Finance

CITY OF CHARLESTON West Virginia Council Member – 12th WARD Joseph Jenkins Finance Committee, Chair 839 Gordon Drive Parking Committee, Chair Charleston, West Virginia 25303 Ordinance and Rules Committee 304-575-9202 joseph.jenkins@cityofcharleston.org AGENDA FINANCE COMMITTEE MEETING Monday, June 15, 2026 6:30 PM AV ROOM #308, CITY HALL, CHARLESTON, WV AVAILIABLE TO VIEW VIA LIVESTREAM AT https://charlestonwv.civicclerk.com/web/home.aspx I. DISCUSSION: a. Approval of Previous Minutes 6-1-2026 II. BILLS: a. Bill No. 8076 - A BILL to amend Code of the City of Charleston, relating to the fees, rates, and charges for use of City owned parks and recreational facilities. III. RESOLUTIONS: a. Resolution No. 26-049 Committee Substitute – Approving Regulations and Schedule of Fees, Rates, and Charges for Use of City Parks and Public Grounds Facilities. b. Resolution No. 26-069 - Authorizing the Mayor or City Manager to enter into a contract with Adamson Industries Corp for the upfitting of the 2 new Transport Vans for the Charleston Police Department. c. Resolution No. 26-070 - Authorizing the Mayor or City Manager to purchase a new Tracked Remote Mower for the Public Grounds Department from West Virginia Tractor Co. d. Resolution No. 26-071 - Authorizing the Mayor or City Manager to purchase a new Altec Bucket Truck for the Public Grounds Department from Altec. e. Resolution No. 26-072 - Authorizing the Mayor or City Manager to purchase a replacement Cascade Filling and Compressor System for the Charleston Fire Department from Municipal Emergency Services. f. Resolution No. 26-073 - Authorizing the Mayor or City Manager to enter into a contract with McClanahan Construction Company, LLC for the 2026-27 ADA Ramp Installation Project. City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 1 of  g. Resolution No. 26-074 - Authorizing the Mayor or City Manager to enter into a contract with Martin Marietta Materials, Inc., to purchase various classes and sizes of aggregate stone on an as-needed basis. h. Resolution No. 26-075 - Authorizing the Mayor or City Manager to enter into a contract with Morton Salt, Inc. for the purchase of road salt. i. Resolution No. 26-076 - Authorizing settlement of a pending claim against the City by Terra Wissler related to an incident where a City driven vehicle collided with the claimant’s vehicle . IV. THE AGENDA WAS AMENDED ON 6-11-2026 *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 2 of  MINUTES FINANCE COMMITTEE MEETING 6:30 P.M., JUNE 1, 2026 AV ROOM #308, CITY HALL Joseph Jenkins, Chair, called the meeting of the Charleston City Council Committee on Finance to order at 6:30 p.m., June 1, 2026. A silent roll was taken by the Clerk and a quorum was established. The following committee members were present: Joseph Jenkins, Chair Brent Burton, Vice Chair Becky Ceperley Mary Beth Hoover Larry Moore (arrived at 6:31; 1st vote was for 26-061) Chad Robinson Shawn Taylor Absent: Other Councilmembers present: Frank Annie Caitlin Cook Chelsea Steelhammer Emmett Pepper I. DISCUSSION: a. Approval of Previous Minutes - Councilmember Burton asked for unanimous consent to dispense with the reading of the minutes for the May 15, 2026 meeting and that they be approved as distributed. There were no objections, and the minutes were approved. 1 Page | 3 of  II. RESOLUTIONS: a. Resolution No. 26-061 – Authorizing the Mayor or City Manager to execute the Lease Agreement between the City of Charleston and the Supreme Court of Appeals of West Virginia, as contained in the attached exhibit, relating to the lease of parking spaces located on Venable Avenue and California Avenue. Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is hereby authorized to execute the Lease Agreement between the City of Charleston and the Supreme Court of Appeals of West Virginia, as contained in the attached exhibit, relating to the lease of parking spaces located on Venable Avenue and California Avenue. City Manager Ben Mishoe added that the resolution will renew a lease agreement that the City has had in place for five years for twelve parking spots. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-061 approved. 2 Page | 4 of  b. Resolution No. 26-062 – Authorizing the Mayor or City Manager to enter into a Memorandum of Understanding with the Charleston Sanitary Board for the purchase and implementation of a new billing system under the terms set forth in the attached Exhibit A. Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is hereby authorized to enter into a Memorandum of Understanding with the Charleston Sanitary Board for the purchase and implementation of a new billing system under the terms set forth in the attached Exhibit A. Mishoe added that it is more efficient for the City to work with the Sanitary Board and their new billing system. The amount will be split per users, etc. Councilmember spoke in favor of the resolution. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-062 approved. 3 Page | 5 of  c. Resolution No. 26-063 – Authorizing the Mayor or City Manager to enter into a Memorandum of Understanding (MOU) with other participating agencies comprising the Metro Drug Enforcement Network Team (MDENT), consistent with Attachment A hereto, that assists the Charleston area offices of the Drug Enforcement Administration, the Federal Bureau of Investigation and the Bureau of Alcohol, Tobacco, Firearms and Explosives to achieve maximum cooperation in combined law enforcement efforts to address drug and related violent crime offenses in Charleston and surrounding communities. The MOU is in effect for a one-year period starting July 1, 2026, and ending June 30, 2027. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to enter into a Memorandum of Understanding (MOU) with other participating agencies comprising the Metro Drug Enforcement Network Team (MDENT), consistent with Attachment A hereto, that assists the Charleston area offices of the Drug Enforcement Administration, the Federal Bureau of Investigation and the Bureau of Alcohol, Tobacco, Firearms and Explosives to achieve maximum cooperation in combined law enforcement efforts to address drug and related violent crime offenses in Charleston and surrounding communities. The MOU is in effect for a one-year period starting July 1, 2026, and ending June 30, 2027. Mishoe added that the resolution is for the annual renewal of the operating agreement with MDENT. It also maintains that the City will continue to be the fiscal agent. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-063 approved. 4 Page | 6 of  d. Resolution No. 26-064 – Authorizing approval of Amendment No. 8 of the FY 2025-2026 General Fund Budget as indicated on the attached list of accounts. Be it Resolved by the Council of the City of Charleston, West Virginia: That Amendment No. 8 of the FY 2025-2026 General Fund Budget as indicated on the attached list of accounts is approved. Finance Director Andy Wood added that the amendment take $1.2 million from the Health Care Reserve Fund to the General Fund to supplement the budget for retirees. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-064 approved. 5 Page | 7 of  e. Resolution No. 26-065 – Adopting the proposed Fiscal Year 2026-2027 Parking System budget as indicated within the attached document. Be it Resolved by the Council of the City of Charleston, West Virginia: That the proposed Fiscal Year 2026-2027 Parking System budget as indicated within the attached document is approved. Wood added that the Parking System operates at a surplus every year. That surplus is transferred to the Maintenance Fund. Revenue is expected to be stable. Councilmember Taylor complimented Parking Director Terri Allen. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-065 approved. 6 Page | 8 of  f. Resolution No. 26-066 – Authorizing the Mayor or City Manager to purchase a total of three Ford F-150 Extended Cab 4x4 Trucks – two for the Charleston Public Grounds Department and one for Springhill Cemetery – from Thornhill Ford in the amount of $42,396.00 per unit, for a total price of $127,188.00, to replace vehicles 202 for Springhill and 360 & 365 for Public Grounds in the regular fleet rotation schedule, where the price was determined pursuant to a competitively bid Statewide contract. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to purchase a total of three Ford F-150 Extended Cab 4x4 Trucks from Thornhill Ford in the amount of $42,396.00 per unit, for a total price of $127,188.00, where the price was determined pursuant to a competitively bid Statewide contract. Mishoe added that the resolution will replace three pickup trucks. The purchases are budgeted for in the General Budget. Councilmember Taylor added that he is on the Spring Hill Cemetery Board. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-066 approved. 7 Page | 9 of  g. Resolution No. 26-067 – Receiving the Work Plan Summary of the City Center Business Improvement District, approving the proposed budget of the City Center Business Improvement District for the 2026-2027 fiscal year, and maintaining the same levying rate of annual fees for the City Center Business Improvement District on each private for-profit property owner within the District. Be it Resolved by the Council of the City of Charleston, West Virginia: That the Work Plan Summary of the City Center Business Improvement District is received; that the proposed budget of the City Center Business Improvement District for the 2026-2027 fiscal year, as attached as Exhibit A hereto, is approved; and that, and the rate of annual fees for the City Center Business Improvement District on each private for-profit property owner within the District remains levied at the equation of (total land lot size square footage x .075) + (total building square footage x .03325). Mishoe added that the assessments have not changed since last year. Councilmember Ceperley compliments the Business Improvement District. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-067 approved. 8 Page | 10 of  h. Resolution No. 26-068 – Authorizing the Mayor or City Manager to approve and execute multiple Change Orders collectively referred to as Change Order No. 2, relating to the Charleston Fire Department station renovation project in the total amount of $57,420.81 to address multiple owner-requested changes and other changes due to unforeseen conditions discovered during the course of the project. Now Therefore, Be it Resolved by the Council of the City of Charleston, West Virginia: That the Mayor or City Manager is authorized to approve and execute multiple Change Orders collectively referred to as Change Order No. 2, relating to the Charleston Fire Department station renovation project in the total amount of $57,420.81 to address multiple owner-requested changes and other changes due to unforeseen conditions discovered during the course of the project. The pricing details related to Change Order No. 2 are indicated in Exhibit A. The new total contract price approved is $4,308,183.55. Mishoe added that the change order constitutes only 2.5% of the total contract cost. Mayor Goodwin added that since it has been a very long time since the fire stations were upgraded, the City wants to do it correctly. Councilmember Robinson confirmed that there have been discussions about purchasing the surrounding properties for some of the same stations. Councilmember Burton moved to approve the Resolution. With members present recorded thereon as voting unanimously in the affirmative, Chairperson Jenkins declared Resolution No. 26-068 approved. Councilmember Burton motioned to adjourn the meeting. Meeting adjourned. 9 Page | 11 of  Bill No. 8076 Introduced in Council Adopted by Council: April 6, 2026 Introduced by: Referred to: Joseph Jenkins and Parks and Recreation and Caitlin Cook Finance 1 Bill No. 8076 - A BILL to amend Chapter 82, Article IV, Section 82-125 of the Code of 2 the City of Charleston, relating to the fees, rates, and charges for use of City owned parks 3 and recreational facilities. 4 5 Now, therefore, be it Ordained by the Council of the City of Charleston, West 6 Virginia: 7 8 That Chapter 82, Article IV, Section 82-125 of the Code of the City of Charleston, relating 9 to fees, rates, and charges for use of City owned parks and recreational facilities is hereby 10 amended, all to read as follows: 11 12 ARTICLE IV. PUBLIC USE OF PARKS AND RECREATIONAL FACILITIES 13 14 Sec. 82-125. – Schedule of fees. 15 16 Rental and fees schedule for the use of recreation facilities and equipment [is as follows]: 17 18 (1) For use private use, exclusive of the general public, of the North Charleston 19 Community Center, 42 Martin Luther King Jr., Community Center, Kanawha 20 City Community Center, Roosevelt 43 Neighborhood Center: 21 Gymnasium per hour $ 25.00 22 Meeting room, per hour $20.00 23 24 (2) Cato Park Golf Course: 25 Daily nine holes ..... $9.00 26 Additional nine holes ..... $4.00 27 Unlimited play ..... $12.00 28 Daily senior citizens unlimited ..... $6.00 29 Schools, practice or matches ..... $6.00 Page | 12 of 30 31 (3) For use exclusive use of tennis courts, The Director of Parks and Recreation, 32 or his 33 designee, is authorized to reserve tennis courts for organized play, and in such 34 cases to impose fees not to exceed the allocable costs of operation and 35 maintenance of the courts as may be determined on a case by case basis. In 36 all other instances, use of the courts shall be made available to the general 37 public on a first come first served basis without the imposition of fees. 38 39 (4) Haddad Riverfront Park: 40 41 Private rental of entire park .....$100.00 per hour* (2 hr. minimum to maximum 42 charge of $800.00 for entire day. Rental time includes set-up and tear-down if 43 renter requires exclusion of general public during this time) 44 45 Damage deposit for private rental .....$250.00 (refundable if no damage occurs. 46 However, deposit is forfeited if rental is canceled less than 20 days prior to 47 rental date) 48 49 (5) Magic Island Park: 50 51 Private rental of entire park .....$100.00 per hour* (2 hr. minimum to maximum 52 charge of $800.00 for entire day. Rental time includes set-up and tear-down if 53 renter requires exclusion of general public during this time) 54 55 Damage deposit for private rental .....$250.00 (refundable if no damage occurs. 56 However, deposit is forfeited if rental is canceled less than 20 days prior to 57 rental date) 58 59 Reservation of volleyball courts .....$10.00 per court. 60 61 *Fee includes normal, daily park maintenance. Should special set-up, clean- 62 up, or other efforts be necessary, the rate will be $20.00 per hour per employee. 63 These fees will be negotiated as part of the reservation process and will be fully 64 disclosed to renters prior to completing rental agreement. 65 66 Such arrangements pertain to all rental of each park, except for the purposes 67 of commercial concert entertainment. In such cases, rental agreements shall 68 be negotiated by the parks and recreation director, with such contract 69 presented for city council’s approval prior to confirmation. Page | 13 of 70 71 (6) Portable Stage: The portable stage measuring 24’ x 20’ may be rented at a rate 72 of $500 per day. 73 74 (a) In addition to the requirements of this Code, the Director of the Parks and 75 Recreation Department is hereby directed to prescribe a schedule of fees, rates, 76 and charges of any kind due to the city for the use of all public grounds under the 77 Department’s authority, including but not limited to all athletic fields, parks, 78 recreation facilities, community centers and accompanying equipment. However, 79 such schedule of fees, rates, or charges, including as may be amended from time 80 to time, shall be first approved by the resolution of city council before being put into 81 effect. A true copy of the schedule of fees, rates and charges, as approved by the 82 city council, shall be maintained on file in the Offices of the City Clerk and the 83 Director of the Parks and Recreation Department and shall be available on the City 84 of Charleston’s website or made available to the public upon request. 85 86 (b) All fees, rates and charges for the use of all public grounds under the Department’s 87 authority established or approved by the city council and in effect immediately prior 88 to the effective date of this Code are continued in full force and effect until such 89 time as new fees, rates and charges are determined, prescribed and approved by 90 resolution of city council pursuant to the provisions of this section. 91 92 (c) For purposes of this section, events produced or originated by the City of 93 Charleston are specifically exempted from payment of rental fees, damage 94 deposits, or other charges listed in this amendment. 95 Page | 14 of  Resolution No. 26-049 Committee Substitute Introduced in Council: Adopted by Council: May 4, 2026 Introduced by: Referred to: Joseph Jenkins and Caitlin Cook Parks and Recreation and Finance 1 Resolution No. 26-049 Committee Substitute - Approving, pursuant to Municipal Code §§ 82-3 2 and 82-125, Regulations and Schedule of Fees, Rates, and Charges for Use of City Parks and Public 3 Grounds Facilities, as recommended by the Director of the Parks and Recreation Department, 4 and reflected in Exhibit A attached hereto. 5 6 Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That, pursuant to Municipal Code §§ 82-3 and 82-125, the Regulations and Schedule of Fees, 9 Rates, and Charges for Use of City Parks and Public Grounds Facilities, as recommended by the 10 Director of the Parks and Recreation Department, and reflected in Exhibit A attached hereto, is 11 approved. Page | 15 of  Resolution No.26-069 Introduced in Council: Adopted by Council: June 15, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-069 - Authorizing the Mayor or City Manager to enter into a contract with 2 Adamson Industries Corp. in the amount of $79,990.00 for the upfitting of the two new 3 Transport Vans for the Charleston Police Department, where the price was determined 4 pursuant to a competitive bid process. 5 6 Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to enter into a contract with Adamson Industries 9 Corp. in the amount of $79,990.00 for the upfitting of the two new Transport Vans for the 10 Charleston Police Department, where the price was determined pursuant to a competitive bid 11 process. Page | 16 of  Adamson Industries Corp CadetCo LLC TechOps Specialty Vehicles, LLC. Item Quanity Unit Price Unit Price Unit Price BID AND PROPOSAL FORM (2 OF 3) Vehicle 1 Upfitting – 2026 Chevrolet Express 2500 prisoner transport van, includes rear window removal and paneling 1 $39,995.00 $106,448.00 $76,470.33 Vehicle 2 Upfitting – 2026 Chevrolet Express 2500 prisoner transport van, no rear window removal or paneling required 1 $39,995.00 $104,448.00 $70,838.86 Total $79,990.00 $210,896.00 $147,309.19 Local Vendor Preference N/A N/A N/A Page | 17 of  Resolution No. XXX -26 Introduced in Council: Adopted by Council: June 15, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. XXX-26 - Authorizing the Mayor or City Manager to enter into a contract with 2 Adamson Industries Corp. in the amount of $79,990.00 for the upfitting of the two new 3 Transport Vans for the Charleston Police Department, where the price was determined 4 pursuant to a competitive bid process. 5 6 7 8 Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia: 9 10 That the Mayor or City Manager is authorized to enter into a contract with Adamson Industries 11 Corp. in the amount of $79,990.00 for the upfitting of the two new Transport Vans for the 12 Charleston Police Department, where the price was determined pursuant to a competitive bid 13 process. Page | 18 of  Resolution No. 26-070 Introduced in Council: Adopted by Council: June 15, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-070 – Authorizing the Mayor or City Manager to purchase a new R-60 2 Tracked Remote Mower with 60-inch deck for the Public Grounds Department from West 3 Virginia Tractor Co. in the amount of $74,798.00, to replace Public Grounds current remote 4 mower used to cut the river bank, whereas the price was determined pursuant to a 5 competitively sourced contract. 6 7 8 Be it Resolved by the Council of the City of Charleston, West Virginia: 9 10 That the Mayor or City Manager is authorized to purchase a new R-60 Tracked Remote Mower 11 with 60-inch deck for the Public Grounds Department from West Virginia Tractor Co. in the 12 amount of $74,798.00, to replace Public Grounds current remote mower used to cut the river 13 bank, whereas the price was determined pursuant to a competitively sourced contract. Page | 19 of Page | 20 of Page | 21 of Page | 22 of Page | 23 of Page | 24 of  Resolution No. 26-071 Introduced in Council: Adopted by Council: June 15, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-071 – Authorizing the Mayor or City Manager to purchase a new Altec Bucket 2 Truck for the Public Grounds Department from Altec in the amount of $233,521.00, to replace 3 Bucket Truck 369 in the regularly budgeted rotation schedule, where the price was determined 4 pursuant to a competitively sourced Sourcewell contract. 5 6 Be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to purchase a new Altec Bucket Truck for the 9 Public Grounds Department from Altec in the amount of $233,521.00, to replace Bucket Truck 10 369 in the regularly budgeted rotation schedule, where the price was determined pursuant to a 11 competitively sourced Sourcewell contract. Page | 25 of Page | 26 of Page | 27 of Page | 28 of Page | 29 of Page | 30 of Page | 31 of Page | 32 of Page | 33 of Page | 34 of Page | 35 of Page | 36 of Page | 37 of Page | 38 of Page | 39 of  Resolution No. 26-072 Introduced in Council: Adopted by Council: June 15, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-072 – Authorizing the Mayor or City Manager to purchase a replacement 2 Cascade Filling and Compressor System for the Charleston Fire Department from Municipal 3 Emergency Services in the amount of $122,736.00, to enable filling of air cylinders, where the 4 price was determined pursuant to a competitively sourced Sourcewell contract. 5 6 Be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to purchase a replacement Cascade Filling and 9 Compressor System for the Charleston Fire Department from Municipal Emergency Services in 10 the amount of $122,736.00, to enable filling of air cylinders, where the price was determined 11 pursuant to a competitively sourced Sourcewell contract. 12 Page | 40 of  INSTRUCTIONS: This form must be submitted to the City Manager’s Office for any purchase of materials or supplies costing $5,000 or more. A minimum of 3 quotes is required for this form. CITY OF CHARLESTON Purchase Request June 5, 2026 Date: _____________ To: CITY MANAGER, I request permission to purchase the following materials and/or supplies: _________________________ Replacement cascade filling and compressor system _____________________________________________________________________________________ for station 1. _____________________________________________________________________________________ Purchase justification: To enable filling of air cylinders. __________________________________________________________________ Purchased under Sourcewell Contract #011824. _____________________________________________________________________________________ _____________________________________________________________________________________ $122,736.00 If approved, the total purchase price will be: ________________________ (Check One) The price is less than the $25,000 permitted for purchases without advertising for bids and needing approval from City Council. I have not purposefully split the purchase request to keep the purchase under the $25,000 threshold and have not favored a particular vendor. I have not shared competitive information with any vendor(s). The proposed vendor is a sole source provider for the materials/supplies requested. (Skip to ITEM A on page 2.) Page | 41 of I have contacted the following responsible vendors and have attached their written quotes for the requested item(s): (Minimum of 3 Quotes Required) 1. Municipal Emergency Services __________________________________ 122,736.00 Price Quote: $_________________ 2. __________________________________ Price Quote: $_________________ 3. __________________________________ Price Quote: $_________________ 4. __________________________________ Price Quote: $_________________ 5. __________________________________ Price Quote: $_________________ Municipal Emergency Services The apparent low-bid vendor meeting specifications is: __________________________________ AND ✔ The low-bid vendor is not delinquent on any financial obligations owed to the City of Charleston according to the City Collector’s records, and I recommend authorizing the purchase through the low-bid vendor. Outside city limits. OR I recommend not contracting with the lowest bidder meeting specifications and instead recommend contracting with ______________________________ because: _______________________________________________________________________________ _______________________________________________________________________________ Additionally, the recommended vendor is not delinquent on any financial obligations owed to the City of Charleston according to the City Collector’s records. ITEM A (For Sole Source Procurements ONLY) Explain what is unique about this vendor/brand and why your department must purchase this product: _____________________________________________________________________________________ _____________________________________________________________________________________ ____________________________________________________________________________________ Identify at least 1 independent third party who has verified the vendor is a sole source for the item(s) requested to be purchased, and submit his/her written opinion regarding the vendor’s sole source status: (Name & Phone Number)_______________________________________ 2 Page | 42 of REQUESTOR’S DECLARATION I declare that I have fully complied with the letter and intent of the City Code as it pertains to procurement and have exercised reasonable precaution to procure the item(s) requested above at the lowest price, consistent with good service and quality. I also declare that I have no personal or business relationship with the listed vendor(s) that would be considered a conflict of interest, except as follows: (List Actual, Potential, or Perceived Conflicts of Interest) ______________________________________ _____________________________________________________________________________________ City Manager’s Office Bernice A. Freas for CFD Department: ___________________________ Request Submitted By: _________________________ Is this purchase being paid with grant funds? Yes ✔ No ************************************************************************************* Funds Approval: _________________________ Date: ______________ Authorized Financial Officer 976C11 645900 (budgeted FY2026) Account Number: _____________________________________________________________________ City Manager Approval: ______________________________ Date:_____________________ 3 Page | 43 of Page | 44 of Page | 45 of  Resolution No. 26-073 Introduced in Council: Adopted by Council: June 15, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-073 - Authorizing the Mayor or City Manager to enter into a contract with 2 McClanahan Construction Company, LLC in the amount of $869,100.00 for the 2026-27 ADA 3 Ramp Installation Project, where the price was determined pursuant to a competitive bid 4 process. 5 6 Now, therefore, be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to enter into a contract with McClanahan 9 Construction Company, LLC in the amount of $869,100.00 for the 2026-27 ADA Ramp 10 Installation Project, where the price was determined pursuant to a competitive bid process. 11 Page | 46 of  2026-27 ADA Ramp Installation Project Business Opened at Bid Total Local Vendor Preference Lakecrest Construction 05/26/2026 1pm $884,150.00 N/A SQP Construction Group, Inc. 05/26/2026 1pm $870,545.00 $865,545.00 McClanahan Construction 05/26/2026 1pm $869,100.00 $864,100.00 Company, LLC Page | 47 of  2026-27 ADA Ramp Installation Project Lakecrest Construction SQP Construction Group, Inc. McClanahan Construction Company, LLC Mandatory Requirement Item 3.01. – Concrete Ramp and Sidewalk $589,375.00 $430,500.00 $635,500.00 Item 3.02. – Curb and Gutter $44,000.00 $55,550.00 $33,000.00 Item 3.03. – Integral Curb $88,400.00 $187,200.00 $80,600.00 Item 3.04. – Plain Curb $30,500.00 $51,500.00 $25,000.00 Item 3.05. – Detectable Warning Surfaces $39,375.00 $60,900.00 $42,000.00 Item 3.06. – Curb Inlet Adjustment $20,000.00 $2,050.00 $3,000.00 Item 3.07. – Asphalt Replacement $16,000.00 $24,240.00 $17,000.00 Item 3.08. – Traffic Control $46,500.00 $48,605.00 $23,000.00 Item 3.09. – Allowances $10,000.00 $10,000.00 $10,000.00 Vendor Protest Acknowledgement Yes Yes Yes Contact and Signature Form Yes Yes Yes Pricing Page Yes Yes Yes Addendum Acknowledgement Yes Yes Yes Local Vendor Form (if Applicable) N/A Yes Yes City of Chalreston Purchasing Affidavit Yes Yes Yes WV Contractor's License Yes Yes Yes Certificate of Insurance Yes Yes Yes Bid Bond or Surety Check (valid) Yes Yes Yes Drug Free Workplace Affidavit Yes Yes Yes Subcontractor's List (if applicable) Yes Yes Yes Grand Total $884,150.00 $870,545.00 $869,100.00 Page | 48 of Page | 49 of  1 Resolution No. 26-074 2 3 Introduced in Council: Adopted by Council: 4 5 June 15, 2026 6 7 Introduced by: Referred to: 8 9 Joseph Jenkins Finance 10 11 12 Resolution No. 26-074 – Authorizing the Mayor or City Manager to enter into a contract with 13 Martin Marietta Materials, Inc., to purchase various classes and sizes of aggregate stone on an 14 as-needed basis at the prices listed in Exhibit A, which were determined pursuant to a 15 competitive bidding process. 16 17 Be it Resolved by the Council of the City of Charleston, West Virginia: 18 19 That the Mayor or City Manager is authorized to enter into a contract with Martin Marietta 20 Materials, Inc., to purchase various classes and sizes of aggregate stone on an as-needed basis 21 at the prices listed in Exhibit A, which were determined pursuant to a competitive bidding 22 process. Page | 50 of  2026-32 River Gravel and Limestone Aggregates Martin Marietta Mandatory Requirement Estimated Quantity Unit Price Total Price #57 Limestone 10,000.00 $ 37.75 $ 377,500.00 #4 Limestone 2,000.00 $ 37.50 $ 75,000.00 3/4 Crusher Run 4,000.00 $ 31.50 $ 126,000.00 4" and Larger Rip Rap 3,000.00 $ 42.00 $ 126,000.00 Concrete/Mortar Sand 500.00 $ 33.00 $ 16,500.00 3/8 Pea Gravel 500.00 - $ - 3.2 Plant Location within 20 miles Yes Vendor Protest Acknowledgement Yes Contact and Signature Form Yes Pricing Page Yes Addendum Acknowledgement Yes Local Vendor Form (if Applicable) Yes City of Chalreston Purchasing Affidavit Yes Grand Total $ 721,000.00 “Quantities are estimated for bid calculation only. No minimum quantity is required.” Page | 51 of  2026-32 River Gravel and Limestone Aggregates Business Opened at Bid Total Local Vendor Preference Martin Marietta 6/09/2026 11:00am $721,000.00 $716,000.00 Page | 52 of Page | 53 of  Resolution No. 26-075 Introduced in Council: Adopted by Council: June 15, 2026 Introduced by: Referred to: Joseph Jenkins Finance 1 Resolution No. 26-075 – Authorizing the Mayor or City Manager to enter into a contract with 2 Morton Salt, Inc. for the purchase of road salt at a rate of $114.35 per ton, with a contractual 3 minimum amount of 5,000 tons, where the price will remain fixed for one year and was 4 determined pursuant to a competitive bidding process. 5 6 Be it Resolved by the Council of the City of Charleston, West Virginia: 7 8 That the Mayor or City Manager is authorized to enter into a contract with Morton Salt, Inc. for 9 the purchase of road salt at a rate of $114.35 per ton, with a contractual minimum amount of 10 5,000 tons, where the price will remain fixed for one year and was determined pursuant to a 11 competitive bidding process. Page | 54 of  Resolution No. : Introduced in Council: Adopted by Council: June 15, 2026 Introduced by: Referred to: Joseph Jenkins Finance Committee 1 Resolution No. : Authorizing settlement of a pending claim against the 2 City by Terra Wissler related to a September 3, 2024, incident, where a City driven 3 vehicle collided with the claimant’s vehicle and the City driven vehicle was found to be 4 at fault, as contained in claim number WV1542024024255, as recommended by the City 5 Solicitor. 6 7 Now, therefore, be it Resolved by the Council of the City of Charleston, West 8 Virginia: 9 10 That the City Council hereby authorizes and approves the settlement of a pending claim 11 against the City by Terra Wissler, with associated claim number WV1542024024255, in 12 the amount of $32,284.28, as recommended by the City Solicitor. The City Council 13 authorizes the City Solicitor and City Manager to take all necessary steps to finalize 14 resolution of the claim. 15 Page | 55 of  2026-29 Road Salt Contract Government MLO Compass Minerals Supplies USA Cargill Inc. America Inc. INC Morton Salt, Inc. Mandatory Requirement Price Per Ton Sodium Chloride (Road Salt) NO BID $ 118.62 $ 151.19 $ 114.35 Documents 5,000‑ton minimum cost $ - $ 593,100.00 $ 755,950.00 $ 571,750.00 6,500‑ton estimate total $ - $ 771,030.00 $ 982,735.00 $ 743,275.00 Vendor Protest Acknowledgement N/A Yes Yes Yes Contact and Signature Form N/A Yes Yes Yes Pricing Page N/A Yes Yes Yes Addendum Acknowledgement N/A Yes Yes Yes Local Vendor Form (if Applicable) N/A Yes N/A Yes City of Chalreston Purchasing Affidavit N/A Yes Yes Yes Certificate of Insurance N/A Yes Yes Yes Page | 56 of  2026-29 Road Salt contract Business Opened at Bid Total Local Vendor Preference Cargill Inc. 6/9/2026 10:00am $ - N/A Compass Minerals America, Inc. 6/9/2026 10:00am $ 771,030.00 $766,030.00 Government MLO Supplies USA INC 6/9/2026 10:00am $ 982,735.00 N/A Morton Salt, Inc. 6/9/2026 10:00am $ 743,275.00 $738,275.00 Page | 57 of Page | 58 of