City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, June 25, 2018 7:00 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 7:00 p.m. B. ROLL CALL Present: 4 - Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller Absent: 1 - Councilman Cheryl Brombolich C. INVOCATION Delivered by Sherman Smith of Pleasant Ridge Baptist Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Presentation of the June 2018 Yard of the Month Award to Bruce Gerfen of 111 Coral Drive Attachments: Agenda Item Report Mayor Miller presented Bruce Gerfen with the June 2018 Yard of the Month award and gift certificate. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Amending Title 17 (Zoning) of the Collinsville Municipal Code with City of Collinsville Page 1 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 Regard to Home Occupations (Accessory Use) Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission Planning Commission Minutes 06-14-18 (Draft) Community Development Director Bookless provided the overview, stating that the purpose of the proposed changes to the Zoning section of the Municipal Code would be to allow certain home occupation businesses that are not allowed under the existing Code and to make some clarifications regarding home occupation business regulations. He stated that the amendments would allow businesses such as physicians, chiropractors, and massage therapists to travel to customers to provide services, which is currently prohibited, and to permit cottage food businesses, arts & crafts businesses, and internet/mail order businesses. He explained that the changes would not negatively impact residential neighborhoods. He noted that there were some other minor changes to address inconsistencies and provide further clarification. He stated that the Planning Commission had reviewed the amendments, made some additional clarifications, and voted unanimously in favor of the amendments. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 0 2. Ordinance Approving a Planned Development District P-R3 Planned Multifamily Residential District (Townhomes at Rolling Oaks) Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission Planning Commission Minutes 06-14-18 (Draft) Community Development Director Bookless provided the overview, explaining that the previous 8-unit building had been damaged in a fire in 2012 and had not been demolished until recently. He explained that Zoning regulations require a planned district to construct new multi-family buildings. He spoke of changes the proposed building would feature, including all-masonry construction, increased off-street parking, a screened trash enclosure, and landscaping. He noted two concerns the Planning Commission discussed regarding neighborhood resident preference for owner-occupied units and parking, including a possible parking analysis of the area. He stated that the Planning Commission recommended approval. Councilman Jerome asked if Director Bookless and the Planning Commission were satisfied with the landscaping and any remaining issues that are part of the site plan. Director Bookless stated that they were satisfied and explained that the owners originally planned to have partial siding on the building, but that the Planning Commission and owners agreed to complete City of Collinsville Page 2 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 masonry and additional architectural details for the building. Councilman Stehman asked about possible requirements regarding the buildings being the same design. Director Bookless stated that was not an issue. City Manager Bair noted that the location was originally zoned R-3 and was not a planned use. He also spoke of legal issues with requiring units to be owner-occupied instead of rentals and commented on the additional architectural character of the new building. Mayor Miller spoke of the consistency of the design with the surrounding area and the benefit of having a new building constructed. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 0 G. COUNCIL DISCUSSION 1. Amendment of the Liquor Code Attachments: Memo City Manager Bair explained that the purpose of the discussion is to identify changes that will clean up the liquor code to match current economic development uses and clarify some processes. He spoke of amending the following items within the liquor code: 1. Clarify the appeal process when a liquor license is denied, suspended, or revoked to match state statutes requiring that the appeal would be made to the State Liquor Control Commission. 2. The addition of a Class R License that would allow the City to apply for a 1-day license for events held on City property. He noted that this approach is customarily used by other cities and that the restrictions for the license would include limiting the location and time of sales. Mayor Miller asked about whether there would be a limit on the number of events and Bair replied that there would not. Councilman Jerome asked about multiple day events such as Italian Fest and Bair replied that those would not fall under this category and would still be addressed under festivals and events. Corporate Counsel Giacoletto added that he thought the license would not be limited to one day due to possible weekend-long events. Councilman Jerome noted that it should not be too open-ended, for example a six month license. Bair concurred. 3. The addition of a Class S License that would allow current liquor license holders to serve alcohol at locations other than their primary business for special events and functions. Bair noted that the business must otherwise be in good standing, including having a valid business license and no other violations against them. Councilman Jerome inquired of limits on the number days this type of license would be valid. Bair verified that the license would be limited to two days per year and would likely be for one day events only. City of Collinsville Page 3 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 4. The addition of a Class U License that would allow existing businesses that do not hold liquor licenses to bring in mobile bartenders for special events. Bair noted that there were still many questions to be answered on how to administer this license. Councilman Jerome inquired of the ability of food trucks to apply for this license and noted that he would approve of this use provided it is limited to a single event. Councilman Stehman spoke of concerns with this license disadvantaging local businesses. There was discussion about different scenarios in which this license would apply, private events compared to public events, the quality and aesthetics of the trucks that might come, and how it might impact local businesses. Councilman Jerome also requested input from the Police Chief. 5. The addition of brewer and distiller regulations and 3 license classifications, which are Class P-1 for brewing, Class P-2 for distilling, and Class T for permitting retail sales of alcohol by distributors, brewers, and distillers. Bair noted that Class P and T license holders would be allowed to sell growlers of 32-64 oz. for off-premise consumption. 6. The addition of a Class Q License that would allow the serving of complimentary alcoholic drinks at businesses that provide personal care services, such as beauty salons, spas, and nail services. Mayor Miller inquired about state regulations regarding giving away alcoholic liquor. City Manager Bair noted that many other municipalities in the area allow this use, and Corporate Counsel Giacoletto noted that the purchase of services at the personal care business would be a requirement of receiving a complimentary drink. Bair concluded that staff would address the issues brought up and bring the discussion back to the Council at the next meeting. 2. Establishment of a Parks and Recreation Advisory Commission Attachments: Memo City Manager Bair provided the overview, stating that the purpose of the Parks and Recreation Advisory Commission is to provide guidance from the community and allow the City to take advantage of grant funding. He explained that the Commission would be established in the Municipal Code and that the Commission would create their own by-laws. Parks and Recreation Director Caughran explained that this type of Commission is typical in communities like Collinsville and assists the department in moving forward with the things the community needs and wants. She discussed typical commission structure, which ranges from 5-12 members that are appointed by the Mayor with the consent of the Council and have 3-5 year staggered terms. She explained that the Parks Director typically serves as the staff liaison and the Commission serves as the liaison between the department and the community. She discussed creating a parks plan, including completing a community survey and holding meetings with the community to determine wants and needs. Mayor Miller spoke of the importance of having the community involved in the formation of the parks. Councilman Stehman inquired about the authority of the Commission. Mayor Miller responded that City of Collinsville Page 4 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 they would be an advisory Commission. City Manager Bair elaborated, stating that the Commission would not have authority on the operational management of the department or financial decisions, but would provide input on programs and development of the parks. Director Caughran concurred that the board should be strictly advisory and recommended a board of 5 members based on the size of the Council. Councilman Jerome recommended a larger board to gain a breadth of knowledge and different vantage points, and to engage more people in the community. There was further discussion about the advantages and disadvantages of larger and smaller commissions, as well as the qualifications and backgrounds of the members of the Commission. Director Caughran added that having a Commission is a requirement for one of the major grants the department would be applying for each year. H. SPEAKERS FROM THE FLOOR Bob DesPain - Mayor Miller asked that he state his name. He did not state it immediately. He spoke of Planning Commission memberships that have lapsed as listed on the website and inquired as to whether those members have been reappointed. He spoke of the June 14 Planning Commission meeting and inability to hear members speaking. He spoke of a letter he wrote to the Belleville News Democrat. Liz Dalton spoke of the Community Appearance Board annual tree dedication on July 8. She noted that the event is open to the public. Phil Astrauskas spoke of discussion items, the construction of multifamily rental units in the City, and the impact of restrictions on vacant buildings. He mentioned issues with vacant commercial buildings and inquired of development of the former Beck's Lodge lot. He spoke of adding more Councilmembers to represent the citizens. Scott Rayho concurred with the need for a Parks and Rec Board. He spoke of seeking members with knowledge of different areas relevant to Parks and Recreation and suggested 11-12 members on the Commission. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller noted that the next Council meeting would be after the 4th of July and wished everyone a safe and prosperous holiday, noting that everyone should be careful and considerate when using fireworks. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome spoke of the planned district approved earlier in the meeting, noting that it was zoned R3 and could not be changed to R1, but that making it a planned district gives the City greater control on its appearance. He spoke of the dangers of unsafe properties, noting that he does not want to see abandoned properties, but that it is preferable that they are not occupied if they are unsafe. He wished everyone a happy 4th of July. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City of Collinsville Page 5 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 Assistant City Manager Jackson reported a successful Household Hazardous Waste Collection program held on June 23 in cooperation with Madison County. He reported that approximately 286 vehicles used the service and that the advanced scheduling helped to reduce wait times. He thanked the Gateway Center for hosting the program and the Public Works and Police Departments for their assistance with the program. City Manager Bair provided an overview of the City's property acquisitions over the past ten months, which were Gateway Center, Splash City, Willoughby Heritage Farm, and Schnuck's Park. He noted the acquisitions eliminated duplicate layers of government, had no negative impact on property taxes, and increased the City's total assets by a net $42.85 million. He spoke of the benefits of these acquisitions in maintaining low property taxes, delivering efficient and enhanced services without taking on debt, and increasing revenues from tourists. He stated that the estimated gross revenues for the year at the sports complex from concessions were $20,000, and that to date the gross revenues are $27,000, significantly exceeding expectations. He provided an update on the intended schedule for implementing the occupancy permit program, with intended start dates of September 1, 2018 for rental units, December 1, 2018 for owner-occupied units, and January 1, 2019 for commercial units. He spoke of staff conversations regarding multi-family rezoning, noting that the City cannot legislate that a property must be owner-occupied and that there is a plan to go through the inventory of vacant property currently zoned R3 and address that. Councilman Stehman noted the importance of addressing single-family homes that were inappropriately converted to apartments. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending June 15, 2018, in the Amount of $1,573,134.43 Attachments: Agenda Item Report BOARD LIST 05-01-18 BOARD LIST 06-07-18 UTILITY REBATES BOARD LIST 06-08-18 BOARD LIST 06-15-18 2. Motion to Approve Payroll for the Period Ending June 1, 2018, in the Amount of $730,109.70 Attachments: Agenda Item Report Board List 06-01-18.pdf 4. Ordinance Establishing a Prevailing Wage Attachments: Agenda Item Report Ordinance Madison County Prevailing Wage Rates Sept. 1, 2017 St. Clair County Prevailing Wage Rates Sept. 1, 2017 City of Collinsville Page 6 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 Mayor Miller asked if the Council wished to pull any items prior to a Motion. Councilman Green requested that Item 3, Motion to Approve the Minutes of the June 11, 2018 Regular Meeting be pulled due to her absence from that meeting. Mayor Miller pulled Item 3 and requested a motion for Items 1, 2, and 4. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Waiver of Fees Related to the St. Clair County Administered Illinois Home Weatherization Program and Moderate Housing Rehabilitation Assistance Programs Attachments: Agenda Item Report Ordinance Request Letter Community Development Director Bookless provided the overview, stating that the St. Clair County Intergovernmental Grants Department approached the City about the possibility of waiving building permit fees in relation to the County's weatherization and moderate housing rehabilitation programs, which assist low to moderate income households make home improvements they would otherwise not be able to afford. He noted that the program helps to maintain the quality of homes in our community and that there are a minimal number of permits from St. Clair County at minimal fees for these programs in Collinsville. He recommended approval of the ordinance. Councilman Stehman asked if the City would still be doing inspections and Director Bookless confirmed the City would still do inspections. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 0 2. Resolution Appointing a Member to the Planning Commission (Curtis Bechtle) City of Collinsville Page 7 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 Attachments: Agenda Item Report Resolution Application Community Development Director provided the overview, stating that Mr. Bechtle's appointment would replace a Planning Commission member who had recently moved out of Collinsville. He noted that the current Planning Commission members have been reappointed and that the website would be updated. He provided information about Mr. Bechtle's attendance at several Planning Commission meetings and his participation in the Comprehensive Planning workshops. He added that he, the Mayor, and the Planning Commission Chairman had met with Mr. Bechtle to discuss his role on the Planning Commission. Mayor Miller noted that he was impressed with Mr. Bechtle and appreciated his willingness to participate. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 0 3. Ordinance Annexing Real Estate Owned by Mary Ann Tutka and Stehn Soderman and Being Purchased by Dawn Marston at 112 South Mulberry Road Attachments: Agenda Item Report Ordinance Annexation Plat Petition Staff Report for Planning Commission Planning Commission Minutes 06-14-18 (Draft) Community Development Director Bookless provided the overview, stating that both the current owner and buyer are party to the annexation. He discussed the relationship of the property to City-owned property and the need for a driveway easement to the property across City property. He spoke of the intention of the property to be annexed and the easement to be granted previously and the necessity of completing both transactions for the sale of the property. City Manager Bair noted a recent previous easement in that area that the City granted to Ameren. Mayor Miller asked whether this would affect that property, and both City Manager Bair and Director Bookless confirmed it would not. Director Bookless also noted that the Public Works Director and City Engineer both fully support the annexation. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller City of Collinsville Page 8 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 Nay: 0 Absent: 1 - Brombolich Abstain: 0 4. Ordinance Authorizing the Mayor to Sign a Driveway Easement Agreement for Ingress and Egress to 112 South Mulberry Road Across City Owned Property Attachments: Agenda Item Report Ordinance Agreement Mayor Miller noted that this item is the easement agreement discussed under the previous agenda item. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 0 5. Ordinance Authorizing a Professional Services Agreement with Volkert, Inc. in the Amount of $72,614.01 for Preliminary Engineering Services for Milling and Resurfacing, ADA Improvements, and Sidewalk and Bicycle Connectivity of Eastport Plaza Drive Section 17-00102-00-RS. Attachments: Agenda Item Report Ordinance Agreement Project Location Map City Manager Bair provided the overview, stating that this agreement is for the design of Eastport Plaza Dr. that will address the poor condition of the road and add a bike lane, and is a CIP project for this year. He noted that the City was awarded $405,000 in STP funding and $135,000 in matching funds from Madison County for the project, and that the City's expected cost of $125,000 would come from the TIF 1 fund. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich City of Collinsville Page 9 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 Abstain: 0 6. Ordinance Authorizing the Purchase of Playground Equipment from All Inclusive Rec in the Amount of $102,465 Utilizing the Metro East Park and Recreation District Grant Attachments: Agenda Item Report Ordinance Parks and Recreation Director Caughran provided that overview, stating that the purchase would replace the Optimist playground equipment at Woodland Park. She noted that the current playground has a sand surface, which does not meet ADA guidelines or safety standards. She stated that the old playground would be demolished and provided an image of the new playground. She explained that the purchase includes the equipment, installation, and resurfacing, and that the purchase is part of the MEPRD 2018 grant and would be eligible for up to 40% reimbursement. Councilman Green asked what would be done with the old equipment. Director Caughran responded that it would be scrapped and that the City would receive some revenue for it. She added that using the joint purchasing program would allow the City to save time and get more equipment for less money. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 0 7. Motion to Approve Minutes of the June 11, 2018 Regular Meeting Attachments: Agenda Item Report Minutes A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 3 - Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 1 - Green N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS City of Collinsville Page 10 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 City Clerk Wasser noted that City Hall would be closed July 4th. Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Stehman to adjourn at 8:28 p.m. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Brombolich Abstain: 0 City of Collinsville Page 11 Printed on 7/10/2018 City Council Minutes - Final June 25, 2018 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 12 Printed on 7/10/2018