Finance

CITY OF CHARLESTON West Virginia Council Member – 12th WARD Joseph Jenkins Finance Committee, Chair 839 Gordon Drive Parking Committee, Chair Charleston, West Virginia 25303 Ordinance and Rules Committee 304-575-9202 joseph.jenkins@cityofcharleston.org AGENDA FINANCE COMMITTEE MEETING Monday, April 20, 2026 6:30 PM AV ROOM #308, CITY HALL, CHARLESTON, WV AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx I. DISCUSSION: a. Approval of Previous Minutes 4-6-2026 II. RESOLUTIONS: a. Resolution No. 26-043 – Authorizing the Mayor or City Manager to enter into a 1-year contract renewal with Stryker Medical for maintenance on Charleston Fire Department’s Stryker paramedic equipment. b. Resolution No. 26-044 - Authorizing the Mayor or City Manager to purchase a 2026 Police Pursuit Rated sport utility vehicle from Wild Rose Chevrolet for Charleston Fire Department. c. Resolution No. 26-045 - Authorizing the Mayor or City Manager to enter into a contract with Beavers Marine Store for the renovation and replacement of the decking on the Haddad Riverfront Park floating dock. d. Resolution No. 26-046 - Authorizing settlement of a pending claim against the City by Christopher Walters, with associated claim number WV1542026028193, as recommended by the City Solicitor. e. Resolution No. 26-047 - Authorizing the Mayor or City Manager to enter into a contract with Swope Construction Co. for the selective interior demolition of the Charleston Public Safety Center at One Piedmont Road. f. Resolution No. 26-048 - Authorizing the Mayor or City Manager to purchase a total of 12 sets of turnout gear for the Charleston Fire Department from Witmer Public Safety. III. BILLS: City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 1 of  a. Bill No. 8075 - A Bill and Order relating to the laying of levies on real, personal and public utility property within the City of Charleston, including excess levies previously provided for in the Official Municipal Budget Document for the fiscal year beginning July 1, 2026. IV. THE AGENDA WAS AMENDED ON 4-16-2026 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 2 of  MINUTES FINANCE COMMITTEE MEETING 6:30 P.M., APRIL 6, 2026 AV ROOM #308, CITY HALL Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to order at 6:30 p.m., April 6, 2026. A silent roll was taken by the Clerk and a quorum was established. The following committee members were present: Joseph Jenkins, Chair Brent Burton, Vice Chair Becky Ceperley Larry Moore Chad Robinson Shawn Taylor Absent: Mary Beth Hoover Other Councilmembers present: Jennifer Pharr Chelsea Steelhammer Frank Annie Beth Kerns Harper Gardner Bobby Haas Emmett Pepper I. DISCUSSION: a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent to dispense with the reading of the minutes for the March 16, 2026 meeting and that they be approved as distributed. There were no objections, and the minutes were approved. 1 Page | 3 of  II. RESOLUTIONS: a. Resolution No. 26-038 – Authorizing the Mayor or City Manager to purchase one new 2026 Chevy Express 2500 Cargo Van for the Charleston Police Department from Mid- State Auto in the amount of $38,747.00 pursuant to a competitively bid statewide contract. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to purchase one new 2026 Chevy Express 2500 Cargo Van for the Charleston Police Department from Mid-State Auto in the amount of $38,747.00 pursuant to a competitively bid statewide contract. City Manager Ben Mishoe added that purchase is budgeted for in the next fiscal year so that the City can take bids for the upfitting of this and the previously approved van at the same time. The purchase for the van will happen at the beginning of the next fiscal year. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-038 approved. 2 Page | 4 of  b. Resolution No. 26-039 – Authorizing the Mayor or City Manager to enter into a three- year contract extension with Motorola Solutions in an amount not to exceed $383,040.00 over the three-year period for the continued provision of 180 body-worn cameras for the Charleston Police Department. Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to enter into a three-year contract extension with Motorola Solutions in an amount not to exceed $383,040.00 over a three-year period for the continued provision of 180 body-worn cameras for the Charleston Police Department, where the annual cost will remain unchanged from the current contract, and where the three-year total cost will be reduced, in part, by a $202,458.63 early renewal discount. The contracted services include redaction, transcription, and unlimited cloud data storage; the equipment and software included in the service contract will maintain compatibility with existing CPD technology systems and equipment and will be replaced every three years. The start date of this contract will begin in 2028. Mishoe added that the vendor currently provides the body-worn cameras. The extension of the contract will allow the City to pay the same price for a longer time. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-039 approved. 3 Page | 5 of  c. Resolution No. 26-040 – Authorizing the Mayor or City Manager to purchase a total of two (2) 2027 International HV607 dump trucks for the Charleston Street Department from Worldwide Equipment of WV Inc. in the amount of $183,757.00 per unit, for a total price of $367,514.00, to replace vehicles in the regular rotation schedule, where the price was determined pursuant to a competitively sourced contract; and Whereas, the dump trucks are budgeted for the next fiscal year, but are being ordered in advance due to anticipated manufacturer price increase of approximately $15,000 per unit; and Whereas, payment and delivery of the vehicles will not expected to occur until after the new fiscal year commences. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to purchase a total of two (2) 2027 International HV607 dump trucks for the Charleston Street Department from Worldwide Equipment of WV Inc. in the amount of $183,757.00 per unit, for a total price of $367,514.00, to replace vehicles in the regular rotation schedule, where the price was determined pursuant to a competitively sourced contract. Mishoe added that the trucks are budgeted for in the next fiscal year. The price is expected to increase significantly by then, so the resolution will allow the current price to be locked. Councilmember Ceperley confirmed with Mishoe that the missing documentation will be provided to the Committee when it is confirmed. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-040 approved. 4 Page | 6 of  d. Resolution No. 26-041 – Authorizing approval of Amendment No. 7 of the FY 2025-2026 General Fund Budget as indicated on the attached list of accounts. Be it Resolved by the Council of the City of Charleston, West Virginia: That Amendment No. 7 of the FY 2025-2026 General Fund Budget as indicated on the attached list of accounts is approved. Finance Director Andy Wood added that resolution is for the final budget amendment related to the fund balance that was rolled over from the prior fiscal year. It includes taxes on some property acquired, funding for the Summer Youth Jobs Program, continuation of the Charleston Urban Works position for Kanawha City, demolition services, paving, etc. Councilmember Jenkins confirmed that the jail fees occurred when the Municipal Judge sentenced someone to jail time. Councilmember Taylor agreed. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-041 approved. 5 Page | 7 of  e. Resolution No. 26-042 – Authorizing the Mayor or City Manager to purchase a total of seven (7) trucks and upfitting accessories of various sizes, styles and uses, including necessary upfitting, for use by the Street Department, Public Grounds, Parks and Rec, and Spring Hill Cemetery, where the total price is $578,791.00 and the price for each vehicle was determined by a competitive bid process set forth in the attached bid tabulation, and where Mid-State Chevrolet was the low-bidder on five of the vehicles and Mid-State Ford was the low-bidder on two, summarized as follows: 1-Ton Regular Cab 4x4 with Stake Body and Liftgate and other accessories Mid State Chevrolet – $57,616.00 3/4-Ton Crew Cab 4x4 with 8-Foot Utility Body and VMAC Air System and other accessories Mid State Chevrolet – $153,360.00 (total for two trucks) 1-Ton Regular Cab 4x4 Dump Truck with Stainless Steel Dump Body and other accessories Mid State Chevrolet – $71,948.00 1-Ton Crew Cab 4x4 Dump Truck with Drop Sides and Liftgate and other accessories Mid State Chevrolet – $84,310.00 1-Ton Regular Cab 4x4 with Stainless Steel Dump Body and other accessories Mid State Ford – $94,880.00 1-Ton Regular Cab 4x4 with Stainless Steel Dump Body, Spreader Hydraulics, and E58H Plow Jack, and other accessories Mid State Ford – $116,677.00 Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to purchase a total of seven (7) trucks and upfitting accessories of various sizes, styles, and uses, including necessary upfitting, from Mid-State Chevrolet and Mid-State Ford for the total price is $578,791.00 pursuant to a competitive bid process. Mishoe added that the City put this out for a competitive bid as they were not readily available with a State-wide contract. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-042 approved. Councilmember Burton motioned to adjourn the meeting. Meeting adjourned. 6 Page | 8 of  Resolution No. 26-043 Introduced in Council: Adopted by Council: April 20, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-043 – Authorizing the Mayor or City Manager to enter into a one-year 2 contract renewal with Stryker Medical in the amount of $44,825.61 for maintenance on 3 Charleston Fire Department’s Stryker paramedic equipment. 4 5 Be it Resolved by the Council of the City of Charleston, West Virginia: 6 7 That the Mayor or City Manager to enter into a one-year contract renewal with Stryker Medical 8 in the amount of $44,825.61 for maintenance on Charleston Fire Department’s Stryker 9 paramedic equipment. 10 Page | 9 of Page | 10 of Page | 11 of Page | 12 of Page | 13 of Page | 14 of Page | 15 of Page | 16 of Page | 17 of Page | 18 of Page | 19 of Page | 20 of Page | 21 of Page | 22 of  Resolution No. 26-044 Introduced in Council: Adopted by Council: April 20, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-044 – Authorizing the Mayor or City Manager to purchase a 2026 Police 2 Pursuit Rated (PPV) sport utility vehicle from Wild Rose Chevrolet, LLC for Charleston Fire 3 Department (CFD) as its ambulance supervisor/EMS command vehicle, in the amount of 4 $56,940.00, pursuant to a competitive bid process. 5 6 Be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to purchase a 2026 Police Pursuit Rated (PPV) 9 sport utility vehicle from Wild Rose Chevrolet, LLC for Charleston Fire Department (CFD), in the 10 amount of $56,940.00, pursuant to a competitive bid process. Page | 23 of  Wild Rose Chevrolet LLC Item Quanity Unit Price BID AND PROPOSAL FORM (2 OF 3) [3.1] 2026 Police Pursuit Rated (PPV) sport utility vehicle for Charleston Fire Department (CFD) as its ambulance supervisor/EMS command vehicle. 1 $56,940.00 Total $56,940.00 Local Vendor Preference N/A Page | 24 of  CITY OF CHARLESTON RECOMMENDATION TO AWARD DATE: April 13, 2026 SUBJECT: Recommendation for Award Solicitation Number: 2026-24 Charleston Fire Department SUV Wild Rose Chevrolet LLC - $56,940.00 Award Recommendation: Check the appropriate box below. [☒] Lowest Bid: By signing below, the Department certifies that bids have been properly evaluated and recommends award to Wild Rose Chevrolet LLC. in the amount of $56,940.00. [☐] Multiple Award: By signing below, the Department certifies that bids have been properly evaluated and recommends award to multiple bidders meeting the required specifications. Those bidders receiving an award are identified as follows: ___________________________________. [☐] Other Than Lowest Bid: By signing below, the Department certifies that bids have been properly evaluated and recommends award to Wild Rose Chevrolet LLC in the amount of __$56,940.00__ as the lowest responsible bidder meeting the required specifications. Award to the lowest bid was not made due to disqualifications described in more detail below: Respectfully, _____________________________________ ___________________________ Signature Date ________________________________________________________ Printed Name and Title Page | 25 of Page | 26 of  Resolution No. 26-045 Introduced in Council: Adopted by Council: April 20, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-045 – Authorizing the Mayor or City Manager to enter into a contract with 2 Beavers Marine Store in the amount of $224,500.00 for the renovation and replacement of the 3 decking on the Haddad Riverfront Park floating dock, where the price was determined pursuant 4 to a competitive bid process. 5 6 7 Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 Authorizing the Mayor or City Manager to enter into a contract with Beavers Marine Store in 10 the amount of $224,500.00 for the renovation and replacement of the decking on the Haddad 11 Riverfront Park floating dock, where the price was determined pursuant to a competitive bid 12 process. Page | 27 of  Beavers Marine Store Danhill Construction Item Quanity Unit Price Unit Price BID AND PROPOSAL FORM (2 OF 3) Option 1: Preferred Completion Date (May21, 2026) LS $224,500.00 $0.00 Haddad Floating Dock Decking Replacement Option 2: Mandatory Completion Date (June11, 2026) LS $0.00 $408,580.00 Haddad Floating Dock Decking Replacement Total $224,500.00 $408,580.00 Local Vendor Preference N/A N/A Page | 28 of Page | 29 of Page | 30 of Page | 31 of  Resolution No. 26-046 Introduced in Council: Adopted by Council: April 20, 2026 Introduced by: Referred to: Joseph Jenkins Finance Committee 1 Resolution No. 26-046 - Authorizing settlement of a pending claim against the City by 2 Christopher Walters, with associated claim number WV1542026028193, related to a vehicle 3 collision wherein a City driven truck collided with a 2023 Tesla Model Y resulting in the vehicle 4 being totaled, as recommended by the City Solicitor. 5 6 Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the City Council hereby authorizes and approves the settlement of a pending claim against 9 the City by Christopher Walters, with associated claim number WV1542026028193, related to a 10 vehicle collision wherein a City driven truck collided a 2023 Tesla Model Y resulting in the 11 vehicle being totaled in an amount of $32,396.50 to Christopher Walters and an additional 12 amount of up to $6,000.00 to third-parties for appraisal and rental car expenses related to the 13 claim, as recommended by the City Solicitor. The City Council authorizes the City Solicitor and 14 City Manager to take all necessary steps to finalize resolution of the claim. Page | 32 of  Resolution No. 26-047 Introduced in Council: Adopted by Council: April 20, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-047 – Authorizing the Mayor or City Manager to enter into a contract with 2 Swope Construction Co. in the amount of $674,000.00, for the selective interior demolition of 3 the Charleston Public Safety Center at One Piedmont Road, where the price was determined 4 pursuant to a competitive bid process. 5 6 And further authorizing the City Manager to allow for the donation of remaining cubicles and 7 office furniture within the building to local non-profit entities, where the furniture was 8 conveyed with the building and City Departments have had access to claim any items they may 9 need. 10 11 Be it Resolved by the Council of the City of Charleston, West Virginia: 12 13 Authorizing the Mayor or City Manager to enter into a contract with Swope Construction Co. in 14 the amount of $674,000.00, for the selective interior demolition of the Charleston Public Safety 15 Center, where the price was determined pursuant to a competitive bid process, and further 16 authorizing the donation of remaining cubicles and office furniture within the building to local 17 non-profit entities. Page | 33 of Charleston Public Safety Center - Selective Interior Demolition Bid Tabulation Form Bid Opening: April 14, 2026 - 2:00pm Bidder Contact Purchasing Protest Addendum Local Certificate of WV Bid Drug Free Base Bid Signature Affidavit Acknow- Acknow- Vendor Liability Contractor Bond Workplace Completed Bid Form ledgement ledgement Form Insurance License Affidavit Form Danhill Construction Y Y Y Y Y Y Y Y Y $997,000 Environmental Demolition Group DNB Persinger + Associates Y Y Y Y Y Y Y Y Y $779,000 Swope Construction Y Y Y Y Y Y Y Y Y $674,000 United Construction Company, Inc. Y Y Y Y Y Y Y Y Y $995,270 West Virginia Demolition, Inc. DNB Page | 34 of  Resolution No. 26-048 Introduced in Council: Adopted by Council: April 20, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-048 – Authorizing the Mayor or City Manager to purchase a total of twelve 2 sets of turnout gear for the Charleston Fire Department from Witmer Public Safety in an 3 amount not to exceed $46,608.00, to supply new May 2026 hires, where the price was 4 determined pursuant to a competitively sourced Sourcewell contract. 5 6 Be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to purchase a total of twelve sets of turnout gear 9 for the Charleston Fire Department from Witmer Public Safety in an amount not to exceed 10 $46,608.00, to supply new May 2026 hires, where the price was determined pursuant to a 11 competitively sourced Sourcewell contract. 12 13 Page | 35 of Page | 36 of Page | 37 of Page | 38 of Page | 39 of Page | 40 of Page | 41 of Page | 42 of Page | 43 of Page | 44 of Page | 45 of Page | 46 of Page | 47 of Page | 48 of Page | 49 of Page | 50 of Page | 51 of Page | 52 of Page | 53 of Page | 54 of Page | 55 of Page | 56 of Page | 57 of Page | 58 of Page | 59 of Page | 60 of Page | 61 of Page | 62 of Page | 63 of Page | 64 of Page | 65 of Page | 66 of Page | 67 of Page | 68 of Page | 69 of Page | 70 of Page | 71 of Page | 72 of Page | 73 of Page | 74 of Page | 75 of Page | 76 of Page | 77 of  Bill No. 8075 Introduced in Council: Adopted by Council: April 6, 2026 Introduced by: Referred to: Joseph Jenkins Finance Committee 1 Bill No. 8075: A Bill and Order relating to the laying of levies on real, personal and 2 public utility property within the City of Charleston, West Virginia, including excess 3 levies previously provided for in the Official Municipal Budget Document for the fiscal 4 year beginning the first day of July, two thousand twenty-six. 5 6 WHEREAS, each Municipality is required to hold a Statutory meeting of the Council on 7 the third Tuesday in April each year to make and enter a levy order and rate sheet; and 8 9 WHEREAS, written approval of the West Virginia State Tax Commissioner has been 10 received and notice of the Levy Estimate has been duly published as required by law; 11 and 12 13 WHEREAS, the levy rate attached hereto is included in the City of Charleston Municipal 14 Budget for July 1, 2026 through June 30, 2027, before City Council for approval at a 15 special meeting of Council held on April 21, 2026, now, therefore 16 17 Be it Ordained by the Council of the City of Charleston, West Virginia: 18 19 That the City of Charleston, West Virginia does hereby make and enter the levy order 20 and rate sheet attached hereto, incorporated herein, and made a part hereof. Page | 78 of  MUNICIPALITY OF CHARLESTON LEVY ORDER AND RATE SHEET 2026 - 2027 The following is a true copy from the record of orders entered by this entity on the 21 day of April, 2026. SIGNATURE: Municipal Clerk or Recorder Column E Certificate of Valuation Levy Taxes Current Year Assessed Value for Tax Purposes Rate/$100 Levied Class I Personal Property $ 0 12.430 $ 0 Public Utility 0 0 Total Class I $ 0 $ 0 Class II Real Estate $ 1,613,093,100 24.860 $ 4,010,149 Personal Property 180,594 449 Total Class II $ 1,613,273,694 $ 4,010,598 Class IV Real Estate $ 1,099,337,110 49.720 $ 5,465,904 Personal Property 536,156,833 2,665,772 Public Utility 337,858,269 1,679,831 Total Class IV $ 1,973,352,212 $ 9,811,507 Total Value & Projected Revenue $ 3,586,625,906 $ 13,822,105 Less Delinquencies, Exonerations & Uncollectable Taxes 6.00% 829,326 Less Tax Discounts 1.50% 194,892 Less Allowance for Tax Increment Financing - see worksheet (Subtracted from regular current expense taxes levied only) 0 Total Projected Property Tax Collection 12,797,887 Less Assessor Valuation Fund 2.00% 255,958 (Subtracted from regular current expense taxes levied only) Net Amount to be Raised by Levy of Property Taxes For Budget Purposes $ 12,541,929 Page | 79 of  MUNICIPALITY OF CHARLESTON LEVY ORDER AND RATE SHEET SUPPLEMENT EXCESS LEVY 2026 - 2027 The following is a true copy from the record of orders entered by this entity on the 21 day of April, 2026. SIGNATURE: Municipal Clerk or Recorder Column E Certificate of Valuation Levy Taxes Assessed Value for Tax Purposes Rate/$100 Levied Current Year Class I Personal Property $ 0 5.030 $ 0 Public Utility 0 0 Total Class I $ 0 $ 0 Class II Real Estate $ 1,613,093,100 10.060 $ 1,622,772 Personal Property 180,594 182 Total Class II $ 1,613,273,694 $ 1,622,954 Class IV Real Estate $ 1,099,337,110 20.120 $ 2,211,866 Personal Property 536,156,833 1,078,748 Public Utility 337,858,269 679,771 Total Class IV $ 1,973,352,212 $ 3,970,385 Total Value & Projected Rev. $ 3,586,625,906 $ 5,593,339 Less Delinquencies, Exonerations & Uncollectable Taxes 6.00% . . . 335,600 Less Tax Discounts 1.50% . . . 78,866 Net Amount to be Raised by Levy For Budget Purposes: $ 5,178,873 Page | 80 of