City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, January 28, 2019 6:00 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:00pm. B. ROLL CALL Also present was City Manager Mitch Bair and City Clerk Kim Wasser. Noted: Councilman Jerome arrived at 6:32pm. Present: 5 - Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, Councilman Cheryl Brombolich, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Jeff Young of the First Presbyterian Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. Public Workshop - St. Louis Road and Collinsville Road Great Streets Initiative City of Collinsville Page 1 Printed on 2/14/2019 City Council Minutes - Final January 28, 2019 Attachments: Memo Great Streets Initiative Community Engagement Flyer Project Narrative City Manager Bair introduced the consultants: Paul Hubbman, East-West Gateway Council of Governments Anne Stevenson, Development Strategies Tim Kirby, Farr Associates Stephen Ibendahl, The i5Group Jacque Lumsden, CBB Transportation Engineers and Planners Mr. Hubbman, East-West Gateway Council of Governments, spoke of the Great Streets Planning Program. He thanked the public for participating and thanked Council for including them on this project. He spoke of the planning initiative for the project and the various organizations that will be consulted. The consultants will address market analysis, urban and environmental development, transportation, infrastructure, etc. for the St. Louis Rd./Collinsville Rd. corridor from Main St. to Cahokia Mounds. He spoke of parameters for Great Streets to include integrated land use and transportation, ability to accommodate all users, economically vibrant, environmentally responsible, weigh options and adapting to what works best for the community, establish a measurable impact, and incorporate collaborative thinking and discussions with the public. He spoke of the process which will be followed up with a Strategic Planning Report. This report will establish a vision for the corridor. Information for the report will be gathered from the area residents, property owners, proprietors, City leadership and staff. He advised project information is available on the City's website and encouraged the public to take the online survey and provide feedback. Ms. Stephenson, Development Strategies, advised a market analysis will be done to determine what opportunities are available now and what could be available in the future. She spoke of the corridor assets to include Cahokia Mounds, sports complex, connection to Uptown area as well as the City being within 15 minutes of downtown St. Louis. She mentioned issues regarding the corridor to include quality of streets and limited upscale housing opportunities. She spoke of retail shopping trends and store closures. Mr. Kirby of Farr Associates, indicated they will address urban design. He advised the corridor lacks community character and street scape appeal. He mentioned the master plan for Cahokia Mounds which will address landscaping. He also mentioned the need for improvements at the exits from the interstate for those enroute to Cahokia Mounds; however, this is outside of Collinsville's corporate limits. He spoke of the City's comprehensive plan and mentioned this corridor serves as the primary entrance into the Uptown area from Cahokia Mounds. He mentioned issues surrounding the corridor to include lack of or inadequate sidewalks, flooding, and street repairs needed. He spoke of the sports complex as being an asset to the area and the potential for development. Mr. Ibendahl, The i5Group, spoke of the environmental infrastructure for the area which will address green space, stormwater, health and wellbeing, and lighting along the corridor. He mentioned the City of Collinsville Page 2 Printed on 2/14/2019 City Council Minutes - Final January 28, 2019 benefits of trees outlining the streets and the need for gathering areas and sidewalks. Ms. Lumsden of CBB Transportation Engineers and Planners, spoke of pedestrian facilities, bike connections, transit options, roadway maintenance, available parking, and accident prone areas. She mentioned the Madison County Trail System as a benefit to Collinsville. She mentioned the lack of public transportation serving the Cahokia Mounds site. She spoke of the need to capture tourist traffic going and coming from Cahokia Mounds. She too mentioned the need for sidewalks and safe connections around Fairmont Park and middle school. She mentioned the need to slow down vehicular traffic and encourage walking and biking options. Mr. Hubbman encouraged the public to speak with the consultants so they know and understand what the community wants for the area. The consultants moved to their stations so the public could view maps, findings, provide feedback and suggestions. Mayor Miller called a recess at 6:59pm. Mayor Miller reconvened the meeting at 7:46pm. H. SPEAKERS FROM THE FLOOR Lisa Cologne thanked the Council for taking the next steps to improve the St. Louis/Collinsville Rd. area. Scott Rayho also thanked Council for taking the next steps in improving the area, asking for feedback, and allowing the public to participate in strategic planning efforts. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of meeting with over 600 Associated Fire Fighter Honor Guard members who were in town for their annual convention at DoubleTree and Gateway Convention Center. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Brombolich thanked the public for attending and participating in the planning stages. She mentioned comments on social media and encourages the public to bring their concerns to the Council meetings so they can be addressed. Councilman Green spoke of the input from the community during the workshop. She spoke of the excitement surrounding the project, opportunities and possibilities. Councilman Stehman mentioned living in the area and glad to be a part of the project. He spoke of the need to improve the area. He too thanked the public for their participation. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City of Collinsville Page 3 Printed on 2/14/2019 City Council Minutes - Final January 28, 2019 City Manager Bair indicated the Great Streets project is being funded by a grant the City received. Parks and Recreation Director Kimberly Caughran spoke of upcoming events: March 9 - Daddy and Daughter Dance February 8 - Mom and Son Date Night Public Works Director Dennis Kress gave an update on the new Water Treatment Plant schedule. He advised equipment start up, training, water sample testing and wells switched over will occur the week of January 28. Installation of roadway and completion of work site (grading and fencing) will occur shortly thereafter, weather permitting. Plant start up is scheduled for February 4 with on line distribution system by February 25. Staff will relocate furnishings, equipment and records by February 25. Ribbon cutting and open house is scheduled for March. Demolition of old plant in May. First payment to IEPA due May 23. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending January 18, 2019, in the Amount of $1,087,488.51 Attachments: Agenda Item Report BOARD LIST 01-11-19 BOARD LIST 01-18-19 2. Motion to Approve Payroll for the Period Ending January 11, 2019, in the Amount of $691,235.44 Attachments: Agenda Item Report Board List 01-11-19 3. Motion to Approve Minutes of the January 14, 2019 Council Meeting Attachments: Agenda Item Report 01142019RegMtg Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Brombolich, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 City of Collinsville Page 4 Printed on 2/14/2019 City Council Minutes - Final January 28, 2019 Abstain: 0 M. NEW BUSINESS 1. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order Attachments: Agenda Item Report Ordinance Agreement Pam Reid, Finance Director, advised this ordinance would authorize a workers' compensation settlement in the amount of $7,906.40 with Phillip Bassett. Mr. Bassett was injured on February 11, 2018 when struck by falling debris during the course of his duties. All benefits have been paid appropriately and the case is ready for resolution. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing an Amendment to the Professional Services Agreement with AAIC Inc. in the Amount of $618,903 for Architectural Services (Gateway Convention Center) Attachments: Agenda Item Report Ordinance Agreement Assessment Amendment Scope City Manager Bair advised this ordinance represents a contract modification for the design services associated with the renovations at the Gateway Convention Center. The total contract amount is $618,903 which includes the $157,903.60 that was previously approved by Council. He advised the project will be conducted in phases. The design services (Phase I) includes an assessment report which identified deficiencies. He spoke of the next phase of the project. Phase II focuses on work associated with the Capital Bill Grant in the amount of $625,000 that was received from the Department of Commerce and Economic Opportunity. Phase II focuses on renovations of the conference rooms at an estimated cost of $858,000 (includes a 10% contingency) for construction. Net estimated cost to the City for Phase II construction will be $233,000. City of Collinsville Page 5 Printed on 2/14/2019 City Council Minutes - Final January 28, 2019 Phase III will focus on the remainder of the renovations (lobby, corridors, office space, roof repairs, etc.). Phase III renovations has an estimated cost of $1.7 million. Funding for Phase III includes utilizing $545,000 of TIF #1 funds as this money was required to be held in reserve by the bond holders prior to the City assuming ownership of the Gateway Center. Net estimated cost to the City for Phase III construction will be $1.2 million (10% contingency included). City Manager Bair advised the total cost for renovations, including design, project management and construction with 10% contingency) is estimated at just over $3 million with a net cost to the City at $1.9 million. Funding for the project will consist of Hotel Occupancy Tax and TIF #1 funds, if needed. He clarified that no property tax funds will be used for this project and property taxes will not be increased due to the project. Councilman Jerome spoke of the vitality of the Gateway Center and the surrounding area. City Manager Bair reported that a 2016 study found that the Gateway Center's economic impact to the City was $36 million. It is anticipated that the renovations will help increase that amount. He spoke of an expansion that will also increase the impact. Mayor Miller spoke of the impact Gateway Center has on the hospitality district. A motion was made by Councilman Green, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Resolution Appointing a Member to the Fire Pension Board (Pam Reid) Attachments: Agenda Staff Report Resolution Assistant City Manager Derek Jackson advised this resolution would appoint Pam Reid, Finance Director and City Treasurer, to the Fire Pension Board with no defined term limit. Councilman Brombolich inquired as to why a resolution is being done as this is the Mayor's appointment. Asst. City Manager Jackson indicated it was for record keeping purposes. Mayor Miller advised the pension board wanted a document for their records. Councilman Brombolich clarified she had no issue with the appointment but was questioning the process. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 City of Collinsville Page 6 Printed on 2/14/2019 City Council Minutes - Final January 28, 2019 Absent: 0 Abstain: 0 4. Resolution in Support of the City's Surface Transportation Block Grant Program - Suballocated (STP-S) Funding Application (Summit Ave. Reconstruction) Attachments: Agenda Item Report Resolution Map Troy Turner, City Engineer, advised this resolution is not required but shows the City's support. The reconstruction project encompasses Summit Ave, from Notting Hill to Alco. The project is in phases with this portion being Phase I. The project would utilize TIF funds and includes upgrading, adding sidewalks and installing bicycle lanes. He identified the existing conditions of the roadway. A brief discussion was had regarding the possibilities of receiving the grant. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Resolution in Support of the City's Congestion Mitigation and Air Quality Improvement Grant Program (CMAQ) Funding Application (Sugar Loaf Road and Sugar Lane Roundabout). Attachments: Agenda Item Report Resolution Exhibit 1 Exhibit 2 City Engineer Turner indicated a resolution is not required to apply for the grant but shows the City's support. He identified the roundabout location and how it would help mitigate traffic. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 7 Printed on 2/14/2019 City Council Minutes - Final January 28, 2019 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Stehman to adjourn at 8:21pm. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Brombolich, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 2/14/2019 City Council Minutes - Final January 28, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 2/14/2019