Parking Facilities Committee

Regular Meeting

Charleston, WV · May 20, 2019

Minutes

MINUTES PARKING FACILITIES COMMITTEE MEETING 6:10 P. M., MAY 20, 2019 A/V CONFERENCE ROOM Joseph Jenkins, Chairperson, called the meeting of the Charleston City Council Committee on Parking Facilities to order at 6:10p.m., May 20, 2019, in the Audio/Visual Room in City Hall. A silent roll was taken by the Clerk and a quorum was established. The following committee members were present: Joseph Jenkins, Chair Bobby Reishman, Vice Chair Brent Burton Mary Beth Hoover Will Laird Shannon Snodgrass Vice Chairperson Reishman asked for unanimous consent to dispense with the reading of the minutes for the May 6, 2018 meeting and that they be approved as distributed. There was no objection and the minutes were approved. I. RESOLUTIONS: Resolution No. 194-19 - Authorizing approval of the FY 2019-2020 Parking System Budget as indicated on the attached list of accounts. Be it Resolved by the Council of the City of Charleston, West Virginia: That the FY 2019-2020 Parking System Budget as indicated on the attached list of accounts is hereby approved. Councilmember Jenkins added that the Parking budget is separate from the General budget. Jonathan Storage added that it is separate because it is considered and “enterprising department.” The proposed budget is operating from a surplus of approximately $900,000.000, which will be dedicated to the Parking Maintenance Fund to be used for major repair and maintenance needs as they arise. Counting the surplus, the Parking System’s’ revenues are estimated to be $2.85 million. Recent projects paid from the Parking Maintenance Fund include: system-wide cameras, painting Garage No. 2, concrete rehab in all buildings and structural engineering assessments. The revenue for the Parking System is projected approximately 2% less than from FY2019, but closely in line with FY2018’s actual collections. The main reduction in the building revenue can be attributed to the reduction in the monthly rate for Building No. 2. Expenses are largely in line with the current year; telephone, training and travel were reduced to realign with actual expenditures. The proposed budget accounts for the purchase of a new garage sweeper. City Treasurer, Vic Grigoraci, stated he believed the garages needed some upgrades and cleaning, and was wanting to know if that was factored into the proposed budget. Jonathan Storage responded the administration has been working to improve the status of the parking garages, including installing security cameras, improving lighting by converting to LEDs, improving the conditions of the walls and vibrant signage and power washing. He also noted that the future planned purchase of a garage sweeper will significantly improve the overall cleanliness of the garages. Councilmember Reishman moved to approve the Resolution. With a majority of members elected recorded thereon as voting in the affirmative Chairperson Jenkins declared Resolution No. 194-19 approved. Councilmember Reishman motioned to adjourn the meeting. Meeting adjourned.

Agenda

Packet

CITY OF CHARLESTON West Virginia Council Member – 12th WARD Joseph Jenkins Finance Committee, Chair 839 Gordon Drive Parking Committee, Chair Charleston, West Virginia 25303 Public Safety Committee 304‐575‐9202 joseph.jenkins@cityofcharleston.org AGENDA PARKING FACILITIES COMMITTEE MEETING Monday, May 20, 2019 6:10 PM I. RESOLUTIONS: a. Resolution No. 194‐19 – Authorizing approval of the FY 2019‐2020 Parking System Budget. II. DISCUSSION: *Meetings may be recorded and broadcast via internet https://charlestonwv.civicclerk.com City Council | 501 Virginia Street, East | Post Office Box 2749 | Charleston, West Virginia 25330 www.charlestonwv.gov | 304.348.8179 | 304.348.8038 fax Page | 1 of Resolution No. 194-19 Introduced in Council Passed by Council May 20, 2018 Introduced by Referred from Joseph Jenkins Parking Committee Finance Committee 1 Resolution No. 194-19: Authorizing approval of the FY 2019-2020 Parking System 2 Budget as indicated on the attached list of accounts. 3 4 Be it Resolved by the Council of the City of Charleston, West Virginia: 5 6 That the FY 2019-2020 Parking System Budget as indicated on the attached list of 7 accounts is hereby approved. Page | 2 of CITY OF CHARLESTON Municipal Budget Fiscal Year Ending June 30, 2020 Section 9 Parking System Budget Page | 3 of CITY OF CHARLESTON Parking System Budget Fiscal Year Ending June 30, 2020 Schedule of Revenues 2017-18 2018-19 2018-19 2018-19 2018-19 2019-20 Actual Council Revisions Revised Collections Admin Revenue Category Collected Approved (thru Mar.) Budget (thru Mar.) Proposed Parking Building Revenues Bldg. No. 1 - McFarland 343-01-0801 Daily 5,477 - - - 1,911 - 343-01-0809 Meter - SMART - Credit Card - - - - - 800 343-01-0810 Meter - SMART - Park Mobile - - - - - 400 343-01-0811 Meter - SMART - Coin - - - - 1,612 750 343-01-0812 Meter - Mechanical - Park Mobile - - - - - 400 343-01-0813 Meter - Mechanical- Coin - 5,000 - 5,000 1,037 1,000 343-01-0802 Monthly 336,743 314,000 - 314,000 233,234 310,000 343-01-0805 Commercial 147,530 150,000 - 150,000 109,982 145,000 343-01-0808 Special Rates 4,784 7,500 - 7,500 1,604 2,500 Total Building No. 1 494,534 476,500 - 476,500 349,379 460,850 Bldg. No. 2 - Washington 343-02-0801 Daily 50,610 - - - 12,830 20,000 343-02-0813 Meter - Mechanical- Coin - 50,000 - 50,000 - - 343-02-0802 Monthly 189,148 183,000 - 183,000 98,040 130,000 343-02-0803 Theatre Parking 15,000 - - - 8,750 12,000 343-02-0805 Commercial 75,989 76,000 - 76,000 57,011 75,000 343-02-0807 Theatre Override 32,324 65,000 - 65,000 48,672 65,000 343-02-0808 Special Rates 278 1,000 - 1,000 12 500 Total Building No. 2 363,348 375,000 - 375,000 225,314 302,500 Bldg. No. 5 - Shanklin 343-05-0801 Daily 45,819 - - - 5,511 - 343-05-0809 Meter - SMART - Credit Card - - - - - 7,500 343-05-0810 Meter - SMART - Park Mobile - - - - - 2,500 343-05-0811 Meter - SMART - Coin - - - - 27,793 13,000 343-05-0812 Meter - Mechanical - Park Mobile - - - - - 4,000 343-05-0813 Meter - Mechanical- Coin - 45,000 - 45,000 12,031 8,000 343-05-0802 Monthly 153,520 155,000 - 155,000 129,933 175,000 343-05-0808 Special Rates 100,356 100,000 - 100,000 66,029 90,000 Total Building No. 5 299,695 300,000 - 300,000 241,296 300,000 Bldg. No. 6 - Summers 343-06-0801 Daily 121,730 - - - 3,045 - 343-06-0809 Meter - SMART - Credit Card - - - - - 14,000 343-06-0810 Meter - SMART - Park Mobile - - - - - 10,000 343-06-0811 Meter - SMART - Coin - - - - 33,547 9,000 343-06-0812 Meter - Mechanical - Park Mobile - - - - - 7,000 343-09-0813 Meter - Mechanical- Coin - 140,000 - 140,000 21,940 15,000 343-06-0802 Monthly 489,196 540,000 - 540,000 397,408 530,000 343-06-0808 Special Rates 3,773 4,500 - 4,500 280 500 Total Building No. 6 614,699 684,500 - 684,500 456,220 585,500 Total Building Revenues 1,772,276 1,836,000 - 1,836,000 1,272,209 1,648,850 Page 9.1 Page | 4 of CITY OF CHARLESTON Parking System Budget Fiscal Year Ending June 30, 2020 Schedule of Revenues 2017-18 2018-19 2018-19 2018-19 2018-19 2019-20 Actual Council Revisions Revised Collections Admin Revenue Category Collected Approved (thru Mar.) Budget (thru Mar.) Proposed Other Parking Revenue 327-01-0000 Residential Permit Parking 5,175 5,500 - 5,500 5,220 5,000 342-00-0000 Meter - SMART - Credit Card - - - - 109,807 100,000 342-01-0000 Meter - SMART - Park Mobile - - - - 35,000 342-02-0000 Meter - SMART - Coin - - - - 228,855 200,000 342-03-0000 Meter - Mechanical - Park Mobile - - 50,000 342-04-0000 Meter - Mechanical- Coin 483,502 438,000 - 438,000 146,088 150,000 343-03-0805 Rent - Commercial (1,000) - - - - - 343-11-0000 Auditorium Lot (Spec. Ev.) 6,574 4,800 - 4,800 2,310 4,000 345-00-0002 Auditorium Lot (Monthly) 6,420 6,500 - 6,500 5,500 7,000 343-15-0000 Morris Square/Morris Street 36,210 40,000 - 40,000 24,571 35,000 343-14-0000 Smith Street Lot 25 - - - 5,000 - 343-20-0000 Union Building Parking Lot 29,840 33,000 - 33,000 21,620 30,000 345-00-0000 Rents/Concessions/Leases 79,640 80,000 - 80,000 59,010 80,000 320-00-0000 Police Fines/Court Costs 10,440 12,000 - 12,000 4,680 10,000 320-03-0000 Boot Fees 2,250 3,000 - 3,000 1,500 2,000 321-21-0000 Overtime Meter Violations 124,915 200,000 - 200,000 318,050 180,000 321-22-0000 All Other Parking Violations 213,579 203,000 - 203,000 (32,305) 200,000 321-24-0000 Bagged Meter Fees - - - - - - 381-00-0000 Reimbursements - - - - - - 381-11-0000 Energy Rebates 6,242 - - - - - 386-00-0000 Insurance Claims - - - - - - 391-00-0000 Recycling Revenue - - - - - - 399-00-0000 Miscellaneous Revenue 1,580 2,000 - 2,000 13,520 2,000 Total Other Revenues 1,005,392 1,027,800 - 1,027,800 913,427 1,090,000 Total Operating Revenue 2,777,668 2,863,800 - 2,863,800 2,185,636 2,738,850 Non-Operating Revenue 322-00-0085 Transfers from Other Funds 20,150 - - - - - 365-00-0000 Federal Grants - - - - - - 380-00-0000 Interest on Investments 33,937 35,000 - 35,000 67,600 90,000 380-00-0001 Interest on MBC deposits 11,354 10,000 - 10,000 15,211 20,000 399-05-0000 Cash Over/Short 60 - - - - - 379-00-0000 Gain/(Loss) Sale of Assets - - - - 20 - Total Non-Operating Revenue 65,501 45,000 - 45,000 82,830 110,000 Total System Revenue 2,843,169 2,908,800 - 2,908,800 2,268,466 2,848,850 Page 9.2 Page | 5 of CITY OF CHARLESTON Parking System Budget Fiscal Year Ending June 30, 2020 Schedule of Expenses 406 Parking System 2017-18 2018-19 2018-19 2018-19 2018-19 2019-20 571 Administrative Actual Council Revisions Revised Actual Admin 00 Expended Approved (thru Mar) Budget (thru Mar) Proposed Personal Services 000-1-103 Salaries & Wages 672,849 653,833 - 653,833 453,786 661,563 000-1-104 FICA 47,189 50,018 - 50,018 32,385 50,610 000-1-105 Medical & Life Insurance 135,050 171,196 - 171,196 147,720 243,710 000-1-106 Retirement 66,662 60,283 - 60,283 42,052 61,056 000-1-111 Dental/Optical Insurance 12,690 9,046 - 9,046 14,628 8,390 000-1-112 Insurance - Payroll Deduction (45,320) (38,371) - (38,371) (25,120) (36,223) 000-1-113 OPEB-Current 40,000 40,000 - 40,000 - 40,000 Total Personal Services 929,120 946,005 - 946,005 665,450 1,029,105 Contractual Services 000-2-211 Telephone 12,177 20,000 - 20,000 9,011 15,000 000-2-213 Utilities 191,871 200,000 - 200,000 115,590 200,000 000-2-214 Travel - 7,500 - 7,500 1,681 1,000 000-2-215 Maint. & Repair - Bldg/Ground 78,599 100,000 - 100,000 59,482 46,000 000-2-216 Maint. & Repair - Equipment 22,818 25,000 - 25,000 7,948 25,000 000-2-217 Maint. & Repair - Auto/Truck 9,171 9,700 - 9,700 2,259 9,700 000-2-218 Postage 4,373 5,000 - 5,000 2,541 5,000 000-2-219 Bldg. & Equipment Rents 28,598 33,000 - 33,000 26,302 33,000 000-2-220 Advertising/Legal Publications 287 - - - - - 000-2-221 Training - 5,000 - 5,000 564 1,000 000-2-222 Dues & Subscriptions 480 750 - 750 60 750 000-2-223 Professional Services 676 - - - 245 - 000-2-226 Insurance - WC and UC 14,371 18,845 - 18,845 12,473 17,495 000-2-227 Insurance 86,713 92,000 - 92,000 58,562 92,000 000-2-230 Contracted Services 195,164 180,000 - 180,000 123,812 275,799 000-2-232 Bank Fees - Lockbox 1,930 2,500 - 2,500 1,345 2,500 001-2-232 Electronic Meter Fees - 55,000 - 55,000 27,365 55,000 Total Contractual Services 647,226 754,295 - 754,295 449,239 779,244 Commodities 000-3-341 Material & Supplies 56,866 50,000 - 50,000 45,763 50,000 000-3-343 Gas, Oil and Tires 8,432 8,000 - 8,000 4,037 8,000 000-3-345 Uniforms 6,404 7,500 - 7,500 1,944 7,500 Total Commodities 71,701 65,500 - 65,500 51,744 65,500 Other 000-5-566 Transfers to Other Funds 808,845 713,000 - 713,000 - 900,000 Total Operating Expenses 2,456,892 2,478,800 - 2,478,800 1,166,434 2,773,850 000-6-670 Other Interest - - - - - - 000-6-672 Amorization of Bond Disount - - - - - - 000-6-672 Interest on Bonds - - - - - - 000-6-674 Bond Service Charge - - - - - - 000-6-676 Bad Debts - - - - - - Total Non-Operating Expenses - - - - - - Total Expenses 2,456,892 2,478,800 - 2,478,800 1,166,434 2,773,850 Page 9.3 Page | 6 of CITY OF CHARLESTON Parking System Budget Fiscal Year Ending June 30, 2020 Other Expenditures 406 Parking System 2017-18 2018-19 2018-19 2018-19 2018-19 2019-20 571 Administrative Actual Council Revisions Revised Actual Admin 00 Expended Approved Budget (thru Mar) Proposed 000-4-456 C/O - Land - - - - - - 000-4-458 C/O - Major Improvements 12,399 - - - 518,654 - 000-4-459 C/O - Equipment 288,443 55,000 - 55,000 88,786 75,000 000-4-461 C/O - Lease Purchase - - - - - - Total Capital Outlays 300,842 55,000 - 55,000 607,440 75,000 Total All Expenses & Capital Outla 2,757,734 2,533,800 - 2,533,800 1,773,874 2,848,850 Page 9.4 Page | 7 of CITY OF CHARLESTON Parking System Budget Fiscal Year Ending June 30, 2020 Schedule of Cash Cash Basis Total Operating Revenues 2,738,850 Total Non-Operating Revenues 110,000 Total System Revenues 2,848,850 Total Operating Expenses 2,773,850 Total Non-Operating Expenses - Total System Cash Expenses 2,773,850 Excess Revenues over Cash Expenses 75,000 Other Cash Outflows: Capital Outlay Expenditures 75,000 Principal on Debt Service - Total Other Outflows 75,000 Total Cash Outflows 2,848,850 Net Cash Flow 0 Schedule of Non-Cash Expenses 2019-20 Estimate Depreciation 837,644 OPEB Long Term 375,000 Total Non-Cash Expenses 1,212,644 Page 9.5 Page | 8 of CITY OF CHARLESTON Parking System Budget Fiscal Year Ending June 30, 2020 Schedule of Capital Outlay Expenditures Equipment Parking Garage Sweeper 75,000 Total Equipment 75,000 Total Capital Outlay 75,000 - Page 9.6 Page | 9 of CITY OF CHARLESTON Parking System Budget Parking System Schedule of Authorized Positions Fiscal Year Ending June 30, 2020 CURRENT PROPOSED Grade/ FY 19 Pay FY 20 Position Class # Emp Position Grade # Emp Deputy Director Parking Operations 119 1 Director Parking Operations 119 1 Lead Parking Technician 107 1 Lead Parking Technician 107 1 Lead Maintenance Worker 107 1 Lead Maintenance Worker 107 1 Lead Parking Enforcement Specialist 107 1 Lead Parking Enforcement Specialist 107 1 Parking Technician 105 9 Parking Technician 105 9 Meter Maintenance 105 1 Meter Maintenance 105 1 Parking Collection & Support Tech. 105 4 Parking Collection & Support Tech. 105 4 18 18 Page 9.7 Page | 10 of CITY OF CHARLESTON Municipal Budget Fiscal Year Ending June 30, 2020 Parking System Schedule of Wages & Salaries CURRENT PROPOSED Department/Wage Type Amount Department/Wage Type Amount Parking System (406) Parking System (406) Elected Wages & Salaries - Elected Wages & Salaries - Regular Wages & Salaries 586,833 Regular Wages & Salaries 594,563 Irregular Part Time (IPT) 51,000 Irregular Part Time (IPT) 51,000 Overtime 16,000 Overtime 16,000 Pro-Pay - Pro-Pay - Tool Allowance - Tool Allowance - 653,833 661,563 Page 9.8 Page | 11 of