Finance

CITY OF CHARLESTON West Virginia Council Member – 12th WARD Joseph Jenkins Finance Committee, Chair 839 Gordon Drive Parking Committee, Chair Charleston, West Virginia 25303 Ordinance and Rules Committee 304-575-9202 joseph.jenkins@cityofcharleston.org AGENDA FINANCE COMMITTEE MEETING Monday, November 17, 2025 6:30 PM AV ROOM #308, CITY HALL, CHARLESTON, WV AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx I. DISCUSSION: a. Approval of Previous Minutes 11-3-2025 II. RESOLUTIONS: a. Resolution No. 25-112 - Authorizing the Mayor or City Manager to contract with Amwins Group Benefits, LLC for medical and prescription drug coverage for the Medicare eligible retiree health plan. b. Resolution No. 25-113 - Authorizing the Mayor or City Manager to purchase a total of twelve model year 2025 Ford Interceptors for the Charleston Police Department pursuant to a competitive bid process. c. Resolution No. 25-114 - Authorizing the Mayor or City Manager to enter into an agreement with Advizex for the purchase of firewall and edge routers for Information Systems. *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 1 of  CITY OF CHARLESTON West Virginia Council Member – 12th WARD Joseph Jenkins Finance Committee, Chair 839 Gordon Drive Parking Committee, Chair Charleston, West Virginia 25303 Ordinance and Rules 304-575-9202 joseph.jenkins@cityofcharleston.org AGENDA FINANCE COMMITTEE MEETING Monday, November 3, 2025 6:30 P.M. AV ROOM #308, CITY HALL Charleston, WV I. DISCUSSION: a. Approval of Previous Minutes 10-20-2025 II. RESOLUTIONS: a. Resolution No. 25-106 – Authorizing “Citizen Appreciation Parking” on Saturdays during the holidays with the waiving of hourly parking fees for all metered on-street parking spaces. b. Resolution No. 25-107 - Authorizing the Mayor or City Manager to enter into one or more agreements for the purchase of E-10 Gasoline and Diesel Fuel through bids to be received by the Kanawha Valley Regional Transportation Authority on November 19, 2025. c. Resolution No. 25-108 - Authorizing the Mayor or City Manager to enter into an agreement with Robbins Sports Surfaces for purchase of a used portable basketball court and necessary accessories for the Charleston Coliseum and Convention Center. d. Resolution No. 25-109 - Authorizing the Mayor or City Manager to enter into a contract with Morton Salt Inc. for the purchase of road salt where the contract quantity will be “as needed” with no minimum amount required and where the price will remain fixed for one year. City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page 1 of 2 Page | 2 of *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page 2 of 2 Page | 3 of  Resolution No. 25-113 Introduced in Council: Adopted by Council: November 17, 2025 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 25-113 – Authorizing the Mayor or City Manager to purchase a total of twelve 2 model year 2026 Ford Interceptors from Thornhill Group, Inc. for the Charleston Police 3 Department at a total price of $806,450.36, where the price also includes the purchase and 4 installation of all equipment necessary to upfit the vehicles for CPD use, all pursuant to a 5 competitive bid process. 6 7 Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 That the Mayor or City Manager is authorized to purchase a total of twelve model year 2026 10 Ford Interceptors from Thornhill Group, Inc. for the Charleston Police Department at a total 11 price of $806,450.36, where the price also includes the purchase and installation of all 12 equipment necessary to upfit the vehicles for CPD use, all pursuant to a competitive bid 13 process. 14 Page | 4 of  2026-04 CPD Fleet Interceptors with Emergency Light Package Business Opened at Bid Total NOTES UpFit VA, LLC 10/23/2025 2:00pm $1,122,503.88 Disqualified Vendor did not provide pricing for all mandatory requirements, Vendor did not use revised pricing page, submitted their own version. Did submit Addendum Acknowledgement Form. Thornhill Group Inc 10/23/2025 2:00pm $806,450.36 RECOMMENDED Only responsible vendor meeting specifications. 10/23/2025 2:00pm Vehicles are currently black and would have silver wraps. Vendor did not use the revised Pricing Page that was provided in Addendum 1, but did submit Addendum Acknowledgement Form. Vendor did not submit pricing for all mandatories. Pricing Page Generations Ford $817,998.65 Disqualified not totaled correctly. Vendor Added a Labor Charge to the Pricing Page that was not in the original. Vendor did not provide pricing for the Radios as requested on the pricing page. Vendor provided their own pricing spreadsheet and did not use the Pricing Page provided in the Addendum. Bid Adamson Industries Corp 10/23/2025 2:00pm $827,939.02 Disqualified Sheet did not match total. Vendor provided alternate products that do not meet the City's requirements. Vendor did Stephens Auto Center 10/23/2025 2:00pm $779,427.00 Disqualified not submit detailed product information explaining deviations from required products. Page | 5 of  2026-04 CPD Fleet Interceptors with Emergency Light Package Adamson Stephens Auto UpFit VA, LLC Thornhill Group Inc Generations Ford Industries Corp Center Mandatory Requirement 3.1 Twelve (12) 2026 Ford Interceptor Police Package Vehicle $ 845,592.00 $ 574,356.00 $ 572,340.00 $ 546,000.00 $ 542,160.00 3.1.1 Vehicles must be silver, grey in color $ - INCL $ 44,506.65 INCL 3.1.2 Vehicle Interior must be Police Grade Cloth in the front with Vinyl Rear Seats $ - INCL INCL 3.1.3 Vehicles must have Model/Engine: 3.3L V6 Engine Direct Injection FFV AWD $ - INCL INCL 3.1.4 Vehicles must have Transmission: 10 speed Auto Transmission $ - INCL INCL 3.1.5 Vehicles must come equipped with the standard Ford Manufacturer package $ - INCL INCL 3.1.5.1 Spot Lamp: Driver Side LED $ - INCL INCL 3.1.5.2 Rear Door/Window Inoperable $ - INCL INCL 3.1.5.3 Deflector Plate $ - INCL INCL 3.1.5.4 Front License Plate Bracket $ - INCL INCL 3.1.6 All vehicles must have the approved Charleston Police decals as shown in the attachment labeled "Police Vehicle Decal" 3.1.6.1 Large Charleston Police decals must be located on each side of the vehicle $ 3,000.00 $ 9,834.00 $ 9,600.00 $ 19,425.00 $ 9,600.00 3.1.6.2 A three- or four-digit number must be placed on the rear of the vehicle with the word "POLICE" on the opposite side $ 600.00 INCL $ 1,200.00 $ 8,973.62 $ 1,200.00 3.1.7 All vehicles must include a nFORCE Interior LED 6 mod rear interior light bar located in the rear windshield (Part# ENFWB01NS7) $ 18,000.00 $ 7,320.00 $ 12,300.00 $ 795.00 $ 12,300.00 3.1.8 Each vehicle must be equipped with a FuelMaster fuel ring to properly function with the existing City equipment $ 2,100.00 $ 5,904.00 $ 6,000.00 $ - $ 6,000.00 3.1.9 Vehicles must include manufacturess' warranty and an Extended Service Plan (5 years or 100,000-mike bumper0to- bumper) warranty $ - $ 24,660.00 $ - $ 34,632.00 3.2 Emergency Equipment: Each Ford Interceptor Vehicle must be delivered with Emergency Equipment Installed and operable. Each Vehicle must include the following: 3.2.1 SoundOff Signal NFUSE LED Lightbar w/15' LIN DSC Technology $ - $ 19,908.00 $ 19,920.00 $ 24,416.27 $ 19,920.00 Page | 6 of  3.2.1.1 54"/137cm 9-32 VOLT NFUSE LED Lightbar w/15' LIN DSC Technology $ - INCL $ 4,725.00 INCL INCL 3.2.1.2 Domes - No Hardcoat $ - INCL INCL INCL 3.2.1.3 Mount - Standard Fixed Height Mount (PNFLBK08) $ 1,476.00 INCL $ 851.01 INCL 3.2.1.4 Hook - PNFLBF44 $ 1,968.00 INCL $ 1,134.68 INCL 3.2.1.5 Accessories PNFLBSPLT1, Auto Dim $ 468.00 INCL $ 269.83 INCL 3.2.2 Two (2) SoundOff Signal 100J Series Composite Speakers per Vehicle $ 11,160.00 $ 4,536.00 $ 3,720.00 $ 6,936.05 $ 3,720.00 3.2.3 Two (2) SoundOff Signal 100 Series Speaker Bracket Kit (01) per vehicle (Part# ETSSVBK01) $ 1,560.00 $ 744.00 $ - $ 1,124.30 INCL 3.2.4 Two (2) SoundOff Signal Twist in undercover 2 collar kit per vehicle (Part # PLUCTCL 1) $ 168.00 $ 96.00 $ 240.00 $ 121.08 $ 240.00 3.2.5 Two (2) SoundOff Signal INTER SM W/BLK HOUS 9- 32V (B/W) per vehicle (Part# ENT3B32E) $ 9,168.00 $ 4,320.00 $ 4,104.00 $ 6,607.41 $ 4,104.00 3.2.6 One (1) SoundOff Signal MPOWER 3/4 UNDER MIRROR DRV Bracket per vehicle (Part# PMP2BKUMB8-D) $ 636.00 $ 300.00 $ 144.00 $ 366.69 $ 144.00 3.2.7 One (1) SoundOff Signal MPOWER 3/4 UNDER MIRROR PSG Bracket per vehicle (Part # PMP2BKUMB8-P) $ 636.00 $ 300.00 $ 144.00 $ 366.69 $ 144.00 3.2.8 One (1) SoundOff Signal Blueprint Remote Node HNS KIT-10' p[er vehicle (Part # ENGHK06) $ 4,596.00 $ 1,068.00 $ - $ 1,300.73 INCL 3.2.9 Two (2) SoundOff Signal INTERSECTOR SM W/BLK HOUSE (BRW) per vehicle (Part # ENT3B3RBW) $ 9,168.00 $ 4,320.00 $ 3,120.00 $ 6,607.41 $ 3,120.00 3.2.10 Two (2) SoundOff Signal INTERSECTOR DECK/GRILLE Bracket Kit per vehicle (Part# PK0123ITU202ND) $ 744.00 $ 360.00 $ - $ 536.20 INCL 3.2.11 One (1) Setina 12VS CARGO PARTITION EXPANDED METAL per vehicle (Part# PK0123ITU202ND) $ 7,908.00 $ 5,175.00 $ 4,725.00 $ 4,411.24 $ 4,725.00 3.2.12 One (1) Tessco VHF ANTENNA/COAX/CONNECTOR per vehicle (Part# 80763) $ 1,145.28 $ 984.00 $ 1,284.00 $ 1,037.40 $ 1,284.00 3.2.13 One (1) Tessco VHF ANTENNA/COAX/CONNECTOR per vehicle (Part# 35951) $ 170.16 $ 780.00 $ 468.00 $ 191.10 $ 468.00 3.2.14 One (1) Havis Bundle per vehicle (includes the following) $ 16,827.00 $ - 3.2.14.1 CONSOLE Part # C-VS-1012-INUT-H $ 8,112.00 INCL $ 6,084.00 $ 5,475.60 $ 6,084.00 3.2.14.2 CUPHOLDER Part # CUP2-1001 $ 840.00 INCL $ 636.00 $ 567.00 $ 636.00 3.2.14.3 ACCESSORY POCKET Part# C-AP-O325 $ 636.00 INCL $ 480.00 $ 429.30 $ 480.00 3.2.14.4 ARMREST Part# C-ARM-103 $ 2,580.00 INCL $ 1,932.00 $ 1,741.50 $ 1,932.00 3.2.14.5 MIC CLIP BRACKETS Part# C-MCB $ 240.00 INCL $ 180.00 $ 162.00 $ 180.00 VENDOR ADDED TO SPECS 3.2.14.6 Clips $ 204.00 N/A N/A N/A 3.2.15 All vehicles must be equipped with the following mounts: 3.2.15.1 HAVIS UT-1003 $ 4,200.00 INCL $ - $ 2,835.00 $ 3,156.00 Page | 7 of  3.2.15.2 HAVIS C-MD-119 Swivel $ 4,548.00 INCL $ 3,156.00 $ 3,069.90 $ 3,408.00 3.2.16 One (1) Go Industries Push Bumper per vehicle (Part# 40023) $ 6,540.00 $ 8,220.00 $ 5,940.00 $ 6,762.75 $ 5,940.00 3.2.17 One (1) SoundOff Signal WHITE/RED ALL LED DOMELIGHT-UNIVERSAL per vehicle (Part# ECVDMLTAL00) $ 1,728.00 $ 816.00 $ - $ 996.30 INCL 3.2.18 One (1) SoundOff Signal Blueprint 0410 50AMP Node W/MAG SW per vehicle (Part# ENGND04102) $ 4,596.00 $ 2,172.00 $ 2,052.00 $ 1,335.32 $ 2,052.00 3.2.19 One (1) SoundOff Signal Ford Utility Plug In Taillight FLSH per vehicle (Part# ETTFFUT-16) $ 2,340.00 $ 1,104.00 $ 1,200.00 $ 1,349.16 $ 1,200.00 3.2.20 Two (2) SoundOff Signal N-Force SGL D/G 12LED SAE BLK (BLU) per vehicle (Part# ENFSGS3B) $ 6,552.00 $ 3,096.00 $ 2,208.00 $ 4,722.05 $ 2,208.00 3.2.21 Two (2) SoundOff Signal LED 10-30V UC 2 Insert 10' (BW) per vehicle (Part# ELUC3H010E) $ 4,104.00 $ 1,944.00 $ 1,848.00 $ 2,957.77 $ 1,848.00 3.2.22 Two (2) SoundOff Signal MPOWER 4' STUD MNT SAE 12 LED (B/W) per vehicle (Part# EMPS2STS4E) $ 6,048.00 $ 2,856.00 $ 2,568.00 $ 4,358.81 $ 2,568.00 3.2.23 Two (2) SoundOff MPOWER 3' STUD MNT SAE 8 LED (B/W) per vehcile (Part# EMPS1STS3E) $ 5,424.00 $ 2,568.00 $ 2,016.00 $ 3,909.09 $ 2,016.00 3.2.24 One (1) SoundOff Signal Blueprint SYNCV Module W/Antenna per vehicle (Part# ENGSYMD01) $ 6,216.00 $ 2,928.00 $ 2,592.00 $ 3,583.91 $ 2,592.00 3.2.25 One (1) SoundOff Signal Blueprint LINK MICRO KIT (008) per vehicle (Part# ENGLMK013) $ 7,932.00 $ 4,236.00 $ - $ 5,189.06 INCL 3.2.26 One (1) SoundOff Signal Blueprint 500 Siren Remore BTN 200W per vehicle (Part# ENGSA5200RSP) $ 23,208.00 $ 10,908.00 $ 10,884.00 $ 13,380.86 $ 10,884.00 3.2.27 Two (2) Magnetic Mic Holder per vehicle $ 958.80 $ 1,176.00 $ 936.00 $ 900.00 $ 936.00 3.2.28 One (1) Dual Weapons Mount / w Dual universal XL / handcuff Key per vehicle $ 6,689.76 $ 6,420.00 $ 11,112.00 $ 5,613.90 $ 11,112.00 3.2.29 One (1) T-Rail Free Standing Mount per vehicle $ 3,300.00 $ 2,214.00 $ - $ 1,934.55 INCL 3.2.30 Vendor shall supply all wiring, connectors and incidental materials required for installation of all equipment $ 2,880.00 $ 3,000.00 $ 1,800.00 $ 4,800.00 $ 1,800.00 3.2.31 All SoundOff Emergency Equipment must come with a standard warranty of either 5 or 3 years $ - INCL $ - INCL 3.2.32 All Installation of SoundOff Equipment must be guaranteed with a warranty of 5 years $ - $ 34,200.00 $ 36,000.00 $ 36,000.00 3.3 In-Car Radioi Equipment: Each Vehicle must be equipped with the following: 3.3.1 JVC-NX5800K2 Next Edge Mobile (UHF2) $ 14,399.88 $ 10,924.20 $ 11,700.00 $ - $ 11,700.00 3.3.2 Kenwood Nexedge UHF (380-470 MHz) 45 Watts NXDN $ 10,740.00 INCL INCL $ - INCL 3.3.3 Conventional/Type C $ - INCL INCL $ - INCL 3.3.4 (Gen1/Gen2) Trunking $ - $ 1,710.72 $ 2,136.00 $ - $ 2,136.00 3.3.5 SIRN Radio $ - INCL INCL $ - INCL Page | 8 of  3.3.6 Radios must be equipped with Linked Layer Authentication $ - $ 4,200.00 $ 3,512.00 $ - $ 3,312.00 3.4 Required License/Trunking/Data Packet for UHF Radios: 3.4.1 JVC-KWD-5100CV P-25 Conventional LIC $ 7,452.00 $ 2,682.72 $ 3,072.00 $ - $ 3,072.00 3.4.2 JVC-KWD-5101TR P-25 Phas 1 Trunking $ 6,732.00 $ 2,388.00 $ 2,772.00 $ - $ 2,772.00 3.4.3 JVC-KWD-5106DT (OTAP) - Kenwood P25 Packet Date $ - $ 1,296.00 $ 960.00 $ - $ 960.00 3.5 Required In-Car VHF Radio: $ 4,932.00 3.5.1 JVC-NX-1700HAVK $ 7,500.00 $ 4,605.72 $ 4,932.00 $ - INCL 3.5.2 JVC-NX-1700 Analog VHF $ 6,600.00 INCL INCL $ - INCL 3.5.3 260 Channel Mobile 136-174 MHz $ - INCL INCL $ - INCL 3.5.4 50W $ - INCL INCL $ - INCL 3.5.5 VHF Radio $ - INCL INCL $ - INCL RADIOS (Added by Vendor) Not in Bid Packet N/A N/A N/A $ 14,685.00 N/A N/A N/A N/A $ 7,725.00 N/A N/A N/A N/A $ 6,975.00 N/A N/A N/A N/A $ 2,475.00 N/A N/A N/A N/A $ 6,634.50 N/A N/A N/A N/A $ 6,225.00 N/A N/A N/A N/A $ 2,325.00 N/A 3.6 Three (3) of the vehicles must be equipped with the following: 3.6.1 12VS Cargo Partition W/PTO Replacement Seating $ 21,540.00 $ 4,461.00 $ 5,775.00 $ 3,902.48 $ 5,775.00 3.6.2 Three (3) Pairs of Window Barriers (Six Total) $ 5,400.00 $ 837.00 $ 975.00 $ 734.10 $ 975.00 3.6.3 Three (3) Prisioner Partitions (Part# PK1125ITU20TM) $ - $ 2,805.00 $ - $ 2,384.78 $ 3,000.00 5. Delivery: If Vendor's location is more than 50 miles from the City, the Vendor must deliver the contract items to Charleston Police Department $ 12,000.00 $ 890.00 $ 9,457.50 $ - *Labor (added by Vendor) Not Requested in Specs N/A N/A N/A $ 56,871.12 N/A Vendor Protest Acknowledgement Yes Yes Yes Yes Yes Contact and Signature Form Yes Yes Yes Yes Yes Pricing Page Yes Yes Yes Yes Yes Addendum Acknowledgement Yes Yes Yes Yes Yes Local Vendor Form (if Applicable) N/A Yes Yes N/A Yes City of Chalreston Purchasing Affidavit Yes Yes Yes Yes Yes Certificate of Insurance No Yes No Yes Yes Grand Total $ 1,122,503.88 $ 806,450.36 $ 817,998.65 $ 827,940.02 $ 779,427.00 Disqualified Disqualified Disqualified Disqualified Page | 9 of  Vendor Added a Labor Charge to the Pricing Page that was not in the original. Vendor Vehicles are did not provide currently black and pricing for the Vendor would have silver Radios as provided Vendor did not wraps. Vendor did requested on alternate provide pricing for not use the revised the pricing products that all mandatory Pricing Page that page. Vendor do not meet requirements. was provided in provided their the City's Vendor did not Addendum 1, but own pricing requirements. use revised did submit spreadsheet Vendor did not pricing page, Addendum and did not use submit detailed submitted their Acknowledgement the Pricing product own version. Did Form. Vendor did Page provided information submit not submit pricing in the Bid explaining Addendum Only responsible for all mandatories. Packet. Bid deviations Acknowledgement vendor meeting all Pricing Page not Sheet did not from required Notes* Form. specifications. totaled correctly. match total. products. Page | 10 of