Downtown Development Authority

City Council Chamber | Henry L. Brown Municipal Building | One Grand Street, Coldwater, MI 49036 CITY OF COLDWATER DOWNTOWN DEVELOPMENT AUTHORITY AGENDA Wednesday, July 22, 2026 | Regular Meeting 8:00 AM ATTENDANCE PUBLIC COMMENTS CONSENT AGENDA (Item Numbers 1- 5) 1) Regular DDA Board Meeting Minutes of June 24, 2026 2) Promotions Committee Meeting Minutes – July 16, 2026 3) Organizational Committee Meeting Minutes no July meeting 4) Design Committee Meeting Minutes of July 9, 2026 5) Economic Vitality Committee Meeting Minutes – no July meeting ------------------------------------------END OF CONSENT AGENDA-------------------------------------------- • June 2026 Bills and Accounts: $ 34,868.45 • Tibbits update: Christine Delaney • Coldwater Community Center update: Kathie Bappert • CMBC Water Issues • 2027 Proposed Calendar Dates • Board Vacancy (beginning in October) • Information Booth • Committee/Team Reports: o Design Committee: Kristen o Promo Committee: Courtney o Flower Committee: Courtney 1) Fall RFP • DDA/Main Street Directors Report OLD BUSINESS NEW BUSINESS PUBLIC COMMENTS ADJOURNMENT Council Chambers June 24, 2026 Henry L. Brown Municipal Bldg. 8:00 a.m. One Grand Street (517) 279-9501 Coldwater, Michigan www.coldwater.org COLDWATER DOWNTOWN DEVELOPMENT AUTHORITY REGULAR MEETING CALL MEETING TO ORDER MEMBERS PRESENT: Michael Caywood, Jennifer Bregg, Al Rakocy, Courtney Dirschell, Anette Booth, Shana Grife, Matt Biolchini and Laura Trojanowski. MEMBERS ABSENT: Mayor Kramer. OTHERS PRESENT: Kristen Johnson, Shauna Chávez, Monica McCowan; Don Reid and Melissa Austin. PUBLIC COMMENT: • None. CONSENT AGENDA (Item Numbers 1-5) 1. Regular DDA Board Meeting Minutes of May 27, 2026 2. Promotions Committee Meeting Minutes – no meeting in June 3. Organizational Committee Meeting Minutes of June 8, 2026 4. Design Committee Meeting Minutes of June 11, 2026 5. Economic Vitality Committee Meeting Minutes – no meeting in June Board Action: Motion by Member Rakocy, seconded by Member Bregg, to approve consent agenda items 1-5, as presented. Ayes: 8 Nays: 0 Motion carried. 6. May 2026 Bills and Accounts: $ 2,434.87 You can find a copy of the City’s Agreements, Minutes, Ordinances/Legislation, Policies and Resolutions by selecting the links. Coldwater Downtown Development Authority June 24, 2026 Board Action: Motion by Member Dirschell, and seconded by Member Booth, to approve the May 2026 Bills and Accounts in the amount of $ 2,434.87, as presented. Ayes: 8 Nays: 0 Motion carried. 7. Children’s Museum sponsorship request of $2,500. Board Action: Motion by Member Trojanowski, and seconded by Member Bregg, to approve the sponsorship request in the amount of $500 for the Explorer Level sponsorship as the board has already allocated most sponsorship funds to other committees, however the board will look at allocating more funds next year to contribute more, as presented. Ayes: 8 Nays: 0 Motion carried. 8. Turtle sculpture purchase request (from the Design Committee budget). Board Action: Motion by Member Booth, and seconded by Member Biolchini, to approve the purchase of the turtle sculpture from the Design Committee budget in the amount of $2,000, as presented. Ayes: 8 Nays: 0 Motion carried. 9. Tibbits Update – Matt Biolchini. Visit https://tibbits.org/ for more information. • Upcoming events: Tom Petty Tribute, Rock of Ages and Kids Art Rocks. 10. Match on Main grant awarded to Glo Studio. 11. Façade Grant 2026-2027: now open 12. Art After Hours 10/2/26: artist and business callout. 2 Coldwater Downtown Development Authority June 24, 2026 13. Committee/Team Reports: • Anette Booth: February Meetup Report • Shana Grife: Art Project 2026 updates Board Action: None – Information only. 14. DDA/Main Street Directors Report – Kristen Johnson Board Action: None – Information only. OLD BUSINESS • None. NEW BUSINESS • None. PUBLIC COMMENTS • DDA Director Johnson announced that there will be a Helium Bubble machine at the July 16, 2026 Hops on Monroe event. ADJOURNMENT Next Meeting – July 22, 2026 @ 8:00 AM Noting no other business to come before the Board, President Caywood adjourned the regular meeting at 9:21 a.m. City Clerk, CMC, MiPMC 3  Attendees:  Courtney Dirschell, Chair  Diane Morrison  Al Rakocy  Kristen Johnson  Anette Booth COLDWATER MAIN STREET  Corey McCowen PROMO COMMITTEE MINUTES Thursday, July 16, 2026 | 10:00 am 2nd Story Marketing | 49 W Chicago St | Coldwater, MI 49036 The group discussed the Holiday Weekend event scheduled for Sat, Dec 5th. Courtney was approached about doing a Snow on Monroe event during the promo weekend. The possibility of food trucks, a tree lighting, coffee card, popcorn cart, and Christmas music were all discussed. This event will be discussed further at the August Promo meeting. Collaboration between Hoptoberfest and Art After Hours will include a pumpkin painting activity and chalk artist. Courtney mentioned that in previous years the prison inmates would paint pumpkins. Maybe they would do it for this event? To date, the following have been confirmed: Confirmed Artists Confirmed Businesses Matt Biolchini Kiess Jewelry Dawn Leno HaasCaywood PC Showcase Gardens (pumpkins) S Allen Designs Alisha Mays Zeta One Karla Vae Heminger Culy’s Jewelry Taco Loco staff Museum Gallery Children’s Museum Hope Café Tilted Tulip Florist Tibbits The Beech House Side Street Beer Bar Which Craft Eby Center Taco Loco The DDA purchased a party bar/information booth to use at future events. It will be used at Hops on Monroe for the children’s activity on 7/16. Courtney shared that we have had over 366k Facebook views since April 15, with the biggest spikes seen around the Side Street mural and the video of downtown. Kristen shared the quote from Minuteman Press for printed map pads. The group agreed to add the map to the website as a downloadable document and see if it gets traction before spending money for pads. There was also a short discussion regarding a kiosk map of downtown. The group reviewed sales of promo items, as well as the new tote bags and tees. The group also discussed feedback that was received on the Lake Access ad, and all agreed that it is best to keep the ad general, as we don’t want to show support or favoritism for any specific business downtown. Next meeting date - Thursday, 8/20 @ 10am  Attendance: Dean Walrack, Stephanie Burdick, Kristen Johnson, Shauna Chavez, Matt Biolchini Absent: Shana Grife, Laura Trojanowski, Aaron Garn, Courtney Dirschell Design Committee Minutes: 07/09/2026 Asphalt Art • Kristen wrote a letter/ contacted all Monroe St. businesses re: street closure for art. Hasn’t heard any feedback yet. Murals • Dean Davis is planning to start painting the DNS Auto building next week and will be done within the week. [update as of 7/16 – mural complete as of this morning] Sculptures • Cole has still not started the caterpillar. Kristen to contact him for new timeline for installation since he’s past the contract date now. (update: will be installed the week of 7/20) • Discussion re: leaving the turtle where it is and putting the caterpillar in another spot in front of the library. Steph to ask Kiwanis board for their blessing, since initial agreement was to put it in the turtle’s spot. [update: Kiwanis Board says no problem] • Greg Summers dandelion sculpture to be installed Friday am [update: completed] • Future consideration: Pour cement pad at Eby Center green space for additional/future art Art After Hours • Matt needs to give Kristen the web graphic sizes of event for Tibbits website so she can create graphic. Kristen will also create/share facebook event. • Discussion about moving an interactive tile mural project to next year since we already have pumpkin painting, potentially ornaments, etc. • Kristen mentioned checking out Ft. Wayne Museum of Art’s chalk walk annual event – potential project for next year too? Fostering meaningful partnerships, economic growth, and community pride in Downtown Coldwater. Adjourned: Volunteer hours accrued: Event Planning Hours Minutes submitted by Steph Burdick, 7/16/26 “Fostering meaningful partnerships, economic growth, and community pride in downtown Coldwater.” Next Meeting – August 26, 2026  CITY OF COLDWATER AND CBPU BALANCE SHEET JUNE 30, 2026 FUND 494 - DDA FUND PRIOR YEAR CURR YEAR ASSETS 494-000-001-00 CASH .00 ( 33,377.74) 494-000-001-01 CASH - DDA CHECKING .00 ( 4.00) 494-000-002-02 CASH - SAVINGS - PARKING LOT 82,994.65 82,994.65 494-000-017-00 CASH - INVESTMENT ACCOUNT 40,765.62 189,023.02 494-000-018-00 ACCOUNTS RECEIVABLE 40,100.00 500.00 TOTAL ASSETS 163,860.27 239,135.93 LIABILITIES AND EQUITY LIABILITIES 494-000-202-00 ACCOUNTS PAYABLE 7,748.56 .00 TOTAL LIABILITIES 7,748.56 .00 FUND EQUITY UNAPPROPRIATED FUND BALANCE: 494-000-370-00 FUND BALANCE 175,270.22 156,111.71 REVENUE OVER EXPENDITURES - YTD ( 19,158.51) 83,024.22 BALANCE - CURRENT DATE 156,111.71 239,135.93 TOTAL FUND EQUITY 156,111.71 239,135.93 TOTAL LIABILITIES AND EQUITY 163,860.27 239,135.93 CITY OF COLDWATER Check Register - Detailed Check Register - DDA Page: 1 Check Issue Dates: 6/1/2026 - 6/30/2026 Jul 01, 2026 08:53AM Report Criteria: Report type: GL detail Bank.Bank Number = 1 Invoice Detail.GL account = "494-708-000"-"494-708-999" GL Check Check Invoice Invoice Invoice Invoice Check Period Issue Date Number Payee Number Sequence GL Account Amount Amount 99516 DOWNTOWN BILLBOARD DESIGN 06/26 06/09/2026 99516 2ND STORY MARKETING LLC 2643 1 494-708-880-00 250.00 250.00 Total 99516: 250.00 99529 EXTERNAL MURAL SIDE ST BEER BAR 06/26 06/09/2026 99529 BIOLCHINI, MATT 051226 1 494-708-995-02 4,000.00 4,000.00 Total 99529: 4,000.00 99539 ADMIN FEE SERVICES FOR JUNE 2026 06/26 06/09/2026 99539 CITY OF COLDWATER 52366 CUST 1 494-708-801-00 1,000.00 1,000.00 Total 99539: 1,000.00 99543 SPONSOR 06/26 06/09/2026 99543 COLDWATER HISPANIC HERITA 060426 1 494-708-995-02 1,000.00 1,000.00 Total 99543: 1,000.00 99586 DOWNTOWN PLANTERS 06/26 06/09/2026 99586 NEITZERT'S GREENHOUSE 052926 1 494-708-809-00 20,000.00 20,000.00 Total 99586: 20,000.00 99608 2026 SPONSORSHIP 06/26 06/09/2026 99608 THE CORNERS FARMERS MAR 13 1 494-708-995-02 1,500.00 1,500.00 M = Manual Check, V = Void Check CITY OF COLDWATER Check Register - Detailed Check Register - DDA Page: 2 Check Issue Dates: 6/1/2026 - 6/30/2026 Jul 01, 2026 08:53AM GL Check Check Invoice Invoice Invoice Invoice Check Period Issue Date Number Payee Number Sequence GL Account Amount Amount Total 99608: 1,500.00 99647 Accidental Personal Purchase: K. Johnson- Reimbursed 06/26 06/16/2026 99647 CARD SERVICE CENTER Johnson May 1 494-708-716-03 21.71 21.71 Zoom Workplace Pro 06/26 06/16/2026 99647 CARD SERVICE CENTER Johnson May 2 494-708-960-00 18.01 18.01 MailChimp Newsletter Platform monthly fee 06/26 06/16/2026 99647 CARD SERVICE CENTER Johnson May 3 494-708-727-00 13.00 13.00 Event Rack Cards and promotion giveaway mint tins 06/26 06/16/2026 99647 CARD SERVICE CENTER Johnson May 4 494-708-880-00 507.62 507.62 Meeting with Main Street Visitors expense 06/26 06/16/2026 99647 CARD SERVICE CENTER Johnson May 5 494-708-995-02 33.43 33.43 MS Meet-up Rack cards, event giveaways " 06/26 06/16/2026 99647 CARD SERVICE CENTER Johnson May 6 494-708-995-02 160.59 160.59 Mural protectant, graffiti remover, student artist supplies " 06/26 06/16/2026 99647 CARD SERVICE CENTER Johnson May 7 494-708-995-02 373.43 373.43 Total 99647: 1,127.79 99678 DNS AUTO MURAL- 1ST INSTALLMENT 06/26 06/23/2026 99678 ART FARM LLC 1171 1 494-708-995-02 4,500.00 4,500.00 Total 99678: 4,500.00 99737 BILLBOARDS BULLETIN 06/26 06/23/2026 99737 OUTFRONT 07707900 1 494-708-880-00 1,310.00 1,310.00 Total 99737: 1,310.00 20260578 58 W CHICAGO ST-UPSTAIRS UNIT 06/26 06/25/2026 20260578 COLDWATER BOARD OF PUBLI 5124062026 1 494-708-960-01 67.56 67.56 M Total 20260578: 67.56 M = Manual Check, V = Void Check CITY OF COLDWATER Check Register - Detailed Check Register - DDA Page: 3 Check Issue Dates: 6/1/2026 - 6/30/2026 Jul 01, 2026 08:53AM GL Check Check Invoice Invoice Invoice Invoice Check Period Issue Date Number Payee Number Sequence GL Account Amount Amount 20260693 REIMBURSE MILEAGE-MAIN ST VISIT/COLLABORATION 06/26 06/30/2026 20260693 JOHNSON, KRISTEN 061726 1 494-708-716-03 113.10 113.10 Total 20260693: 113.10 Grand Totals: 34,868.45 Report Criteria: Report type: GL detail Bank.Bank Number = 1 Invoice Detail.GL account = "494-708-000"-"494-708-999" M = Manual Check, V = Void Check  CITY OF COLDWATER AND CBPU DETAIL REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING JUNE 30, 2026 FUND 494 - DDA FUND CUR PRD PY PRD CURRENT PRIOR CURRENT % OF ACTUAL ACTUAL YTD ACTUAL YTD ACTUAL BUDGET VARIANCE BUDGET TAXES 494-000-405-00 TAX CAPTURE 111,269.46 96,496.16 111,269.46 96,496.16 112,000.00 ( 730.54) 99.35 TOTAL TAXES 111,269.46 96,496.16 111,269.46 96,496.16 112,000.00 ( 730.54) 99.35 STATE SOURCES 494-000-540-00 STATE GRANT 31,000.00 95,278.00 31,000.00 95,278.00 15,000.00 16,000.00 206.67 494-000-573-00 PA 86 - LCSA 12,364.70 14,194.73 12,364.70 14,194.73 12,000.00 364.70 103.04 TOTAL STATE SOURCES 43,364.70 109,472.73 43,364.70 109,472.73 27,000.00 16,364.70 160.61 RENT 494-000-667-00 RENT & ROYALTIES 19,200.00 16,500.00 19,200.00 16,500.00 19,200.00 .00 100.00 TOTAL RENT 19,200.00 16,500.00 19,200.00 16,500.00 19,200.00 .00 100.00 INTEREST 494-000-665-00 INTEREST 8,089.36 11,287.66 8,089.36 11,287.66 5,000.00 3,089.36 161.79 TOTAL INTEREST 8,089.36 11,287.66 8,089.36 11,287.66 5,000.00 3,089.36 161.79 CONTRIBUTIONS 494-000-674-00 CONTRIBUTION FROM PRIVATE ENT 12,025.00 11,725.00 12,025.00 11,725.00 6,000.00 6,025.00 200.42 TOTAL CONTRIBUTIONS 12,025.00 11,725.00 12,025.00 11,725.00 6,000.00 6,025.00 200.42 OTHER INCOME 494-000-677-00 MISCELLANEOUS 4,263.15 2,729.16 4,263.15 2,729.16 2,000.00 2,263.15 213.16 TOTAL OTHER INCOME 4,263.15 2,729.16 4,263.15 2,729.16 2,000.00 2,263.15 213.16 TRANSFERS FROM(TO) OTHER FUND 494-000-699-00 CONTRIB - GENERAL FUND ( 31,600.00) ( 31,600.00) ( 31,600.00) ( 31,600.00) ( 31,600.00) .00 ( 100.00) TOTAL TRANSFERS FROM(TO) OTHE ( 31,600.00) ( 31,600.00) ( 31,600.00) ( 31,600.00) ( 31,600.00) .00 ( 100.00) TOTAL FUND REVENUE 166,611.67 216,610.71 166,611.67 216,610.71 139,600.00 27,011.67 119.35 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 07/01/2026 08:57AM PAGE: 1  CITY OF COLDWATER AND CBPU DETAIL REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING JUNE 30, 2026 FUND 494 - DDA FUND CUR PRD PY PRD CURRENT PRIOR CURRENT % OF ACTUAL ACTUAL YTD ACTUAL YTD ACTUAL BUDGET VARIANCE BUDGET DDA 494-708-716-03 TRAVEL/EDUCATION/TRAINING 4,819.85 5,131.50 4,819.85 5,131.50 6,000.00 1,180.15 80.33 494-708-727-00 OFFICE SUPPLIES 602.18 .00 602.18 .00 250.00 ( 352.18) 240.87 494-708-801-00 CONTRACTUAL SERVICES -CONTRA 12,171.00 12,100.00 12,171.00 12,100.00 12,000.00 ( 171.00) 101.43 494-708-809-00 GENERAL DOWNTOWN MAINTENANC 24,545.17 23,469.94 24,545.17 23,469.94 25,000.00 454.83 98.18 494-708-821-00 MEMBERSHIP & DUES 1,040.00 625.00 1,040.00 625.00 725.00 ( 315.00) 143.45 494-708-880-00 COMMUNITY PROMOTIONS 8,985.61 9,938.65 8,985.61 9,938.65 8,000.00 ( 985.61) 112.32 494-708-900-00 PRINTING & ADVERTISING 1,525.75 150.00 1,525.75 150.00 .00 ( 1,525.75) .00 494-708-960-00 MISCELLANEOUS & GENERAL EXP 216.11 .00 216.11 .00 1,500.00 1,283.89 14.41 494-708-960-01 MISCELLANEOUS-58 WEST CHICAGO 1,424.83 29,268.59 1,424.83 29,268.59 10,000.00 8,575.17 14.25 494-708-964-01 REBATE PROGRAM .00 29,900.00 .00 29,900.00 20,000.00 20,000.00 .00 494-708-995-02 FUNDING FOR OTHER PROJECTS 28,256.95 125,185.54 28,256.95 125,185.54 26,000.00 ( 2,256.95) 108.68 TOTAL DDA 83,587.45 235,769.22 83,587.45 235,769.22 109,475.00 25,887.55 76.35 TOTAL FUND EXPENDITURES 83,587.45 235,769.22 83,587.45 235,769.22 109,475.00 25,887.55 76.35 NET REVENUES OVER EXPENDITURE 83,024.22 ( 19,158.51) 83,024.22 ( 19,158.51) 30,125.00 52,899.22 275.60 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 07/01/2026 08:57AM PAGE: 2 2027 Proposed DDA Board Meeting Dates Wednesday, January 27th Wednesday, February 24th Wednesday, March 24th Wednesday, April 28th Wednesday, May 26th Wednesday, June 23rd Wednesday, July 28th Wednesday, August 25th Wednesday, September 22nd Wednesday, October 27th Wednesday, November 17th (or 24th) Wednesday, December 15th (or 22nd)  DDA/Main Street Director’s Report July 22, 2026 Downtown Design & Revitalization Façade Grant applications are now open. The committee has received and approved 2 requests (pending receipt of a second quote). These were for: • Kiess Jewelry - $10,000 • Blush & Ivory Bridal - $10,000 Ready to Recruit Program We had a small entourage visit last week to tour Coldwater and prepare for next steps in the R2R process, which include a broad community survey and determining the types of businesses we want to focus on around recruiting. The survey will be done in September, followed by mock business recruitment scenario to “prep” our team for real-world business attraction. Kristen is working to finalize inputting property details into BOOMS Tracker database, where all future property information will be stored/updated. Main Street Meetups • The July meetup was at La Michoacana with 16 people in attendance, including downtown merchants and building owners. • Next month will be held at Case Realty Group on August 12th at 11am. Art After Hours Planning will well underway to recruit businesses and artists to participate in the event, which is set for October 2nd. So far, we have about a dozen businesses planning to host an artist, and about 6 artists signed up. We are also planning interactive children’s activities such as pumpkin painting, as well as a chalk artist demonstration. Asphalt Art Met with the artist to determine dates and logistics for installation. Will plan to install street mural between 9/21-10/2, with an unveiling at Art After Hours. Sent letters to each property owner on S Monroe to notify of street closure dates. Other/Miscellaneous • The DDA sponsored the children’s activity (helium bubble fun) at the last Hops on Monroe • My Main Street Story (business highlight) – Gypsy Light • July monthly e-newsletter • Annual Assessment – compiled results and sent to MSA