City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, January 8, 2018 7:00 PM Council Chambers A. CALL MEETING TO ORDER B. ROLL CALL C. INVOCATION D. PLEDGE OF ALLEGIANCE E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Adopting a Budget for the Fiscal Year 2019, Which Begins January 1, 2019 Attachments: Agenda Item Report Ordinance 2018-2019 BUDGET.pdf 2. Ordinance Amending the Collinsville Municipal Code, Title 17, Zoning (Parking, Outdoor Business Activities, Seasonal and Temporary Uses, Temporary Buildings/Structures, and Building Permits) City of Collinsville Page 1 Printed on 2/8/2018 City Council Minutes - Final January 8, 2018 Attachments: Agenda Item Report Staff Report - Planning Commission 12/14/17 Planning Commission Minutes 12/14/17 - DRAFT Ordinance Ordinance (with markups) G. COUNCIL DISCUSSION 1. Gateway Center Long Range Plan Collinsville Metropolitan Exposition Auditorium and Office Building Authority - Special Board Meeting a. Call to Order b. Roll Call c. Public Input d. Gateway Center Long Range Strategic Plan Presentation and Discussion e. Adjournment of the Collinsville Metropolitan Exposition Auditorium and Office Building Authority Attachments: Staff Memo - Gateway Center Strategic Plan Gateway Center Economic and Fiscal Impact Analysis 5 min recess Mayor Miller introduced new employees - Luke L? and Kimberly Caughran ask Tracy for her minutes regarding who was present from Authority Board see video of presentation - Charles Johnson MB spoke of merging City and GC - consolidation/merger talk about - why or why not merge: City has no risk of consolidation as city is already responsible for GC City provides financial assistance - food and bev tax, hotel/motel tax, TIF consolidation results in an immediate positive impact for GC and City estimated conservatively annually at $200k w/ an addl one time benefit of $545k assoc w/ bond refinancing benefits - create competition, implement of strategic plan, become financially viable, enhance tourism and hospitality efforts, increase efficiencies for GC, free up revenues and financing opportunities, fits in with Parks and Rec Why or Why not - City already responsible for finances of GC, we already back the bonds, implemention of long range plan requires City's assistance, GC is limited on revenue generation as they cannot tax or generate revenues outside of enterprise revenues, offset costs of improvements to the hospitality industry for capital improvements to include by using food and bev tax and hotel/motel tax City of Collinsville Page 2 Printed on 2/8/2018 City Council Minutes - Final January 8, 2018 spoke of 70 ilcs 200/2-165 allows for board to dissolve and all transfers to gov unit (city) concerns finances operational component capital investment instant savings of combined staffing of $92k refined staffing for City with facility maintenance, business plan with Parks and Recreation, and consolidated purchasing efforts contractual savings finances - $545k in reserves assoc w/ bonds, city has better rate and can refinance bonds and save over $52k, hotel/motel tax $1.2m, Food and Bev tax - $545k(check amount from presentation) City gains $26m in assests. Assoc debt expires in 5 years (2022) with refinancing savings of $52k, and operational savings Authority will remain as advisory board. Assets transfer over to City. GC employees b ecome City empl. GC already has budget in place based on revenues. All savings $ is reinvested back into GC for improvements. "Run it like a business." CIP amended to include GC with projects already identified by analysis. AGt adoption of GC board Agt adoption of Council Consolidation effective 5/1 with GC fiscal year ends 4/30/18 Authority/Board comments: Bitzer - longest serving member, enjoyed and amazing experience, facts have been given, use to make money and expanded facility, want Ctr to stay and remain/become strong but can't without plan and agrees with merger Mark S?- agrees with consolidation, status quo will cause decline Trucano - was Councilmember and voted for Ctr, excited about direction and board wants Ctr to be the best it can be Shusky - not much of a choice and consolidation is a must for Ctr to be viable Weinacht - need to be competative with over centers Warke - 29 years with Ctr, to start marketing efforts, deficiencies apparent w/ not having connected hotel facility, accomplish alot over years, no options other than consolidation to stay viable, thrilled with partnership, Parks and Rec will help energize the Ctr MB - consolidation predicated on analysis presented Warke - great staff at Ctr and works as a team, she thanked her staff for their efforts, Board helped keep them successful City of Collinsville Page 3 Printed on 2/8/2018 City Council Minutes - Final January 8, 2018 B - MB's passion for City is evident, move City forward proactively, J - Council votes on changes and some may be historical changes, he spoke of options for the Ctr that will draw more activities, employment, and add'l hospitality businesses, Ctr has right people to take risk and excited about change, only indoor sporting event venue making Cville stand out S - thorough report from Mr. Johnson and hardworking staff to come up with a viable solution G - appreciate hard work from staff and Ctr board, leadership for City wants to do great things for City and will continue M - facts were presented, resilient opportunities from community to build City up, best thing for community, thanks board and MB for efforts Meeting went into Recess Meeting Reconvened 2. Mobile Home Park Inspection Program Attachments: Agenda Item Report Staff Memo for Planning Commission Planning Commission Minutes 12/14/17 - DRAFT Draft Ordinance 2011 state ceased inspection for Home Rule cities 2012 proposed but former CM decised to withdraw proposal previously spoke of proposal of 11/28 mtg PC met on 12/14/17 and unanimous recommended program with council making decision on fees. length of time by staff to perform inspections - 30-45 minutes per mobile home spoke of funding program with base fee for all parks $100 and $10 per mobile home to be inspected which is similar to state fees draft ordinance mimics states program why important - IL Realtors agreed with inspection program B - same as states but us inspecting? confirmed, state last inspected 2011. Code Enf is reactive rather than proactive and cannot address all. M - send info to Council for comments 3. Home Furniture TIF Request City of Collinsville Page 4 Printed on 2/8/2018 City Council Minutes - Final January 8, 2018 Attachments: Agenda Item Report TIF Application EIFS Bids Roof Bids Incentive Worksheet Hardin - made app for Uptown TIF fund rehab at main and annex building, include exterior rehab improvements, roofing, EIFS, address water intrution, second phase improvements later include ADA restrooms, windows spoke of roofing and EIFS estimates building expanded into mattress line MB - business has new sleep center, improvements are consistent with Uptown TIF guidance, may need to do a redevelopment agt for all business improvements G - support efforts to help Uptown business with maintaining entegrity of buildings, hope that TIF will bring new businesses, historic value of Uptown considered for all improvements J - TIF needs to be performance based, how will is help increase sales and sales tax to City and improvement businesses next to you, performance base - increase sales and more employees B - those are the objectivbes M - thanks owner for being present, owner was first monkey mascot for business H. SPEAKERS FROM THE FLOOR DesPain - spoke of Rule 3 for speakers from floor, indicated chairman is incompetent, spoke of previous mtg, spoke of Mayor's actions Astrauskas - thanks Mr. Friedman for being present as all TIF apps should be present, spoke of TIF funds, Keebler apts, pop has decreased, spoke of McLanahan's owner who approached him, spoke of his comments on FB reg expenses by City Randy Mitchell - Council doing great job, spoke of Christmas parade, Mayor at holiday b-ball tournament and cares about community, Bair has energy, thanked staff for efforts, profession pe in oth I. COMMENTS & ANNOUNCEMENTS - MAYOR J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS K. COMMENTS & ANNOUNCEMENTS - CITY STAFF L. CONSENT AGENDA City of Collinsville Page 5 Printed on 2/8/2018 City Council Minutes - Final January 8, 2018 1. Motion to Approve Payment of Bills for the Period Ending December 29, 2017 in the Amount of $3,218,656.64 Attachments: Agenda Item Report Board List 12-08-17 Board List 12-15-17 Board List 12-22-17 Board List 12-29-17 2. Motion to Approve Payroll for the Period Ending December 31, 2017 in the Amount of $1,125,266.78 Attachments: Agenda Item Report Board List 12-01-17.pdf Board List 12-15-17.pdf Board List 12-31-17.pdf 3. Motion to Approve Minutes of the December 11, 2017 Regular Meeting Attachments: Agenda Item Report 121117RegMtg.pdf M. NEW BUSINESS 1. Ordinance Authorizing Expenditure of TIF Funds (London Shoe Shop, 125 W. Main St.) Attachments: Agenda Item Report Ordinance TIF Application Bids Photo of Existing Store Front Incentive Worksheet 2. Ordinance Authorizing the Emergency Purchase of a Solid Waste Grinder at the Wastewater Treatment Plant from Franklin Miller Inc. in the Amount of $35,500. Attachments: Agenda Item Report Ordinance Grinder Replacement Email Notification 3. Ordinance to Award Bid and Authorize a Contract with Loellke Plumbing Inc. for Keebler Pump Station Improvements in the Amount of $131,266 - Project #CIP-655-17 City of Collinsville Page 6 Printed on 2/8/2018 City Council Minutes - Final January 8, 2018 Attachments: Agenda Item Report CIP Project Sheet Ordinance Changeorder 4. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order Attachments: Agenda Item Report Ordinance Settlement Contract 5. Ordinance Declaring Personal Property Owned by the City as Surplus and Authorizing the Sale/Auction of Said Property Attachments: Agenda Item Report Ordinance Exhibit A - Surplus IT Equipment List 6. Resolution Appointing Member to the Police Pension Board (Steve Evans) Attachments: Agenda Item Report Resolution N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT City of Collinsville Page 7 Printed on 2/8/2018 City Council Minutes - Final January 8, 2018 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 8 Printed on 2/8/2018