City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, November 12, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: Assistant City Manager Derek Jackson, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Eddie Bradley of Life Point Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. Green Business Challenge Report Out Attachments: Staff Memo Asst. City Manager Jackson spoke of the City's efforts with regards to the St. Louis Green Business City of Collinsville Page 1 Printed on 11/26/2019 City Council Minutes - Final November 12, 2019 Challenge initiative. He mentioned the Cool Cities Committee (CCC), who gave out tote bags at the Farmer's Market and encouraged people to use totes instead of plastic bags, they went on a tour of Republic Services recycling center, distributed quick reference guides of what can and cannot be recycled, adopted a street for bi-annual clean up, and hosted a Green Homes workshop to showcase construction techniques of a sustainable home. On November 16, the CCC will be removing invasive species from parks grounds. He spoke of programs at Willoughby Farms to include enhanced compost efforts, pumpkin purge, Christmas tree recycling, and various classes. The City recently amended zoning regulations to allow for beekeeping by permit, discontinues the use of styrofoam, held a free electronic recycling drive, hosted solar power education class, and had an energy savings audit conducted of the aqua park and activity center. Councilman Stehman inquired of ways to education the public as to what is and is not acceptable in recyclable bins. Asst. City Manager Jackson advised he can post information on social media sites and distribute Republic Services stickers at the front counter of City Hall. 2. 2019 CIP Discussion: City-Wide Projects Attachments: Staff Memo Overview by Asst. City Manager Jackson, who advised there has been 7 City-wide projects identified for the next 5 years with a total amount of $1.1 million. The projects include vehicles which will be funded from the Capital Projects Fund and equipment to be funded from the General Fund. He highlighted the 7 projects: * Fleet vehicles * CityWorks - asset management, permit, and licensing software * Replace Finance Dept. software * IT equipment replacement * Replacement of Granicus - Legistar server * Upgrade of technology and furniture in Council Chambers to allow for multi-purpose H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of events held this past weekend in honor of veterans and active duty military personnel. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Hausmann spoke of Veteran's Day events. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Cindy Warke, Executive Director of the Gateway Convention Center, featured the upcoming Festival of Trees gala to be held on December 11. She advised proceeds will benefit Glidden Park improvements. She also invited the public to attend an open house at the Center on November 20 to City of Collinsville Page 2 Printed on 11/26/2019 City Council Minutes - Final November 12, 2019 showcase new renovations to the conference wing. Parks and Recreation Director Kimberly Caughran invited the public to attend the 3rd annual Light Up Parade and Christmas at the Collins House event on December 7 at 5:30 pm. She spotlighted a Gingerbread House Workshop to be held at the Activity Center on December 10 as well as Santa's Morning Out on December 14 in which parents may drop off their children in order to get some shopping done. She also mentioned the Christmas at the Farm event to be held on December 8 at Willoughby Farm. Dennis Kress, Public Works Director, announced a free yard waste disposal event to be held on December 7 at the City's Street Garage. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending November 1, 2019 in the Amount of $800,535.37 Attachments: Agenda Item Report BOARD LIST 10-25-19 (2) BOARD LIST 10-25-19 BOARD LIST 11-01-19 2. Motion to Approve Payroll for the Period Ending October 31, 2019, in the Amount of $894,865.38 Attachments: Agenda Item Report Board List 10-25-19 Board List 10-31-19 3. Motion to Approve Minutes of the October 28, 2019 Council Meeting Attachments: Agenda Item Report 10-28-19 Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 3 Printed on 11/26/2019 City Council Minutes - Final November 12, 2019 M. NEW BUSINESS 1. Ordinance Adopting the St. Louis Road and Collinsville Road Great Streets Initiative Plan Attachments: Agenda Item Report Ordinance Draft Plan Associate Planner Cristen Hardin outlined the Great Streets Plan for the St. Louis Rd. - Collinsville Rd. corridor. She spoke of the planning process that has taken place, community engagement opportunities in order to identify issues and set goals, evaluating existing conditions as well as recommended strategies, improvements and implementation process. She indicated the plan only cost the City $1,900 out of an $85,000 planning process after grants and additional funding avenues were applied. Councilman Jerome spoke of this location being a major corridor in need of improvements. He mentioned development opportunities. Councilman Hausmann commended staff for efforts and spoke of using a similar planning process for other areas. Councilman Stehman inquired of an implementation timeframe and suggested doing some of the smaller improvements sooner. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing the Mayor to Execute an Agreement Between the City of Collinsville and CTS, LLC (Renovations of Aqua Park and Activity Center) Attachments: Agenda Item Report Ordinance Agreement Spreadsheet Overview by Director Caughran, who advised this ordinance would authorize an agreement with CTS for the renovations of the aqua park and activity center. The agreement allows for a multitude of problems to be resolved in an energy efficient manner. CTS will oversee the improvement project thereby allow staff to focus on programs. City of Collinsville Page 4 Printed on 11/26/2019 City Council Minutes - Final November 12, 2019 A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the Waiver of Fees Related to the Construction of a Single Family Residence (Unit 10 Vocational Program - 310 S. Seminary Street) Attachments: Agenda Item Report Ordinance Senior Planner Travis Taylor advised this ordinance would authorize a waiver of fees associated with the building of a home at 310 S. Seminary Street by the Collinsville Area Vocational Center (CAVC) - Building Trades. Mayor Miller spoke highly of the program and indicated the City has waived construction fees for the CAVC in the past. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Authorizing the Mayor to Sign a Master Subscription Agreement Between the City of Collinsville and Granicus, LLC Attachments: Agenda Item Report Ordinance Master Service Agreement Asst. City Manager Jackson advised this Master Subscription Agreement would bundle the City's two service contracts with Granicus for website services and Legistar Government Transparency Suite (agenda manager services). A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: City of Collinsville Page 5 Printed on 11/26/2019 City Council Minutes - Final November 12, 2019 Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 5. The purchase or lease of real property 6. The setting of a price for sale or lease of property 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Stehman, seconded by Councilman Green. to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Hausmann to adjourn at 7:40 pm. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 11/26/2019 City Council Minutes - Final November 12, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 7 Printed on 11/26/2019