City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Nancy Moss Councilman Jeff Kypta Councilman Jeff Stehman Councilman Cheryl Brombolich Mayor John Miller Interim City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, March 28, 2016 7:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 7:30 p.m. B. ROLL CALL Also present were Interim City Manager Mitchell Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Cheryl Brombolich, Councilman Nancy Moss, Councilman Jeff Kypta, Councilman Jeff Stehman, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Dale Barnhurst of Seventh Day Adventist Church. D. PLEDGE OF ALLEGIANCE E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Letter of Commendation for Officer Michael Bauer Police Chief Steve Evans recognized Officer Michael Bauer for his heroic efforts in which he saved a person from a burning building. Letter of commendation was given. Mayor Miller also thanked Officer Bauer for his above and beyond duties. 2. Letters of Commendation for Firefighters Chris Castens and Danny Gulledge Assistant Fire Chief Dale Kyrouac acknowledged that Danny Gulledge was unable to attend as he is out of town. He recognized Firefighters Chris Castens and Danny Gulledge, who assisted in the City of Collinsville Page 1 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 delivery of a baby boy. Letters of commendation and blue stork pins were given. Mayor Miller also thanked Firefighter Castens for his efforts. F. BUSINESS PRIOR TO PUBLIC INPUT G. SPEAKERS FROM THE FLOOR Jason Smith spoke of the public athletic fields in our community which are in need of repairs and maintenance. Lisa Colone spoke of the need for support to bring pride back to our community with qualifying sports facilities. Christy Butcher spoke of embarrassment with unmaintained sports facilities, lack of restrooms, poor field conditions, and inadequate handicapped accessibility issues with some fields. Curt Duyard explained his son plays for Extreme and he is a coach. He mentioned poor field conditions making them unusable. He indicated Extreme's last tournament was held in Alton instead of Collinsville and future tournaments may also be held elsewhere. He explained that tournaments bring a substantial amount of revenue to the City. Christy McCluskey mentioned the sports complex is not safe for the children to play on due to the poor conditions and fields are not handicapped accessible for parents and/or grandparents. She spoke of the tournament held in Alton. Pete Hoffman indicated he is the founder of Extreme organization. He explained the organization can no longer pay rental fees to C.A.R.D. due to poor field conditions and lack of addressing problems. He spoke of the repairs their organization had done to field 5 and the building of their indoor facility which was done by fundraising efforts only. He mentioned the many amenities Collinsville has to offer participants and their families during the tournaments but the lack of maintenance makes the athletic fields unusable. Bob DesPain spoke of a previous meeting and Mayor Miller's comments during public comments. He mentioned a FOIA request regarding accessibility of the training room. Rob Dorman indicated C.A.R.D. is responsible for the sports complex. He talked about the TIF program. He placed a phone call to City Hall on his cell phone. He indicated he wanted the Council members to have their own individual phone lines. Phil Astrauskas thanks Officer Bauer for saving the life of his tenant. He spoke of TIF expenses. He also mentioned the proposed TIF District. He mentioned a previous City Manager's intent to complete some infrastructure needs. City of Collinsville Page 2 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 H. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller reminded everyone to be caution of children outside playing as they are out of school on Easter break. He explained to the Extreme organization and parents that the City is trying to address their concerns. He spoke of the many attributes of the City's first responders and staff. He thanked all the City's employees for their efforts. I. COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Stehman spoke of critical statements made towards Council members and respects the right of everyone's opinion. He indicated he has tried to stay above the fray in an effort to focus on positive things the Council can do to make Collinsville better. He has brought positive ideas and will continue those efforts. He spoke of personal attacks being uncalled for and indicated he will not be pressured into making unwarranted comments. He reiterated his previous statement from last July, in that communication and discussions should be respectful instead of attacks on each other's character. He spoke of his employment with the City of O'Fallon. He made reference to a Freedom of Information request from a Collinsville resident for his City of O'Fallon records. He indicated he believes this is a form of harassment since he does not agree with the opinions of this individual. He spoke of his time as a Planning Commission member and the offensive comment someone once made. He spoke of this kind of negativity bringing to City down when there are so many positive attributes the City has to offer. Councilman Brombolich congratulated Officer Bauer and Firefighters Castens and Gulledge for their letters of commendation. She also spoke of Tanner Houck, Collinsville graduate, who was recently named SEC Player of the Week. J. COMMENTS & ANNOUNCEMENTS - CITY STAFF K. CONSENT AGENDA City Clerk Wasser read the following Consent Agenda items: 1. Motion to Approve Payment of Bills for the Period Ending March 18, 2016 in the Amount of $900,902.52 Attachments: Agenda Item Report Ins Board List 01-01-16 Ins Board List 02-01-16 Board List 03-11-16 Board List 03-18-16 2. Motion to Approve Payroll for the Period Ending 3/11/16 in the Amount of $490,656.69 Attachments: Agenda Item Report - Payroll Board List 03-11-16 City of Collinsville Page 3 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 3. Motion to Approve Minutes of the 3/14/16 Strategic Session and Regular Meeting Attachments: Agenda Item Report 031416StrategicSession.pdf 031416RegMtg.pdf Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Brombolich, seconded by Councilman Moss, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 L. NEW BUSINESS 1. Resolution Appointing A Member of the Collinsville Planning Commission (Jessica Powers) Attachments: Agenda Item Report Resolution Application Interim City Manager Bair spoke of Ms. Powers' credentials and long history of community involvement while a resident of St. Louis, Mo. Mr. Powers is an attorney with her bar in both Missouri and Illinois. Ms. Powers become interested in serving on the Planning Commission upon her residency within the City. Chairman Jerome and he met with Ms. Powers and believe she will be an asset to the Planning Commission. Ms. Powers was introduced. A motion was made by Councilman Kypta, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Resolution Supporting the Ability of Municipalities to Share Local Sales Tax Information with Outside Professionals City of Collinsville Page 4 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 Attachments: Agenda Item Report Resolution Sales Tax Legislation Talking Points A motion was made by Councilman Kypta, seconded by Councilman Brombolich to approve. Overview by Finance Director Tamara Ammann, who advised the City's sales tax auditors, Azavar Audit Solutions, has asked for a resolution to support Senate Bill 2933, which will clarify that confidential sales tax information can be shared with outside consultants such as auditors, accountants, lawyers and other financial professionals. She indicated Illinois Department of Revenue opposes this legislation and has filed bills in the House and Senate to further restrict the use of confidential sales tax data. Councilman Brombolich inquired if the Illinois Municipal League was in favor or not. Director Ammann did not know but indicated she would research. Councilman Moss inquired of how much information regarding confidential sales tax data would be given. Director Ammann spoke of previous sales tax data legislation and explained how the sales tax data is disseminated to the City. She indicated the sales tax information generated for an individual business would remain confidential; however, in the event the City would seek the professional help of an auditor or financial consultant for a proposed development, the sales tax data is prohibited from being disseminated to the outside professional. Director Ammann further explained that contractors, such as Azavar, have a confidentiality agreement with the City. Upon completion of discussion, item was tabled. A motion was made by Councilman Moss, seconded by Councilman Stehman to table. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Accepting an Illinois Workers’ Compensation Commission Notice of Arbitrator Decision Attachments: Agenda Item Report Ordinance Arbritrator Decision Overview by Director Ammann, who advised the ordinance acknowledges an award of $66,387.50 to an employee who was injured on January 20, 2012 when she slipped and fell down icy, concrete stairs at City Hall. The employee's medical expenses and temporary disability benefits have been paid in accordance with the Illinois Workers' Compensation Act. The employee had returned to work but retired October 17, 2014. This award represents 25% loss of use of the body as a whole. Director City of Collinsville Page 5 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 Ammann noted that an arbitrator's decision was required because a settlement could not be reached. Mayor Miller inquired if all medical payments had been complied with and Director Ammann explained a set aside amount for potential future medical issues. A motion was made by Councilman Stehman, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Approving the Purchase of a 2016 Ford Expedition from Morrow Brothers Ford Attachments: Agenda Item Report Ordinance Overview by Assistant Fire Chief Dale Kyrouac, who advised this ordinance would permit the Fire Department to purchase a 2016 Ford Expedition from Borrow Brothers Ford for $30,700, which includes the SYNC Communications and trailer tow package. Morrow Brothers Ford previously held the Joint Purchasing Contract on this vehicle but the bid list is currently expired. Morrow Brothers Ford will honor the bid list price for the City as they have extras in stock. The replacement of the Ford Expedition #1295, Command Vehicle, is included in the 2016 Capital Projects Fund budget. He explained the current command vehicle is 10 years old with 65,000 miles. Because of the low mileage and good condition of the 1295, the Fire Dept. intends to keep this vehicle and utilize it as an administrative vehicle for the Assistant Chief and Fire Marshal. This would allow the current Assistant Chief and Fire Marshal's vehicle #1290 to be auctioned off or traded-in, whichever is more cost effective. Vehicle #1290 is a 2005 Ford Crown Victoria with 80,000 miles. It was previously a police vehicle. The vehicle has many issues: only gets 13-14 mpg, air-bags inoperable due to malfunction with the seatbelt interlock switch, large amount of rust and paint flaking, and occasionally transmission will not go into reverse. Approximate total cost of all repairs is $7,500. Trade-in value is approximately $600-$800. Councilman Moss inquired of the need for an Expedition. Assistant Chief Kyrouac explained the size of the vehicle will accommodate space for equipment and sled from former vehicle would fit in the Expedition. Councilman Brombolich inquired if the Crown Vic would be traded-in or auctioned. Assistant Chief Kyrouac indicated it would depend whichever is more feasible but trade-in value is only $600-$800. She also inquired if the purchase was within the budgeted amount and Asst. Chief Kyrouac advised it was $700 over. City of Collinsville Page 6 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 Mayor Miller asked Asst. Chief Kyrouac to explain how the command vehicle is used. Asst. Chief Kyrouac explained the vehicle is a multi-purpose vehicle used for every fire call as it has various equipment for the incident commander as well as EMS command incidents. A motion was made by Councilman Moss, seconded by Councilman Kypta to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Authorizing the Expenditure of TIF Funds (Sloan's Pub House, 119 W. Main) Attachments: Agenda Item Report Ordinance TIF Application A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. Overview by Uptown Coordinator/Interim Economic Development TIF Coordinator Leah Joyce, advised this application is for the Uptown Structural Rehabilitation and Facade Program and Fire Safety Code Assistance Program for the remaining work at Sloan's Pub House. She explained the following work will be done: sprinkling upstairs, fire alarm system, kitchen suppression system, emergency lights and exit signs, waterproof basement and brickwork, drain tile, sump pits, install Knox Box, seal chimney, drywall basement and upper story stairs, install door and hardware, paint and stain bar, ceiling, crown molding and door frames, carpentry work for HVAC, repair floor joint, concrete for dumpster pad and install sidewalk dining fence. She explained, per ordinance, the maximum reimbursement for the Structural Rehabilitation and Facade Program is $200,000 and maximum reimbursement for Fire Safety Code Assistance Program is $90,000. The applicant is requesting 40% of the additional structural work which equals $30,760.40 and 90% of the additional Life Safety work. However, 90% of the additional Life Safety work would exceed the maximum allowed by ordinance; therefore, staff is recommending a reimbursement of $40,860, bringing the Life Safety reimbursement amount to $90,000. Councilman Stehman indicated TIF expenditures need to be scrutinized. Councilman Brombolich inquired of the application criteria with regards to the number of jobs created, anticipated sales tax revenue, etc. Ms. Joyce explained the Uptown Program is generally 40% and 90% but large development projects have a sliding scale based on increase in property taxes, sales taxes, jobs created, green building materials, and so forth. Councilman Brombolich indicated that if the program is to change the ordinance needs to be amended; therefore, a moratorium on applications City of Collinsville Page 7 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 until the process is established. Interim City Manager Mitch Bair clarified the ordinance and indicated standards need to be in place to evaluate each project. He advised we also need to require additional information at the beginning of a project to evaluate the overall improvements and costs of a project. Councilman Stehman commented that initial applications need to be all inclusive up front. Councilman Moss indicated structural rehabilitation should not include the painting and staining of a bar. After discussion was had, the item was tabled. A motion was made by Councilman Stehman, seconded by Councilman Kypta to table. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Authorizing the Expenditure of TIF Funds (Home Federal, 100 E. Clay) Attachments: Agenda Item Report Ordinance Application A motion was made by Councilman Stehman, seconded by Councilman Brombolich to approve. Overview by Uptown Coordinator/Interim Economic Development TIF Coordinator Leah Joyce, who advised this application is for the Uptown Structural Rehabilitation and Facade Program for the replacement of a 30 year old sign face with a new, LED display in the existing brick structure at Home Federal. She further explained that Home Federal is the largest private employer in Uptown and currently pays $44,000 in real estate taxes each year. She also noted that the work has already been done, which is not the normal TIF application process; however, staff is recommending approval as the applicant was under the impression that their TIF application was the same or in conjunction with the approval of their sign package application by the Planning Commission. Ms. Joyce explained 3 bids were received with the lowest being $17,100. Home Federal is requesting a reimbursement of $6,840, which represents 40%. Councilman Moss commented about the project being completed prior to the application. After some discussion, item was tabled. A motion was made by Councilman Moss, seconded by Councilman Kypta to table. The motion carried by the following vote: City of Collinsville Page 8 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Ordinance Establishing Salaries/Wages for Full-Time, Non-Union Personnel and Part-Time Non-Union Personnel Attachments: Agenda Item Report Ordinance Overview by Human Resource Coordinator Stacey O'Brien advised the ordinance reflects the hiring of a full-time, non-exempt Administrative Assistant in the Community Development Department. The contingent offer was lower than the 2016 budgetary allocation. Councilman Brombolich commented that this ordinance establishes a lesser amount than previous ordinance when position was added and Ms. O'Brien confirmed. Interim City Manager Bair clarified the position was not added but retitled. A motion was made by Councilman Brombolich, seconded by Councilman Kypta to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 8. Ordinance Authorizing the Mayor to Execute Telephone and Internet Service Agreements with Spectrum Business Attachments: Agenda Item Report Ordinance SpectrumVoiceSvcAgt Redact.pdf SpectrumInternetSvcAgt Redact.pdf Overview by IT Coordinator Dan McCormick, who advised this ordinance will allow the City to enter into a 5 year agreement with Spectrum Business for internet and phone services at both City Hall and the Police Department. This agreement will upgrade the City's internet service from 20MB to 100MB. The upgrade will improve internet speed but also accommodate the current web based applications (Granicus, Legistar, Web Q&A, Citizen Serve) and allow us to be prepared for future applications. All other City locations receive internet service through these dedicated lines. The upgrade will increase both monthly bills from $614 to $1050. Councilman Stehman inquired about AT&T phone lines eliminated. Mr. McCormick advised this does not effect our phone service and we are current with Charter. City of Collinsville Page 9 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 Councilman Kypta inquired how the upgrade would be beneficial. Mr. McCormick indicated the upgrade would assist in the web based applications currently used by the various departments. Interim City Manager Bair also advised this would assist us when utilizing the counties GIS mapping application. Councilman Moss inquired of the agreement terms and Mr. McCormick advised the agreement allows for us to renegotiate if a better agreement comes along within the 5 years. Mayor Miller inquired as to how long the City has been functioning on the 20MB and it was determined that it has been several years. It was confirmed that the internet speed would assist in great communications internally and externally. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 M. OLD BUSINESS N. CLOSED SESSION Mayor Miller asked for a motion to proceed into Closed Session to discuss in accordance with 5 ILCS 120/2(c): 5. The purchase or lease of real property 6. The setting of a price for sale or lease of property 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Stehman, seconded by Councilman Moss. to approve. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 O. ANNOUNCEMENTS City of Collinsville Page 10 Printed on 6/20/2016 City Council Minutes - Final March 28, 2016 P. ADJOURNMENT A motion was made by Councilman Kypta, seconded by Councilman Brombolich to adjourn at 9:10 p.m. The motion carried by the following vote: Aye: 5 - Brombolich, Moss, Kypta, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 11 Printed on 6/20/2016