City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, November 26, 2018 7:00 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 7:00pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Donna Green, Councilman David Jerome, Councilman Cheryl Brombolich, Councilman Jeff Stehman, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Mayor Miller. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Swearing in of New Fire Fighter Justin Verner Mayor Miller swore in and welcomed new Fire Fighter Justin Verner. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION City Manager Bair read a statement regarding a recent lawsuit filed by the City against Collinsville City of Collinsville Page 1 Printed on 1/3/2019 City Council Minutes - Final November 26, 2018 Area Recreation District (CARD) with regards to their (CARD) plans to use excess funds in the amount of approximately $3 million to reduce their debt. He advised such funds should be used for the purpose of which they were collected for. He mentioned receiving the parks and assets in poor condition from CARD and the ongoing efforts by the City to improve the parks to a safe and usable condition. He indicated the Council supported dissolution of CARD. H. SPEAKERS FROM THE FLOOR Phil Astrauskas spoke of CARD regarding the lawsuit, assets, and dissolution. He mentioned comments on social media. He spoke of road repairs and the need for sidewalks and sewers. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the upcoming light up parade and Christmas at the Collins House event scheduled for Saturday, December 1 at 5:30pm. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome gave examples of Collinsville being a progressive City. He spoke of plans to repair and replacement infrastructure for improvements. He mentioned the long term improvement plan. He spoke of his comments on social media. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair responded to comments. He spoke of the Council's committment to low property taxes. He mentioned operating the City like a business. He spoke of the various projects that are addressed in the Capital Improvement Plan which was recently approved by Council. Parks and Recreation Director Kimberly Caughran announced an upcoming event, Christmas at Willoughby Farm, on Sunday, December 2 from 1-4pm. L. CONSENT AGENDA Clerk Wasser read the Consent Agenda. Councilman Brombolich asked Public Works Director Kress to elaborate on the improvements associated with the MFT Resolutions. Director Kress explained the Resolutions are required by Illinois Department of Transportation. He explained the Sugar Loaf Rd. project consists of resurfacing. He indicated the City received funding for converting the oil and chip portion of the hill to permanent surface. He mentioned the need of acquiring property along Sugar Loaf Rd. to accommodate the improvement project. Lastly, he advised the Fairmont Ave. project scope is to replace the deck on the bridge over Canteen Creek. 1. Motion to Approve Payment of Bills for the Period Ending November 16, 2018, in the Amount of $3,056,170.21. City of Collinsville Page 2 Printed on 1/3/2019 City Council Minutes - Final November 26, 2018 Attachments: Agenda Item Report BOARD LIST 11-09-18 BOARD LIST 11-16-18 2. Motion to Approve Payroll for the Period Ending November 2, 2018, in the Amount of $630,879.39 Attachments: Agenda Item Report Board List 11-02-18.pdf 3. Motion to Approve Minutes of the November 13, 2018 Meeting Attachments: Agenda Item Report 11132018RegMtg 4. Resolution to Appropriate Motor Fuel Tax (MFT) Funds for Preliminary Engineering of Sugar Loaf Road Reconstruction in the Amount of $219,800.00. Attachments: Agenda Item Report Resolution Ordinance 18-27 5. Resolution to Appropriate Motor Fuel Tax (MFT) Funds for Right-of-Way Acquisition Services for Sugar Loaf Road Reconstruction in the Amount of $16,650.00. Attachments: Agenda Item Report Resolution Land Acquisition Contract 6. Resolution to Appropriate Motor Fuel Tax (MFT) Funds for Preliminary Engineering of Fairmont Avenue Bridge over Canteen Creek in the Amount of $66,318.00. Attachments: Agenda Item Report Resolution Ordinance 18-46 Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Brombolich, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 City of Collinsville Page 3 Printed on 1/3/2019 City Council Minutes - Final November 26, 2018 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Mayor to Sign an Agreement with Motorola Solutions, Inc. in the Amount of $625,898 (Police Department Emergency Radio Project - STARCOM21) Attachments: Agenda Item Report Ordinance Proposal Price Summary Air Time Fees Police Chief Steve Evans indicated this project will allow for interface with STARCOM21 which is a statewide emergency radio communications system. Motorola is the owner and operator of STARCOM. He elaborated on the current situation and the difficulties the Police Dept. experiences when trying to communicate with other agencies as well as the lack of being able to directly communicate with Collinsville Fire personnel. He advised this will allow for direct radio communications with first responders from other agencies as well as internal entities. He advised the agreement allows for an additional dispatch console, mobile and portable radios and a 10 year lease for Motorola line. He spoke of the total cost of the project as being $625,898 and annual maintenance fees after the warranty has expired. The project will be funded by Capital Projects Fund and Police Forfeiture Fund with annual fees paid for out of the General Fund. Councilman Brombolich spoke of this project as being long overdue. She spoke of the benefits for having a Capital Improvement Plan to address issues like this. Councilman Stehman commented on the project and the need for emergency communications. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance to Award Bids and Authorize Contracts for the Purchase of Water & Wastewater Treatment Attachments: Agenda Item Report Ordinance City of Collinsville Page 4 Printed on 1/3/2019 City Council Minutes - Final November 26, 2018 Director Kress advised bids were opened on November 19 for the purchase of chemicals to be used for water treatment within the water and wastewater facilities. He listed the lowest bids received: Beelman Logistics - $21.40 per ton for Lime Delivery Mississippi Lime - $205 per ton for Powdered Lime Chemtrade - $1.1043 per gallon for Aluminum Sulfate Univar USA - $0.2209 per pound for Hydrofluosilicic Poet - $125 per ton for Carbon Dioxide He advised a bid was received from Lhoist North American in the amount of $125 per ton for Powdered Lime but their product did not meet minimum purity specifications. He gave a cost comparison of chemicals purchased last year and indicated supply and demand for cost increase. He spoke of no longer needing pebble lime in the treatment process with the new Water Treatment Plant but rather only hydrated lime which should save money on the removal of lime sludge. Director Kress gave a brief update on the new Water Treatment Plant. A motion was made by Councilman Green, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the Mayor to Sign a Development and Economic Incentive Agreement with F.O.R. Corp. for Commercial Development at 703 N. Bluff Rd. Attachments: Staff Report Ordinance Agreement City Manager Bair indicated this agreement was previously discussed at the last Council meeting and revised based on Council's discussion. He advised the total TIF eligible project costs is estimated at $669,100. The recommended incentives is $267,640 which represents 40% of eligible costs and 12.48% of development costs. He indicated that total annual revenues for all 3 phases is estimated at $79,938.36 and property tax of $27,438.36. He advised provisions are in place to complete the project by the end of 2020 with a 6 month extension, if necessary. A motion was made by Councilman Brombolich, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller City of Collinsville Page 5 Printed on 1/3/2019 City Council Minutes - Final November 26, 2018 Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn at 7:48pm. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 1/3/2019 City Council Minutes - Final November 26, 2018 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 7 Printed on 1/3/2019