City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Monday, April 22, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 4 - Councilman Cheryl Brombolich, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller Absent: 1 - Councilman David Jerome C. INVOCATION Delivered by Pastor Sherman Smith of Pleasant Ridge Baptist Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Building Safety Month Proclamation Attachments: Proclamation Mayor Miller read the Proclamation and proclaimed May as Building Safety Month. 2. Motorcycle Awareness Month Proclamation Attachments: Proclamation Mayor Miller read the Proclamation and declared May as Motorcycle Awareness Month. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR Bob DesPain read Rule #3 of Ordinance #4765. He mentioned the location of the podium. He spoke of a recent Illinois Municipal League publication regarding leaders, public meetings, records and notifications. City of Collinsville Page 1 Printed on 5/16/2019 City Council Minutes - Final April 22, 2019 Phil Astrauskas spoke of testimony given in litigation case. He spoke of the Crime Free Program and access of files. He mentioned an inspection done at an apartment building at 2106 Vandalia. Scott Rayho mentioned being grateful for proactive efforts by the City. He mentioned the use of grant funds to offset expenses for infrastructure improvements. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the ribbon cutting event for the new Water Treatment Plant. He thanked Public Works Director Dennis Kress for all his efforts and his knowledge in the development of a new facility. He spoke of the process in building a new facility. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Stehman thanked Councilman Brombolich for her service. He spoke of the issues they faced when initially elected. He spoke highly of Councilman Brombolich's knowledge and experience she brought to the dais. Councilman Green spoke of how she was impressed by the new Water Treatment Plant and efforts taken to ensure quality for the community. She too, spoke highly of Councilman Brombolich and thanked her for her service. She spoke of her (Brombolich) wisdom and knowledge. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair mentioned updating the CIP this summer. He advised the Yard of the Month program, sponsored by the Community Appearance Board, is starting up and explained how nominations are accepted. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending April 12, 2019, in the Amount of $761,680.44 Attachments: Agenda Item Report BOARD LIST 04-05-19 BOARD LIST 04-12-19 2. Motion to Approve Payroll for the Period Ending April 12, 2019, in the Amount of $711,920.45 City of Collinsville Page 2 Printed on 5/16/2019 City Council Minutes - Final April 22, 2019 Attachments: Agenda Item Report Board List 04-05-19 Board List 04-05-19 (2) 3. Motion to Approve Minutes of the April 8, 2019 Council Meeting Attachments: Agenda Item Report 04082019RegMtg 4. Resolution Appointing a Member to the Police Pension Board (Pam Reid) Attachments: Agenda Item Report Resolution 5. Resolution Reappointing a Member of the Community Appearance Board (Janice Georg) Attachments: Agenda Item Report Letter of Interest Resolution 6. Resolution Reappointing Members to the Collinsville Planning Commission (Scott Rayho, Erik Illies) Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Brombolich, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 M. NEW BUSINESS 1. Resolution Authorizing the Allocation of Water Enterprise Funds as Leveraged Funds for the Courtland Place Water Main Replacement Project Attachments: Agenda Item Report Resolution Director Kress indicated this resolution is a new requirement in the grant application process for Madison County Block Grant funds. He gave a brief overview of the Courtland Place water main City of Collinsville Page 3 Printed on 5/16/2019 City Council Minutes - Final April 22, 2019 replacement project. He advised the project would improve water quality and safety to the area. Councilman Brombolich spoke of the benefits for having a CIP plan in place. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 2. Resolution Giving Final Plat Approval to Subdivision Under Collinsville Subdivision Control Ordinance Being a Subdivision In Part Of The Northeast Quarter of Section 29, Township 3 North, Range 8 West of the 3rd Principal Meridian, City of Collinsville, Madison County, Illinois (Re-Subdivision of Lot 5, Lot 6, and Outlot A of Sandridge Villas) Attachments: Agenda Item Report Resolution Planning Commission Staff Report Final Plat Draft Planning Commission Minutes Assistant City Manager Derek Jackson advised the applicant, Sandridge Manors, is requesting approval of a final subdivision plat in order to consolidate 3 lots into 2. He displayed an aerial view of the lots and indicated the rear outlot would be divided up into Lot 5 and Lot 6. He advised the developer would be responsible for the maintenance of the easement area. He further advised the newly created lots are in compliance with minimum subdivision requirements. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 3. Resolution Authorizing the Adoption of the Americans with Disabilities Act Transition Plan for the City of Collinsville, Illinois City of Collinsville Page 4 Printed on 5/16/2019 City Council Minutes - Final April 22, 2019 Attachments: Agenda Item Report Resolution City of Collinsville ADA Transition Plan 2019 City Engineer Troy Turner indicated he started on this project in 2016 with collecting data and evaluating the information. He indicated the City, as a public agency with over 50 employees, was required to have an ADA Transition Plan in place. The ADA Transition Plan is also a requirement in order to be eligible for grant funds. The plan is to be reviewed on an annual basis and updated accordingly. He mentioned receiving only 1 comment regarding the plan which was from Cathy Contarino of Impact CIL. Ms. Contarino advised the plan was thorough and well done. Mayor Miller spoke of the need for a thorough plan that is ever changing. He thanked Mr. Turner for his efforts. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 4 - Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 4. Resolution Appointing a Member to the Planning Commission (Michelle Forneris) Attachments: Agenda Item Report Resolution Application Asst. City Manager Jackson advised Ms. Forneris would fill the vacancy created by Tony Hausmann, City Councilman elect, on the Planning Commission. He advised Ms. Forneris is a City resident with an engineering background and has worked for the Missouri Department of Transportation. Councilman Stehman spoke of the professionalism among the Planning Commission members. Councilman Brombolich spoke of her appreciation for the volunteers who serve on the various City boards and commissions. Mayor Miller spoke of meeting Ms. Forneris and recall knowing her. He thanked her for being willing to serve. A motion was made by Councilman Brombolich, seconded by Councilman Green to approve. The motion carried by the following vote: City of Collinsville Page 5 Printed on 5/16/2019 City Council Minutes - Final April 22, 2019 Aye: 4 - Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees A motion was made by Councilman Stehman, seconded by Councilman Green. to approve. The motion carried by the following vote: Aye: 4 - Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Brombolich, seconded by Councilman Green to adjourn at 7:20 pm. The motion carried by the following vote: Aye: 4 - Brombolich, Stehman, Green, and Miller Nay: 0 Absent: 1 - Jerome Abstain: 0 City of Collinsville Page 6 Printed on 5/16/2019 City Council Minutes - Final April 22, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 7 Printed on 5/16/2019