City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, June 10, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Myles Holmes of Revive Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Presentation of Retirement Plaque to Chuck Mackin Mayor Miller presented a retirement plaque to Chuck Mackin and thanked him for his many years of service. Mr. Mackin spoke of his appreciation for the opportunities he was given during his employment with the City of Collinsville. F. BUSINESS PRIOR TO PUBLIC INPUT City of Collinsville Page 1 Printed on 7/11/2019 City Council Minutes - Final June 10, 2019 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR Phil Astrauskas spoke of the National Citizen Survey and the negative results. He spoke of needed street repairs. He mentioned the moratorium on multi-housing units. He spoke of Councilman Green's comments from the last meeting and indicated he has never disrespected her outside of a Council meeting. He spoke of owning property on the same street where she lives. He spoke of owning property on Beidler Street as well. Phil Astrauskas Jr. spoke of 2 fire calls for carbon monoxide at an apartment unit. He mentioned a carbon monoxide call at his home. He spoke of a building permit issues for 205 Beidler Street. He mentioned comments by Council members. He referred and inquired of code violations at other properties. Scott Rayho spoke of the benefits with participating with the Great Rivers and Routes Tourism Bureau. He spoke of the Horseradish Festival's success and thanked volunteers. He referenced the Granicus software as a tool for the City to be transparent. He also mentioned the Cityworks software program. He mentioned sidewalks being repaired or replaced. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the annual Horseradish Festival that was held this past weekend on Main Street and a car show in the park. He mentioned the 25th anniversary of the Collinsville Chorale. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Green spoke of the Horseradish Festival and being thankful for all the volunteers. She mentioned seeing various City employees who volunteered. COMMENTS & ANNOUNCEMENTS - CITY STAFF Kimberly Caughran, Director of Parks and Recreation, spoke of the Collinsville Farmer's Market on Main event, June 13 from 4-7 pm, next to the Collins House. She also mentioned Movies on Main scheduled for June 15 featuring the Mary Poppins movie and Hotel Transylvania 3 on June 22. She advised the movie series is scheduled throughout the summer with 5 films to be featured. Assistant City Manager Derek Jackson commented on statements brought up by speakers regarding the permit for 205 Beidler. He advised a claim was mentioned at the last Council meeting and tonight that Councilman Stehman did not initially pay for a building permit but rather 20 days later. He clarified that Councilman Stehman obtained an electrical permit (#113) in the amount of $35 on March 27, 2019 and the permit was paid for via a check on the same day. He displayed a receipt from the City's Finance Department as reference. He also displayed a spreadsheet showing the permit number and date in sequential order. He noted a typographical error was make by the building assistant when the permit was initially obtained and she accidently typed the issuance date as March 7, 2019 instead of March 27, 2019. City of Collinsville Page 2 Printed on 7/11/2019 City Council Minutes - Final June 10, 2019 City Manager Bair advised additional comments will be made regarding street repairs when the agenda item is discussed. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending May 31, 2019 in the Amount of $1,308,117.96. Attachments: Agenda Item Report BOARD LIST 04-01-19 BOARD LIST 05-21-19 UTILITY REBATES BOARD LIST 05-24-19 BOARD LIST 05-31-19 2. Motion to Approve Payroll for the Period Ending May 17, 2019 in the Amount of $706,767.60 Attachments: Agenda Item Report Board List 05-17-19 3. Motion to Approve Minutes of the May 28, 2019 Council Meeting Attachments: Agenda Item Report 05282019RegMtg 4. Resolution to Transfer the Collinsville Metropolitan Exposition Auditorium and Office Building Authority Bank Accounts to the City of Collinsville name. Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS City of Collinsville Page 3 Printed on 7/11/2019 City Council Minutes - Final June 10, 2019 1. Ordinance Authorizing the Mayor to Sign an Agreement with the Great Rivers and Routes Tourism Bureau Attachments: Agenda Item Report Ordinance Agreement City Manager Bair advised this agreement permits continued services with the Great Rivers and Routes Tourism Bureau (GRRTB). This contract consists of the same terms as previously approved contract in 2018. The cost of the services is $100,000 and paid quarterly. The bureau has been beneficial to the City and will continue to focus efforts for sales, marketing, media, and advertisement. Councilman Hausmann clarified the contract consists of quarterly payments in the amount of $25,000 each for a total of $100,000 to which City Manager Bair confirmed. Councilman Jerome spoke of Brett Stawar and GRRTB promoting the City of Collinsville. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing the Mayor to Sign an Intergovernmental Agreement Between the City of Collinsville and the City of O'Fallon (Cityworks Implementation Project) Attachments: Agenda Item Report Ordinance Agreement Asst. City Manager Jackson indicated the Council previously authorized the purchase of Cityworks Permitting, Land and Licensing software. The City of O'Fallon is also utilizing the same program and has also hired Burns and McDonnell for implementation. This agreement would allow Collinsville to utilize O'Fallon's workflow, processes, and reports previously created by O'Fallon's staff and Burns and McDonnell; therefore saving staff time and reducing implementation expenses. Councilman Stehman commented on having an uniformed software programming system in place. Asst. City Manager Jackson spoke of the implementation process in phases. City Manager Bair spoke of the benefits with partnering with O'Fallon. Councilman Hausmann spoke of his recent training for newly elected officials by the Illinois Municipal City of Collinsville Page 4 Printed on 7/11/2019 City Council Minutes - Final June 10, 2019 League. He indicated they recommend intergovernmental agreements as a way to share resources. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order Attachments: Agenda Item Report Ordinance Agreement Finance Director Pam Reid advised this ordinance would authorize a workers' compensation settlement in the amount of $44,016.88 to Ronald Goetter. Mr. Goetter was injured while trimming trees during his course of duties. She further advised all benefits have been paid and the case is ready for resolution. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order Attachments: Agenda Item Report Ordinance Agreement Director Reid advised this ordinance would authorize a workers' compensation settlement in the amount of $11,401.94 to Kimberly Cotton-Wasser, who was injured during the course of her employment duties. All benefits have been paid and the case is ready for resolution. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 City of Collinsville Page 5 Printed on 7/11/2019 City Council Minutes - Final June 10, 2019 Abstain: 0 5. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order Attachments: Agenda Item Report Ordinance Agreement Overview by Director Reid, who advised this ordinance would authorize a workers' compensation settlement in the amount of $62,989.16 to David Meadows. Mr. Meadows was injured on 2 occasions while lifting a patient. All benefits have been paid and the case is ready for resolution. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance to Award Bid and Authorize a Contract with Rooters American Maintenance in the Amount of $689,486.12 (2019 Street Resurfacing Program, Project #CIP676-19) Attachments: Agenda Item Report Ordinance Rooters American Maintenance Proposal Bid Tab City Engineer Troy Turner advised bids were received for resurfacing and concrete work for sidewalks and streets. The bids came in below what was expected. The lowest bid received was from Rooters American Maintenance in the amount of $689,486.12. Rooters American has previously done work for the City without issue. He explained the scope of the project and displayed a map of where work will be done. City Manager Bair spoke of changing the quantity of work to be done and grouping the streets that need repairs, helps to bring the cost down. He also spoke of changing the scope by separating concrete and asphalt bid requests to lower the cost of the project. He further spoke of the rating process to determine which streets need to be repaired in a particular timeframe. He further advised Rooters has done quality work for the City in the past. Councilman Stehman inquired of street repairs done back in 2015 to which City Manager Bair indicated very little to almost none was done; therefore, making is necessary to do more now. He spoke of a $300,000 project on Lebanon Rd. at the end of 2015. In the past 3 years, $700,000 - $800,000 worth of street repairs were completed each year. He spoke of the Capital Improvement City of Collinsville Page 6 Printed on 7/11/2019 City Council Minutes - Final June 10, 2019 Plan that was approved with street repairs and sidewalks identified as a priority. He mentioned the street rating system and the weather conditions and traffic flow that contribute to the wear and tear. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Resolution to Appropriate Motor Fuel Tax (MFT) Funds for Construction Engineering of Camelot Drive Sidewalks in the Amount of $85,000.00 Attachments: Agenda Item Report Resolution Ord #4587 Oates Agt Camelot Sidewalks Overview by City Engineer Turner advised this project was a Safe Routes to Schools program that was completed in 2013. Expenses related to engineering of the project was paid for utilizing MFT funds; however, the funds were not authorized to be spent for engineering services. The situation was discovered during the final closeout process and MFT audit. IDOT is requesting a resolution to appropriate the funds for past construction engineering expenses. City Manager Bair clarified that the $85,000 in engineering services was already paid using MFT funds. He indicated proper paperwork was not completed or approved prior to the project. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: City of Collinsville Page 7 Printed on 7/11/2019 City Council Minutes - Final June 10, 2019 Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 7:21 pm. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 7/11/2019 City Council Minutes - Final June 10, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 7/11/2019