City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Cheryl Brombolich Councilman Donna Green Councilman David Jerome Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, April 8, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Donna Green, Councilman David Jerome, Councilman Cheryl Brombolich, Councilman Jeff Stehman, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Brent Johnson of Navigation Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Presentation of the Empty Bowl Fundraiser check to the Collinsville Food Pantry Linda Widower thanked all who participated in the Empty Bowl Fundraiser. The Collinsville Women's Club presented a check in the amount of $15,143 to Angel Lipham of the Collinsville Food Pantry. She also advised she received a late donation in the amount of $500 making the total $15,643. City of Collinsville Page 1 Printed on 4/23/2019 City Council Minutes - Final April 8, 2019 F. BUSINESS PRIOR TO PUBLIC INPUT 1. Public Hearing on Application to Madison County Community Development Block Grant Program (Courtland Place Water Main Replacement Project) a. Motion to Open Public Hearing b. Staff Report c. Public Input regarding Application d. Motion to Close Public Hearing Attachments: Agenda Item Report Fire Safety Letter Project Area Map Motion to open Public Hearing by Councilman Brombolich, seconded by Councilman Green. Roll call: Green - yes, Jerome - yes, Brombolich - yes, Stehman - yes, Miller - yes. Staff Report: Public Works Director Dennis Kress advised the proposed project in which funds are being sought is the replacement of the water main on Courtland Place. He advised the project is estimated at $202,000. The block grant application is in the amount of $100,000. The project includes replacing 1,300' of 4" existing water main lines, replacing 2 existing fire hydrants and adding 2 additional hydrants as well as attaching 3 dead-end mains from neighboring streets. The project will improve water quality and fire protection to 125 homes. The project is slated to begin in the winter of 2020 and will be constructed by City's construction crew. Matching funds will be paid with Enterprise Capital Funds. Public Input: Scott Rayho spoke of the project as being an example of the City's proactive approach in improving infrastructure. He mentioned other improvement projects. He thanked staff for seeking grant funds to offset expenses. Councilman Brombolich spoke of using Community Development Block Grant Funds for past projects. Councilman Stehman inquired of replacing service taps for residence. Director Kress advised new meters will be installed if a new service is necessary but all will have new taps. Mayor Miller spoke of the benefits of utilizing grant funds to improve infrastructure. He mentioned the importance of discussing these improvements with the public. Motion to close Public Hearing by Councilman Stehman, seconded by Councilman Jerome. Roll call: Green - yes, Jerome - yes, Brombolich - yes, Stehman - yes, Miller - yes. City of Collinsville Page 2 Printed on 4/23/2019 City Council Minutes - Final April 8, 2019 2. Resolution Authorizing the Mayor to Apply for Community Development Block Grant Funds from Madison County Attachments: Agenda Item Report Resolution Director Kress advised this resolution authorizes the Mayor to sign the Madison County Block Grant application for the Courtland Place water main replacement project. A motion was made by Councilman Green, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR Brent Johnson thanked the City and Parks Dept. for allowing Navigation to host its annual Easter Egg Hunt at Woodland Park. He invited everyone to attend the free event. Scott Rayho complimented the City and Parks Director for replacing old playground equipment and applying for grant funds to offset expenses. He spoke of the City being transparent in that various information and agendas are available on the City's website. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of Collinsville as being a great city with various activities in the community. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome congratulated Mayor Miller and Councilman Stehman on being re-elected. He welcomed and congratulated Tony Hausmann on his election. He spoke of the benefits of having dedicated staff members and indicated more exciting projects to come. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Director Kress gave a brief water plant update. He advised start up began today by pumping to waste. They anticipate pumping water to the community on April 10. A ribbon cutting and open house event is scheduled for April 17. Current acitivities include grading and landscaping, fence installation and clean up. He advised the old plant is scheduled to be demolished within 30 days and should take approximately 2 weeks. City of Collinsville Page 3 Printed on 4/23/2019 City Council Minutes - Final April 8, 2019 L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. Councilman Brombolich inquired of details regarding the Fair Housing resolution. Director Kress advised the resolution is required as part of the Community Development Block Grant application and indicates the City will not discriminate regarding housing practices. 1. Motion to Approve Payment of Bills for the Period Ending March 29, 2019, in the Amount of $1,439,308.82 Attachments: Agenda Item Report BOARD LIST 02-01-19 BOARD LIST 03-22-19 BOARD LIST 03-29-19 2. Motion to Approve Payroll for the Period Ending March 22, 2019, in the Amount of $705,879.99 Attachments: Agenda Item Report Board List 03-22-19 3. Motion to Approve Minutes of the March 25, 2019 Council Meeting Attachments: Agenda Item Report 03252019RegMtg 4. Resolution with Regards to Fair Housing Opportunities Within the City of Collinsville Attachments: Agenda Item Report Resolution 5. Resolution Requesting Permission from the Illinois Department of Transportation to Close Main Street for Annual Horseradish Festival Attachments: Agenda Item Report Resolution Certificates of Insurance Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller City of Collinsville Page 4 Printed on 4/23/2019 City Council Minutes - Final April 8, 2019 Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Purchase of Playground Equipment from Landscape Structures in the Amount of $139,327 Utilizing Madison County Park Enhancement Program Funds Attachments: Agenda Item Report Ordinance Purchase Order Final CIP 2018-2023 Lions Playground Parks and Recreation Director Kimberly Caughran advised this ordinance would authorize the purchase of playground equipment that would replace the Lion's playground at Woodland Park. The total cost for equipment and surfacing is $139,327. The City will be reimbursed in the amount of $112,005 through PEP Grant funds; therefore, netting a cost to the City at $27,322. She indicated this project was approved in the CIP and estimated at $140,000. Project is scheduled to start in 2019. She identified the playground to be located at the corner of Pine Lake Rd. and Oliver. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing an Agreement with GameTime c/o Cunningham Recreation for the Purchase of Playground Equipment in the Amount of $50,392.24 and Surfacing and Installation in the Amount of $110,671.38 Attachments: Agenda Item Report Ordinance Final CIP 2018-2023 Schnucks Park Equipment Quote Installation and Surfacing Quote Director Caughran advised this ordinance would authorize the purchase of playground equipment and surfacing and installation for replacement of old playground equipment at Schnucks Park. The total cost of the project is $202,885.25. The City received a grant from PlayCore in the amount of $41,821.63 to offset the cost of the purchase; therefore, netting a cost of $161,063.62 to the City. The project was approved in the CIP and estimated at $150,000. The project was originally slated City of Collinsville Page 5 Printed on 4/23/2019 City Council Minutes - Final April 8, 2019 for 2020 but has been moved up to 2019 due to grant funds. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the Mayor to Execute an Agreement Between the City of Collinsville and Granicus, Inc. for Legislative and Agenda Management Services Attachments: Agenda Item Report Ordinance Agreement Derek Jackson, Assistant City Manager, advised this ordinance would authorize a 1 year contract in the amount of $18,519.19 to continue services with Granicus. He spoke of the system as being a great tool in communicating with the public. The software allows for online access to all the City's meeting agendas, minutes and videos. He advised that previous contracts were on a 3 year basis but the City would like to bundle this and the Vision contract for the City's website in 2020. He mentioned a $2,700 savings by bundling services. Councilman Brombolich commented on implementing Granicus when she was the City Clerk and expanding services with them over the years. City Manager Bair spoke of the system as a useful tool for staff and the public. A brief discussion was had regarding the website and City App. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order Attachments: Agenda Item Report Ordinance Agreement Finance Director Pam Reid indicated this ordinance would settle a workers' compensation settlement in the amount of $30,843.10 to Barry Stanton, who was injured during the course of his duties. She further advised all benefits have been paid and the case is ready for resolution. City of Collinsville Page 6 Printed on 4/23/2019 City Council Minutes - Final April 8, 2019 A motion was made by Councilman Jerome, seconded by Councilman Brombolich to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Brombolich, seconded by Councilman Stehman to adjourn at 7:09 pm. The motion carried by the following vote: Aye: 5 - Green, Jerome, Brombolich, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 7 Printed on 4/23/2019 City Council Minutes - Final April 8, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 8 Printed on 4/23/2019