City Council Business Meeting

City of Charlotte Charlotte-Mecklenburg Government Center 600 East 4th Street Charlotte, NC 28202 Meeting Agenda Monday, April 24, 2017 Council Chambers City Council Business Meeting Mayor Jennifer W. Roberts Mayor Pro Tem Vi Lyles Council Member Dimple Ajmera Council Member Al Austin Council Member Ed Driggs Council Member Julie Eiselt Council Member Claire Fallon Council Member Patsy Kinsey Council Member LaWana Mayfield Council Member James Mitchell Council Member Greg Phipps Council Member Kenny Smith City Council Business Meeting Meeting Agenda April 24, 2017 5:00 P.M. DINNER BRIEFING, CHARLOTTE-MECKLENBURG GOVERNMENT CENTER, ROOM 267 1. Agenda Overview Staff Resource(s): Marcus Jones, City Manager 2. Mayor and Council Consent Item Questions Staff Resource(s): Kim Eagle, City Manager’s Office Time: 5 minutes Synopsis Mayor and Council may ask questions about Consent agenda items. Staff will address questions at the end of the dinner meeting. 3. Sixth and Tryon Proposed Development Concept Staff Resource(s): Debra Campbell, City Manager’s Office Lee Keesler, Charlotte Mecklenburg Library Beth Hardin, University of North Carolina at Charlotte Time: 30 minutes Explanation § Sixth and Tryon is a conceptual idea for a public sector-led redevelopment of two blocks in the North Tryon Street area. The two blocks consists of property between North Tryon and College Street and 6th and 8th Streets. § A Steering Committee was formed in 2015 consisting of key landowners that included the City, County, Library, and private sector. § As primary landowners, the Committee’s charge was to develop a proposed redevelopment framework for this two block area consistent with the North Tryon Vision Plan. § Committee members will provide background on the committee’s work and partner interests as well as discuss the proposed conceptual plan, key considerations, and next steps. A similar presentation was given to the Board of County Commission on March 14, 2017. Future Action The presentation is for informational purposes only. City of Charlotte Page 2 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 4. Extraterritorial Jurisdiction Policing Staff Resource(s): Ann Wall, City Manager’s Office Bob Hagemann, City Attorney’s Office Kerr Putney, Police Time: 20 minutes Explanation § The Mecklenburg County Board of Commissioners voted on Tuesday, April 18, to give notice to the City of their intent to terminate a 1996 interlocal agreement that states the Charlotte-Mecklenburg Police Department (CMPD) polices in the unincorporated areas of the county. § CMPD serves the city of Charlotte and Extraterritorial Jurisdiction (ETJ) unincorporated areas of Charlotte, Cornelius, Davidson, Huntersville, Mint Hill, and Pineville. § The presentation will provide the history of police consolidation and service of the ETJ. Future Action The presentation is for informational purposes only. 5. Extraordinary Events Ordinance Staff Resource(s): Bob Hagemann, City Attorney’s Office Kerr Putney, Police Time: 30 minutes Explanation § At the Dinner Briefing on February 13, 2017, City Council reviewed the Extraordinary Events ordinance, including its origin, substance, and usage. § Based on feedback from the City Council, an ordinance has been drafted that would repeal the current Extraordinary Events ordinance and amend the Picketing and Public Assembly ordinances to prohibit a list of items that can be used as weapons in large event settings. Future Action Unless City Council directs otherwise, the proposed ordinance will be on the Council’s May 8, 2017 agenda for action. Attachment(s) Proposed Ordinance EE Repeal and Chapter 19 Amendments 6. Answers to Mayor and Council Consent Item Questions Staff Resource(s): Kim Eagle, City Manager’s Office Time: 10 minutes Synopsis Staff responses to questions from the beginning of the dinner meeting. City of Charlotte Page 3 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 Call to Order Roll Call Introductions Invocation Pledge of Allegiance City of Charlotte Page 4 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 7. Consent agenda items 19 through 34 may be considered in one motion except for those items removed by a Council member. Items are removed by notifying the City Clerk. Consideration of Consent Items shall occur in the following order: A. Items that have not been pulled, and B. Items with citizens signed up to speak to the item. 6:30 P.M. CITIZENS' FORUM City of Charlotte Page 5 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 ZONING 8. Rezoning Petition 2016-134 Action: Render a decision on petition 2016-134 by CapRock, LLC - From B-1(neighborhood business) and R-12MF (multi-family residential) - To UR-2(CD) (urban residential, conditional), five-year vested rights Staff Resource(s): Ed McKinney, Planning Tammie Keplinger, Planning Explanation § The public hearing on this rezoning petition was held on February 20, 2017. § The property is approximately 5.81 acres located on the north side of Joy Street between Ashley Road and Wilson Avenue. (Council District 3 - Mayfield) § The petition proposes to allow up to 132 multi-family apartments, including up to 60 age-restricted units, at a density of 22.72 units per acre on vacant lots in the Westerly Hills neighborhood. § The City Council deferred the decision on this petition to April 24, as requested by the petitioner, on April 17, 2017, to work on the remaining outstanding issues and to submit a revised site plan. § The Zoning Committee found the majority of the proposed multi-family to be consistent with the Central District Plan; a small portion of the site to be inconsistent with the Central District Plan; and the density to be inconsistent with the General Development Policies (GDP). Therefore, the petition was found to be reasonable and in the public interest based on the majority of the site being consistent with the Planning’s land use recommendation as multi-family. § The Zoning Committee voted 6-0 to recommend APPROVAL of this petition with the noted modifications. § The revised site plan and a summary of changes will in the Council-Manager Memo on Thursday, April 20, 2017. Attachment(s) Zoning Committee Statement of Consistency Zoning Committee Recommendation Staff Analysis Vicinity Map Locator Map 2016-134_reco_04-04-2017-final 2016-134 vicinity map 2016-134 rezoning map revised2 City of Charlotte Page 6 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 PUBLIC HEARING City of Charlotte Page 7 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 9. Public Comment on Charlotte BIKES Action: Receive public comments on Charlotte BIKES. Committee Chair: Vi Lyles, Transportation and Planning Staff Resource(s): Danny Pleasant, Transportation Ben Miller, Transportation Explanation § Charlotte BIKES is the update to the 2008 Charlotte Bicycle Plan and sets a vision of an inclusive cycling environment where people of all ages and abilities can use their bikes for transportation, fitness, and fun. § Charlotte BIKES identifies goals and shorter-term strategies and initiatives to both expand the city’s network of bicycle facilities as well as create a culture which recognizes and welcomes bicycling as a safe and affordable means of transportation. § Charlotte BIKES is an extension of the recently adopted Transportation Action Plan. Community Input § Since March of 2016, City staff has gathered public input at events throughout the city, including large transportation fairs, small pop-up meetings, and individual stakeholder interviews. § A public draft of Charlotte BIKES was released for review and comment on February 13, 2017. § The Bicycle Advisory Committee was a key stakeholder and focus group for the development of Charlotte BIKES. Charlotte BIKES Recommendations § The content and strategies of Charlotte BIKES are organized around the six “E’s” of a bicycle-friendly city: - Education - Engineering - Encouragement - Enforcement - Equity - Evaluation and planning § Three key recommendations from the plan include: - Creating a bicycle network and bicycle-related programming that benefits people of all ages, abilities and neighborhoods in Charlotte, - Incorporating the latest in bikeway design guidance, and - Funding a bicycle program that addresses all aspects of creating a bicycle-friendly city. Transportation and Planning Committee Discussion § The Transportation and Planning Committee discussed Charlotte BIKES twice in 2016 (May 9 and September 12) and twice in 2017 (February 13 and March 27). § On March 27, 2017, the Committee members reviewed a summary of the key content and recommendations from Charlotte BIKES. § On March 27, 2017, the Committee voted unanimously (Ajmera, Kinsey, Lyles, Phipps, and Smith) to recommend Charlotte BIKES to the full City Council for public comment. Next Steps § The Transportation and Planning Committee will consider approving a recommendation on Charlotte BIKES at its regular meeting on May 8, 2017. City of Charlotte Page 8 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 § Charlotte BIKES is scheduled for adoption on May 22, 2017. Attachment(s) The Charlotte BIKES Plan can be found online at: <http://charlottenc.gov/Transportation/Programs/Documents/_Charlotte%20BIKES9_PublicCommentDraf t.pdf> City of Charlotte Page 9 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 10. Public Hearing on a Resolution to Close a Portion of Tomlin Way Court Action: A. Conduct a public hearing to close a portion of Tomlin Way Court, and B. Adopt a resolution to close a portion of Tomlin Way Court. Staff Resource(s): Danny Pleasant, Transportation Jeff Boenisch, Transportation Explanation § North Carolina General Statute 160A-299 outlines the procedures for permanently closing streets and alleys. § The Charlotte Department of Transportation received a petition to abandon public right-of-way and requests this City Council action in accordance with the statute. § The action removes land from public right-of-way status and attaches it to the adjacent property. § The attached resolution refers to exhibits and metes and bounds descriptions that are available in the City Clerk’s Office. § A portion of Tomlin Way Court is located in Council District 3. Petitioners New Forum, Inc. - Charles T. Hodges Right-of-Way to be Abandoned The portion of Tomlin Way Court is a privately maintained right-of-way located within the Ayrsley development near the intersection of I-485 and S. Tryon Street. Reason A right-of-way abandonment petition was filed with the city after the developer discovered set-back challenges within the existing plans to situate a loading dock and loading area at the corner of the property that abuts Tomlin Way Court. This abandonment request will enable the developer to retain the loading dock/area in its original desired location and achieve the goal of obtaining connectivity through the site by way of a public access easement. The public access easement will be put in place subsequent to the approval of the abandonment. Notification As part of the City’s notification process, and in compliance with North Carolina General Statute 160A-299, the Charlotte Department of Transportation submitted this abandonment petition for review by the public and City Departments. Adjoining property owner(s) NEXTGEN WS, LLC - No objections BX Holdings, LLC - No objections Hanson-Tomlin, LLC - No objections Neighborhood/Business Association(s) - N/A Private Utility Companies - No objections City Departments Review by City departments identified no apparent reason this closing would: § Be contrary to the public interest; City of Charlotte Page 10 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 § Deprive any individual(s) owning property in the vicinity of reasonable means of ingress and egress to his property as outlined in the statutes; and § Be contrary to the adopted policy to preserve existing rights-of-way for connectivity. Attachment(s) Map Resolution CityCouncilROWAbandonmentMap_2017-02 (2) Resolution to Close a portion of Tomlin Way Court City of Charlotte Page 11 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 11. Public Hearing on the Fiscal Year 2018 Annual Action Plan for Housing and Community Development Action: Hold a public hearing on the proposed Fiscal Year 2018 Annual Action Plan for Housing and Community Development. Staff Resource(s): Pamela Wideman, Housing and Neighborhood Services Warren Wooten, Housing and Neighborhood Services Policy § The U.S. Department of Housing and Urban Development (HUD) mandates the development of an Annual Action Plan to receive federal funding for housing and community development activities. § The FY18 Annual Action Plan for Housing and Community Development (Plan) is the City’s strategy for the use of federal funds in providing housing and community development activities. § The Plan, which follows the federal fiscal year (October 1 - September 30), supports the City’s housing policy to preserve existing housing, expand the supply of low and moderate-income housing, and support family self-sufficiency. Explanation § The Plan includes housing and community development needs and resources for the City and Regional Housing Consortium. § The Regional Housing Consortium is a partnership among the City, Mecklenburg County and the towns of Cornelius, Pineville, Matthews, Mint Hill, Huntersville, and Davidson. § In FY 2018, the City expects to receive a total of $10,283,239 in federal funding allocations: - Community Development Block Grant (CDBG): $5,351,235 - HOME Investment and Partnerships (HOME): $2,299,536 - Emergency Solution Grants: $466,608 - Housing Opportunity for Persons with AIDS (HOPWA): $2,165,860 § These estimated allocations are based on FY 2017 levels. § The final budget is expected to be determined in the next 60 to 90 days. Changes to the final budget will be handled administratively. Community Input § Public forums were convened on February 14 and February 21, 2017, to receive input for the Plan’s development. § A copy of the draft Plan was placed in Charlotte Housing Authority’s main office, Old City Hall, and several libraries throughout the City. Council Input § On March 8, 2017, the Housing & Neighborhood Development Committee was briefed on the Plan and voted unanimously (Mayfield, Ajmera, Driggs and Kinsey voted yes; Austin was not present) to proceed to public hearing. Next Steps § The Plan is scheduled for adoption on May 8, 2017, and will be submitted to HUD on or before May 15, 2017. Fiscal Note Funding: HUD Attachment(s) FY 2018 Action Plan Presentation City of Charlotte Page 12 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 Action Plan FY18 Presentation City of Charlotte Page 13 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 12. Southeastern Metal Products Business Investment Grant Action: A. Conduct a public hearing for approval of an economic development Business Investment Grant for Southeastern Metal Products, LLC, and B. Approve the City’s share of a Business Investment Grant to Southeastern Metal Products for a total estimated amount of $71,609 over five years. Staff Resource(s): Patrick Mumford, Economic Development Kevin Dick, Economic Development Explanation § On December 15, 2016, Southeastern Metals announced its selection of Charlotte for an investment of $4.1 million for the expansion of its manufacturing operation. - The expansion will create 70 new jobs. - A competitive location was also considered in Cherokee County, South Carolina. § The City’s share of the Business Investment Grant is estimated to be $71,609; Mecklenburg County is estimated to be $122,022, for a total estimated amount of $193,631 over five years. - On November 28, 2016, the City Council indicated its intent to approve a Business Investment Grant to Southeastern Metal Products in a closed session. - On December 6, 2016, the Mecklenburg Board of County Commissioners also indicated its intent to approve a Business Investment Grant to the company in a closed session and will consider its portion of the grant at its meeting on May 2, 2017. - In addition to the grant for the expansion, the State of North Carolina also approved $91,000 in community college training funds. § Along with its capital investment, Southeastern Metal Products has committed to: - 70 new jobs to be hired locally over five years with an average annual wage of $40,242 (This is 83 percent of the regional average wage, and it exceeds the manufacturing sector average wage). Background § Southeastern Metal Products, a Charlotte company for 65 years, provides manufacturing and engineering services for high quality sheet metal stamping and fabrication. Customers include John Deere and Caterpillar. - The company will expand its 100,000 square-foot manufacturing plant by adding 42,000 square feet to allow for increased production. - The plant is located at 1420 Metals Drive off North Graham Street in the Business Investment Zone. Business Investment Grant § The request meets the City Council-approved criteria for a five-year, 90 percent local expansion grant. § The general terms and conditions of this grant include: - The company will be asked to coordinate job fairs and recruitment events with the City and County for both temporary and permanent jobs. Community organizations and residents will receive ample notice of these employment activities. - Actual grant payments are based on the value of the investment as appraised by the Mecklenburg County Tax Office. - All property taxes due from Southeastern Metal Products must be paid before a grant payment is made. - If Southeastern Metal Products removes the investment from Charlotte during the grant term, it shall pay back 100 percent of the investment grant paid to date. City of Charlotte Page 14 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 - If Southeastern Metal Products moves the investment from Charlotte within five years of the end of the Business Investment Program (BIP) grant term, a portion of the grant must be repaid as follows: § Within One Year of the end of the BIP Term - 90 percent of grant payments § Within Two Years of the end of the BIP Term - 75 percent of grant payments § Within Three Years of the end of the BIP Term - 60 percent of grant payments § Within Four Years of the end of the BIP Term - 45 percent of grant payments § Within Five Years of the end of the BIP Term - 30 percent of grant payments Fiscal Note Funding: Business Investment Grant City of Charlotte Page 15 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 POLICY 13. City Manager’s Report City of Charlotte Page 16 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 14. Housing Funding Support Requests for Fiscal Year 2017 Action: A. Approve a waiver of Housing Locational Policy for Old Concord Apartments a proposed multi-family development on N. Tryon along the CATS Blue Line Light Rail Extension, B. Approve the Housing and Neighborhood Development Committee’s recommendation of Housing Trust Fund allocations for the following multi-family Tax Credit developments for a total of $13,859,000 to: 1. Bingham Park Seniors, $1,413,000 (60 units), 2. Catawba II, $1,072,000 (39 units), 3. Gibbon Trace, $960,000 (96 units), 4. Nevin Road, $1,700,000 (68 units), 5. North Chase Seniors, $2,000,000 (69 units), 6. Northlake Seniors, $1,750,000 (70 units), 7. Old Concord Apartments, $2,400,000 (78 units), 8. Rosewood Commons, $1,425,000 (85 units), 9. Samuel Street Seniors, $1,139,000 (43 units), and C. Approve the Housing and Neighborhood Development Committee’s recommendation of fund allocations for the following Supportive Housing developments for a total of $1 million to: 1. St. John’s Place, $500,000 (32 units) 2. The Men’s Shelter of Charlotte, $500,000 (230 beds) Committee Chair: LaWana Mayfield Staff Resource(s): Pamela Wideman, Housing and Neighborhood Services Zelleka Biermann, Housing and Neighborhood Services Explanation Action A: Waiver of the Housing Locational Policy. § The Housing Locational Policy serves as a guide for development of new affordable housing. § This proposed multi-family development requires a waiver due to its proximity along the CATS Blue Light Rail Extension. Action B: Approval of HTF allocations § Awarding of these grants aligns with work from the Community Letter’s objective of creating 5,000 affordable and workforce housing units within a three-year period. § For FY 2017, developers requested HTF dollars for nine developments to support their North Carolina Housing Tax Credit Applications for proposed rental multi-family housing developments. § All nine developments, which include a total of 608 units, meet the City’s submission requirements and are recommended for funding based on the preliminary site scores issued by the North Carolina Housing Finance Agency (NCHFA), zoning and planning guidelines, and compliance with the Housing Locational Policy. Action C: Approval of CDBG allocation for supportive housing § Two supportive housing developments also requested funding for acquisition and renovation of existing structure. These developments combine affordable housing with supportive services for a population includes elderly, homeless, and disabled. § Community Development Block Grants will be used to fund improvements for St. John’s Place, City of Charlotte Page 17 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 while HTF dollars will be allocated for those at The Men’s Shelter. Background § On November 26, 2001, City Council established a Housing Trust Fund (HTF) to provide financing for affordable housing in the Charlotte community. Currently, $22 million is available in the HTF. § On May 9, 2016, the City Council adopted the U. S. Department of Housing and Urban Development’s Annual Action Plan (Plan). The Plan: - Identifies the need for affordable, safe, and decent housing for low and moderate-income families, and - Reaffirms three basic goals of the City’s Housing Policy: § Preserve the existing housing stock § Expand the supply of affordable housing § Support family self-sufficiency initiatives · Award of HTF allocations demonstrates local alignment with state supported developments and allows for the local leveraging of tax credit awards. · The NCHFA is scheduled to announce tax credit awards in August 2017. Due to the competitiveness and limited amount of available tax credits, and the NCHFA’s desire to disperse awards throughout the state, NCHFA will not award tax credits to all of the recommended developments. Approved HTF funding for those developments that do not receive a tax credit award will be returned to the HTF for future allocations. Committee Discussion § On March 22, 2017, the City Council reviewed the proposed 2017 Housing Funding Support Requests and was briefed about the nine developments that will need a waiver of the Housing Locational Policy. The Committee voted unanimously (Austin, Ajmera, Driggs, Kinsey, and Mayfield) to approve all nine recommended tax credit and two supportive housing developments. City Council Discussion § Staff briefed City Council on the FY 2017 Housing Funding Support Requests recommendations on April 3, 2017. Charlotte Business INClusion All HTF funded projects and developers are subject to MWSBE goals determined by the amount of award being financed. Fiscal Note Funding: Housing Diversity Community Investment Plan and Community Development Block Grants Attachment(s) Presentation at the Council Workshop on April 3, 2017 April 3 Workshop - FY2017 Housing Funding Support Requests City of Charlotte Page 18 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 BUSINESS 15. Airport Revenue Bond Issuance and Bond Order Revisions Action: A. Approve the issuance of up to $390 million General Airport Revenue Bonds, B. Approve the issuance of up to $175 million in an Airport Revenue Bond Anticipation Note program, and C. Adopt the amended and restated Airport Bond Order. Staff Resource(s): Randy Harrington, Management and Financial Services Brent Cagle, Aviation Robert Campbell, Management and Financial Services Mike Hill, Aviation Explanation § On March 27, 2017, City council authorized the application to the Local Government Commission for debt issuance to fund Aviation Community Investment Plan projects and refunding existing debt. § On April 10, 2017, City Council held a public hearing regarding the debt issuance. § This action authorizes staff to complete the transactions and issue the debt as planned, including $390 million to fund current and recently completed projects and refund existing debt (for savings). The action also includes $175 million in construction period financing for capital projects on a short-term basis. § The action also authorizes the execution of a restated and amended bond order that reflects the current marketplace and 2016 Airline Lease Agreement. § Upon approval from City Council, the amended Bond Order will require consent of 51 percent of the existing and new bond holders, which is anticipated. § With City Council approval, it is anticipated the Local Government Commission will approve this action at its May meeting. § Closing is anticipated on June 1, 2017, for the General Airport Revenue Bonds and June 8, 2017, for the Bond Anticipation Note. § Improvements will be made to the terminal, airfield, parking lots, and maintenance facilities. Fiscal Note Funding: Airport Debt Service Fund Attachment(s) Projects List Amended and Restated Bond Order Series Resolutions Project List Charlotte Airport 1985 Bond Order - rev. to v9 Airport Bond Series Resolutions City of Charlotte Page 19 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 16. CATS Blue Line Extension Short-term Financing Action: A. Authorize the City Manager to extend the draw period under 2013F short-term Transit Certificate of Participation to June 1, 2021, B. Approve and adopt related covenant changes in the 2013F financing documents to comply with the extension of the draw period, and C. Authorize repayment of the outstanding 2013D and 2013E Certificates of Participation. Staff Resource(s): John Lewis, CATS Randy Harrington, Management and Financial Services Robert Campbell, Management and Financial Services Explanation § The need to extend the short-term financing is not caused by delays in opening the Blue Line Extension and does not affect the project budget. § Based on the timing of remaining federal and state grant receipts, and the cash flow needs, it has been determined that a portion of the short-term financing needs to remain available past May 2017. § The lender, Bank of America-Merrill Lynch, has agreed to extend Series 2013F through June 1, 2021, if necessary, with no other changes to the terms. § These changes require amendments to the legal documents to reflect the new draw period and principal payback schedule for 2013F. § The $100,000 in outstanding 2013D & 2013E Certificates of Participation will be repaid and those series will be closed. § It is anticipated that the Local Government Commission will approve this action at its May 2017 meeting. Background § In 2013, the City executed a short-term financing program to support the cash flow needs of the CATS Blue Line Extension project and cover the timing gap between project expense payments and the receipt of federal and state grant reimbursements. § This program provided a total of $425 million in available funding in four series with an initial term set to end in May 2017. § Of the $425 million available, approximately $125 million has been drawn. Fiscal Note Funding: CATS Debt Service Fund Attachment Resolution Approving Resolution - Amendment to Covenants Agreement - Transit 2017 City of Charlotte Page 20 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 17. Appointments to Neighborhood Matching Grants Fund Action: Vote on blue ballots and return to Clerk at dinner. Staff Resource(s): Stephanie Kelly, City Clerk’s Office Explanation § One appointment in the Business Representative category for a full two-year term beginning April 16, 2017 and ending April 15, 2019. - Marlon Nesbeth, nominated by Council members Ajmera, Austin, Kinsey, Mayfield and Mitchell. § One appointment in the Neighborhood Representative category for a partial term beginning immediately and ending April 15, 2018. - Anchia Kinard, nominated by Council members Austin and Kinsey. - Colin Pickney, nominated by Council members Austin, Fallon and Mayfield. Attachment(s) Neighborhood Matching Grants Fund Applicants 18. Mayor and City Council Topics The City Council members may share information and raise topics for discussion. City of Charlotte Page 21 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 CONSENT City of Charlotte Page 22 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 19. Charlotte-Mecklenburg Police Department Central Division Office Design Services, Condemnation, and Business Relocation Payments Action: A. Approve the condemnation of the parcel located at 700 West 5th Street for the City of Charlotte’s use for the construction of the Central Division Station, B. Authorize the City Manager to approve Business Relocation Payments associated with the Charlotte-Mecklenburg Central Division Station project, and C. Approve a contract in the amount of $1,586,600 with ADW Architects, PA for architectural services for the Charlotte-Mecklenburg Police Department Central Division Station. Staff Resource(s): Kerr Putney, Police Jennifer Smith, Engineering and Property Management Katrina Graue, Police Tony Korolos, Engineering and Property Management Explanation Action A: Condemnation § The efficient site layout for the CMPD Central Division Station uses one City-owned property and one adjacent property. An agreed-upon value for the adjacent property could not be reached so approval of condemnation is requested. - Project: Charlotte-Mecklenburg Police Department Central Division Station, Parcel #1 - Owner(s): Faith F. Sinkoe et al. - Property Address: 700 West 5th Street - Total Parcel Area: 7,625 square feet (0.175 acres) - Property to be acquired by Fee: 7,625 square feet (0.175 acres) in Fee Simple - Structures/Improvements to be impacted: Two-story office/warehouse building - Landscaping to be impacted: None - Zoned: Uptown Mixed-Use District - Use: Commercial - Tax Code: 078-121-01 - Appraised Value: $724,400 - Counter Offer: $1,258,125 - Property Owner’s Concerns: The property owner is concerned with the compensation amount offered. - City’s Response to Property Owner’s Concerns: Staff informed the property owner that an appraisal could be attained, at the expense of the owner, in order to justify their counter offer. - Recommendation: To avoid delay in the project schedule, staff recommends proceeding with condemnation during which time negotiations may continue, mediation is available and if necessary, just compensation will be determined in court. - Council District: 2 Action B: Business Relocation Payments § The property located at 700 West 5th Street will be acquired to build the CMPD Central Division. As a result, CHL Motorsports, Inc. will be required to relocate their business, and The Famous Mart, Inc. will be required to relocate their personal property. § All business relocations required for capital improvement projects are completed in accordance City of Charlotte Page 23 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended (Uniform Act). - The Uniform Act intends to ensure owners of real property that is to be acquired and businesses that are to be displaced as a direct result of improvement projects are treated fairly, consistently and equitably. - The Uniform Act also intends to ensure the agencies acquiring this property implement these regulations in a manner which is efficient and cost effective. § Businesses required to move as a result of City projects are eligible for reimbursement of actual and reasonable moving and related expenses, as defined in the Uniform Act. § Reimbursements for the relocation, which include searching expenses, moving and reestablishment of the business, are estimated to exceed $100,000 and require City Council approval. Action C: Design Services § The contract with ADW Architects, PA will provide architectural design services for a new three-story, 31,000-square-foot facility located on City-owned property at the intersection of 5th and 6th Streets for the Charlotte-Mecklenburg Police Department (CMPD) Central Division and potentially space for another City Department. § The contract will provide architectural design services, including but not limited to: - Site and building planning and design, - Construction documents, - Project administration, and - Construction administration. § On March 22, 2016, the City issued a Request for Qualifications (RFQ) for architectural services; 15 proposals were received from interested professional service providers. § ADW Architects, Inc. is the best qualified firm to meet the City’s needs on the basis of demonstrated competence, qualifications, experience, and responsiveness to RFQ requirements. § The initial $13,500,000 was funded through the Fiscal Year 2016 Community Investment Plan. An additional $12,500,000 of funding was proposed at the March 22, 2017 Budget Workshop as part of the Fiscal Year 2018 Community Investment Plan. § It is anticipated that City Council will award a construction contract in spring of 2018. § An update was provided to City Council on the CMPD Central Division Office project during the Dinner Briefing on April 10, 2017. Additional follow-up responses to questions posed by City Council during the Dinner Briefing are included as an attachment. Background § The CMPD Central Division comprises of 100 staff members who serve 4.2 square miles of area inside I-277 and portions of Southend. § In February 2010, CMPD adopted the Facilities Strategic Plan, which outlines division facility goals through 2025. In this plan, CMPD prioritized the transition from renting leased spaces to occupying City-owned facilities. This recommendation supports CMPD’s objectives to be highly visible and accessible within the community, reduce operating costs, and accommodate future personnel growth. § The CMPD Central Division currently leases a facility from Bank of America at 119 E 7th Street. This lease will expire on July 31, 2018. § After considering 10 other sites and exploring public/private partnership opportunities in 2014 and 2015, staff determined that the City-owned land and adjoining privately-owned property between W 5th Street and W 6th Street would be the most conducive for development and provide cost savings due to reduced land acquisition. § Construction is anticipated to begin on the new Central Division Station in summer of 2018 and to be completed in early 2020. Charlotte Business INClusion for Design Contract The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). ADW Architects, PA has committed 14.45% City of Charlotte Page 24 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 ($229,200) of the total contract amount to the following certified firms: § AME Consulting Engineers, Inc. (SBE) ($210,600) (mechanical, electrical and plumbing design services/fire protection design services) § R.M. Rutherford and Associates, Inc. (SBE) ($18,600) (cost estimation services) A Charlotte Business INClusion goal will be part of the construction contract anticipated for City Council consideration in spring 2018. Fiscal Note Funding: General Community Investment Plan Attachment(s) Map Resolution City Council CMPD Central Division Questions/Answers from the April 10 Dinner Briefing Location Map - CMPD Central Division Office Design Services - Condemnation - Business Relocation Payments Condemnation resolution Central Division Station DB Follow-up_4-24-17 20. Police Promotional Processes Services Action: Approve a unit price contract with EB Jacobs, LLC for Police Promotional Processes Services for a term of four years. Staff Resource(s): Kerr Putney, Police Katrina Graue, Police Eugene Trombini, Police Explanation § The Charlotte-Mecklenburg Police Department (CMPD) holds promotional processes annually, using an assessment center to ensure a fair and high-quality process for candidates. § The vendor will provide services for sergeant, lieutenant, and captain promotional processes to include designing test questions and assessment exercises, as well as train assessors. § On February 6, 2017, the City issued a Request for Proposals (RFP); six proposals were received from interested service providers. § EB Jacobs, LLC best meets the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements. § On February 27, 2017, the City Council approved a contract with Developmental Associates for sergeant promotional assessment center services. Developmental Associates will continue to conduct the current sergeant promotional assessment center through August 7, 2017. § Estimated annual contract expenditures are $159,000 over the four year term. Charlotte Business INClusion No subcontracting goal was established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy). Fiscal Note Funding: Police Operating Budget City of Charlotte Page 25 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 21. Fire Station 27 Renovation Action: Award a contract in the amount of $189,652.10 to the lowest responsive bidder D. E. Brown Construction, Inc. for the Fire Station 27 project. Staff Resource(s): Jon Hannan, Fire Gina Shell, Engineering and Property Management William Haas, Engineering and Property Management Kevin Gordon, Fire Department Explanation § The renovation will add approximately 400 square feet to Fire Station 27 located at 111 Ken Hoffman Drive, off North Tryon Street near Harris Boulevard and include general renovation activities, such as roofing, site grading, plumbing, and electrical. § On March 8, 2017, the City issued an Invitation to Bid for the Fire Station 27 Addition project; two bids were received from interested service providers. § D. E. Brown Construction, Inc. was selected as the lowest responsive, responsible bidder. § The City solicited bids only from City certified SBEs for this project, therefore the prime D.E. Brown Construction, Inc. is a City certified SBE. D.E. Brown Construction, Inc. will self-perform: - 17.91% ($33,959) acoustical ceiling, bath accessories/miscellaneous, concrete, doors/hardware and framing/drywall. § The project is anticipated to be complete by fourth quarter 2017. Charlotte Business INClusion The City solicited bids only from City certified SBEs for this project, therefore the prime D.E. Brown Construction, Inc. is a City certified SBE (Part A: Section 2.3 of the Charlotte Business INClusion Policy). Additionally, D.E. Brown Construction, Inc. has committed 17.67% ($33,513.75) of the total contract amount to the following certified firms: § All Points Waste Service, Inc. (SBE, MBE) ($800) (construction debris removal) § Corner Stone Construction Services, Inc. (SBE) ($14,985) (roofing) § Electric System Specialists, Inc. (SBE) ($14,605) (electrical) § MAKK Services Unlimited, Inc. (SBE, MBE) ($500) (cleaning) § Mountain Oak Millwork, LLC (SBE, WBE) ($1,320) (casework) § Treadaway & Sons Painting & Wallcovering (SBE) ($1,303.75) (painting) Fiscal Note Funding: General Community Investment Plan Attachment(s) Map Location Map - Fire Station 27 Addition City of Charlotte Page 26 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 22. Fire Hazardous Materials Truck Action: A. Approve the purchase of a fire hazmat truck from a cooperative purchasing contract as authorized by G.S. 143-129(e)(3), B. Approve a unit price contract with Emergency Vehicles Inc. for the purchase of fire hazmat trucks for a term of one year under the Houston-Galveston Area Council Buy contract FS12-15, and C. Authorize the City Manager to extend the contract for additional one-year terms as long as the cooperative contract is in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contract. Staff Resource(s): Jon Hannan, Fire Kevin Gordon, Fire Cooperative Purchasing Exemption NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing. Explanation § The Charlotte Fire Department uses a hazardous materials truck for day-to-day mitigation for calls where hazardous materials are present. § The new hazardous materials truck will replace a 1997 model truck, currently in use. The truck being replaced will be used as a reserve apparatus. § Emergency Vehicles Inc. has a cooperative contract awarded through the Houston-Galveston Area Council Buy that offers competitively-obtained contracts to public agencies nationwide to provide goods to public agencies at best value. § The unit price for the hazmat truck is $776,342. Fire anticipates purchasing one hazmat truck as part of the Fiscal Year 2017 Capital Equipment Replacement Program and additional purchases will be subject to the availability of additional funds. Charlotte Business INClusion These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy). Fiscal Note Funding: General Capital Equipment Replacement Fund City of Charlotte Page 27 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 23. Coliseum Creek Stream Restoration Project Action: Award a contract in the amount of $4,297,184.35 to the lowest responsive bidder Eagle Wood, Inc., for the Coliseum Creek Stream Restoration project. Staff Resource(s): Jennifer Smith, Engineering and Property Management Matthew Gustis, Engineering and Property Management Explanation § The Coliseum Creek Stream Restoration project will restore or enhance portions of an unnamed tributary to Sugar Creek while generating stream mitigation credits. § The drainage area is approximately 290 acres and includes the old Charlotte Coliseum property, Renaissance Park, and Renaissance Park Golf Course. § The project includes restoration of 5,789 feet of streams that will improve water quality and reduce stream bank erosion within the Sugar Creek watershed. § The project area is bordered by Billy Graham Parkway to the north, Sugar Creek to the south, and West and South Tryon Street to the east. § On January 17, 2017, the City issued an Invitation to Bid; five bids were received from interested service providers. § Eagle Wood, Inc. was selected as the lowest responsive, responsible bidder. § The project is scheduled to be complete by first quarter 2020. Charlotte Business INClusion Established SBE Goal: 22.00% Committed SBE Goal: 26.85% Eagle Wood Inc. exceeded the established SBE subcontracting goal, and has committed 26.85% ($1,153,960) of the total contract amount to the following certified firms (Part B: Section 3 of the Charlotte Business INClusion Policy): § Coastline Partners Equipment Leasing (SBE) ($850,000) (clearing and grubbing) § Affordable Source Trucking (SBE) ($278,000) (hauling) § On Time Construction (SBE, MBE) ($25,960) (curb and gutter) Established MBE Goal: 7.00% Committed MBE Goal: 0.60% MBE Utilization with non-City certified MBEs: 6.47%* *At bid, Eagle Wood Inc. committed 6.47% ($278,000) of the total contract amount to the following NCDOT MBE certified firms: § Affordable Source Trucking (SBE, NCDOT MBE) ($278,000) (hauling) Eagle Wood Inc. failed to meet the established MBE subcontracting goal, but earned the minimum Good Faith Effort Points (Part B: Section 5 of the Charlotte Business INClusion Policy). A further detailed write-up of Eagle Wood Inc.’s Good Faith Efforts is attached. Fiscal Note Funding: Storm Water Community Investment Plan Attachment(s) Map Good Faith Efforts Summary City of Charlotte Page 28 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 Location Map - Coliseum Creek Stream Restoration Good Faith Efforts Summary for Coliseum Creek Stream Restoration City of Charlotte Page 29 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 24. Independence Boulevard Area Sidewalk and Bike Facilities Action: A. Approve a contract in the amount of $709,684 with AECOM Technical Services of North Carolina, Inc. (formerly URS) for planning services for the Independence Boulevard Sidewalk and Bike Facilities-North, and B. Approve a contract in the amount of $418,521 with Kimley-Horn and Associates, Inc. to provide planning services for the Independence Boulevard Sidewalk and Bike Facilities-South. Staff Resource(s): Jennifer Smith, Engineering and Property Management Bette Frederick, Engineering and Property Management Explanation § In November 2016, voters approved $2.0 million bond referendum for the Southeast Corridor Sidewalk and Bikeway Improvement Program. § The Independence Boulevard Sidewalk and Bike Facilities-North and Independence Boulevard Sidewalk and Bike Facilities-South were selected to move forward as part of the Southeast Corridor Sidewalk and Bikeway Improvement Program. § The goals of the Southeast Corridor Sidewalk and Bikeway Improvement Program are to support economic development, improve connectivity between neighborhoods and destinations and promote transportation choices. § The contracts will provide planning services for four projects within the Independence Sidewalk and Bikeways Area. The engineering services include but are not limited to: - Public involvement, - Various analysis (e.g. storm drainage, traffic, etc.), - Conceptual plans, and - Cost estimates. § On February 17, 2014, a Request for Qualifications (RFQ) was advertised for advanced preliminary planning to begin work on the 2014 Community Investment Plan. - On April 28, 2014, City Council approved two contracts each in the amount of $175,000 to Kimley-Horn and Associates, Inc. and URS Inc. (now AECOM) for sidewalk and bikeway improvement projects. As a part of these contracts, the City included an option to continue services with the selected consultants as incentive for good performance. § AECOM Technical Services of North Carolina, Inc., and Kimley-Horn and Associates, Inc. are the best qualified firms to meet the City’s needs. Action A § The contract with AECOM Technical Services of North Carolina, Inc. will provide planning for 5.64 miles of sidewalk with two projects identified in the Independence Boulevard Sidewalk and Bike Facilities-North: - North Ped Bike Boulevard - Independence Boulevard Area Project (paralleling Independence Boulevard from Morningside Drive to the proposed Campbell Creek greenway, 4.75 miles). - Eastway Drive/Wendover Road Connector (Woodland Drive to Monroe Road, .89 miles). Action B § The contract with Kimley-Horn and Associates, Inc. will provide planning services for 4.37 miles of sidewalk with two projects identified in the Independence Boulevard Sidewalk and Bike Facilities-South: - South Ped Bike Boulevard - Independence Boulevard Area Project (paralleling Independence Boulevard from Briar Creek Greenway to Mason Wallace Park, 3.8 miles). - Briar Creek Road Connector (Commonwealth Avenue to Monroe Road, .57 miles). City of Charlotte Page 30 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 Charlotte Business INClusion AECOM: The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1 (h) of the Charlotte Business INClusion Policy). AECOM has committed 13.75% ($97,584) of the total contract amount to the following certified firms: § Neighboring Concepts (MBE) ($33,196) (land development) § CES Group Engineers (SBE, WBE) ($29,510) (civil engineering) § CMW Design Strategies (SBE) ($26,372) (urban planning) § Joel E Wood & Associates (SBE) ($8,506) (geotechnical) Kimley-Horn & Associates The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1 (h) of the Charlotte Business INClusion Policy). Kimley-Horn has committed 23.57% ($98,655) of the total contract amount to the following certified firms: § CES Group Engineers (SBE, WBE) ($42,000) (survey/mapping) § Hinde Engineering (SBE) ($30,320) (planning) § Amy K Steinmetz (SBE) ($15,000) (community engagement) § Boyle Consulting Engineers (SBE) ($11,335) (geotechnical) Fiscal Note Funding: General Transportation Community Investment Plan Attachment(s) Map Location Map - Independence Boulevard Sidewalk and Bike Facilities City of Charlotte Page 31 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 25. Oracle Products and Related Services Action: A. Approve the purchase of Oracle products and related services from cooperative purchasing contracts as authorized by G.S. 143-129(e)(3), B. Approve a contract with Mythics, Inc. for the purchase of Oracle products and related services for a term of two years under National Intergovernmental Purchasing Alliance contract #R141801, effective January 1, 2015, C. Approve a contract with DLT Solutions LLC for the purchase of Oracle products and related services for a term of two years under the United States Communities contract #13120, effective April 23, 2014, and D. Authorize the City Manager to extend the contract for as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contracts. Staff Resource(s): Randy Harrington, Management and Financial Services Jeff Stovall, Innovation and Technology Kay Elmore, Management and Financial Services Cooperative Purchasing Exemption NC S.L. 2001-328, effective January 1, 2002, authorizes competitive group purchasing. Explanation § The City requires professional services for Oracle products, including software implementation services, in connection with regular software upgrades and other special projects. These services may be performed directly by Mythics, Inc. or DLT Solutions, LLC. - Mythics, Inc. has a contract awarded through National Intergovernmental Purchasing Alliance. - DLT Solutions, LLC has a contract awarded through the U.S. Communities. § The companies will be paid the prices set forth in the contract, copies of which are available upon request. § Annual expenditures are estimated to be $800,000, including the expenses for the ongoing PeopleSoft maintenance and support services. Charlotte Business INClusion These are cooperative purchasing contracts and are exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy). Fiscal Note Funding: Various Departments’ Operating Budgets City of Charlotte Page 32 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 26. American Airlines Sprinkler System Reimbursement Action: Approve a reimbursement agreement with American Airlines for design and installation services for a fire suppression sprinkler system. Staff Resource(s): Brent Cagle, Aviation Explanation § American Airlines’ leased space on the ramp level of Concourse B is being renovated. § A fire suppression sprinkler system needs to be installed in order for the building to meet current code requirements. § American Airlines has agreed to pay for design and installation services. § Aviation will reimburse American Airlines for the cost of the work, which is estimated at approximately $120,000. Fiscal Note Funding: Aviation Community Investment Plan City of Charlotte Page 33 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 27. Aviation Passenger Loading Bridge Baggage Slide Contract Action: A. Approve the purchase of Passenger Loading Bridge Baggage Slides as authorized by the sole source exemption of G.S. 143-129 (e)(6), and B. Approve a contract with PAGE Industries, Inc. for the purchase of Passenger Loading Bridge Baggage Slides for the term of three years, and C. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract within scope to meet business needs. Staff Resource(s): Brent Cagle, Aviation Sole Source Exemption § G.S. 143-129 (e) (6) provides that formal bidding requirements do not apply when: - Performance or price competition are not available; - A needed product is available from only one source or supply; or - Standardization or compatibility is the overriding consideration. § Sole sourcing is necessary for this contract because there is a need to standardize the baggage slides to reduce replacement part inventory costs. § The City Council must approve purchases made under the sole source exception. Explanation § Aviation outfits passenger boarding bridges with baggage slides so airlines can quickly move luggage and other passenger bags to and from the aircraft. § PAGE Industries, Inc. will provide baggage slides, including replacement components to use for repairs. § The company will be paid the unit prices set forth in the contract, a copy of which is available upon request. § Annual expenditures under the contract are estimated to be $50,000. Charlotte Business INClusion This is a sole source contract and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy). Fiscal Note Funding: Aviation Operating Budget City of Charlotte Page 34 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 28. Airport Joint Operations Center Action: A. Approve a contract in the amount of $1,432,770 to RS&H Architects-Engineers-Planners, Inc. for design services for a Joint Operation Center, and B. Adopt a budget ordinance appropriating $1,432,770 from the Aviation Discretionary Fund to the Aviation Community Investment Plan Fund. Staff Resource(s): Brent Cagle, Aviation Explanation § The Department of Homeland Security provided a nationwide recommendation that all airports establish Joint Operations Centers (JOC). § The primary purpose of a JOC is to serve as an airport’s emergency coordination center to manage security, incident response, as well as day-to-day airport operations. § The JOC will accommodate airport operations and security, local and federal law enforcement, airlines, and the Transportation Security Administration. § Aviation selected RS&H Architects-Engineers-Planners, Inc. for this project based on its expertise in the design of large aviation facilities. § Design is expected to take approximately eight months and construction will take approximately 18 months. § This project is included in the approved Aviation Community Investment Plan. Charlotte Business INClusion The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). RS&H Architects-Engineers-Planners, Inc. has committed 12.54% ($179,600) of the total contract amount to the following certified firms: § System WorCx, PLLC (SBE) ($122,100) (LEED consulting) § Capstone Civil Engineering, Inc. (SBE, MBE) ($50,000) (subsurface investigation) § SikesDesign, PLLC (SBE) ($7,500) (landscape design) Fiscal Note Funding: Aviation Community Investment Plan Attachment(s) Budget Ordinance Airport ORD042417 - Airport Joint Communications Center City of Charlotte Page 35 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 29. CATS Express Bus and Institution Shuttle Services Action: A. Approve the renewal of Cost Sharing agreements for the Express Bus and Shuttle Services with the following cities, county, institution, and business: - City of Concord, NC, - City of Gastonia, NC, - City of Rock Hill, SC, - Union County NC, - Wells Fargo, - Carowinds, B. Authorize the City Manager to execute four additional, one-year contract renewals, and C. Authorize the City Manager to modify or terminate the agreements. Staff Resource(s): John Lewis, CATS Pamela White, CATS Explanation § CATS operates express and LYNX shuttle bus services to four counties surrounding Mecklenburg County. The current contracts for these services will expire in June 2017. § These services reduce single-occupancy vehicles on roadways, which helps with congestion and air quality initiatives across the region. § As part of the Metropolitan Transit Commission adopted policies, Concord, Gastonia, Rock Hill, and Union County will reimburse the City for 50% of the net operating expense (including overhead) for regional express bus services between their respective jurisdictions and Uptown Charlotte. § The Carowinds services shuttles youth and other Mecklenburg County residents to employment opportunities at Carowinds and businesses surrounding Carowinds. § The Wells Fargo extension to route 42X, shuttles employees to the York County Wells Fargo offices. § Wells Fargo will reimburse the City for 100 percent of the net operating expense (including overhead) for the extension of bus route services to that institution. Carowinds, CATS, and Housing and Neighborhood Services will equally contribute for the net operating expense (including overhead) for the bus route services to Carowinds. § These services provided over 160,000 rides in fiscal year 2016. § Regional Express Service and partner cost are as follows: - City of Concord: $97,538.76 - City of Gastonia: $98,157 - City of Rock Hill: $124,157 - Union County: $126,394.88 - Wells Fargo: $8,325.76 - Carowinds: $37,960.89 Charlotte Business INClusion These contracts are interlocal agreements and no competitive process agreements; and are exempt (part A: Appendix 1.23.8 and 1.23.2 of the Charlotte Business Inclusion Policy). Fiscal Note Funding: CATS Operating Budget City of Charlotte Page 36 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 30. Charlotte Water Corrosion Protection Services Action: A. Approve a unit price contract with Pond and Company for design, testing, inspection, and repair of corrosion control systems related to water and sanitary sewer system throughout Mecklenburg County for an initial term of one year, and B. Authorize the City Manager to renew the contract up to two additional, one-year terms with possible price adjustments and to amend the contract consistent with the City’s business needs and the purpose for which the contract was approved. Staff Resource(s): Barry Gullet, Charlotte Water Carl Wilson, Charlotte Water Explanation § Corrosion control is needed to prevent the deterioration of metal pipe, metallic pipe components, or metallic pipeline accessories caused by reactions between the metal and corrosive soils or sources of stray current. § To address specific corrosion-related issues, studies are performed at individual project sites to measure the risk of corrosion and allow for custom designed protective systems. The specific type of system will depend on the kind of pipe material being used and the severity of the surrounding environment. § The contract with Pond and Company will provide services for the following items: - Appropriate corrosion control measures for proposed and existing water and sewer pipelines and facilities, including field and laboratory analysis, - Development of specifications, plans, and details for specific utility projects, - Corrosion control system field inspection services, analysis, and performance of minor repairs and maintenance-related work on existing corrosion protection systems, and - Construction phase inspection services. § On February 3, 2017, the City issued a Request for Qualifications (RFQ) for Professional Engineering Services for Miscellaneous Corrosion Control Design, Inspection and Monitoring. In response to the RFQ, the City received three proposals from interested professional service providers. § Pond and Company is the best qualified firm to meet the City’s needs on the basis of demonstrated competence and qualification of professional services in response to the RFQ requirements. § Estimated expenditures are $150,000 annually. Charlotte Business INClusion No subcontracting goal was established for this contract because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy). Fiscal Note Funding: Charlotte Water Community Investment Plan City of Charlotte Page 37 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 31. Resolution of Intent to Abandon a Portion of an Alleyway off of Keeter Drive Action: A. Adopt a Resolution of Intent to Abandon a portion of an alleyway off of Keeter Drive, and B. Set a public hearing for May 22, 2017. Staff Resource(s): Danny Pleasant, Transportation Jeff Boenisch, Transportation Explanation § A portion of an alleyway off of Keeter Drive is located in Council District 3. Attachment(s) Map Resolution CityCouncilROWAbandonmentMap_2017-04 Resolution of Intent to Close a portion of an alleyway off of Keeter Drive 32. Resolution of Intent to Abandon a Portion of Booker Avenue Action: A. Adopt a Resolution of Intent to Abandon a portion of Booker Avenue, and B. Set a public hearing for May 22, 2017. Staff Resource(s): Danny Pleasant, Transportation Jeff Boenisch, Transportation Explanation § A portion of Booker Avenue is located in Council District 2. Attachment(s) Map Resolution CityCouncilROWAbandonmentMap_2017-01 Resolution of Intent to Close a portion of Booker Avenue City of Charlotte Page 38 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 33. Refund of Property and Business Privilege License Taxes Action: A. Adopt a resolution authorizing the refund of property taxes assessed through clerical or assessment error in the amount of $44,089.50, and B. Adopt a resolution authorizing the refund of business privilege license payments in the amount of $35.00. Staff Resource(s): Randy Harrington, Management and Financial Services Mark Goodman, Management and Financial Services Explanation § Mecklenburg County notified and provided the City the list of Property Tax and Business Privilege License Tax refunds due to clerical or assessment error. Attachment(s) Taxpayers and Refunds Requested Business Privilege License Refunds Requested Resolution Property Tax Refunds Resolution Business Privilege License Refunds List of Taxpayers and Refunds Requested List of Business Privilege License Refunds Resolution Resolution Bus 34. Meeting Minutes Action: Approve the titles, motions, and votes reflected in the Clerk’s record as the minutes of: - March 22, 2017, Budget Workshop - March 27, 2017, Business Meeting - April 03, 2017, Workshop Staff Resource(s): Stephanie Kelly, City Clerk’s Office City of Charlotte Page 39 Printed on 4/22/2017 City Council Business Meeting Meeting Agenda April 24, 2017 Adjournment City of Charlotte Page 40 Printed on 4/22/2017