Reportable: To maintain compliance with the budgetary guidelines of the State of West Virginia. FY 2026 - General Fund Budget Amendment No. 06 Page 1 of 1 Page | 3 of Resolution No. 26-016 Introduced in Council: Adopted by Council: February 2, 2025 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-016 - Authorizing approval of Amendment No. 6 of the FY 2025-2026 General 2 Fund Budget as indicated on the attached list of accounts. 3 4 Be it Resolved by the Council of the City of Charleston, West Virginia: 5 6 That Amendment No. 6 of the FY 2025-2026 General Fund Budget as indicated on the attached 7 list of accounts is approved. Page | 4 of Resolution No. 26-017 Introduced in Council: Adopted by Council: February 2, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-017 - Authorizing the Mayor or City Manager to approve and execute 2 multiple Change Orders collectively referred to as Change Order No. 1, relating to the 3 Charleston Fire Department station renovation project in the total amount of $50,762.74 to 4 address two owner-requested changes and other changes due to unforeseen conditions 5 discovered during the course of the project. 6 7 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 That the Mayor or City Manager is authorized to approve and execute Change Order No. 1 10 relating to the Charleston Fire Department station renovation project in the total amount of 11 $50,762.74 to address two owner-requested changes and other changes due to unforeseen 12 conditions discovered during the course of the project. The pricing details related to Change 13 Order No. 1 are indicated in Exhibit A. The new total contract price approved is $4,250,762.74. Page | 5 of CO Number Cost Station Description CMO Approval Work Status CO1 $17,310.25 4 Replace rotten wood; corrected electrical room ceiling; fill old sewer line under addition Approved Completed CO2 $0.00 4&2 Add 14 days due to asbestos delay Approved Completed CO3.1 $24,290.84 4 Gas leaking at Station 4 - internal lines need replaced Pending Council Pending CO4 $5,454.59 4 Owner-requested cleaning and painting aparatus bay at Station 4 Pending Council Pending CO5 $2,259.26 2 Owner-requested change to design of study room Approved Completed CO6 $1,447.80 4 Relocation of shower wall; replace rotten shower wall material Approved Completed Total $50,762.74 Page | 6 of To: Thrasher Group Project: Charleston Fire Station Renovations Date: January 26, 2026 COR 03.1 - Gas Piping ITEM DESCRIPTION QTY UM PRICE TOTAL NOTES 1 CFD #4 - interior gas piping scope of work for full gas line replacement inside building demolition, floor cutting, and sleeves 1 LS $ 600.00 $ 600.00 (8 hours at $75 per hour) plumber gas line replacement 1 LS $ 17,500.00 $ 17,500.00 Mountaineer Gas shut off gas service to the building and will not turn back on due to the quantity of gas leaks inside the building 2 CFD #4 - sanitary piping plumber new sanitary piping 1 LS $ 2,264.00 $ 2,264.00 scope of work per RFI 19 3 CFD #4 - vinyl window 1 LS $ 600.00 $ 600.00 labor to install existing window in A/C hole for room 310 4 CFD #4 - porch column foundation 1 LS $ 2,316.00 $ 2,316.00 scope of work per RFI 32 new sonotube & grade beam 5 CFD #4 - trench drain credit 1 LS $ (2,000.00) $ (2,000.00) Self Performed Work 1 $ 1,516.00 $ 1,516.00 Subcontracted Work 1 $ 19,764.00 $ 19,764.00 Work Total 1 $ 21,280.00 $ 21,280.00 Soft Costs Performance & Payment Bond 1 1.6% $ 21,280.00 $ 351.12 B&O Tax 1 2% $ 21,280.00 $ 425.60 Insurances 1 2% $ 21,280.00 $ 425.60 Overhead & Profit for Self Performed Work 1 15% $ 1,516.00 $ 227.40 Overhead & Profit for Subcontracted Work 1 8% $ 19,764.00 $ 1,581.12 Schedule Add 9 days TOTAL $ 24,290.84 Page | 7 of To: Thrasher Group Project: Charleston Fire Station Renovations Date: December 12, 2025 COR 04 - Apparatus Bay ITEM DESCRIPTION QTY UM PRICE TOTAL NOTES 1 CFD #4 - apparatus bay painting scope of work per RFI 30: +/- 12ft above concrete floor cleaning and painting materials 1 LS $ 2,319.00 $ 2,319.00 primer, paint, brushes, tape, rollers lifting equipment 1 LS $ 921.00 $ 921.00 scissor lift painting 1 LS $ 3,600.00 $ 3,600.00 (48 hours at $75 per hour) Self Performed Work 1 $ 4,521.00 $ 4,521.00 Subcontracted Work 1 $ - $ - Work Total 1 $ 4,521.00 $ 4,521.00 Soft Costs Performance & Payment Bond 1 1.6% $ 4,521.00 $ 74.60 B&O Tax 1 2% $ 4,521.00 $ 90.42 Insurances 1 2% $ 4,521.00 $ 90.42 Overhead & Profit for Self Performed Work 1 15% $ 4,521.00 $ 678.15 Overhead & Profit for Subcontracted Work 1 8% $ - $ - Schedule Add 3 days TOTAL $ 5,454.59 Page | 8 of Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917 Philip M Freeman, AIA, NCARB Will Bowman - Vice President Ben Mishoe - City Manager 1/21/2026 1/22/2026 1/20/2026 Page | 9 of Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917 Page | 10 of Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917 Page | 11 of Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917 Page | 12 of Docusign Envelope ID: 3CB5B276-10F7-41A8-9EC4-FD6A1DB70917 Page | 13 of Resolution No. 26-018 Introduced in Council: Adopted by Council: February 2, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-018 – Authorizing the Mayor or City Manager to enter into a contract with 2 WHP Training Towers for the purchase, delivery, and installation of a new training apparatus for 3 Charleston Fire Department in an amount not to exceed $425,388.54 pursuant to a 4 competitively sourced contract. 5 6 Be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to enter into a contract with WHP Training 9 Towers for the purchase, delivery, and installation of a new training apparatus for Charleston 10 Fire Department in an amount not to exceed $425,388.54 pursuant to a competitively sourced 11 contract. Page | 14 of WHP Trainingtowers™ 519 Duck Road Grandview, MO 64030 SOURCEWELL PROPOSAL Phone: (800) 351-2525 DATE: 1/15/2026 Prepared by: Clint Brown QUOTE # Q-CB26013 clintb@trainingtowers.com Project Name: Charleston Valid Until: 2/14/2026 Customer Phil Shaffer, Fire Training - Safety Officer We are pleased to provide you with the following proposal Charleston Fire Department utilizing our Sourcewell contract number 011822-JHK and 115 Lee Street West the City of Charleston's Sourcewell contract number 2150 Charleston, WV 25302 for a Custom MODx WHP training simulator. 304-444-4288 philip.shaffer@charlestonfire.com Description Units 8'x20' Modules 12 Plate Steel Doors 6 Plate Steel Shutters 10 Flat 3-Line Roof Railing 140 LF 4-Story Interior Intermittent IBC Stair 1 Interior Wall 34 LF 2630 Roof Hatch with 8' Straight Ladder Leading up to it 1 Foundation Design 1 Rappelling Anchors 4 Inset Balconies 2 Engineer's Stamp from a WV Licensed Engineer TERMS AND CONDITIONS Pricing 1. Please review "Attachment A - Terms and Conditions" Base Module Materials: $215,550.90 2. A 25% deposit is due upon order Additional Materials: $92,643.00 3. Please email the signed price quote to the address below Freight: $35,614.55 Customer Acceptance (sign below): Set-up Fee: $53,479.30 Foundation Installation: $28,100.79 x ___________________________________________ Base Total: $425,388.54 Print Name: If you have any questions about this price quote, please contact info@trainingtowers.com Thank You For Your Business! Design Criteria Page | 15 of 1. Live Loads (a) Roof: 50 psf (b) Floor: 50 psf 2. Wind Loads**- (a) Speed: 90 mph (b) Exposure: C 3. Seismic Loads**- (a) Coefficient Ss [max]: 55 (b) Coefficient S1 [max]: 13 4. Importance Factor - I **Based on IBC 2022 for a central USA location (pricing does not include site specific design criteria) SCHEDULE Delivery approximately 6-8 months after receipt of order. Installation time varies depending on final design and options. EXCLUSIONS We exclude from our proposal: Prevailing wages, bonds, taxes, permits, special insurance requirements if any, and general condition items. Terms & Conditions The parties (WHP Training Towers and Customer as indicated on this Proposal) agree that supply chain issues, beyond our control, may impact both the timing of performance of the Work and costs of the Work. Performance will be excused, and the parties will not be liable for any failure to perform under this Agreement, when we are unable, despite reasonable and diligent efforts to do so, to obtain raw materials or equipment or supplies on commercially reasonable terms. The price for the Work in this Proposal is based on current materials or supply prices, but the market for the materials and equipment is currently considered to be volatile, and sudden price increases could occur which arise from tariffs or otherwise. As such, should there be an increase in the prices of specified materials that are purchased after execution of contract for use in this Project, the Customer agrees to pay that cost increase to WHP Training Towers. PAYMENT TERMS A 25% materials deposit is due upon order. 25% of materials due upon approval of design drawings. Balance of materials due upon delivery. Labor will be billed monthly. All pricing is in US Dollars and is valid for 30 days. Net 30. Invoices not in dispute over 30 days will be assessed 1 ½ % per month on balances in excess of 30 days. Page | 16 of Resolution No. 26-019 Introduced in Council: Adopted by Council: February 2, 2026 Introduced by: Referred to: Benjamin Mishoe Finance 1 Resolution No. 26-019 – Authorizing the Mayor or City Manager to enter into a contract with 2 Crayon Software Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security 3 (“EMS”) licensing for the City’s existing Microsoft 365 accounts in the amount of $27,800.50 for 4 the remainder of fiscal year 2026, and $66,722.50 for all of fiscal year 2027, pursuant to a 5 competitively bid statewide contract (LAR24). 6 7 Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 That the Mayor or City Manager is authorized to enter into a contract with Crayon Software 10 Experts, LLC for the purchase of Microsoft Enterprise Mobility and Security (“EMS”) licensing for 11 the City’s existing Microsoft 365 accounts in the amount of $27,800.50 for the remainder of 12 fiscal year 2026, and $66,722.50 for all of fiscal year 2027, pursuant to a competitively bid 13 statewide contract (LAR24). Page | 17 of Page 1 / 2 Quote Invoice address Delivery address Quote date Expiration date City of Charleston City of Charleston 01-09-2026 02-01-2026 501 Virginia St. East 501 Virginia St. East Quote number Account manager Charleston, West Virginia 25301 Charleston, West Virginia 25301 3909225898 Marie Hopkins United States of America United States of America marie.hopkins@crayon.com Customer account Customer contact +1 720 598 1561 19372 Larry Vernati Crayon contact Customer sales tax number 304-348-8048 Greg Landry 55-60000160 larry.vernati@cityofcharleston.org 469-329-0290 Customer payment term sled.us@crayon.com 30 days net Customer reference 49384478 - EMS G3 Qty 650 Publisher SKU Description Quantity Unit price Sales tax Sales tax Amount % 1. AAD-32907 EMS G3 GCC ALng Sub Per User 650.00 42.77 USD - 27,800.50 USD Publisher: Microsoft, Program: Enterprise GCC, License agreement type: Government, Country: United States of America, Start date: 01-09-2026, End date: 06-30-2026, Additional info: Year 2 - 5 Months, 2. AAD-32907 EMS G3 GCC ALng Sub Per User 650.00 102.65 USD - 66,722.50 USD Publisher: Microsoft, Program: Enterprise GCC, License agreement type: Government, Country: United States of America, Start date: 07-01-2026, End date: 06-30-2027, Additional info: Year 3 - 12 Months, Crayon Software Experts, LLC Phone: 469-329-0290 Business ID: 47-2237420 12221 Merit Drive Suite 1400 Email: sled.us@crayon.com Sales tax ID: Dallas, Texas 75251 United States of America Page | 18 of Page 2 / 2 Quote Public Sector General Terms & Conditions ** All items included in this RFQ are new, unused, not refurbished, with original manufacturer warranty.** ** Pass-Through Warranty and Other Rights.** As a reseller, end-user warranties and liabilities (with respect to any third-party software products provided by Crayon Software Experts) shall be provided as a pass-through from the manufacturer of such products. All software products are subject to the license agreement of the applicable software supplier, as provided with the software packaging or in the software at time of shipment 1. Pricing and availability on quotes subject to change without notice. 2. This is preliminary Sales tax, final Sales tax & delivery charges will be calculated on the invoice. 3. Errors & Omissions Excluded. 4. Changes to a quote are subject to written acceptance by Crayon Software Experts. ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ Date(s) Signature(s) Name(s) (print) Title(s) Customer PO Number Net amount: 94,523.00 USD Total estimated sales - USD tax: Quote amount: 94,523.00 USD Crayon Software Experts, LLC Phone: 469-329-0290 Business ID: 47-2237420 12221 Merit Drive Suite 1400 Email: sled.us@crayon.com Sales tax ID: Dallas, Texas 75251 United States of America Page | 19 of Bill No. 8067 Introduced in Council: Adopted by Council: February 2, 2026______ Introduced by: Referred to: Joseph Solomon____ Ordinance and Rules and Finance Committees 1 Bill No. 8067 - “An Ordinance amending the Charter of the City of Charleston Section 3 2 – Election and term of office of elective officers; salary of mayor; appointments by mayor; 3 term of appointive officers; duties of mayor and city solicitor; salary of solicitor; fees, 4 revising the election cycle for the City of Charleston elections. 5 6 WHEREAS, the Charter establishes the dates for City of Charleston municipal 7 elections; and 8 9 WHEREAS, the Charter establishes the term of office for elective officers; and 10 11 WHEREAS, the City of Charleston values democracy, civic engagement, and the 12 fair representation of its citizens in local government; and 13 WHEREAS, term limits for elected officials promote transparency, foster new 14 leadership opportunities, and prevent the consolidation of power over extended periods; 15 and 16 17 WHEREAS, it is essential to ensure regular turnover in elected offices to 18 encourage fresh perspectives and ideas for addressing the evolving needs of our 19 community; and 20 21 WHEREAS, more seasoned voices on City Council are critical for conveying 22 institutional knowledge and sharing processes for steady city governance. Overlapping 23 terms can help preserve institutional knowledge; and 24 25 WHEREAS, the 2026 city elections mark an appropriate starting point to 26 implement term limits for members of Charleston WV’s City Council. 27 28 WHEREAS, the Council of the City of Charleston, West Virginia, has determined 29 that it is necessary, convenient and expedient for the aforesaid reasons to amend Section 30 35 of the Charter of the City of Charleston, West Virginia, to enact term limits and change 31 the election cycle of the City of Charleston; and 32 33 WHEREAS, after proper public notice, a public hearing was held in Council 34 Chambers on _________________, at 7:00 pm, wherein the citizens were given 35 opportunity to file any written objections to the Charter amendments proposed herein; Page | 20 of 36 and 37 38 WHEREAS, written objections, if any, were withdrawn within the 10 days following 39 the _____________, hearing; 40 41 Now, therefore, be it Ordained by the Council of the City of Charleston, West 42 Virginia: 43 44 That the City of Charleston, West Virginia, beginning in 2030, the City shall transition to 45 staggered City Council elections so that half of Council is elected every two years. To 46 accomplish this transition, the terms of odd-numbered ward seats and three randomly 47 selected at-large seats elected in 2030 shall be for a one time two-year term, with those 48 seats next standing for election in 2032 but then every four years thereafter (2036, 2040, 49 and so on). The remaining even-numbered ward seats and the three remaining at-large 50 seats shall continue on the regular four-year cycle, standing for election in 2034 and every 51 four years thereafter (2038, 2042, and so on). 52 53 Be it further Ordained: that Section 35 of the Charter of the City of Charleston, West 54 Virginia, shall be amended to read as follows: 55 56 Sec. 35. - Election and term of office of elective officers; appointments by mayor; 57 appointment of city clerk; appointments by manager; duties of mayor and city 58 solicitor; fees; term limits. 59 60 The mayor, members of council, municipal judge and treasurer elected on in May 61 16November 3, 20152026, shall serve a term beginning on the third first Monday in 62 JuneJanuary, 201527, and ending in January 2019 2031 when the term of their 63 successors begins. Their successors shall be elected on the first Tuesday in November, 64 20182030, in conjunction with the state and county election administered by the clerk of 65 the county court of Kanawha County, West Virginia, and shall begin their term on the first 66 Monday of January 20192031, unless said Monday is a state holiday, in which case their 67 term shall begin on the first Tuesday of January. Provided that, effective with the 2026 68 election, a three-term consecutive term limit shall be imposed on all Charleston, West 69 Virginia members of city council. 70 71 Thereafter, beginning in 2030, the City shall transition to staggered City Council elections 72 so that half of the members of council are elected every two years. To accomplish this 73 transition, the terms of odd-numbered ward seats and three randomly selected at-large 74 seats elected in 2030 shall be for a one-time two-year term, with those seats next standing 75 for election in 2032 but then every four years thereafter (2036, 2040, and so on). The 76 remaining even-numbered ward seats and the three remaining at-large seats shall 77 continue on the regular four-year cycle, standing for election in 2034 and every four years 78 thereafter (2038, 2042, and so on). 79 80 Implementation Timeline: The term limit policy shall apply starting in 2026. The term that 81 runs from 2026-2030 will be considered the first term for counting three consecutive Page | 21 of 82 terms. 83 84 tThe mayor, members of council, municipal judge and treasurer shall be elected at 85 intervals of four years in conjunction with the state and county election administered by 86 the clerk of the county court of Kanawha County, West Virginia, and their term shall begin 87 on the first Monday of January after their election, unless said Monday is a state holiday, 88 in which case their term shall begin on the first Tuesday of January. 89 90 Public Notice: The city clerk shall provide public notice of this term limit policy through 91 official city communications, the city website, and its media officers to ensure widespread 92 awareness among residents and potential candidates. 93 94 Compliance and Enforcement: The city clerk shall monitor and ensure compliance with 95 this term limit policy, including verifying candidate eligibility during election cycles. 96 97 The mayor shall appoint the city solicitor, an assistant city solicitor, the chief of police, 98 humane officer or officers, building inspector, collector, city auditor, engineer, health 99 commissioner, lockup keeper, municipal court clerk, and the chief of the fire department, 100 and these appointments shall not require any confirmation by the council but shall be 101 made at the discretion of the mayor, who shall, with like discretion, have the full and 102 complete power of removal thereof. The mayor shall appoint the manager, by and with 103 the advice and consent of the council. The council shall, either at a regular or special 104 meeting called for that purpose, pass upon such nomination and either confirm or reject 105 the same, and if such nomination is rejected, then the mayor shall submit to the council 106 a further nomination of some other person or persons until the nomination is confirmed 107 by council, for said office of manager, but it shall be the duty of the council to pass upon 108 all nominations without unreasonable delay; and in any event within two weeks after the 109 submission of the same, and the failure of members of the council to pass thereon within 110 such time shall be cause for the removal from office of such members of the council as 111 shall have refused to act thereon. 112 113 The council shall appoint a city clerk. The manager shall appoint or employ such persons 114 as the ordinances of the city may require or the council may authorize by proper 115 resolution. 116 117 It shall be the duty of the mayor to attend all meetings of the council and preside over that 118 body. 119 120 It shall be the duty of the mayor to see that all of the laws and ordinances of the city are 121 enforced and he shall have a general oversight over the peace, health and good order of 122 the city. 123 124 The duties of the city solicitor or assistant city solicitor shall be to attend the sessions of 125 council (and) to prosecute all suits on behalf of the city and defend all suits against the 126 city, to advise the council and all of the departments of the city and in general to look after 127 the interests of the city when it shall need legal services. Page | 22 of 128 All fees of every kind collected by any officer or employee, including the municipal judge 129 when acting as a justice, shall be paid to the city treasurer. 130 131 This Ordinance will become effective upon passage Page | 23 of Resolution No. 26-020 Introduced in Council: Adopted by Council: February 2, 2026 Introduced by: Referred to: Joseph Solomon Ordinance and Rules 1 Resolution No. 26-020 - Amending and reenacting Rule 2 of the Rules of Council in 2 order to change the process for the appointment of standing committee members and to 3 enact a process for the selection of chair and vice chair positions within the standing 4 committees. 5 6 Now, therefore, be it Resolved by the Council of the City of Charleston, West 7 Virginia: 8 9 That Rule 2 of the Rules of Council be amended and reenacted to read as follows: 10 11 Rule No. 2. - Committees. 12 13 (a)The city council shall have the following standing committees: 14 15 Committee on Finance. 16 17 Committee on Ordinance and Rules. 18 19 Committee on Planning, Streets, and Traffic. 20 21 Committee on Public Safety. 22 23 Committee on Parks and Recreation. 24 25 Committee on Environment and Recycling. 26 27 Committee on Urban Renewal and Economic Development. 28 29 Committee on Facilities. 30 31 Committee on Parking Facilities. 32 33 (b) All standing committees shall consist of not less than three nor more than nine 34 members unless the city council by resolution specifically provides otherwise. All 35 standing committees shall be appointed by the mayor Council President. The members Page | 24 of 1 of the Committee on Parking Facilities shall be the same as those appointed and 2 serving as the members of the Committee on Finance. 3 4 (c) In addition to the foregoing standing committees, the city council may authorize such 5 select committees as may be provided by resolution. 6 7 (d) Members of each committee shall vote on their own Chair and Vice Chair, selection 8 of which is decided by a majority vote. Provided that, from the date of such selection for 9 Chair and Vice Chair, every standing committee shall be required to conduct an election 10 for Chair and Vice Chair every two years conforming with the voting process referenced 11 herein. 12 Page | 25 of