Finance

CITY OF CHARLESTON West Virginia Council Member – 12th WARD Joseph Jenkins Finance Committee, Chair 839 Gordon Drive Parking Committee, Chair Charleston, West Virginia 25303 Ordinance and Rules Committee 304-575-9202 joseph.jenkins@cityofcharleston.org AGENDA FINANCE COMMITTEE MEETING Monday, May 18, 2026 6:30 PM AV ROOM #308, CITY HALL, CHARLESTON, WV AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx I. DISCUSSION: a. Approval of Previous Minutes 5-4-2026 II. RESOLUTIONS: a. Resolution No. 26-054 - Authorizing the filing of the U.S. Department of Transportation, Section 5310 Vehicle Grant funding application for the purchase of a shuttle van for the Roosevelt Community Center, with a commitment to provide a 20% match. b. Resolution No. 26-055 - Authorizing the Mayor or City Manager to enter into a contract with West Virginia Paving, Inc. to perform asphalt street paving construction services. c. Resolution No. 26-056 - Authorizing the Mayor or City Manager to purchase a total of 15 2026 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police Department, including the installation of all necessary modifications and furnished cameras. d. Resolution No. 26-057 – Authorizing the Mayor or City Manager to enter into an agreement for the fully adhered EPDM flat roof overlay of the Roosevelt Community from Almost Heaven Roofing. e. Resolution No. 26-058 - Authorizing the Mayor or City Manager to purchase computers, monitors, docking stations, and other necessary accessories from HP and Foxit PDF software update. *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 1 of  MINUTES FINANCE COMMITTEE MEETING 6:30 P.M., MAY 4, 2026 AV ROOM #308, CITY HALL Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to order at 6:30 p.m., May 4, 2026. A silent roll was taken by the Clerk and a quorum was established. The following committee members were present: Joseph Jenkins, Chair Becky Ceperley Mary Beth Hoover Larry Moore Chad Robinson (arrived at 6:42; 1st vote was for 26-051) Shawn Taylor Absent: Brent Burton, Vice Chair Other Councilmembers present: Frank Annie Harper Gardner Emmett Pepper I. DISCUSSION: a. Approval of Previous Minutes - Councilmember Taylor asked for unanimous consent to dispense with the reading of the minutes for the April 20, 2026 meeting and that they be approved as distributed. There were no objections, and the minutes were approved. 1 Page | 2 of  II. RESOLUTIONS: a. Resolution No. 26-050 – Authorizing the Mayor to sign and submit to the U.S Department of Housing and Urban Development the Annual Action Plan for Program Year 2026 (FY 2026 to 2027), Year 2 of the Consolidated Plan and all required certifications and agreements, including Sub-recipient project contracts relating to the Annual Action Plan. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor is hereby authorized and directed to sign and submit to the U. S. Department of Housing and Urban Development the Annual Action Plan for Program Year 2026 (FY 2026 to 2027), Year 2 of the Consolidated Plan and all required certifications and agreements, including Sub-recipient project contracts relating to the Annual Action Plan. MOECD Director Andy Backus added that the approval is for Year 2 of the 5-Year Consolidated Plan. The only change is the list of the CDBG projects. Councilmember Taylor moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-050 approved. 2 Page | 3 of  b. Resolution No. 26-051 – Authorizing the Mayor or Chief of Police to execute and enter into a Subaward Recipient Agreement with Appalachia High Intensity Drug Trafficking Area (“AHIDTA”) for funds from the United State Office of National Drug Control Policy in the total amount of $115,000 to be awarded to the Metropolitan Drug Enforcement Network Team (“MDENT”). The 2026 calendar year funds are designated for the purchasing of evidence and information (totaling $20,000), and funding overtime for five full-time officers at $19,000 each (totaling $95,000). Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or Chief of Police to execute and enter into a Subaward Recipient Agreement with Appalachia High Intensity Drug Trafficking Area (“AHIDTA”) for funds from the United State Office of National Drug Control Policy in the total amount of $115,000 to be awarded to the Metropolitan Drug Enforcement Network Team (“MDENT”). The 2026 calendar year funds are designated for the purchasing of evidence and information (totaling $20,000), and funding overtime for five full-time officers at $19,000 each (totaling $95,000). City Manager Ben Mishoe added that the City has had this agreement for many years. It will partially fund overtime for MDENT officers. Councilmember Jenkins confirmed that there were not any major changes from the last agreement. Councilmember Taylor moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-051 approved. 3 Page | 4 of  c. Resolution No. 26-052 – Authorizing the Mayor or City Manager to enter into an agreement with Studimo Productions for the provision of sound, light, and audio production services for the 2026 Live on the Levee concert series, in the amount of $3,504.75 per event date plus additional backline equipment costs as may be needed for specific shows and bands, pursuant to the direct purchase authority set forth in Section 2-486 of Charleston Municipal Code. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to enter into an agreement with Studimo Productions for the provision of sound, light, and audio production services for the 2026 Live on the Levee concert series, in the amount of $3,504.75 per event date plus additional backline equipment costs as may be needed for specific shows and bands, pursuant to the direct purchase authority set forth in Section 2-486 of Charleston Municipal Code. Mishoe added that Studimo has provided sound/audio for Live on the Levee for many years. It has been determined that the price is reasonable. Councilmember Tayor confirmed that if any additional equipment is needed, the cost will be taken out of the Live on the Levee budget. From the audience, Councilmember Pepper confirmed that the vendor has two employees who work the shows. Councilmember Taylor moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-052 approved. 4 Page | 5 of  d. Resolution No. 26-053 – Approving the proposed Fiscal Year 2026-2027 Coliseum and Convention Center budget as indicated within the attached document. Be it Resolved by the Council of the City of Charleston, West Virginia: That the proposed Fiscal Year 2026-2027 Coliseum and Convention Center budget as indicated within the attached document is approved. Mishoe added that the budget was approved by the Board. The anticipated subsidy from the City’s General Fund is approximately $670,000, which is down from previous years. Councilmember Taylor moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-053 approved. Councilmember Taylor motioned to adjourn the meeting. Meeting adjourned. 5 Page | 6 of  Resolution No. 26-054 Introduced in Council: Adopted by Council: May 18, 2026 ______ Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-054 - Authorizing the filing of the U.S. Department of Transportation, 2 Section 5310 Vehicle Grant funding application for the purchase of a shuttle van for the 3 Roosevelt Community Center, including all understandings and assurances contained therein 4 and with commitment to providing 20% ($30,000) match, and directing and authorizing the City 5 Manager as the official representative of the applicant City of Charleston to provide additional 6 information as may be required. 7 8 Be it Resolved by the Council of the City of Charleston, West Virginia: 9 10 Authorizing the filing of the U.S. Department of Transportation, Section 5310 Vehicle Grant 11 funding application for the purchase of a shuttle van for the Roosevelt Community Center, 12 including all understandings and assurances contained therein and with commitment to 13 providing 20% ($30,000) match, and directing and authorizing the City Manager as the official 14 representative of the applicant City of Charleston to provide additional information as may be 15 required. Page | 7 of  Resolution No. 26-055 Introduced in Council: Adopted by Council: May 18, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-055 – Authorizing the Mayor or City Manager to enter into a contract with 2 West Virginia Paving, Inc., in the total amount of $3,150,700.00 to perform asphalt street 3 paving 4 construction services, where the contract price was determined through a competitive bidding 5 process. 6 7 Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 That the Mayor or City Manager is authorized to enter into a contract with 10 West Virginia Paving, Inc., in the total amount of $3,150,700.00 to perform asphalt street 11 paving 12 construction services, where the contract price was determined through a competitive bidding 13 process. 14 Page | 8 of  2026-31 Asphalt Resurfacing Project (E4 05/26-162U) Business Opened at Bid Total Local Vendor Preference -$5,000.00 Bear Contracting, LLC 5/11/2026 13:00 $ 3,958,000.00 $3,953,000.00 BTI Contracting Inc 5/11/2026 13:00 $ 3,668,450.00 $3,663,450.00 Mr. Asphalt Inc 5/11/2026 13:00 $ 3,560,400.00 $3,555,400.00 West Virginia Paving, Inc 5/11/2026 13:00 $ 3,150,700.00 $3,145,700.00 Page | 9 of 2026-31 Asphalt Resurfacing Project (E4 05/26-162U) Bear Contracting, LLC BTI Contracting Inc Mr. Asphalt Inc West Virginia Paving, Inc Mandatory Requirement Item 3.02 – HMA Base Course $ 17,000.00 $ 13,950.00 $ 12,900.00 $ 12,700.00 Item 3.03 – HMA Wearing Course $ 3,066,000.00 $ 2,929,500.00 $ 2,835,000.00 $ 2,688,000.00 Item 3.04 – Standard Milling $ 875,000.00 $ 725,000.00 $ 712,500.00 $ 450,000.00 Attended Pre-Bid Yes Yes Yes Yes WV Contractor's License Yes Yes Yes Yes Certificate of Insurance Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Drug Free WorkPlace Affidavit Yes Yes Yes Yes SubContractor's List (if Applicable) Yes Yes Yes Yes Hiring Affidavit for over $500k Yes Yes Yes Yes Vendor Protest Acknowledgement Yes Yes Yes Yes Contact and Signature Form Yes Yes Yes Yes Pricing Page Yes Yes Yes Yes Addendum Acknowledgement Yes Yes Yes Yes Local Vendor Form (if Applicable) Yes Yes Yes Yes City of Chalreston Purchasing Affidavit Yes Yes Yes Yes Grand Total $ 3,958,000.00 $ 3,668,450.00 $ 3,560,400.00 $ 3,150,700.00 Minus $5,000 Vendor Preference $ 3,953,000.00 $ 3,663,450.00 $ 3,555,400.00 $ 3,145,700.00 Page | 10 of  CITY OF CHARLESTON RECOMMENDATION TO AWARD DATE: May 11, 2026 SUBJECT: Recommendation for Award Solicitation Number: 2026-31 Asphalt Resurfacing Project West Virginia Paving, Inc. - $3,150,700.00 Award Recommendation: Check the appropriate box below. [☒] Lowest Bid: By signing below, the Department certifies that bids have been properly evaluated and recommends award to West Virginia Paving, Inc. in the amount of $3,150,700.00. [☐] Multiple Award: By signing below, the Department certifies that bids have been properly evaluated and recommends award to multiple bidders meeting the required specifications. Those bidders receiving an award are identified as follows: ___________________________________. [☐] Other Than Lowest Bid: By signing below, the Department certifies that bids have been properly evaluated and recommends award to ________________________ in the amount of _____________ as the lowest responsible bidder meeting the required specifications. Award to the lowest bid was not made due to disqualifications described in more detail below: Bidding Vendors not awarded: Bear Contracting, LLC - $3,958,000.00 BTI Contracting Inc. - $3,668,450.00 Mr. Asphalt Inc. - $3,560,400.00 Respectfully, _____________________________________ ___________________________ Signature Date ________________________________________________________ Printed Name and Title Page | 11 of  Resolution No. 26-056 Introduced in Council: Adopted by Council: May 18, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 25-056 – Authorizing the Mayor or City Manager to purchase a total of fifteen 2 model year 2026 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police 3 Department in the total amount of $993,062.85, where the price also includes the installation 4 of all necessary modifications and furnished cameras to upfit the vehicles for CPD use, all 5 pursuant to a competitive bid process. 6 7 Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 That the Mayor or City Manager is authorized to purchase a total of fifteen model year 2026 10 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police Department in the 11 total amount of $993,062.85, where the price also includes the installation of all necessary 12 modifications and furnished cameras to upfit the vehicles for CPD use, all pursuant to a 13 competitive bid process. Page | 12 of Page | 13 of  2026-04 CPD Fleet Interceptors with Emergency Light Package Business Opened at Bid Total NOTES UpFit VA, LLC 10/23/2025 2:00pm $1,122,503.88 Disqualified Vendor did not provide pricing for all mandatory requirements, Vendor did not use revised pricing page, submitted their own version. Did submit Addendum Acknowledgement Form. Thornhill Group Inc 10/23/2025 2:00pm $806,450.36 RECOMMENDED Only responsible vendor meeting specifications. 10/23/2025 2:00pm Vehicles are currently black and would have silver wraps. Vendor did not use the revised Pricing Page that was provided in Addendum 1, but did submit Addendum Acknowledgement Form. Vendor did not submit pricing for all mandatories. Pricing Page Generations Ford $817,998.65 Disqualified not totaled correctly. Vendor Added a Labor Charge to the Pricing Page that was not in the original. Vendor did not provide pricing for the Radios as requested on the pricing page. Vendor provided their own pricing spreadsheet and did not use the Pricing Page provided in the Addendum. Bid Adamson Industries Corp 10/23/2025 2:00pm $827,939.02 Disqualified Sheet did not match total. Vendor provided alternate products that do not meet the City's requirements. Vendor did Stephens Auto Center 10/23/2025 2:00pm $779,427.00 Disqualified not submit detailed product information explaining deviations from required products. Page | 14 of  Resolution No. 26-057 Introduced in Council: Adopted by Council: May 18, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-057 – Authorizing the Mayor or City Manager to enter into an agreement for 2 the fully adhered EPDM flat roof overlay of the Roosevelt Community Center located at 502 3 Ruffner Ave, Charleston, WV 25311 from Almost Heaven Roofing in the amount of $57,600.00 4 pursuant to a competitively bid process. 5 6 Be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to enter into an agreement for the fully adhered 9 EPDM flat roof overlay of the Roosevelt Community Center located at 502 Ruffner Ave, 10 Charleston, WV 25311 from Almost Heaven Roofing in the amount of $57,600.00 pursuant to a 11 competitively bid process. Page | 15 of Page | 16 of Page | 17 of Page | 18 of  Almost Heaven Roofing Ed's Home and Commerical Thoroughbred Construction Item Quanity Unit Price Unit Price Unit Price BID AND PROPOSAL FORM (2 OF 3) Fully adhered EPDM flat roof overlay 1 $57,600.00 $64,800.00 $66,500.00 Total $57,600.00 $64,800.00 $66,500.00 Local Vendor Preference N/A N/A N/A Page | 19 of Page | 20 of  Resolution No. 26-058 Introduced in Council: Adopted by Council: May 18, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-058 – Authorizing the Mayor or City Manager to purchase computers, 2 monitors, docking stations, and other necessary accessories from HP pursuant to a 3 competitively bid statewide contract in the total amount of $43.795.00 as part of an annual PC 4 refresh for various City departments, and Foxit PDF software update in the amount of 5 $$8,567.50, for a combined total amount 52,362.50. 6 7 Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 That the Mayor or City Manager is authorized to purchase computers, monitors, docking 10 stations, and other necessary accessories from HP pursuant to a competitively bid statewide 11 contract in the total amount of $43.795.00 as part of an annual PC refresh for various City 12 departments, and Foxit PDF software update in the amount of $$8,567.50, for a combined total 13 amount 52,362.50. Page | 21 of  INSTRUCTIONS: This form must be submitted to the City Manager’s Office for any purchase of materials or supplies costing $5,000 or more. A minimum of 3 quotes is required for this form. CITY OF CHARLESTON Purchase Request Date: May 13th, _____________ 2026 To: CITY MANAGER, I request permission to purchase the following materials and/or supplies: Annual PC Refresh _________________________ and Foxit PDF software _____________________________________________________________________________________ WV State Contract - IP23 - PCs for the City of Charleston, Parking, MDENT and CCCC Departments _____________________________________________________________________________________ Foxit - 3 vendor quotes below - CDW-G, SHI and Advizex Purchase justification: Annual purchase to remove unsupported PCs off City __________________________________________________________________ network to reduce security risks and maintain peak _____________________________________________________________________________________ performance of staff with their daily operations. We also need to purchase Foxit Editor software licenses to replace old versions that are _____________________________________________________________________________________ no longer supported If approved, the total purchase price will be: $52,362.50 ________________________ (Check One) The price is less than the $25,000 permitted for purchases without advertising for bids and needing approval from City Council. I have not purposefully split the purchase request to keep the purchase under the $25,000 threshold and have not favored a particular vendor. I have not shared competitive information with any vendor(s). The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM A on page 2.) Page | 22 of I have contacted the following responsible vendors and have attached their written quotes for the requested item(s): (Minimum of 3 Quotes Required) 1. __________________________________ WV State Contract - IP23 Price Quote: $_________________ $43,795.00 2. __________________________________ Price Quote: $_________________ 3. __________________________________ CDW-G - FoxIt Editor Price Quote: $_________________ 8,567.50 4. __________________________________ SHI - FoxIt Editor Price Quote: $_________________ 9,018.00 5. __________________________________ GovConnection - FoxIt Editor Price Quote: $_________________ 9,211.00 The apparent low-bid vendor meeting specifications is: HP for PCs (Contract) and __________________________________ CDW-G (Foxit) AND The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston according to the City Collector’s records, and I recommend authorizing the purchase through the low-bid vendor. OR I recommend not contracting with the lowest bidder meeting specifications and instead recommend contracting with ______________________________ because: _______________________________________________________________________________ _______________________________________________________________________________ Additionally, the recommended vendor is not delinquent on any financial obligations owed to the City of Charleston according to the City Collector’s records. ITEM A (For Sole Source Procurements ONLY) Explain what is unique about this vendor/brand and why your department must purchase this product: _____________________________________________________________________________________ _____________________________________________________________________________________ ____________________________________________________________________________________ Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s) requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source status: (Name & Phone Number)_______________________________________ 2 Page | 23 of REQUESTOR’S DECLARATION I declare that I have fully complied with the letter and intent of the City Code as it pertains to procurement and have exercised reasonable precaution to procure the item(s) requested above at the lowest price, consistent with good service and quality. I also declare that I have no personal or business relationship with the listed vendor(s) that would be considered a conflict of interest, except as follows: (List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________ _____________________________________________________________________________________ Request Submitted By: Adam Cottrell _________________________ Department: Information Systems ___________________________ Is this purchase being paid with grant funds? Yes No ************************************************************************************* Funds Approval: _________________________ Date: ______________ Authorized Financial Officer Account Number: _____________________________________________________________________ City Manager Approval: ______________________________ Date:_____________________ 3 Page | 24 of Customer Name: City of Charleston Contract Number: WV IP123 Payment Terms: Net 30 days Customer Email: adam.cottrell@cityofcharleston.org Quote Date: 5/1/2026 Quote Expiration Date: Contract #: WV IP123 Big Deal # 47343448 HP Sale Rep Simcox@hp.com Quote # 5012026 City Part Number Description Quantity Unit Price C0HF9UC Standard Desktop G9 BIOS 14 $636.00 $8,904.00 FH973AA DisplayPort TO DVI-D Adapter (single link) Cable UE333E HP 4 year Next Business Day Onsite w/Defective Media Retention Desktop HW Supp U96XWAAE HP 5 y Absolute Resilience 2500-9999 U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) C0YQ9UC Standard Laptop G1i BIOS 4 $724.00 $2,896.00 U85N6E HP 4y Premium Onsite w/DMR Notebook U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) U87CFE HP 4y Premium Onsite 1 time Battery Replacement U96XWAAE HP 5 y Absolute Resilience 2500-9999 C9MG9UC Mobile Workstation G1i BIOS 6 $1,935.00 $11,610.00 265A9UT HP 125 Wired Mouse U87CFE HP 4y Premium Onsite 1 time Battery Replacement U85SCE HP 4 Year Premium Onsite w/ADP/DMR NB Hardware Support U96XWAAE HP 5 y Absolute Resilience 2500-9999 U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) D74MSUP HP USB-C 100W G6 Dock 1 $158.00 $158.00 HP 4 Year Next Business Day Response Advanced Exchange Docking Station HW Supp C51P6UP HP Thunderbolt 4 Ultra 280W G6 Dock 6 $253.00 $1,518.00 HP 4 Year Next Business Day Response Advanced Exchange Docking Station HW Supp Total $25,086.00 b ( v mq (b m q mm b m m b x m m m m b m b m m b ' ' mb bm Page | 25 of  b ( v mq (b m q mm b m m b x m m m m b m b m m b ' ' mb bm q v v b v v b m m m m v v m v Page | 26 of Customer Name: City of Charleston Contract Number: WV IP123 Payment Terms: Net 30 days Customer Email: adam.cottrell@cityofcharleston.org Quote Date: 5/1/2026 Quote Expiration Date: Contract #: WV IP123 Big Deal # 47343448 HP Sale Rep Simcox@hp.com Quote # 5012026 CCCC Part Number Description Quantity Unit Price C0HF9UC Standard Desktop G9 BIOS 5 $636.00 $3,180.00 FH973AA DisplayPort TO DVI-D Adapter (single link) Cable UE333E HP 4 year Next Business Day Onsite w/Defective Media Retention Desktop HW Supp U96XWAAE HP 5 y Absolute Resilience 2500-9999 U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) BW0X1UC Fixed Workstation G5 BIOS 2 $3,027.00 $6,054.00 U61DWE HP 4 year Onsite Care w/DMR WS HW Support U96XWAAE HP 5 y Absolute Resilience 2500-9999 U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) Total $9,234.00 b ( v mq (b m q mm b m m b x m m m m b m b m m b ' ' mb bm q v v b v v b m m m m v v m v Page | 27 of Customer Name: City of Charleston Contract Number: WV IP123 Payment Terms: Net 30 days Customer Email: adam.cottrell@cityofcharleston.org Quote Date: 5/1/2026 Quote Expiration Date: Contract #: WV IP123 Big Deal # 47343448 HP Sale Rep Simcox@hp.com Quote # 5012026 MDENT Part Number Description Quantity Unit Price C0HF9UC Standard Desktop G9 BIOS 5 $636.00 $3,180.00 FH973AA DisplayPort TO DVI-D Adapter (single link) Cable UE333E HP 4 year Next Business Day Onsite w/Defective Media Retention Desktop HW Supp U96XWAAE HP 5 y Absolute Resilience 2500-9999 U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) C0YQ9UC Standard Laptop G1i BIOS 1 $724.00 $724.00 U85N6E HP 4y Premium Onsite w/DMR Notebook U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) U87CFE HP 4y Premium Onsite 1 time Battery Replacement U96XWAAE HP 5 y Absolute Resilience 2500-9999 BW0X1UC Fixed Workstation G5 BIOS 1 $3,027.00 $3,027.00 U61DWE HP 4 year Onsite Care w/DMR WS HW Support U96XWAAE HP 5 y Absolute Resilience 2500-9999 U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) Total $6,931.00 b ( v mq (b m q mm b m m b x m m m m b m b m m b ' ' mb bm q Page | 28 of  b m m b x m m m m b m b m m b ' ' mb bm q v v b v v b m m m m v v m v Page | 29 of Customer Name: City of Charleston Contract Number: WV IP123 Payment Terms: Net 30 days Customer Email: adam.cottrell@cityofcharleston.org Quote Date: 5/1/2026 Quote Expiration Date: Contract #: WV IP123 Big Deal # 47343448 HP Sale Rep Simcox@hp.com Quote # 5012026 Parking Part Number Description Quantity Unit Price C0HF9UC Standard Desktop G9 BIOS 4 $636.00 $2,544.00 FH973AA DisplayPort TO DVI-D Adapter (single link) Cable UE333E HP 4 year Next Business Day Onsite w/Defective Media Retention Desktop HW Supp U96XWAAE HP 5 y Absolute Resilience 2500-9999 U80MCE HP 4 year Priority Access Plus Service for PCs (1000+ seats) Total $2,544.00 b ( v mq (b m q mm b m m b x m m m m b m b m m b ' ' mb bm q v v b v v b m m m m v v m v Page | 30 of Page | 31 of | Page | 32 of Page | 33 of Page | 34 of  Quote # Quote Date 031226-0951.1 5/13/2026 TO: FROM: Name: Larry Vernati Name: Lori Caldwell Company: City of Charleston Company: AdvizeX Technologies Address: 501 Virginia St E Address: 6480 Rockside Wds Blvd S Suite 190 Address: Charleston, WV 25301 Address: Independence, OH 44131 Phone: 304-348-8058 Phone: 304-541-3400 Email: larry.vernati@cityofcharleston.org Email: lcaldwell@advizex.com ITEM DESCRIPTION QTY UNIT PRICE EXTENDED PDFEDT14PLMP03 FOXIT PDF EDITOR per user 36 - 99 50 $184.22 $9,211.00 PDFEDT14UPMP03 PDF EDITOR MAINTENANCE Support per user 36 - 99 50 $36.84 $1,842.00 Subtotal $11,053.00 Tax $0.00 Estimated Freight $0.00 TOTAL: $11,053.00 Notes: Unless reflected in the quotation, total does not include applicable sales tax and shipping charges. Terms & Conditions F.O.B. The terms and conditions which shall govern this quotation are Advizex’s Standard Sales Terms and Point of Origin Conditions (the “Agreement”). Performance under this quotation is conditioned upon both parties successfully entering into and executing the Agreement. Both parties hereto acknowledge and agree that none of the product referenced herein shall ship to customer prior to execution of the Agreement. Subject to Advizex’s prior written approval and in the event that it is not feasible for the parties to enter into and execute the Agreement prior to shipment of the product referenced herein, Customer hereby agrees to negotiate in good faith and execute the Agreement within thirty (30) days after the shipment by Advizex of the product referenced herein. If no Agreement has been executed, Customer hereby agrees to pay Advizex the full invoice price for the product(s) referenced herein within thirty (30) days of the date of invoice, which shall be generated upon shipment of the product. Page 1 | 35 of Page