City Council Strategy Session

City of Charlotte Charlotte-Mecklenburg Government Center 600 East 4th Street Charlotte, NC 28202 Meeting Agenda Monday, December 5, 2016 Room 267 City Council Workshop Meeting Mayor Jennifer W. Roberts Mayor Pro Tem Vi Lyles Council Member Al Austin Council Member John Autry Council Member Ed Driggs Council Member Julie Eiselt Council Member Claire Fallon Council Member Patsy Kinsey Council Member LaWana Mayfield Council Member James Mitchell Council Member Greg Phipps Council Member Kenny Smith City Council Workshop Meeting Agenda December 5, 2016 Meeting City Council Workshop 5:00 p.m. Dinner Draft FY2017 General Fund City Services Review Draft FY2018 - FY2019 Focus Area Plan Discussion Airport Area Strategic Development Plan 7:30 p.m. Citizens’ Forum City of Charlotte Page 2 Printed on 11/30/2016 City Council Workshop Meeting Agenda December 5, 2016 Meeting Draft FY2017 General Fund City Services Review Topic: Discussion of FY2017 General Fund City Services Review Resources: Kim Eagle, Management & Financial Services Key Points: § As part of the adopted 2017 Strategic Operating Plan, Council approved a Future Work Plan for FY2018 Budget Planning, including conducting a detailed review of services (“City Services Review”) provided by the City of Charlotte § The City Services Review is intended to: - provide a common foundation of knowledge pertaining to current City service delivery and financial implications - Create a framework for FY2018 budget development deliberations - Address strategic needs associated with the City’s structural budget challenges and long-term financial viability § During the August 22, 2016 Council Business Meeting Dinner Briefing, the Office of Strategy & Budget Director provided an update on the process and timeline for conducting the FY2017 City Services Review § At its September 15, 2016 meeting, Council Budget Committee discussed the City Services Review process and reviewed the list of services and information to be inventoried for each service § On October 20, 2016, the completed Draft FY2017 General Fund City Services Review document, containing information on 94 City Services and 289 Service Components, was presented to the Budget Committee § One-on-one meetings with each Council member were conducted between October 27th and November 4th to discuss questions and feedback on specific services and service components § At the November 7, 2016 Council Workshop, the Office of Strategy & Budget Director presented an overview of the draft results of the FY2017 General Fund City Services Review. The overview included a breakdown of services by Focus Area, an identification of services that are required by federal and state law or City Council policy, and a list of themes and keys concerns identified by Council members during their one-on-one sessions § Responses to Council members’ questions and other requested follow-up information from the one-on-one meetings were distributed in the December 1st Council Packet Council Decision or Direction Requested: This discussion offers City Council the opportunity for additional feedback on the FY2017 General Fund City Services Review and provides Department Directors and other staff the opportunity to respond to additional questions Council members may have on the City’s current services. During its Annual Retreat in January 2017, City Council will preview key budget issues for FY2018 in conjunction with the City Services Review, and discuss structural budget challenges and long-term financial strategies associated with current City services. City of Charlotte Page 3 Printed on 11/30/2016 City Council Workshop Meeting Agenda December 5, 2016 Meeting Draft FY2018 - FY2019 Focus Area Plan Discussion Topic: Discussion of Draft FY2018 - FY2019 Focus Area Plans Committee Chairs: John Autry, Environment (Chair) Julie Eiselt, Community Safety (Chair) Vi Lyles, Economic Development (Vice Chair) Vi Lyles, Transportation & Planning (Chair) LaWana Mayfield, Housing & Neighborhood Development (Chair) Key Points: § Focus Area Plans represent the City Council’s priorities and are intended to guide the organization’s strategic planning throughout the fiscal year § Noteworthy changes to the FY2018 - FY2019 Focus Area Plan development process include: - Traditionally, Focus Area Plans are adopted in the spring. For FY2018 - FY2019, the adoption schedule has been revised so that Focus Area Plans will be adopted in December. As a result of the revised timeline, Departments will be able to use the Focus Area Plans to inform the upcoming budget development process - Focus Area Plans now have a two-year horizon and will be in effect for FY2018 and FY2019. This will allow Committees and Departments to have time to implement the Objectives and Strategies prior to developing the plan for the upcoming fiscal year - Performance measures have been added to the Focus Area Plans and progress will be reported to Focus Area Committees on a quarterly basis § Council’s Focus Area Committees reviewed draft FY2018 - FY2019 Focus Area Plans during their meetings held between September and November § As of November 28, 2016, all five Focus Area Committees have recommended adoption of their respective FY2018 - FY2019 Focus Area Plans Council Decision or Direction Requested: City Council will be asked to adopt the FY2018 - FY2019 Focus Area Plans during the Council Business Meeting on December 12, 2016. Attachment: Committee Recommended FY2018 - FY2019 Focus Area Plans Committee Recommended FY2018 - FY2019 Focus Area Plans City of Charlotte Page 4 Printed on 11/30/2016 City Council Workshop Meeting Agenda December 5, 2016 Meeting Airport Area Strategic Development Plan Topic: Airport Area Strategic Development Plan Resources: Brent Cagle, Aviation Stuart Hair Aviation Key Points: · On October 26, 2015, Council approved a contract with MXD Development Strategists for the creation of an Airport Area Strategic Development Plan (AADSP) · The AASDP is a market-based, commercial development strategy of land controlled by CLT. It focuses on land re-use compatible with aeronautical activity supporting the Airport as a self-sustaining enterprise · The AASDP is almost complete and Aviation staff and MXD Development will present the overall proposed strategy and some preliminary conceptual layout recommendations for future development over the next 20 years · The AASDP will be finalized after the December 5th Council Workshop Council Decision or Direction Requested: · As the plan is implemented, individual contracts in support of that implementation will be brought to City Council. City of Charlotte Page 5 Printed on 11/30/2016