Finance

CITY OF CHARLESTON West Virginia Council Member – 12th WARD Joseph Jenkins Finance Committee, Chair 839 Gordon Drive Parking Committee, Chair Charleston, West Virginia 25303 Ordinance and Rules Committee 304-575-9202 joseph.jenkins@cityofcharleston.org AGENDA FINANCE COMMITTEE MEETING Monday, June 1, 2026 6:30 PM AV ROOM #308, CITY HALL, CHARLESTON, WV AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx I. DISCUSSION: a. Approval of Previous Minutes 5-18-2026 II. RESOLUTIONS: a. Resolution No. 26-061 - Authorizing the Mayor or City Manager to execute the Lease Agreement between the City of Charleston and the Supreme Court of Appeals of West Virginia, relating to the lease of parking spaces located on Venable and California Avenues. b. Resolution No. 26-062 - Authorizing the Mayor or City Manager to enter into a Memorandum of Understanding with the Charleston Sanitary Board for the purchase and implementation of a new billing system. c. Resolution No. 26-063 - Authorizing the Mayor or City Manager to enter into a Memorandum of Understanding with other participating agencies comprising the Metro Drug Enforcement Network Team. d. Resolution No. 26-064 - Authorizing approval of Amendment No. 8 of the FY 2025-2026 General Fund Budget. e. Resolution No. 26-065 - Adopting the proposed Fiscal Year 2026-2027 Parking System budget as indicated within the attached document. f. Resolution No. 26-066 - Authorizing the Mayor or City Manager to purchase a total of 3 Ford F-150 Extended Cab 4x4 Trucks for the Charleston Public Grounds Department and Springhill Cemetery from Thornhill Ford. City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 1 of  g. Resolution No. 26-067 - Receiving the Work Plan Summary of the City Center Business Improvement District, approving the proposed budget of the City Center Business Improvement District for the 2026-2027 fiscal year. h. Resolution No. 26-068 - Authorizing the Mayor or City Manager to approve and execute Change Order No. 2, relating to the Charleston Fire Department station renovation project. *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 2 of  MINUTES FINANCE COMMITTEE MEETING 6:30 P.M., MAY 18, 2026 AV ROOM #308, CITY HALL Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to order at 6:30 p.m., May 18, 2026. A silent roll was taken by the Clerk and a quorum was established. The following committee members were present: Joseph Jenkins, Chair Brent Burton, Vice Chair Becky Ceperley Mary Beth Hoover Larry Moore Chad Robinson (arrived at 6:34; 1st vote was for 26-054) Shawn Taylor Absent: Other Councilmembers present: Frank Annie Harper Gardner Joe Solomon Chelsea Steelhammer I. DISCUSSION: a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent to dispense with the reading of the minutes for the May 4, 2026 meeting and that they be approved as distributed. There were no objections, and the minutes were approved. 1 Page | 3 of  II. RESOLUTIONS: a. Resolution No. 26-054 – Authorizing the filing of the U.S. Department of Transportation, Section 5310 Vehicle Grant funding application for the purchase of a shuttle van for the Roosevelt Community Center, including all understandings and assurances contained therein and with commitment to providing 20% ($30,000) match, and directing and authorizing the City Manager as the official representative of the applicant City of Charleston to provide additional information as may be required. Be it Resolved by the Council of the City of Charleston, West Virginia: Authorizing the filing of the U.S. Department of Transportation, Section 5310 Vehicle Grant funding application for the purchase of a shuttle van for the Roosevelt Community Center, including all understandings and assurances contained therein and with commitment to providing 20% ($30,000) match, and directing and authorizing the City Manager as the official representative of the applicant City of Charleston to provide additional information as may be required. City Manager Ben Mishoe added that the transport van will for used by the Roosevelt Community Center. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-054 approved. 2 Page | 4 of  b. Resolution No. 26-055 – Authorizing the Mayor or City Manager to enter into a contract with West Virginia Paving, Inc., in the total amount of $3,150,700.00 to perform asphalt street paving construction services, where the contract price was determined through a competitive bidding process. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to enter into a contract with West Virginia Paving, Inc., in the total amount of $3,150,700.00 to perform asphalt street paving construction services, where the contract price was determined through a competitive bidding process. Mishoe added that the City received 4 competitive bids. Councilmember Taylor confirmed with Mishoe that last year’s contract was awarded to Bear Contracting. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-055 approved. 3 Page | 5 of  c. Resolution No. 26-056 – Authorizing the Mayor or City Manager to purchase a total of fifteen model year 2026 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police Department in the total amount of $993,062.85, where the price also includes the installation of all necessary modifications and furnished cameras to upfit the vehicles for CPD use, all pursuant to a competitive bid process. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to purchase a total of fifteen model year 2026 Ford Police Interceptors from Thornhill Group, Inc. for the Charleston Police Department in the total amount of $993,062.85, where the price also includes the installation of all necessary modifications and furnished cameras to upfit the vehicles for CPD use, all pursuant to a competitive bid process. Mishoe added that a similar competitive bid was awarded to the vendor last year. The vendor offered the same prices with a small discount for the vehicles in the proposed resolution. This has been budgeted for in FY2027. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-056 approved. 4 Page | 6 of  d. Resolution No. 26-057 – Authorizing the Mayor or City Manager to enter into an agreement for the fully adhered EPDM flat roof overlay of the Roosevelt Community Center located at 502 Ruffner Ave, Charleston, WV 25311 from Almost Heaven Roofing in the amount of $57,600.00 pursuant to a competitively bid process. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to enter into an agreement for the fully adhered EPDM flat roof overlay of the Roosevelt Community Center located at 502 Ruffner Ave, Charleston, WV 25311 from Almost Heaven Roofing in the amount of $57,600.00 pursuant to a competitively bid process. Mishoe added that a section of the roof has been leaking for some time. Councilmember Jenkins asked if there were any long-term plans for the Community Center. Mayor Goodwin added that they are considering moving locations, but it would have to fit a lot of criteria. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-057 approved. 5 Page | 7 of  e. Resolution No. 26-058 – Authorizing the Mayor or City Manager to purchase computers, monitors, docking stations, and other necessary accessories from HP pursuant to a competitively bid statewide contract in the total amount of $43,795.00 as part of an annual PC refresh for various City departments, and Foxit PDF software update in the amount of $8,567.50, for a combined total amount $52,362.50. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to purchase computers, monitors, docking stations, and other necessary accessories from HP pursuant to a competitively bid statewide contract in the total amount of $43,795.00 as part of an annual PC refresh for various City departments, and Foxit PDF software update in the amount of $8,567.50, for a combined total amount $52,362.50. Mishoe added that the annual PC refresh is budgeted for. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-058 approved. Councilmember Jenkins stated that the Committee has received a report from the City Manager which is the third report concerning the AARPA grant management. Mishoe added that the funds must be spent by this coming December. Councilmember Burton motioned to adjourn the meeting. Meeting adjourned. 6 Page | 8 of  Resolution No. 26-061 Introduced in Council: Adopted by Council: June 1, 2026_____ Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-061 - Authorizing the Mayor or City Manager to execute the Lease Agreement 2 between the City of Charleston and the Supreme Court of Appeals of West Virginia, as contained 3 in the attached exhibit, relating to the lease of parking spaces located on Venable Avenue and 4 California Avenue. 5 6 Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is hereby authorized to execute the Lease Agreement between 9 the City of Charleston and the Supreme Court of Appeals of West Virginia, as contained in the 10 attached exhibit, relating to the lease of parking spaces located on Venable Avenue and California 11 Avenue. Page | 9 of  LEASE AGREEMENT THIS LEASE AGREEMENT ("Lease") made this _ day of , 2026, by and between THE CITY OF CHARLESTON, (the "Lessor"), party of the first part, and THE SUPREME COURT OF APPEALS OF WEST VIRGINIA, (the "Lessee"), party of the second part. RECITALS WHEREAS, Lessor is a municipal political subdivision of the State of West Virginia; and WHEREAS, Lessee is the Judicial Branch of State Government, in West Virginia; and WHEREAS, Lessor desires to lease unto the Lessee and Lessee desires to lease from Lessor certain Premises (hereinafter defined) for the purpose of Lessee using the Premises as a parking area; and WHEREAS, W. Va. Code § 8-12-18 (2018) permits municipalities to lease real property to the state or any agency or instrumentality thereof for a public purpose for an adequate consideration without considering the commercial or market value of the property; and WHEREAS, Lessor has no specific need or necessary use for the Premises and Lessee requires the Premises for public use. NOW, THEREFORE, WITNESSETH that in consideration of the mutual promises contained herein, the mutual benefits to be derived hereby by the parties hereto, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, 1) Lessor does hereby MODIFY and EXTEND the term of a previous lease granted unto the Lessor the exclusive rights to use those certain parking spaces located along Venable Avenue, Charleston, West Virginia 25304, to be referred to as the “Premises at Venable,” under the conditions contained herein; and 2) Lessor does hereby MODIFY and EXTEND the term of a previous lease granted unto the Lessor the exclusive rights to use those certain parking spaces located along California Avenue, Charleston, West Virginia 25302, to be referred to as the “Premises at California,” under the conditions contained herein. The previous lease of these Premises at California and Venable commenced on the 14th day of September, 2021, for a term of five (5) years, to expire at midnight on the 30th day of June, 2026. Page 1 of 5 2026.lease Page | 10 of The Premises at Venable and the Premises at California, collectively referred to herein as “the Premises,” are more fully described in Exhibit A attached hereto; TO HAVE AND TO HOLD the Premises for a term of five (5) years, effective upon the date this agreement is signed by authorized representatives of both Lessor and Lessee, with initial term expiring at midnight on the 30th day of June 2031; Provided that, this Lease shall automatically renew for an additional five (5) year terms thereafter not to exceed a thirty (30) year duration, unless this Lease shall sooner end and terminate as hereinafter provided. LEASE TERMS Section 1 - Designation of Area. Lessor shall mark or otherwise designate the parking spaces and install the appropriate signs to indicate that the Premises are for use by the Lessee, and Lessee will reimburse Lessor for the cost of such marking, designation, and signage. Section 2 - Permitted Use. The Premises shall be used by Lessee for on-street parking purposes with respect to the Premises at California and off-street parking purposes within the City’s right of way with respect to the Premises at Venable. No other use shall be permitted. Use shall be in full compliance with all federal, state, City of Charleston, and other applicable laws and regulations and the individual owners of all vehicles shall be liable for any failures of such compliance; provided, Lessee shall exercise commercially reasonable efforts to notify all authorized users of the terms, conditions, and restrictions of this Lease and of any applicable laws and regulations related to the use of the Premises. Section 3 - Maintenance and Alteration. Lessor shall maintain the Premises in good condition as required by law, except with regard to: (1) damage caused by Lessee, its agents, representatives, or employees above normal wear and tear relative to similar property, (2) damage caused by Lessee, its agents, representatives, or employees as a result of willful misconduct or negligence and (3) damage to signage. Such damage, above normal wear and tear or caused as a result of willful misconduct or negligence shall be repaired at the expense of Lessee. Lessee shall in no way alter, modify, or improve the Premises, without the written consent of the Lessor, which shall not be unreasonably withheld. In the event that any improvements are made to the Premises, said improvements shall become part and parcel of the Premises and shall remain upon and be surrendered with the Premises at the end of the term of this Lease. Page 2 of 5 2026.lease Page | 11 of  Section 4 - Enforcement. Lessor shall have no obligation to enforce Lessee's right to exclusive use. Enforcement of regulations governing the Premises will be the responsibility of Lessee by and through the Parking Section of the West Virginia Real Estate Division or other enforcement mechanisms within the control of the Lessee. Lessee may call the City of Charleston Parking System at 304-348-0739 to request assistance with enforcing the Lease, but Lessee acknowledges that Lessor will not routinely monitor the Premises. If Lessor requests assistance with enforcing the Lease, Lessor shall ensure that all vehicles properly parked on the Premises pursuant to the Lease shall be designated with a placard, sticker, or other clear marking indicating it has permission to be parked on the Premises. Section 5 - Consideration. In exchange for the exclusive use of the Premises, Lessor shall pay a monthly rate of $50.00 per parking space. As shown in Exhibit A, this Lease is for twelve (12) parking spaces. Accordingly, the monthly payment due pursuant to this Lease is $600.00. The $600.00 per month shall be made payable to “City of Charleston – Parking System” and remitted to P.O. Box 2749, Charleston, WV 25330. Section 6 - Responsibility for Claims. Lessor will be responsible for any claims or damages arising from willful, intentional, or unlawful acts of Lessor, or its employees or agents. Lessee will be responsible for any claims or damages arising from willful, intentional, or unlawful acts of Lessee, or its employees or agents. Liability for any other claims will be fact dependent. Section 7 - Liability Insurance. Lessee acknowledges that it has the right and authority to obtain and maintain liability insurance coverage for any property it keeps on the Premises or for any claims brought against it related to the Premises. Lessee further acknowledges that Lessor does not have the authority to obtain and maintain liability insurance coverage for the property Lessee keeps on the Premises. Section 8 -Automatic Renewal and Termination. This Lease will automatically renew additional five (5) year terms, not to exceed thirty (30) years, following the expiration of the initial term, unless either party provides written notice of the intent not to renew within thirty (30) days prior the expiration of the active term. Lessor or Lessee may terminate the Lease without cause upon thirty (30) days written notice. Page 3 of 5 2026.lease Page | 12 of  Section 9 - Assignment and Subletting. Lessee shall not sublet, assign, or encumber this Lease without express written consent of Lessor, which consent shall not be unreasonably withheld. Section 10 - Notice. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been given at the time delivered or deposited in the United States mails, certified or registered and postage prepaid, addressed to the parties as follows: If to Lessor: City of Charleston Attn: City Manager's Office 501 Virginia Street E Charleston, WV 25301 If to Lessee: Supreme Court of Appeals Attn: Administrative Director Building #1, Room # E-100 1900 Kanawha Blvd East Charleston, WV 25305 Section 11 - Authority. Lessor and Lessee each hereby represent and warrant unto the other that (i) all necessary action has been taken on the part of Lessor and Lessee, respectively, to obtain approval and authority to enter into this Lease and to perform their respective obligations hereunder and (ii) that the person executing this Lease on behalf of Lessor and Lessee is fully authorized to bind the Lessor and Lessee respectively. Section 12 - Choice of Law, Dispute Resolution, and Consent to Jurisdiction. This Agreement shall be deemed to be executed in the City of Charleston, State of West Virginia, and shall be governed by the law s of the State of West Virginia. If any breach, default, or other dispute arises out of this Agreement, the Parties agree that they will exercise good faith and commercially reasonable efforts to resolve said breach, default, or other dispute through negotiation. [SIGNATURES ON THE NEXT PAGE] Page 4 of 5 2026.lease Page | 13 of IN WITNESS WHEREOF, the parties hereunder have subscribed their signatures as of the date first above written. THE CITY OF CHARLESTON By: Its: Date: THE SUPREME COURT OF APPEALS OF WEST VIRGINIA By: Its: Date: Page 5 of 5 2026.lease Page | 14 of EXHIBIT A – Premises at California Page | 15 of EXHIBIT A – Premises at Venable Page | 16 of  Resolution No. 26-062 Introduced in Council: Adopted by Council: June 1, 2026 __________ Introduced by: Referred to: Joseph Jenkins Finance______________ 1 Resolution No. 26-062 - Authorizing the Mayor or City Manager to enter into a Memorandum of 2 Understanding with the Charleston Sanitary Board for the purchase and implementation of a new 3 billing system under the terms set forth in the attached Exhibit A. 4 5 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia: 6 7 That the Mayor or City Manager is hereby authorized to enter into a Memorandum of 8 Understanding with the Charleston Sanitary Board for the purchase and implementation of a new 9 billing system under the terms set forth in the attached Exhibit A. 10 Page | 17 of  MEMORANDUM OF UNDERSTANDING FOR IMPLEMENTATION OF A NEW BILLING SYSTEM BETWEEN THE CITY OF CHARLESTON AND THE CHARLESTON SANITARY BOARD This Memorandum of Understanding (“MOU”), effective as of __________ day of ____________________________, 2026, is by and between the CITY OF CHARLESTON, WEST VIRGINIA (“City”) and the CHARLESTON SANITARY BOARD (“CSB”); collectively referred to as the “parties”: WHEREAS, in 1994, the City and CSB developed a Working Agreement intended to govern joint billing operations; however, that agreement was never formally executed. The provisions of such agreement were implemented with minor operational adjustments over time; and WHEREAS, the City and CSB desire to continue and establish the cooperative framework, roles, and responsibilities of the parties regarding the Utility Billing Project (“Project”); and WHEREAS, the City and CSB seek to formalize existing operational practices and update them to align with the implementation of the Project’s new billing system; and WHEREAS, the City and CSB mutually intend to collaborate on the planning, implementation, and ongoing administration of a modern utility billing system that supports sewer, fire, and refuse billing and payment processing. THEREFORE, THE CITY AND CSB AGREE TO THE FOLLOWING: 1. Purpose: The City and CSB agree to jointly engage in the planning and implementation of a modern utility billing system that supports sewer, fire, and refuse billing and collection functions for both organizations. 2. Scope of Work: The City and CSB agree the scope of work will include: a. Project Coordination Page 1 of 6 05.04.2026v Page | 18 of  i. Participate in planning, configuration, data conversion, and testing activities for the new billing system. ii. Attend scheduled meetings, workshops, and project reviews. iii. Share information and documentation in a timely manner. b. Communication i. Maintain regular communication on system changes, operational impacts, and implementation needs. ii. Notify each other promptly of issues that may affect billing or payment processing. c. Payment Processing i. Continue receiving payments at their own respective locations. ii. Acknowledge that the new billing system may modify existing payment workflows (e.g., batch vs. real-time posting). iii. Partial Payments: Partial payments shall be allocated on a pro-rata basis according to the customer’s current monthly charges unless the customer provides specific allocation instructions. d. Operational Continuity i. Work cooperatively to ensure uninterrupted billing, payment processing, and customer service during system transition. ii. Report software issues, outages, and service disruptions promptly to the vendor using the agreed‑upon escalation process. iii. Parties will designate primary and secondary vendor contacts for system issue escalation. 3. Software and Implementation Costs: The parties agree to an equitable pro-rata sharing in the software and implementation costs associated with the billing system as contemplated under the City’s Municipal Code. The City agrees to cover the licensing and subscription costs as applicable for Fire and Refuse accounts and City users of the new billing system pro-rata basis on the actual costs associated with the agreed upon license and subscription type. The CSB agrees to cover the licensing and subscription costs as applicable for all sanitary and sewer charges. The City will pay postage and printing costs associated with the statements not containing sewer Page 2 of 6 05.04.2026v Page | 19 of  charges pursuant to the City’s Municipal Code. All other charges and costs related to software and implementation shall be the responsibility of the CSB. The CSB will be responsible for paying the associated vendors for any billing or mailing costs and the City will reimburse CSB for the City’s pro-rata share. 4. Dates and Deadlines: The City and CSB agree they will determine mutually agreed upon deadlines and/or dates for the following: 1) Request for Proposal (“RFP”) release; 2) Pre proposal conference; 3) Questions; 4) Addendum (Q&A) issued; 5) Vendor Assessment Reports and Proposals; 6) City and CSB internal review of responses; 7) Presentation and Demonstrations for concepts to City and CSB; 8) Site Visits and Reference Checks; 9) Joint selection of vendor; 10) Final Testing and approval; and 11) Production and Implementation (“go-live planning”). Expected Project Completion date: August of 2027. 5. Responsibilities of CSB: a. Billing CSB shall produce consolidated monthly billing statements for sewer, fire, and refuse services; and maintain billing records pursuant to the requirements of the Public Service Commission of West Virginia (“PSC”) and City of Charleston Municipal Code. b. Payment Processing CSB shall accept and receive payments at CSB locations. CSB will deposit CSB- collected funds into the CSB Municipal Fee clearing account. CSB shall receive itemized payment reports from the City for payments collected at City locations. CSB agrees to enter and process all payment information in the billing system. CSB will reconcile the Municipal Fee clearing account and allocate funds appropriately. CSB agrees to adopt posting procedures as afforded and required by the new billing system. CSB will maintain the current partial payment allocation method based on customer instructions or, if none are provided, apply a pro-rata allocation based on current monthly charges. c. Customer Service Page 3 of 6 05.04.2026v Page | 20 of  CSB shall provide customer service, complaint handling, adjustments, and account support for sewer services only. d. Account Setup CSB will create all accounts involving the services referenced herein. CSB will use data from the water company to create or update accounts for customers. CSB agrees to allow the City to maintain all fire and refuse accounts for customers, as applicable. e. Technology System Support CSB will be responsible for the maintenance and support of its own hardware, software, and information systems. CSB will not provide technical support for City systems. f. Implementation and Production CSB will serve as the primary Project manager and be responsible for vendor coordination. CSB agrees to oversee configuration, data conversion, testing, system deployment and production system administration. CSB will provide training to CSB personnel on sewer-related processes. g. Vendor Relationship CSB will serve as the contract holder with the selected system vendor and any ancillary vendors necessary for implementation and operation of the system and mailings. 6. Responsibilities of the City: a. Customer Service The City will provide customer service, complaint handling, adjustments, and account support for fire and refuse services only. The City will be responsible for maintaining all fire and refuse accounts, with or without receipt of sewer services. The City has control over additional mailings necessary for the maintenance and servicing of the fire and refuse accounts. The City will be responsible for any additional costs associated with required mailings. b. Payment Collection The City agrees to receive payments for sewer, fire, and refuse services at City- operated payment locations. The City shall forward collected funds to the CSB and Page 4 of 6 05.04.2026v Page | 21 of  provide an itemized list of payments received, in a format mutually agreed upon. c. Technology System Support The City will provide maintenance and support for its own hardware, software, and information systems. The City will not provide technical support for CSB systems. d. Implementation Responsibilities The City agrees to participate in configuration, workflow validation, testing, and data verification for fire/refuse billing. The City will support training efforts for City personnel during implementation. 7. Notices: The City and CSB hereby designate the following business mailing addresses and contact information the places where all notice, directions or communications from one such party to the other party shall be delivered, or to which they shall be mailed. Such address may be changed at any time by either party by written notice to the other party. Charleston Sanitary Board City of Charleston Steve Cooper, General Manager Andy Wood, Finance Director 304-348-1084 ext. 237 304-348-8014 scooper@csb-wv.com andy.wood@cityofcharleston.org Charleston Sanitary Board City of Charleston Renee Williamson, CIS Manager Christina Merbedone-Byrd, City 304-348-1084 ext. 225 Collector rwilliamson@csb-wv.com 304-348-8024 christina.merbedone- byrd@cityofcharleston.org 8. Modifications: This MOU may be modified at any time through a written amendment signed by both Parties. 9. Termination: The MOU may be terminated at any time, in whole or in part, by mutual written consent of each party. 10. Headings: The section headings and subheadings contained in this MOU are included for convenience only and shall not limit or otherwise affect the terms of this MOU. Page 5 of 6 05.04.2026v Page | 22 of  11. Assignment: Nothing herein is intended or shall be construed to confer upon any person or entity other than the Parties and their successors or assigns, any rights or remedies under or by reason of this MOU. 12. Good Faith: The Parties agree to negotiate in good faith and use their best efforts to support effective implementation, ongoing operations, dispute resolution and necessary development and execution of any future definitive agreements relating to this project. The duly-authorize members below represent and warrant that they have full power and authority to enter into this MOU and this authority is in compliance with all requirements of the governing body or board. This MOU shall be governed by and construed in accordance with the laws of the State of West Virginia. The parties consent to exclusive jurisdiction and venue in the Circuit Court of Kanawha County, West Virginia. This MOU constitutes the entire understanding and agreement of the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements or understandings, inducements or conditions, express or implied, written or oral, between the parties. BY THE DULY-AUTHORIZE SIGNATURES BELOW, THE PARTIES HEREBY AGREE AND ACCEPT THE TERMS SET FORTH IN THIS MEMORANDUM OF UNDERSTANDING. THE CITY OF CHARLESTON CHARLESTON SANITARY BOARD By____________________________ By Its Its Date: _________________________ Date: _______________________________ Page 6 of 6 05.04.2026v Page | 23 of  1 Resolution No. 26-063 2 Introduced in Council: Adopted by Council: 3 June 1, 2026 ______________ 4 5 Introduced by: Referred to: 6 Joseph Jenkins Finance 7 8 Resolution No. 26-063 – Authorizing the Mayor or City Manager to enter into a Memorandum of 9 Understanding (MOU) with other participating agencies comprising the Metro Drug Enforcement 10 Network Team (MDENT), consistent with Attachment A hereto, that assists the Charleston area 11 offices of the Drug Enforcement Administration, the Federal Bureau of Investigation and the 12 Bureau of Alcohol, Tobacco, Firearms and Explosives to achieve maximum cooperation in 13 combined law enforcement efforts to address drug and related violent crime offenses in 14 Charleston and surrounding communities. The MOU is in effect for a one-year period starting July 15 1, 2026, and ending June 30, 2027. 16 Be it Resolved by the Council of the City of Charleston, West Virginia: 17 That the Mayor or City Manager is authorized to enter into a Memorandum of Understanding 18 (MOU) with other participating agencies comprising the Metro Drug Enforcement Network Team 19 (MDENT), consistent with Attachment A hereto, that assists the Charleston area offices of the 20 Drug Enforcement Administration, the Federal Bureau of Investigation and the Bureau of Alcohol, 21 Tobacco, Firearms and Explosives to achieve maximum cooperation in combined law 22 enforcement efforts to address drug and related violent crime offenses in Charleston and 23 surrounding communities. The MOU is in effect for a one-year period starting July 1, 2026, and 24 ending June 30, 2027. Page | 24 of  MEMORANDUM OF UNDERSTANDING The following agencies hereby enter into this Memorandum of Understanding (MOU) as of the date this MOU is signed by the agency’s representative. The effective date of this MOU is July 1, 2026. City of Charleston City of St. Albans City of Dunbar City of Nitro City of South Charleston City of Hurricane Putnam County Sheriff’s Department Kanawha County Sheriff’s Department West Virginia State Police Federal Bureau of Alcohol, Tobacco, Firearms, and Explosives Federal Bureau of Investigation U. S. Attorney’s Office for the Southern District of WV PURPOSE: the purpose of this MOU is to memorialize the operating terms under which this task force, named the Metropolitan Drug Enforcement Network Team (MDENT), develop and enhance cooperation and information exchange between the parties to this MOU and to achieve maximum effective and efficient law enforcement efforts to address drug and violent crime related offenses in the Kanawha County, Putnam County, and Charleston, West Virginia, area. DEFINITIONS: When used in this MOU, the following words shall be defined as: 1. AHIDTA—Appalachian High Intensity Drug Trafficking Act Program 2. Control Board – The oversight board for MDENT. 3. DCJS – Justice and Community Services with the Division of Administrative Services of the West Virginia Department of Homeland Security 4. Employing agency – The law enforcement agency that hired, employs, and pays the applicable salary and benefits of the law enforcement officer assigned to MDENT. 5. Federal Agencies – The Federal Bureau of Investigation, the Drug Enforcement Agency and the Bureau of Alcohol, Tobacco, Firearms and Explosives. 6. Grantee – The agency that prepares, submits, and oversees administration of funding applications on behalf of MDENT. For the purposes of this MOU the grantee is the City of Charleston. 7. Local Agencies – The City of Charleston, the City of Dunbar, the City of Nitro, the City of South Charleston, the City of St. Albans, the City of Hurricane, the Kanawha County Sheriff’s Department, and the Putnam County Sheriff’s Department. 8. MDENT – Metropolitan Drug Enforcement Network Team 9. MOU – Memorandum of Understanding 1 Page | 25 of  10. Operating Account – Monies maintained in an interest-bearing account by the grantee to be used to pay expenses incurred by MDENT in pursuit of its stated purpose. These monies come from funds lawfully secured as a result of forfeiture of money and property from drug related seizures and monies contributed to MDENT by other entities. 11. Participating agencies – All of the federal and local agencies that are parties to this MOU. 12. PCNEU – Putnam County Narcotics Enforcement Unit. 13. PCSD – Putnam County Sheriff’s Department. 14. Policy Board – West Virginia Drug Policy and Violent Crime Control Policy Board. The participating agencies agree to the following terms: 1. FEDERAL JURISDICTION: The authority and participation in any investigation under the terms of this MOU by the Federal Agencies shall be pursuant to, and limited by, the jurisdictional laws of each respective federal agency. Because of statutory and policy considerations, the assigned federal personnel will not investigate crimes outside of the jurisdiction of their respective agency. The Federal Agencies shall follow the appropriate policies and guidelines of their respective agencies. Federally initiated cases will follow appropriate guidelines of the lead federal agency concerning case management. 2. LOCAL AGENCY REPRESENTATION: The representative authorized to sign this MOU for each of the participating agencies will appoint one individual to serve as a member on the Control Board, which will be the agencies’ chief law enforcement officer or his/her designee. That individual will act on behalf of and represent the designating agency’s interests concerning the operation of MDENT. The Mayor of the grantee, or his or her designee, shall serve as the Chairperson of the Control Board. The Chairperson shall appoint the MDENT Commander. 3. CONTROL BOARD: The Control Board shall meet on a regular basis as set by the grantee in accordance with DCJS requirements. Five members present shall constitute a quorum of the Control Board. Each member of the Control Board, or his or her alternate, shall have one vote and, subject to the terms herein, general issues shall require a majority vote of members present. However, actions by MDENT on the following matters shall be decided by unanimous vote of voting members of the Control Board: a. Approval/disapproval of cases to be investigated by MDENT officers; b. Amount of and use of funds to be authorized for specific case investigations and operation of the unit; c. Key decisions critical to the management of case investigations; d. Acquisition of real or personal property, including equipment; 2 Page | 26 of  e. Addition of law enforcement agencies as members of MDENT; and f. Approval of officers to be assigned to MDENT from participating agencies. Federal agencies, in compliance with all applicable ethical and regulatory DOJ/Treasury guidelines, will abstain from voting on funding issues that conflict with their department’s guidelines. 4. ADMINISTRATION OF GRANT FUNDS; AGENCY RESOURCES: Each of the participating agencies shall cooperate with the grantee concerning the administration of grant funds awarded from DCJS or other entities and in the overall operation of MDENT. Additionally, each participating agency will provide whatever resources are available to that agency, in the reasonable opinion of its Chief Law Enforcement Officer or designee, to specific cases as appropriate and as approved by the Control Board to facilitate efficient and effective investigations. 5. AGENCY WITHDRAWAL FROM OR APPLICATION TO MOU: Participation in the multi-agency investigative efforts of MDENT is voluntary. If a participating agency desires to withdraw from this MOU, written notification of such withdrawal will be provided to each participating agency thirty days prior to withdrawal. Such withdrawal does not absolve the participating agency of any financial responsibilities incurred prior to the withdrawal. Additional agencies wishing to become members of MDENT may do so upon written application to and approval by the Control Board. Such new agencies must execute an addendum agreeing to the terms of the MOU in effect at the time of approval by the Control Board. 6. COMPLIANCE WITH FEDERAL GUIDELINES: Participating agencies agree to follow procedures relating to case management, reporting requirements, fiscal guidelines, and other appropriate policies as adopted by the Control Board and that are consistent with the Anti-Drug Abuse Act of 1986, subtitle K – State and Local Law Enforcement Assistance Act of 1986 and/or the Policy Board and DCJS. 7. OWNERSHIP AND USE OF MDENT EQUIPMENT: Equipment and other personal property purchased with Operating Account funds and utilized for fulfilling the purpose of MDENT will be retained by grantee after the requirements of all applicable DCJS grants have been satisfied or have expired. Grantee’s retention of any such equipment or property will be made in accord with established policies and practices set by the Policy Board and the DCJS. It is further agreed that participating agencies may request use of this equipment and property, consistent with each agency’s guidelines, at any future time so long as such request or use does not inconvenience or otherwise negatively impact grantee. 3 Page | 27 of 8. REAL PROPERTY PURCHASED, OWNED, OR LEASED FOR THE USE AND BENEFIT OF MDENT: a. If any real property is purchased by one of the participating agencies on behalf of MDENT to be used as office space or any other MDENT purpose, such purchase will be paid for with Operating Account funds. b. Any real property so purchased, donated, or leased for the use and benefit of MDENT as office space or other MDENT use, will be maintained with Operating Account funds. The Control Board shall have the oversight and responsibility of making the timely loan, lease, or other payments on the property, paying for all repairs and improvements, utilities, taxes, fees, insurance, and all other costs associated with the real property including any improvements thereto and/or appurtenances thereof. If at any time there are insufficient funds in the Operating Account for these expenses when due, such expenses will be shared by the participating local agencies in MDENT at the time such expenses are incurred. Each local agency will be responsible and liable for an amount equal to the amount of the shortfall divided by the number of local agency officers assigned to MDENT multiplied by the number of officers each local agency has assigned at the time of the shortfall. c. If any real property owned for the use and benefit of MDENT is sold, the proceeds shall either be used to secure other office space for MDENT or placed in the Operating Account. d. If at any time MDENT is dissolved, any real property owned for the use and benefit of MDENT shall be sold. The proceeds will be placed in the Operating Account and the funds will be handled as set forth in paragraph number nine (9) of this MOU. 9. MDENT DISSOLUTION: In the event that MDENT is dissolved, the Control Board will ensure that all applicable financial responsibilities of MDENT are paid from the Operating Account. Any remaining balance in the Operating Account after all financial responsibilities are met, excluding any federal funds, shall be distributed to the local agencies participating in MDENT at the time of its dissolution. If there are insufficient funds in the Operating Account to satisfy all financial responsibilities or liabilities, any remaining financial responsibilities and liabilities will be divided among these same local agencies. The formula for the distribution of assets or liabilities shall be the total applicable amount divided by the number of local agency officers assigned to MDENT multiplied by the number of officers each local agency has assigned at the time of dissolution. 10. SALARY, BENEFIT, AND OVERTIME REIMBURSEMENT: a. Reimbursement to local agencies for officers assigned to MDENT will be made for base salary and benefits as set by the Policy Board, but such 4 Page | 28 of  reimbursement shall not exceed $28,000. Unless specifically authorized by grant award, reimbursement will not be made for overtime earned by officers assigned to MDENT. b. Federal Agencies will not receive reimbursements, including any reimbursement for salary, benefits, or overtime. c. For overtime reimbursement for officers authorized by a grant award, each local agency will be limited to the overtime hours or amounts authorized by the award. d. Monies awarded for overtime reimbursement will be distributed upon submission of applicable documentation to the grantee in an amount not to exceed the limit set by the Policy Board. e. Any AHIDTA overtime funds awarded for compensation shall be reimbursed in accordance with the policies and guidelines of that program. 11. FORFEITURES: Forfeitures will be administratively processed pursuant to the following terms: a. Forfeitures may be utilized as approved by the Control Board to meet MDENT’s stated purpose. b. The participating Federal Agencies do not receive any share of assets secured by direct forfeiture or by an “open bid” sale in most state and local cases. In any case where a Federal Agency elects to receive a share of the forfeiture, the Federal Agency will process the forfeiture pursuant to federal guidelines. It shall be the responsibility of each participating local agency that desires to seek a portion of the federally forfeited property to complete a United States Department of Justice DAG-71 Application for Transfer of Federally Forfeited Property. If a Federal Agency processes the forfeiture, then the provisions of subparagraph (f.) of this paragraph eleven (11) do not apply. c. Forfeitures conveyed to local agencies through equitable sharing or pursuant to a completed DAG-71 are to be utilized for law enforcement purposes only, consistent with federal and Policy Board forfeiture guidelines. d. Real or personal property forfeited to MDENT that cannot be directly used to meet the stated purpose of MDENT will either be sold by an “open bid” process or disposed of in a manner approved by the Control Board in accordance with established federal and Policy Board guidelines for such forfeitures. Any monies secured by the sale of such property that are not processed federally will be deposited in the Operating Account, as required by subparagraph (e.) of this paragraph eleven (11). 5 Page | 29 of  e. Cash, either directly forfeited or secured by the sale of real or personal property, that are not processed federally will be maintained in the Operating Account until spent for MDENT purposes or distributed to the local agencies consistent with this paragraph. The Policy Board sets a required minimum percentage of forfeited funds, less administrative costs, that must be used to cover the day-to-day operations of a drug task force during each grant award period. For the term of this MOU the Policy Board has MDENT’s minimum percentage at forty (40) percent. The Policy Board also permits each drug task force to establish a percentage greater than the set minimum. As of January 1, 2003, the Control Board established a minimum of fifty (50) percent of all monies secured as a result of forfeitures, after administrative costs have been removed, be held in the Operating Account to be used for day-to-day operations, with the remaining fifty (50) percent to be distributed among the local agencies as consistent with subparagraph (f.) of this paragraph eleven (11). f. Forfeited funds that are not processed by a Federal Agency shall be distributed as follows: 1. 50% of all such non-federal forfeited funds, after payment of any administrative costs, shall be deposited in the Operating Fund. The remaining amount will be distributed to each local agency participating at the time of the seizure by dividing the total applicable amount by the number of local agency officers assigned to MDENT at the time of the seizure multiplied by the number of officers each local agency has assigned at the time of the seizure, not including any offers assigned to the Interdiction Team. 2. For seizures made by the Interdiction Team, 50% of all such non-federal forfeited funds, after payment of any administrative costs, shall be deposited in the MDENT Operating Fund. The remaining amount will be distributed to each local agency which have officers assigned to the Interdiction Team at the time of the seizure by dividing the total applicable amount by the number of officers assigned to the Interdiction Team at the time of the seizure multiplied by the number of officers each local agency has assigned to the Interdiction Team at the time of the seizure. 12. PROTOCOL FOR INTERACTION WITH THE NEWS MEDIA: a. The Control Board shall set policy and procedures for media releases and/or press conferences. b. All media releases shall be made in the name of MDENT. Each release shall name all of the participating agencies. 6 Page | 30 of  c. Unless special circumstances exist, individual MDENT officers will not be identified or photographed. d. No information about MDENT operations or individual investigations will be released to the media until approved by the official with applicable prosecutorial authority. 1. If jurisdiction involves a federal prosecution, the United States Attorney of the Southern District of West Virginia must approve any release of information to the media. 2. If jurisdiction involves a state prosecution, the Prosecuting Attorney in the county where the case will be prosecuted must approve any release of information to the media. 13. REPLACEMENT/REMOVAL OF OFFICERS ASSIGNED TO MDENT: a. All employing agencies will allow officers assigned to MDENT to complete all material assignments prior to the officer’s removal from, or replacement on, MDENT, unless conditions involving willful misconduct or other extenuating circumstances exist which would adversely affect MDENT operations and/or reputation if such removal is delayed. b. If any MDENT officer engages in misconduct, conduct unbecoming an officer, or any activity which requires an administrative investigation to determine the propriety of disciplinary action, the employing agency shall be solely responsible for any and all disciplinary action. The Task Force Commander shall immediately notify the Control Board members and the employing agency of any such behavior of which he or she becomes aware. Notwithstanding, the Control Board may remove any officer from MDENT upon reasonable belief that the officer engaged in misconduct, conduct unbecoming, or any other improper behavior or of activities. The employing agency shall be notified of any decision by the Control Board to remove an assigned officer and the employing agency may submit the name of a replacement officer for the Control Board’s consideration and approval. 14. LIABILITY AND INSURANCE OBLIGATIONS: a. Each employing agency shall be solely responsible for the negligent acts, omissions, and/or wrongdoing of its officers, whether alleged or established, and for any and all claims of liability related thereto. As between the parties to this MOU, unless otherwise agreed in writing, each employing agency shall be solely responsible for defending against any claim against its officer, and for payment of any and all resulting fees, costs, or damages related thereto. b. Unless otherwise agreed in writing, no employing agency shall be responsible for defending against or paying for any civil liability arising out of negligent acts, omissions, and/or wrongdoing of officers or other personnel assigned to 7 Page | 31 of  MDENT from another employing agency. For the purpose of this MOU, civil liability includes, but is not limited to, damages of any kind, attorney fees, and any and all costs and/or expenses incident to any civil lawsuit or administrative claim filed by any person, business, corporation, partnership organization, or government entity, or otherwise related to any administrative or judicial proceeding, finding, judgment, or settlement in compromise of any claim. c. The employing agencies to this MOU agree that each officer assigned to MDENT is solely an employee of his or her employing agency. The parties to this MOU further agree that each employing agency shall be solely responsible for providing workers compensation coverage and unemployment coverage to each and every officer assigned to MDENT by that employing agency. d. Each employing agency shall maintain liability insurance coverage in an amount of at least $1,000,000 to satisfy the liability obligations herein related to claims arising from the alleged negligent, acts, omissions, and/or wrongdoing of its officers/employees assigned to MDENT, and such insurance policy shall include coverage for damage to the assigned officer/employee’s vehicle and claims resulting from the assigned officer/employee’s operation thereof, regardless of which agency actually owns the vehicle. In other words, and by example only, each agency shall be responsible for insuring, defending against and paying every claim or civil liability arising out of the conduct of its officer/employee, regardless of where the incident giving arise to the claim or civil liability arose and regardless of who owned any vehicle or equipment involved. Provided: That the parties recognize that the Federal Tort Claims Act shall be applicable to all liability issues relating to the actions of the officers assigned to MDENT from federal agencies. e. As between the parties to this Agreement, the agency employing any officer/employee assigned to MDENT will be solely responsible for any damage to property caused by the intentional or other conduct by the employing agency’s officer/employee which results in any denial of insurance coverage. 15. PARTICIPATING AGENCIES: Effective July 1, 2026, the Task Force is, or can be composed of 23 officers as follows: 7 from Charleston Police Department 2 from St. Albans Police Department 1 from Nitro Police Department 1 from Dunbar Police Department 8 Page | 32 of  2 from South Charleston Police Department 1 from Hurricane Police Department 3 from Kanawha County Sheriff’s Department 3 from Putnam County Sheriff’s Department 1 from West Virginia State Police 1 from the US Drug Enforcement Agency 1 from Homeland Security These officers will work directly with the agents from the Charleston area offices of the participating Federal Agencies. 16. FUNDING TERM. For the purpose of funding obtained through the DCJS, the term of this agreement shall be for the fiscal year covering the period of July 1, 2026, through June 30, 2027. Subsequent contract renewal with the DCJS for similar continued funding will serve to extend this agreement. 17. SUPERSEDING AGREEMENT. This MOU supersedes any and all prior MOU’s implemented and agreed to by the participating agencies. This MOU is hereby entered into by the participating agencies on pages 9 and 10 of this MOU, which may be executed in any number of counterparts, each of which when executed and delivered shall constitute a duplicate original, but all counterparts together shall constitute a single agreement. BY: ________________________________ DATE: ________________ Amy Goodwin Mayor (City of Charleston) BY: ________________________________ DATE: ________________ Scott James Mayor (City of St. Albans) BY: ________________________________ DATE: ________________ Dave Casebolt Mayor (City of Nitro) 9 Page | 33 of BY: ________________________________ DATE: ________________ Scott Elliot Mayor (City of Dunbar) BY: ________________________________ DATE: ________________ Frank Mullens Mayor (City of South Charleston) BY: ________________________________ DATE: ________________ Scott Edwards Mayor (City of Hurricane) BY: ________________________________ DATE: ________________ Joseph Crawford Sheriff of Kanawha County BY: ________________________________ DATE: ________________ Bobby Eggelton Sheriff of Putnam County BY: ________________________________ DATE: ________________ J.L Mitchell Superintendent WV State Police BY: ________________________________ DATE: ________________ Moore Capito U.S. Attorney, Southern District of WV BY: ________________________________ DATE: ________________ Benjamin Cohen Alcohol, Tobacco, and Firearms, and Explosives 10 Page | 34 of BY: ________________________________ DATE: ________________ Mike McDonald Federal Bureau of Investigation 11 Page | 35 of  Resolution No. 26-064 Introduced in Council: Adopted by Council: June 1, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-064 - Authorizing approval of Amendment No. 8 of the FY 2025-2026 General 2 Fund Budget as indicated on the attached list of accounts. 3 4 Be it Resolved by the Council of the City of Charleston, West Virginia: 5 6 That Amendment No. 8 of the FY 2025-2026 General Fund Budget as indicated on the attached 7 list of accounts is approved. Page | 36 of  General Fund FY 2025-2026 Budget Amendment No. 08 - June 1, 2026 Revenues and Fund Balances Current Increase/ Amended Account No. Department Account Description Amount (Decrease) Amount 1001 00 00000 000 000 436902 Revenue Trf from Other Funds - Healthcare Reserves - 1,200,000 1,200,000 Net Increase/(Decrease) to Revenues 1,200,000 Expenditures Current Increase/ Amended Account No. Department Account Description Amount (Decrease) Amount 1001 10 40800 494 000 510550 Retiree Health - Police Pre-65 Medical/RX 2,225,000 540,000 2,765,000 1001 10 40800 494 000 510550 Retiree Health - Fire Pre-65 Medical/RX 2,775,000 660,000 3,435,000 Net Increase/(Decrease) to Expenditures 1,200,000 Description: To transfer funds from the Healthcare Reserve Fund into the General Fund to pay for higher than projected claims cost for the Pre-65 Retiree health plan. Reportable: To maintain compliance with the budgetary guidelines of the State of West Virginia. FY 2026 - General Fund Budget Amendment No. 08 Page 1 of 1 Page | 37 of  Resolution No. 26-065 Introduced in Council: Adopted by Council: June 1, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-065 - Adopting the proposed Fiscal Year 2026-2027 Parking System budget as 2 indicated within the attached document. 3 4 Be it Resolved by the Council of the City of Charleston, West Virginia: 5 6 That the proposed Fiscal Year 2026-2027 Parking System budget as indicated within the 7 attached document is approved. Page | 38 of  City of Charleston MUNICIPAL BUDGET July 1, 2026 - June 30, 2027 Section 9 Parking System Revenue Fund FY 2027 - City of Charleston 1 Municipal Budget Page | 39 of  City of Charleston Municipal Budget FY 2027 Parking System Revenue Summary Rev. Actual Original FY 2026 YTD Current FY 2026 Estimated Code Description FY 2025 FY 2026 Amendments FY 2026 YTD April FY 2027 Parking Building Revenues Building #1 - City Service Center 434302 Monthly 256,028 270,000 270,000 204,213 255,700 434304 Special Rates 83 100 100 - - 434310 Meter - SMART - Credit Card 1,934 1,800 1,800 1,168 1,700 434311 Meter - SMART - Park Mobile 21,817 2,500 2,500 2,588 8,800 434312 Meter - SMART - Coin 1,864 2,000 2,000 1,943 1,900 434321 Meter - Mechanical - Park Mobile 2,443 2,200 2,200 2,876 2,900 434322 Meter - Mechanical - Coin 1,679 1,700 1,700 1,547 1,600 434330 Commercial 142,531 146,300 146,300 120,224 146,200 Total Building #1 428,378 426,600 - 426,600 334,558 418,800 Building #2 - Washington 434301 Daily 15,621 15,000 15,000 8,564 14,500 434302 Monthly 30,545 58,000 58,000 51,363 53,300 434303 Theatre Parking - - - - - 434330 Commercial 1,572 1,600 1,600 1,310 1,600 434331 Theatre Rental - - - - 1,000 Total Building #2 47,738 74,600 - 74,600 61,237 70,400 Building #5 - Shanklin 434302 Monthly 68,193 90,000 90,000 68,558 80,400 434304 Special Rates 73,878 77,000 77,000 64,074 79,000 434310 Meter - SMART - Credit Card 6,533 6,700 6,700 5,299 6,700 434311 Meter - SMART - Park Mobile 5,566 5,500 5,500 5,328 6,100 434312 Meter - SMART - Coin 20,684 20,000 20,000 12,394 16,400 434321 Meter - Mechanical - Park Mobile 1,485 1,800 1,800 1,589 1,600 434322 Meter - Mechanical - Coin 2,941 4,800 4,800 3,162 3,900 Total Building #5 179,280 205,800 - 205,800 160,402 194,100 Building #6 - Summers 434302 Monthly 392,625 405,000 405,000 322,995 395,100 434304 Special Rates 934 1,000 1,000 529 1,000 434310 Meter - SMART - Credit Card 19,849 20,400 20,400 15,521 19,300 434311 Meter - SMART - Park Mobile 29,729 28,500 28,500 28,899 31,400 434312 Meter - SMART - Coin 16,043 17,000 17,000 15,162 17,000 434321 Meter - Mechanical - Park Mobile 13,848 12,000 12,000 13,448 13,900 434322 Meter - Mechanical - Coin 11,138 12,800 12,800 7,600 11,000 Total Building #6 484,166 496,700 - 496,700 404,154 488,700 Total Building Revenue 1,139,563 1,203,700 - 1,203,700 960,351 1,172,000 FY 2027 - City of Charleston 2 Municipal Budget Page | 40 of  City of Charleston Municipal Budget FY 2027 Parking System Revenue Summary Rev. Actual Original FY 2026 YTD Current FY 2026 Estimated Code Description FY 2025 FY 2026 Amendments FY 2026 YTD April FY 2027 Other Parking Revenue 432000 Police Fines/Court Costs 2,450 3,000 3,000 875 1,800 432001 Boot Fees 500 700 700 850 900 432100 Overtime Meter Violations 228,653 232,100 232,100 189,827 230,600 432101 All Other Parking Violations 113,155 107,000 107,000 85,395 106,100 432703 Loading Zone Fees 29,087 25,000 25,000 19,850 17,600 434210 Meter - SMART - Credit Card 35,407 125,400 125,400 50,610 74,500 434211 Meter - SMART - Park Mobile 88,353 100,200 100,200 86,127 101,800 434212 Meter - SMART - Coin 207,184 202,500 202,500 170,195 209,200 434221 Meter - Mechanical - Park Mobile 109,234 74,200 74,200 101,179 101,300 434222 Meter - Mechanical - Coin 192,481 129,400 129,400 117,912 151,600 434230 Bagged Meter Fees 34,238 25,000 25,000 59,938 44,300 434240 Business Valet - - - - - 434250 Residential Permit Parking (200) 5,700 5,700 5,525 5,700 434304 Special Events 46,663 41,000 41,000 35,481 48,500 434340 Parking Lots 19,970 25,780 25,780 19,405 24,500 434500 Rents/Concessions/Leases 134,570 170,000 170,000 145,444 174,000 439900 Miscellaneous Revenue 3,413 2,400 2,400 2,617 2,600 Total Other Revenue 1,245,158 1,269,380 - 1,269,380 1,091,229 1,295,000 Total Operating Revenue 2,384,720 2,473,080 - 2,473,080 2,051,580 2,467,000 Non-Operating Revenue 437900 Gain/(Loss) Sale of Assets 3,735 - - 22,800 - 438000 Interest on Investments 299,442 250,000 250,000 202,076 200,000 438600 Insurance Claims 2,000 2,000 400 - 439900 Cash Over/Short - - 60 - Total Non-Operating Revenue 303,177 252,000 - 252,000 225,336 200,000 Total Parking System Revenue 2,687,898 2,725,080 - 2,725,080 2,276,916 2,667,000 FY 2027 - City of Charleston 3 Municipal Budget Page | 41 of  City of Charleston Municipal Budget FY 2027 Fund 6406 Parking System Revenue Fund Department 57100 Parking Unit 000 Administration FY 2025 FY 2026 FY 2026 YTD FY 2026 FY 2026 YTD FY 2027 Expense Object Actual Original Amend. Current April Actual Proposed Personal Services 510300 Wages - Full Time Regular 814,776 822,988 - 822,988 648,121 849,996 510301 Wages - FT Overtime - 56,100 - 56,100 14,191 58,760 510310 Wages - Irregular Part Time (IPT) - 22,000 22,000 11,602 22,000 510400 FICA 60,110 - - - - - 510401 FICA - Medicare - 13,066 - 13,066 9,406 13,496 510402 FICA - Social Security - 55,867 - 55,867 40,217 57,707 5105** Medical & Life Insurance 214,877 258,552 - 258,552 216,082 268,485 510600 Retirement 70,412 - - - - 510601 Public Employees Retirement - 76,049 - 76,049 59,505 72,701 5111** Dental & Vision Insurance 11,909 12,600 - 12,600 9,539 13,146 5112** Insurance - Employee Cont (29,173) (38,556) - (38,556) (29,286) (39,459) 511300 OPEB - Current 40,000 40,000 - 40,000 - 40,000 Total Personal Services 1,182,911 1,318,666 - 1,318,666 979,377 1,356,832 Authorized Full Time Positions & Salary Schedule FY 2026 Current FY 2027Proposed Title FLSA/Paygrade FTE Title FLSA/Paygrade FTE Director Parking Operations E/119 1 Director Parking Operations E/119 1 Meter Mntce. & Cllct. Crew Ldr. N-OT/109 1 Meter Mntce. & Cllct. Crew Ldr. N-OT/109 1 Maintenace Crew Leader N-OT/109 1 Maintenace Crew Leader N-OT/109 1 Office Support Specialist N-OT/107 4 Office Support Specialist N-OT/107 4 Maintenace Worker N-OT/107 1 Maintenace Worker N-OT/107 1 Meter Mntce. & Collections Spec. N-OT/107 1 Meter Mntce. & Collections Spec. N-OT/107 1 Parking Enforcement Specialist N-OT/107 1 Parking Enforcement Specialist N-OT/107 1 Parking Enforcement Technician N-OT/105 4 Parking Enforcement Technician N-OT/105 4 Security Custodian N-OT/105 5 Security Custodian N-OT/105 5 Parking Technician N-OT/105 2 Parking Technician N-OT/105 2 Total 21 Total 21 FY 2027 - City of Charleston 4 Municipal Budget Page | 42 of  City of Charleston Municipal Budget FY 2027 Fund 6406 Parking System Revenue Fund Department 57100 Parking Unit 000 Administration FY 2025 FY 2026 FY 2026 YTD FY 2026 FY 2026 YTD FY 2027 Expense Object Actual Original Amend. Current April Actual Proposed Contractual Services 521100 Telephone 12,661 17,000 17,000 5,812 15,000 521300 Utilities 248,607 210,000 210,000 221,400 250,000 521400 Travel 1,145 1,400 1,400 - 1,400 521500 Mtce & Repair - Bldg/Ground 50,383 75,000 75,000 28,699 75,000 521600 Mtce & Repair - Equipment 5,850 20,000 20,000 5,621 20,000 521700 Mtce & Repair - Auto/Truck 11,012 9,700 9,700 1,104 9,700 521800 Postage 4,235 8,000 8,000 2,816 8,000 521900 Building & Equipment Rent 40,723 37,800 37,800 13,396 37,800 521920 Parking Space Rent - 11,000 11,000 17,010 20,000 521936 Copier Rent - 1,200 1,200 1,018 1,200 522100 Training 2,498 1,500 1,500 1,170 1,500 522200 Dues & Subscriptions 876 1,000 1,000 1,020 1,100 522300 Professional Services 1,390 2,500 2,500 - 2,500 522600 Insurance - WC & UC 16,660 22,281 22,281 20,296 21,588 522700 Insurance - Liability 43,805 57,875 57,875 57,307 59,500 523000 Contracted Services 156,673 350,000 350,000 107,783 350,000 523200 Bank Fees 1,083 2,500 2,500 386 2,500 523200 Electronic Meter Fees 32,215 55,000 55,000 29,457 37,500 Total Contractual Services 629,815 883,756 - 883,756 514,293 914,288 Commodities 534100 Materials & Supplies 73,084 90,000 90,000 37,036 90,000 534300 Gas, Oil & Tires 3,180 8,000 8,000 1,392 8,000 534500 Uniforms 7,417 7,500 7,500 6,922 7,500 534180 Snow Removal Materials - 10,000 10,000 13,001 15,000 Total Commodities 83,680 115,500 - 115,500 58,351 120,500 Capital Outlay 645900 Equipment Purchase - 170,000 170,000 155,139 - Total Capital Outlay - 170,000 - 170,000 155,139 - Contributions & Other 556600 Contributions to Other Funds 256,412 237,158 237,158 - 275,380 Total Contributions & Other 256,412 237,158 - 237,158 - 275,380 Total Parking 2,152,818 2,725,080 - 2,725,080 1,707,159 2,667,000 Projected Capital Equipment Acquisitions FY 2027 FY 2028 FY 2029 Unit # Equipment Estimated Proposed Estimate Estimate Total - - - - FY 2027 - City of Charleston 5 Municipal Budget Page | 43 of  City of Charleston Municipal Budget Parking System Revenue Fund FY 2027 Schedule of Cash FY 2025 Ending Cash Balance 6,536,462 FY 2026 Budgeted Operating Revenues 2,473,080 Non-Operating Revenues 252,000 Total System Revenues 2,725,080 Operating Expenses 2,317,922 Non-Operating Expenses - Total System Expenses 2,317,922 Excess Revenue Over Expenses 407,158 Other Cash Outlay Capital Expenditures 170,000 Transfers to Maintenance Fund 237,158 Total Other Outlay 407,158 Net Cash Flow - FY 2026 - FY 2025 Projected Ending Balance 6,536,462 FY 2027 Budgeted Operating Revenues 2,467,000 Non-Operating Revenues 200,000 Total System Revenues 2,667,000 Operating Expenses 2,391,620 Non-Operating Expenses - Total System Expenses 2,391,620 Excess Revenue Over Expenses 275,380 Other Cash Outlay Capital Expenditures - Transfers to Maintenance Fund 275,380 Total Other Outlay 275,380 Net Cash Flow - FY 2027 - FY 2027 Projected Ending Balance 6,536,462 FY 2027 - City of Charleston 6 Municipal Budget Page | 44 of  City of Charleston Municipal Budget FY 2027 Parking System Maintenance and Repair Fund FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Beginning Cash Balance 4,855,147 5,033,890 4,881,048 4,001,428 3,001,428 2,396,428 Revenue Transfers from Parking Revenue 256,412 237,158 275,380 300,000 300,000 300,000 Interest Earnings 226,748 200,000 180,000 125,000 100,000 75,000 Total Revenue 483,160 437,158 455,380 425,000 400,000 375,000 Expenses Major Rehabilitation Bldg #1 Buildout for Devo Srvc 205,381 25,000 - - - - Structural Engineering 88,450 50,000 120,000 110,000 90,000 130,000 Structural Rehabitation Project 500,000 1,200,000 1,100,000 900,000 1,300,000 Bldg#2 Self-Service Access - - - 200,000 - - General Repair and Mtnce 10,586 15,000 15,000 15,000 15,000 15,000 Total Expenses 304,417 590,000 1,335,000 1,425,000 1,005,000 1,445,000 Ending Cash Balance 5,033,890 4,881,048 4,001,428 3,001,428 2,396,428 1,326,428 FY 2027 - City of Charleston 7 Municipal Budget Page | 45 of  Resolution No. 26-066 Introduced in Council: Adopted by Council: June 1, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-066 – Authorizing the Mayor or City Manager to purchase a total of three 2 Ford F-150 Extended Cab 4x4 Trucks – two for the Charleston Public Grounds Department and 3 one for Springhill Cemetery – from Thornhill Ford in the amount of $42,396.00 per unit, for a 4 total price of $127,188.00, to replace vehicles 202 for Springhill and 360 & 365 for Public 5 Grounds in the regular fleet rotation schedule, where the price was determined pursuant to a 6 competitively bid Statewide contract. 7 8 Be it Resolved by the Council of the City of Charleston, West Virginia: 9 10 That the Mayor or City Manager is authorized to purchase a total of three Ford F-150 Extended 11 Cab 4x4 Trucks from Thornhill Ford in the amount of $42,396.00 per unit, for a total price of 12 $127,188.00, where the price was determined pursuant to a competitively bid Statewide 13 contract. Page | 46 of Page | 47 of Page | 48 of Page | 49 of Page | 50 of Page | 51 of Page | 52 of Page | 53 of Page | 54 of  Resolution No. 26-067 Introduced in Council: Adopted by Council: June 1, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-067 - Receiving the Work Plan Summary of the City Center Business 2 Improvement District, approving the proposed budget of the City Center Business Improvement 3 District for the 2026-2027 fiscal year, and maintaining the same levying rate of annual fees for 4 the City Center Business Improvement District on each private for-profit property owner within 5 the District. 6 7 Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 That the Work Plan Summary of the City Center Business Improvement District is received; that 10 the proposed budget of the City Center Business Improvement District for the 2026-2027 fiscal 11 year, as attached as Exhibit A hereto, is approved; and that, and the rate of annual fees for the 12 City Center Business Improvement District on each private for-profit property owner within the 13 District remains levied at the equation of (total land lot size square footage x .075) + (total 14 building square footage x .03325). Page | 55 of City Center Business Improvement District Fiscal Year 2026-27 Work Plan Summary and Budget July 1, 2026 – June 30, 2027 Assessment: Maintain the current assessment formula consisting of building square footage @ .03325 + land square footage @ .075. Based on the current square footage data, the assessment should generate a total of $94,383. We have budgeted $92,500 to allow for outstanding receivables. Work Plan Summary Organizational: Maintain an efficient and effective Board of Directors. Continue to seek additional funding sources. Continue contract with Charleston Area Alliance for part-time professional staff support. Continue to fund one full-time BID Ambassador through the partnership with the City of Charleston. Marketing: Collaborate with Arts Amplified and City of Charleston on events in Slack Plaza. Collaborate with Downtown Charleston Association on holiday event. Maintain a Facebook Page and basic website. Page | 56 of  Page 2 Planning and beautification: Prioritize projects outlined in the Master Plan and Economic Analysis. Using acquired resources such as HUD CDF, Governor’s Office, Mayor’s Seed Funding, Greater Kanawha Valley Foundation, Charleston Urban Renewal Authority, Briar Hills Garden Club and other sources to implement prioritized projects such as street lighting, enhanced security and public art. Strategize a beautification initiative with private property owners. Maintain all needed equipment for the BID Ambassador to use for light landscaping, trash collection, sidewalk cleaning, Slack Plaza events, etc. Safety/Security: Collaborate with the City of Charleston in training and guiding the BID Ambassador. Research and strategize other safety and security initiatives for the BID Budget on next page Page | 57 of City Center Business Improvement District Page 3 Fiscal Year 2026-27 Budget Charleston Area Revenues: Assessments CURA/City Alliance TOTAL Assessments - (less ~2% uncollectible) $92,500 $92,500 Grant - HUD - Congressionally Directed Spending $ 550,000 $550,000 Grant - CURA match for Region 3 $ 25,000 $25,000 Grant - Governor's Office CDS match $ 280,000 $280,000 Grant - Region 3 Subrecipient $ 240,000 $240,000 Carry over funds $60,000 $60,000 Other resources (GKVF, Garden club, etc) $ 25,000 $25,000 TOTAL $152,500 $1,095,000 $ 25,000 $1,272,500 Expenses: Branding, marketing, outreach $4,000 $4,000 BID Ambassador - city salary/benefits $68,000 $68,000 BID Ambassador equipment and supplies $2,500 $2,500 Master Plan implementation and planter materials $63,000 $1,095,000 $ 25,000 $1,183,000 Professional staff management (CAA via MOU) $15,000 $15,000 TOTAL $152,500 $1,095,000 $ 25,000 $1,272,500 Page | 58 of  Resolution No. 26-068 Introduced in Council: Adopted by Council: June 1, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-068 - Authorizing the Mayor or City Manager to approve and execute 2 multiple Change Orders collectively referred to as Change Order No. 2, relating to the 3 Charleston Fire Department station renovation project in the total amount of $57,420.81 to 4 address multiple owner-requested changes and other changes due to unforeseen conditions 5 discovered during the course of the project. 6 7 Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia: 8 9 That the Mayor or City Manager is authorized to approve and execute multiple Change Orders 10 collectively referred to as Change Order No. 2, relating to the Charleston Fire Department 11 station renovation project in the total amount of $57,420.81 to address multiple owner- 12 requested changes and other changes due to unforeseen conditions discovered during the 13 course of the project. The pricing details related to Change Order No. 2 are indicated in Exhibit 14 A. The new total contract price approved is $4,308,183.55. Page | 59 of