City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, July 10, 2017 6:00 PM Council Chambers A. CALL MEETING TO ORDER B. ROLL CALL C. INVOCATION D. PLEDGE OF ALLEGIANCE E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. Consideration of a Staff-Initiated Request to Modify the Definitions and Regulations Contained Within the Zoning Ordinance Related to Dwellings Located Below the First Floor of Non-Residential Buildings Attachments: Agenda Item Report G. COUNCIL DISCUSSION 1. Capital Improvement Projects Capital Improvement Plan - 2017-2022 see slide presentation for specifics general update - not final doc policies and projecxt prioritization by fund City of Collinsville Page 1 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 by dept other projects needing direction by Council anything over $5k asset depreciatable infrastur proj, land acq, vehicle and equipt Not Studies - which are operational Funds Enterprise - water and wastewater Capital MFT see slide goals - address City immediate and long term capital needs explore all possible funding sources = grants Strategic plan goals and linked up with all of the projects Funding priorities public health and safety legal requirements deffered maint on large infrast see slide relation of cip to operating budget impacts and definitions chart Capital Projects Funds - utility tax performance measures 2015 = $358k 2016 = $921k 2017 = $1,280,000 2015 does not include the $600k (ask TA) enterprise Fund - generated from WAter and Wastewater trends displayed MFT - back from state trends displayed TIF 1 - est 1986 exp 2021 Eastport area and Uptown City of Collinsville Page 2 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 for infrastructure purposes North East BD est 2009 infrastructure imrpovements for Keebler and Beltline Police Forfeiture Fund restructed funds, capital projects only and not operational Animal Shelter fund DUI Court Fines limited to PD vehicle and DUI enforcement equipt Poolicee Vehicle Fund limtied to PD vehicles Public Works Projects: Streets Program Local roads Mill and Overlay Overview sheets for each project ratings for roads Mill and Overlay projects 2017 - 17,200 length feet that will be M & O 2018 - 17,207 length feet of M & O Stehman asked question - comparison from previously years before increase in Utility Tax, MB will get data B - all of these roads are they oil and chip going to permenant Troy - not all are oil and chip going to permenant (see video) Kress - see video B - glad to see a street survey 72 miles of Permenant local streets B - % of streets that are Permenant? MB showed all the 2018 projects and aerial maps of M & O streets 2019: 14,000 length feet M & O 2020: 14,676 length feet M & O City of Collinsville Page 3 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 $ # projects 2021: 14,591 feet $750k 8 projects 2022: 14,500 feet $750k 10 projects Equipment and Vehicles Projects: Capital and Enterprise funds need to get street dept equipment up to date total - see slide from presentation 2017: boom mower, replaced with insurance money dump truck trucks 2020: $ 2021: $ 2022 $ Prop Acq for salt shelter storage $300k Sidewalk repair and replacement: ADA consideration expensive to do in house divyed up by year Troy spoke of ADA requirements for sidewalks. Enterprise Fund Projects: $240k 2017 vehicles manhole and sewer rehabilitation projects replacing lift station $360k City of Collinsville Page 4 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 Greenwood Water Main Replacement: Kress explained, replace water lines to assist Fire Dept. will be done by construction crew but don't include labor cost, in house engineering Kress - gave water main replacement statistics/history - replaced approx 26 miles (14%) from 2 in lines without fire protection 1400 hydrants, not all on Main to Clay have been updated can't go out and inspect hydrants on a daily basis, one used the other day was last used in January but had since been damaged better ISO rating = lower residents insurance cost water dept make hydrant repairs a priority, many have been replaced over the years but some are 50 yrs but expected to last 100 yrs 20% are 4" 16% of hydrants are fed from 4" main Mayor Miller spoke of hydrant flushed and inspections by FD Kress - all flushed 6 years (see video from MB regarding prior Fire chief and staffing issues that program was abandoned) Mayor miller spoke of flow ratios for hydrants. Add't water tower has assisted with flow and regulation. million gal water storage tank buster station at new water plant Kress explained the need and EPA requirements for using the existing, old tank and maintenance garage will stay at old site pump replacement Sewer main extension at E. Country and rt 159 - $50k odor control of Wastewater plant $48k Greenfield 2020 - replacement project tractor, boom mower and generator 2021 - water distribution project 2022 - more equipment TIF 1: Clay St Streetscape 2017-2018, 2 year project Main St. resurfacing Uptown storm water rehabilitation projects Water main at Eastport Plaza church St. water main replacement Water extension on Eastport/Gateway/Executive City of Collinsville Page 5 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 Fire Installation for Eastport Summit Ave - if grant funding available, $2.4m project but matching funds with grants. MFT: improve Sugerload, $569K project, Troy - reconstruction project and add sidewalks, will include land acq, make permanent surface, phase project, STP state funding and will apply for a third phase NEBD: Beltline/Keebler intersection Other Public Works projects: Automated water meters Sugar Loaf Water Main Community Development Projects: $100k 2018 - consolidated software project manager program Fire Dept Projects: already approved fire engine replacement - lease payment already approved ambulance rechassis ambulance replacement $137,846 1215 (20 years old) fire truck needs to be replaced to allow for front line apparatus tanker truck, Chief did analysis after fire and is doing preplanning and tanker would help with 15,000 gallons of water EMA sirens EMS equipment at $84k (cadiac monitor, CPR, etc) Fire equipment replace of chief and asst chief vehicles, off state bid at $35k since current vehicles are older and shared by various members fire engine at station 2 brush truck - brush fires in fire district, better response than engine Others: relocating station #2 new station #3 $4m study and fire master plan being done by chief Police Dept: Animal control replacement vehicle out of animal shelter fund Tazer 60 Plan, approved in Jan 2017 replacement program vehicle replacement program evidence room remodel, forfeiture fund radar speed signs, forfeiture City of Collinsville Page 6 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 clerk's remodel, forfeiture dash camera, capital flooring and room replacement, TIF Other: radio upgrades $500k-$1m, get study done for system and recommendation B - asked about 9-1-1 systems chief - plan was approved and being submitted to State Advisory board, Could take on the 9-1-1 calls from Highland, IL Stehman and Brombolich = earmark monies $500k for study Chief - forfeiture funds, can't be expected to do in the future, got to use the funds in a rational and responsible way that qualify to use the forfeiture funds, evidence room could be updated, Clerk's and other areas, but can't support as budgeted money. Administration Projects: City welcome sign replacement program Uptown City wide information signage, TIF funds IT - printers, Microsoft Exhange, servers, equpment replacement and upgrade $182k fleet vehicle replacement of Expeditions and Fusions (replacing during the 8th year) Server Refresh, PC refresh Other: City Hall spatial study, how to use City Hall building, need consolidated customer service counter that is ADA accessible, code compliance Next Steps - will revise based on comments, present back 7/24 and adopt 8/14 or present back 8/14 and adopt 8/28 Mayor miller asked to move presentation to 8/14, hard copies to each Councilmember before 8/14 to ask questions and adopt 8/28, if ready MB would like to get info to public Council concencus was to move presentation to 8/14 H. SPEAKERS FROM THE FLOOR Phil Goble - house fires in neighbor, glad to hear water lines being updated, new fire truck did save City of Collinsville Page 7 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 one house but it sucked all the water out of the line, good appreciation for Firemen and Police , did tremendous amount of work. Answered his questions Phil Astrauskas - Sheriff issued summons, son's summons had address unknown, summons for non-payment for Crime Free Program but was paid on 6/12, spoke of an inspection plan, Code Violations around town - talked about tall weeds, windows falling out of buildings, zoning issue summons regarding 6 unit apartment building not zoned correctly Joe Ashmann - troubled regarding comments made about CARD, he spoke of debt by CARD and other officials, he spoke of interest on loans, I. COMMENTS & ANNOUNCEMENTS - MAYOR Richard Rader passing, 25 year employee June 19 Illinois EPA ltr - loan agt amended to provide for pricipal forgiveness $750k adjustment for water plant J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Jerome - Mike Gassmann, K. COMMENTS & ANNOUNCEMENTS - CITY STAFF L. CONSENT AGENDA 1. Motion to Approve Payment of Bills for the Period Ending June 30, 2017 in the Amount of $1,209,722.47 Attachments: Agenda Item Report Board List 05-01-17 Board List 06-23-17 Board List 06-30-17 2. Motion to Approve Payroll for the Period Ending June 16, 2017 in the Amount of $511,461.18 Attachments: Agenda Item Report Board List 06-16-17 3. Motion to Approve Minutes of the June 26, 2017 Meeting Attachments: Agenda Item Report 062617RegMtg.pdf City of Collinsville Page 8 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 4. Ordinance to Accept a Gift of Real Estate and Improvements Located at 310 S. Seminary Street in the City of Collinsville Attachments: Agenda Item Report Ordinance Quit Claim Deed 310 S Seminary.doc 5. Resolution Appointing A Member of the Collinsville Economic Development Commission (Stacy Hinrichs) Attachments: Agenda Item Report Resolution 6. Resolution Requesting Permission from the Illinois Department of Transportation to Close Streets for the Collinsville High School Homecoming Parade Attachments: Agenda Item Report Resolution Homecoming Parade Req Ltr and Insurance.pdf M. NEW BUSINESS 1. Ordinance Amending the Collinsville Municipal Code, Title 9 - Public Peace, Morals and Welfare Attachments: Agenda Item Report Ordinance N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT City of Collinsville Page 9 Printed on 8/16/2017 City Council Minutes - Final July 10, 2017 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 8/16/2017