City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, July 8, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Mayor Miller. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Presentation of the June 2019 Yard the Month Contest Award Attachments: Agenda Item Report Mayor Miller presented the Yard of the Month award to William Barrows of 414 Wadsworth Street. 2. Certificate Presentation by Mayor Miller Mayor Miller presented Fire Chief Kevin Edmond with his National Fire Academy certificate and City of Collinsville Page 1 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 congratulated him on his accomplishment. 3. Park and Recreation Month Proclamation Attachments: Proclamation Mayor Miller read the proclamation and declared July as Park and Recreation Month. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. New Website Demonstration Mark Ahlvers, Cable/Video Production Coordinator, presented a demonstration of the City's new website. He highlighted key features of the website to include ADA compliant, mobile device responsive, service and search driven component. H. SPEAKERS FROM THE FLOOR Phil Astrauskas spoke of previous comments of City Manager Bair regarding litigation. He inquired of sidewalk progress on Summit Avenue. He mentioned various TIF funds spent on improvements. He spoke of the Crime Free Coordinator position. Phil Astrauskas Jr. referenced pictures of unkept property in the Uptown area and mentioned various code violations. He thanked staff for taking care of overgrowth on sidewalk into alleyway. Ally (last name unknown) identified herself as being a staff member of State Representative Katie Stewart. She mentioned an upcoming event regarding property tax exemptions to be held at the Senior Citizen Center on Wednesday at noon. Scott Rayho thanked staff for working on an updated website. He mentioned the Times Tribute that is currently covering Collinsville. He spoke of the upcoming Smokin on Main event. He also mentioned the SIUE start up challenge partnership for the metro east area with new business opportunities. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller mentioned use of illegal fireworks. He mentioned comments made to him about the improvements and overall appearance of the Collinsville Aqua Park, formerly known as Splash City. He thanked staff for their continued efforts. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome of the success of Mungo's restaurant. Councilman Green spoke of a recent trip to the Collinsville Aqua Park in comparison to a past visit to the former Splash City. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair spoke of the demolish of the old water treatment plant. City of Collinsville Page 2 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 Parks and Recreation Director Kimberly Caughran spoke of upcoming events: Farmer's Market at the Collin House on July 11 Movies on Main at the parking lot (corner of Main and Seminary) on July 13 - Spiderman Into the Spider-Verse and July 20 - Incredibles 2 Kid'Cation event promoted by the Great Rivers and Routes Tourism Bureau City Manager Bair mentioned the upcoming Smokin' on Main event, scheduled for July 27 and 28. City Manager Bair spoke of a public meeting to discuss the Sugar Loaf Road project. The meeting will be held at City Hall (Council Chambers) on Thursday, July 11 from 4-7pm. Staff and consulting engineering firm will explain the project and answer questions about the project. He advised the informational meeting is a requirement due to right-of-way acquisition with regards to the project. He further advised notices of the meeting was mailed out to residents and property owners adjacent to the first phase of the project. City Engineer Troy Turner advised the first phase of the project will be road improvements between curb and gutter. He advised the project will occur in phases and additional informational meetings will be held. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending June 28, 2019, in the Amount of $2,367,245.02. Attachments: Agenda Item Report BOARD LIST 06-05-19 BOARD LIST 06-07-19 BOARD LIST 06-14-19 BOARD LIST 06-19-19 UTILITY REBATES BOARD LIST 06-21-19 BOARD LIST 06-28-19 2. Motion to Approve Payroll for the Period Ending June 14, 2019, in the Amount of $1,605,858.18 Attachments: Agenda Item 07-08-19 Board List 05-31-19 Board List 05-31-19 2 Board List 06-07-19 Board List 06-14-19 3. Motion to Approve Minutes of the June 10, 2019 Council Meeting Attachments: Agenda Item Report 06102019RegMtg City of Collinsville Page 3 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 4. Resolution Requesting Permission from IDOT to Close Main St. for Annual Smokin' on Main Event Attachments: Agenda Item Report Resolution Certificates of Insurance 5. Resolution Reappointing Member to the Historic Preservation Commission (Trisha Haislar) Attachments: Agenda Item Report Resolution 6. Resolution Reappointing Member of the Fire and Police Board (Jesse Hoskin) Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing the Purchase of a 2019 Ford F-550 Cab & Chassis 4x4 Truck with Service Body from Landmark Ford, Inc. through the Illinois Joint Purchasing Program in the Amount of $112,114.00 Attachments: Agenda Item Report CIP Project Sheet Ordinance Mike Doi, Superintendent of Streets, advised the purchase of the truck would be utilized by the newly created Fleet Maintenance Department allowing them to respond to off-site service calls. City Manager Bair identified this as a CIP project at $120,000. He indicated the cost of the vehicle came in under budget but the remaining amount will be used to purchase tools and outfit the truck. Mayor Miller spoke of the benefits of having in-house fleet maintenance. City of Collinsville Page 4 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 Councilman Jerome inquired of tracking repairs done in-house in comparison to those that would have been outsources to which Mr. Doi advised information is recorded. Council spoke of the various uses for this vehicle. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing the Purchase of a 2020 Freightliner Cab & Chassis 4x2 Truck from Truck Centers, Inc. in the Amount of $76,999.00 Attachments: Agenda Item Report CIP Project Sheet Ordinance Mr. Doi advised staff is recommending the purchase of this truck as it will be replacing a 2003 truck within the Street Department. The truck will be used for transporting and dispensing asphalt using an existing asphalt box with conveyer belt, hauling materials and plowing snow. The purchase of this truck was preapproved in the CIP. The City received bids for the purchase of this truck with Truck Center submitting the lowest bid. He advised the truck bed will be purchased separately. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Increasing the 2019 Expenditure Budgets in the General Fund, Forfeiture Fund, TIF 1 Fund, Southwest Corridors TIF Fund, Southwest Corridors Business District Fund, Water and Waster Water Fund and Capital Project Fund Attachments: Agenda Item Report Ordinance City Manager Bair advised the 2018 Financial Statement (CAFR) will be presented by the auditors and discussed at the July 22 Council meeting. He highlighted aspects of the CAFR. He indicated the City exceeds its liabilities by $29,340,457. He advised the City's total net position City of Collinsville Page 5 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 increased in 2018 from 2017 by $15,439,370. He further advised that at 2018 year end, the unassigned fund balance for the General Fund was $10307,198 or 38% of total General Fund expenditures for the year and 41% of the Total General Fund revenues. He indicated the City is in compliance with its Financial Policy which requires 15% to 20% of estimated annual revenues for the General Fund. He indicated the net position of the City's Governmental Activities increased $14,792,528 and the Business Type Activities increased by $646,842. He spoke of the City's merger with the Collinsville Metropolitan Exposition, Auditorium and Office Building Authority which included total assets of $13,075,885 and liabilities of $5,206,933. The merger resulted in a $2,946,627 positive increase in the General Fund. He mentioned long-term debt obligations increased by $9,997,971 due to assuming Gateway Center bonds and new Water Treatment Plant. City Manager Bair spoke of the Collinsville Crossing Fund as being a major revenue fund with an increase of $292,057 compared to 2017. He advised the sales tax generated in the development exceeds the required bond payments. He explained the actual budget basis expenditures in the General Fund were $23,656,196 which was $1,132,546 less than the final 2018 budget. The General Fund ended 4.6% under budget in 2018. The City's total investment in Capital Assets for 2018 was $99,873,337 which is $24,262,099 (32%) more than 2017. City Manager Bair highlighted the 2019 Budget Amendment. He advised the Capital Improvement Plan is reflected within the budget which had not previously been done. A new fund was established to track hotel/motel tax revenues and expenditures. The hotel/motel tax revenues will be only used towards capital projects that support tourism and hospitality efforts and debt payments for the Gateway Convention Center. Finance Director Pam Reid explained the funds are still within the General Fund but under a separate line item to ensure expenditures are applied appropriately. He spoke of revenue amendments: Hotel/Motel Tax - $1.4 million (increase of $161,260) Food and Beverage Tax - $788,685 (increase of $272,855) Property Tax - amount available to be used for operations within the General Fund is being reduced to $522,236 which is the mount required to fund the Public Safety Pension obligations Telecommunications Tax - reduced to $571,524 He next spoke of the Intergovernmental revenues: Sales Tax - increased to $6,080,000 due to projected amount following the last 3 year trend State Income Tax - increased to $2,604,671 based on observed performance trend in the last 3 years SAFER Grant - received $193,038 which pays for 75% of the salary cost in the first year for 5 additional Fire Fighters Use Tax - increased to $807,481 based on trend and formula used to project revenues Replacement Tax - reduced to $65,000 DUI Grant - reduced to $15,000 City of Collinsville Page 6 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 Home Rule Sales Tax - increased to $4,014,410 based on trends He mentioned other revenue amendments: Licenses - decreased to $569,271 based on past trends Permits - increased by $277,202 due to newly adopted Occupancy Permit Program Charges for services - decreased to $2,808,689 Miscellaneous - increased to $741,614 City Manager Bair elaborated on the expenditure amendments: Street Department - reduced to $2,723,244 Fire Department - increased to $5,141,006 for administration, operations and services Police Department - increased to $,043,591 City Council - reduced to $340,213 (reallocate funds under Human Resources) City Manager - reduced to $477,915 Operations - increased to $208,006 due to cost in benefits Human Resources - increased to $903,229 based on employee programs, Work Comp and insurance costs IT - increased to $523,921 Economic Development - increase to $261,940 to accommodate membership with tourism bureau and funding for programs (First Time Homebuyers and Rental Conversation) Community Development - increased to $465,322 for employment costs and Asset Management Software Finance Department - increased to $1,149,115 due to additional staff and professional consulting services Parks and Recreation - increased to $1,023,216 for operations and services Shuttle Bus - decreased to $136,228 due to eliminating a full time employee position City Manager Bair highlighted unbudgeted items representing $5,124,826 in revenues and $7,085,303 in expenses. Director Reid spoke of the comprehensive efforts taken to ensure all revenues and expenditures were addressed properly and budgets amended accordingly. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 City of Collinsville Page 7 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 Abstain: 0 4. Resolution Appointing Member of the Fire and Police Board (Steve Hoelscher) Attachments: Agenda Item Report Application Resolution Councilman Jerome advised he was going to excuse himself from discussions and voting since Mr Hoelscher is a friend. Human Resource Coordinator Stacey O'Brien advised Mr. Hoelscher will be replacing the position previously held by Bob Ciuferi. She advised Mr. Hoelscher is a long time resident of Collinsville. If appointed, he will serve a 3 year term. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 1 - Jerome N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Hausmann, seconded by Councilman Green to adjourn at 8:12pm. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller City of Collinsville Page 8 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 9 Printed on 8/5/2019 City Council Minutes - Final July 8, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 8/5/2019