City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller Interim City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, February 8, 2016 7:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 7:00pm. B. ROLL CALL Present: 5 - Councilman Nancy Moss, Councilman Jeff Kypta, Councilman Jeff Stehman, Councilman Cheryl Brombolich, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Jeff Young of First United Presbyterian Church. D. PLEDGE OF ALLEGIANCE E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT G. SPEAKERS FROM THE FLOOR Mayor Miller referred to Ordinance 4765 governing speakers from the floor. Bob DesPain spoke of Ordinance 4765 with regards to the rules governing speakers from the floor. He mentioned his Freedom of Information requests with regards to City Manager consultant's contract and BND lawsuit request. Karen McReynolds spoke of other options in lieu of city issued credit cards. She inquired of the City of Collinsville Page 1 Printed on 3/17/2016 City Council Minutes - Final February 8, 2016 status of the CARD lawsuit with regards to the new water treatment plant alternative location. Rob Dorman inquired if a plan was in place regarding notification and requirements for the utility tax rebate program. He mentioned his Freedom of Information request with regards to a letter from Scott Williams to the Mayor and Council members and their responses (Mayor and Council members) to Mr. Williams. He played an audio clip from a previous meeting. H. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller introduced Irfan Durmic, an exchange student from Bosnia who is attending Collinsville High School. Irfan described his experiences while in the United States with much enthusiasm. He listed the various places he visited and activities participated in. He concluded by thanking those who have welcomed him during his visit and the Council for allowing him to speak. Mayor Miller spoke of the Fire Department program, STARS (Special-Needs Tracking Awareness Response System). He described the scope of the program as a way to familiarized fire department personnel with special needs children and their medical issues. He read a letter from Jackie Stamme thanking the City for installing the crosswalk on Pine Lake Rd. at Woodland Towers. I. COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Brombolich mentioned the Strategic Session and encouraged citizens to watch the video on the website or on CCTV as many upcoming projects were outlined in the presentation. J. COMMENTS & ANNOUNCEMENTS - CITY STAFF K. CONSENT AGENDA 1. Motion to Approve Payment of Bills for the Period Ending January 29, 2016 in the Amount of $268,363.75 Attachments: Agenda Item Report - Bills Bills - Period Ending 01-22-16 Bills - Period Ending 01-29-16 2. Motion to Approve Payroll for the Period Ending January 15, 2016 in the Amount of $486,884.40 Attachments: Agenda Item Report - Payroll Payroll - Period Ending 01-15-16 3. Motion to Approve Minutes of the 1/10/16 Special Meeting. Attachments: Agenda Item Report - Minutes Special Meeting Minutes 01-10-2016 City of Collinsville Page 2 Printed on 3/17/2016 City Council Minutes - Final February 8, 2016 Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Brombolich, seconded by Councilman Moss, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 L. NEW BUSINESS 1. Ordinance Amending Chapter 3 of the Collinsville City Code Updating the Municipal Utility Tax on Electricity and Gas and the Gas Use Tax and Adding a Rebate Attachments: Agenda Item Report - Utility Tax Ordinance - Utility Tax 4% Overview by Tamara Ammann, Finance Director, who advised Council the previous approved ordinance was rejected by Ameren because the kilowatt step rates were incorrect. A conference call was held with utility tax auditor, Scott Shamberg, Vice President of Azavar Government Solutions. Mr. Shamberg explained the error in the kilowatt step rates and indicated the amount to be paid does not change. He explained the ordinance has to be standardized and approved before it can be accepted by ICC standards. Director Ammann concluded that this amendment does effect the implementation date, in which the 4% rate goes into effect on April 1, 2016 instead of March 1, 2016. Councilman Moss inquired how long the incorrect ordinance has been in effect. Mr. Shamberg indicated the step rates were updated in 1998. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 3 - Stehman, Brombolich, and Miller Nay: 2 - Moss, and Kypta Absent: 0 Abstain: 0 2. Ordinance Repealing Ordinance 15-46 and Appointing Authorized IMRF Agent Attachments: Agenda Item Report - IMRF Authorized Agent Ordinance - IMRF Authorized Agent O'Brien IMRF Form 2.20 Tamara Amman, Finance Director, indicated Human Resource Coordinator Stacey O'Brien will City of Collinsville Page 3 Printed on 3/17/2016 City Council Minutes - Final February 8, 2016 assume the role of Authorized Agent with IMRF for the City of Collinsville as those are the responsibilities of that position. A motion was made by Councilman Kypta, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Resolution to Include Taxable Allowances as IMRF Earnings Attachments: Agenda Item Report - IMRF Taxable Allowances Resolution - IMRF Taxable Allowances IMRF Form 6.74 Director Ammann advised IMRF recently completed an audit of the City's retirement fund. One of the findings was that clothing allowance was erroneously included in IMRF earnings for telecommunicators, clerks, code enforcement officers and animal control officers. She explained that expense allowances, even if they are taxable income to the member, are not considered IMRF earnings. However, an employer may elect to report taxable expense allowances as IMRF earnings. Councilman Moss inquired if this is only a correction in the resolution wording and all calculations were done correctly to which Director Ammann confirmed. A motion was made by Councilman Stehman, seconded by Councilman Kypta to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Authorizing the Expenditure of TIF Funds (Friday’s South, 106 W Main) Attachments: Agenda Item Report - Friday's South Ordinance - TIF Expenditure Friday's South TIF Application - Friday's South Overview by Leah Joyce, Uptown Coordinator and Interim Economic Development/TIF Coordinator, who advised this is an application for the Uptown Structural Rehabilitation and Facade Program for the installation of a new fence to surround a future beer garden at the rear of Friday's South, 106 W. Main. Applicant is requesting reimbursement of $2,254.80, which represents 40% of the lowest bids. A motion was made by Councilman Brombolich, seconded by Councilman City of Collinsville Page 4 Printed on 3/17/2016 City Council Minutes - Final February 8, 2016 Stehman to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Authorizing Professional Services Agreement with Tetra Tech, Inc. in the Amount of $60,565.50 for Environmental Engineering Services for the Closure of the City Landfill Attachments: Agenda Item Report - Tetra Tech Ordinance - Tetra Tech City Landfill Tetra Tech Proposal for Landfill 2016 Overview by Dennis Kress, Public Works Director, explained this proposal is for the continuation of the groundwater monitoring program for the City's Petition to the Illinois Pollution Control Board (IPCB) to permanently close the landfill. This agreement includes quarterly monitoring of the groundwater, evaluation of parameters, electronic data reporting, evaluation of significant change in groundwater quality, annual assessment report, as well as preparation of a water well survey. He further advised we are currently waiting on the IPCB to approve our petition to permanently close the landfill. A motion was made by Councilman Brombolich, seconded by Councilman Kypta to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Authorizing the Purchase of 10.15 Acres of Property Located at 9525 Collinsville Road for the Relocation of the Water Treatment Plant in the Amount of $55,000 From Luken Investment Company Attachments: Agenda Item Report - Real Estate Purchase 9525 Collinsville Rd for Water Treatment Plant Ordinance - Real Estate Purchase 9525 Collinsville Rd. Contract - Real Estate Purchase 9525 Collinsville Rd. Public Works Director Dennis Kress informed Council that purchase of the property at 9525 Collinsville Rd. will allow for the relocation of the new water plant from the previously proposed 3 acre site at the Jaycees Sports Complex. He explained constructing the new plant in the Sports Complex would have required the City to convert the property out of the Dept. of Natural Resources' Open Space Lands Acquisition (OSLA) grant program. The OSLA grant agreement requires that nay property purchased under the agreement must remain for outdoor recreation use. In order to City of Collinsville Page 5 Printed on 3/17/2016 City Council Minutes - Final February 8, 2016 convert the property out of the grant, would require the City to purchase replacement property in the amount equal to or greater than fair market value ($98,000), not including development cost on the replacement property site. He further indicated the purchasing of 9525 Collinsville Rd. site allows for the water plant project to move forward despite the pending CARD lawsuit. He explained cost associated with the relocate are approximately $110,000 in redesign fees, additional construction of piping and access road. However, the delay in the project has resulted in a reduction of the interest rate (from 2.21% to 1.86%) through IEPA's State Revolving Loan program resulting in a savings of $765,000 over the life of the loan. Councilman Moss inquired of a timeline. Director Kress believes the project will commence in October or November of 2016 with completion the same time in 2017. He explained that a loan commitment letter will ensure the interest rate. Councilman Stehman thanked Director Kress and staff for their due diligence. Councilman Brombolich and Mayor Miller concurred. A motion was made by Councilman Moss, seconded by Councilman Kypta to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Resolution Supporting Madison County and St. Clair County Police Chiefs in their Efforts to Avoid Forced PSAP Consolidation Attachments: Agenda Item Report - PSAP Resolution - PSAP Police Chief Steve Evans explained Public Act 99-0006 that went into effect 1/2/16. The Act combines current 9-1-1 laws for Wireline, Wireless, and Pre-Paid into one under the Emergency Telephone Systems Act. Functions and power has been transferred from the ICC to the Dept. of State Police. A statewide 9-1-1 Administrator will develop, implement and oversee a uniform statewide 9-1-1 system for all areas of the State (except municipalities having 500,000+ population). The goal of this legislation is to establish 9-1-1 systems where they do not exist and consolidate and upgrade 9-1-1 systems where they do exist. It requires a county to reduce the amount of PSAP's (9-1-1 call center) by 50% or to 2, whichever is greater. This consolidation applies to Madison and St. Clair Counties. In Madison County, this will requires reduction of PSAP's from 16 to 8. Chief Evans indicated members of the Southern Illinois Police Chief's Association (SIPCA)believes this will have a negative impact on the public safety to our communities, a considerable amount of City of Collinsville Page 6 Printed on 3/17/2016 City Council Minutes - Final February 8, 2016 money has already been spent to become NextGen 9-1-1 capable, and such consolidation would best be handled at a local. SIPCA has appealed to State Legislators seeking action to exempt NextGen 9-1-1 capable counties from consolidation. This resolution will support the efforts of SIPCA. Councilman Moss inquired of legislative support but Chief Evans could only speculate at this time. Councilman Stehman expressed concern over the ramifications of a consolidation. Councilman Brombolich clarified that this means our Police Department could no longer be a 9-1-1 call center and Chief Evans confirmed. Chief Evans explained that if Collinsville loses our PSAP, a citizen's 9-1-1 call would go to another community and we would lose our 9-1-1 surcharge. She asked him to explain what would happen if Collinsville is designated as a PSAP. Chief Evans speculated other municipalities would contract with us or another community of their choosing or a 9-1-1 Administrator selects who they are to consolidate with but this process is still pending. There would be a cost associated with being a PSAP as additional manpower would be necessary. A motion was made by Councilman Kypta, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 8. Motion to Award Bid and Authorize Contract for the Purchase of Fire Department 75’ Quint Apparatus and associated equipment, Project #EQP-592-16, to Banner Fire Equipment in the Amount of $900,233.00 Attachments: Agenda Item Report - Fire Department 75' Quint Apparatus Overview by Dale Kyrouac, Assistant Fire Chief, explained bids were received and opened on December 21, 2015 for the purchase of a 75' Quint Apparatus and equipment. Four bids were received despite sending bid documents to 9 vendors. Banner Fire Equipment met all required specifications outlined in the bid package. Staff recommends awarding bid and authorizing contract with Banner Fire Equipment for the purchase of a 75' Quint Apparatus and equipment in the amount of $900,233. This project is being funded by the Capital Improvement Fund. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 City of Collinsville Page 7 Printed on 3/17/2016 City Council Minutes - Final February 8, 2016 Abstain: 0 M. OLD BUSINESS N. CLOSED SESSION Discussion in accordance with 5 ILCS 120/2(c): 2. Collective bargaining 5. The purchase or lease of real property 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Stehman, seconded by Councilman Moss. to approve. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 O. ANNOUNCEMENTS City Clerk Wasser announced City Hall will be closed Monday, February 25, 2016, in honor of Presidents' Day. P. ADJOURNMENT A motion was made by Councilman Brombolich, seconded by Councilman Kypta to adjourn at 8:25pm. The motion carried by the following vote: Aye: 5 - Moss, Kypta, Stehman, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 3/17/2016