City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, November 25, 2019 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Ron Habermehl of Alpha and Omega Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS F. BUSINESS PRIOR TO PUBLIC INPUT 1. Public Hearing on Proposed Budget for Fiscal Year Ending December 31, 2020 A. Motion to Open Public Hearing B. Staff Report C. Public Input City of Collinsville Page 1 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 D. Adjourn Public Hearing Attachments: Agenda Item Report Proposed Budget 2020-2021 Motion to open Public Hearing by Councilman Green, seconded by Councilman Stehman. Roll call vote: Stehman - yes, Green - yes, Jerome - yes, Hausmann - yes, Miller - yes. Staff Report: City Manager Bair advised this is a bi-annual budget (2020-2021) based on conservative projections. He indicated this is the first full year budgeting for the Parks and Recreation Department and Gateway Convention Center. He explained the City's approach to the budget is similar to that of a business plan in that profits are reinvested into Capital and Operations. Focus is placed on balanced revenues streams. This budget will include conservative new revenues from adult-use cannabis and racino. He highlighted base revenues and expenditures within the budget: Revenues - 9.16% increase in EAV and 3% water/sewer rate increases Expenditures - 2% increase per year on average, 3% health insurance increase and 3% liability insurance increase He outlined the Fund Balance Policy. A graph was displayed showing revenues by source over the next 2 years. He spoke of property tax revenues and indicated the City will capture EAV increases which is estimated at 9.16% for 2019. Reducing rate to 0.6819. He mentioned mentioned property tax allocation for 2019: Property Tax Allocation - total $2,873,576 Corporate - $831,822 (28.9%) Police Pension - $1,231,810 (42.9%) Fire Pension - $809,944 (28.2%) City Manager Bair projected an increase various tax revenues: Sales Tax revenue - 4.4% for 2020 and 2.8 % in 2021 Home Rule Sales Tax - 2% increase for each year Income Tax revenues - 4% increase for each year Hotel Accommodation Tax - 3.7% increase for 2020 and 4.9% increase 2021 Food and Beverage Tax - 4% increase in 2020 and 3% increase in 2021 Utility Tax - 2.5% each year Water and Sewer Rates - 3% increase for each year Motor Fuel Tax - 40.5% increase in 2020 (due to State Gas Tax) and 2% in 2021 Next, he spoke of the Capital Projects Fund and General Fund. He indicated new programs within the Parks and Recreational Department and Gateway Convention Center will be accounted for as well as new business opportunities with sales taxes related to Adult Use Cannabis and Racino at Fairmount Park allowing for a full casino with revenues earmarked for Capital Projects. He spoke of the need for new positions to include a Purchasing Agent in the Finance Department, City of Collinsville Page 2 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 Associate Engineer for Public Works, Building Maintenance Tech at Gateway Center and full time housekeeper for city facilities. Public Input: None Motion to close Public Hearing by Councilman Green, seconded by Council Hausmann. Roll call vote: Stehman - yes, Green - yes, Jerome - yes, Hausmann - yes, Miller - yes. 2. Public Hearing on Proposed Budget for Fiscal Year Ending December 31, 2021 A. Motion to Open Public Hearing B. Staff Report C. Public Input D. Adjourn Public Hearing Attachments: Agenda Item Report Proposed Budget 2020-2021 Motion to open Public Hearing by Councilman Green, seconded by Councilman Stehman. Staff Report: City Manager Bair advised the report is the same as previous presented of the 2020-2021 Budget. Councilman Jerome commended staff for submitting detailed information. Public Input: None Motion to close Public Hearing by Councilman Hausmann, seconded by Councilman Green. Roll call vote: Stehman - yes, Green - yes, Jerome - yes, Hausmann - yes, Miller - yes. 3. Ordinance Vacating Part of an Alley Located in Greene's Addition of Collinsville, in the City of Collinsville, Illinois (904 Vandalia) Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission 3304 Survey Plat Wulff 904 Vandalia Collinsville, IL REVISED 10-8-19 Travis Taylor, Community Development Senior Planner, advised this ordinance addresses a request to vacate a portion of an alley at the rear of 904 Vandalia. The property owner is looking to consolidate the parcels and market the property for commercial development. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: City of Collinsville Page 3 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Providing For and Amending the Collinsville Municipal Code of Ordinances with Regard to Administrative Appeals Processes Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission PC Minutes 11/14/19 - DRAFT Assistant City Manager Derek Jackson advised this ordinance would provide for and amend the administrative appeals process. This amendment provides for a Hearing Officer to preside over the appeal process in lieu of the Mayor, City Manager or Council. It also allows for any party to appeal the Hearing Officer's decision in Court. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Amending Title 17 (Zoning) of the Collinsville Municipal Code Pertaining to Adult-Use Cannabis Business Establishments Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission Illinois State Cannabis Act PC Minutes 11/14/19 - DRAFT Asst. City Manager Jackson advised this ordinance allows for adult use cannabis businesses, establishes definitions and updates the land use matrix as well as outlining supplementary regulations. He indicated the ordinance was drafted from a sample model provided by the Illinois Municipal League. He advised a hearing was held before the Planning Commission who voted to recommend approval. City of Collinsville Page 4 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 He spoke of supplementary requirements: * 4 adult use cannabis dispensaries * 1 adult use cannabis lounge * 100 feet or more from school, church, playground, public building and library * 1,500 feet or more from other dispensaries He spoke of the application process, compliance with State licensing and regulations, odor control, and revocation process should an establishment fail to comply with requirements. Councilman Jerome voiced his concerns regarding a cannabis lounge in which users will have to travel to and from the establishment potentially under the influence. He suggested removing the language to allow for a lounge due to safety reasons. He advised the need for addressing liability as there is not a insurance available for cannabis lounge facilities similar to that of dram shop insurance for liquor establishments. A discussion was had among the Council regarding the cannabis lounge. City Manager Bair advised a cannabis lounge is identified as a special use in which there is an application process that could address concerns regarding insurance liability. City Manager Bair clarified zoning and advised adult use cannabis businesses are not permitted in residential zoned districts. A motion was made by Councilman Hausmann, seconded by Councilman Green to . The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION 1. McDill's Redevelopment Agreement Attachments: Staff Memo City Manager Bair highlighted the McDill's Irish Pub redevelopment project. He advised they are seeking TIF #1 incentives to redevelop and expand their business. The total cost of the project is estimated at $1.7 million with TIF eligible costs at $1.2 million; however, staff is support of $460,000 incentive for the project (36% of total site development costs and 36.7% of TIF eligible site development costs). A 10 year City revenues is estimated at $585,340. He outlined the project to include property acquisition and demolish of an abandoned home next to the property to allow for the expansion, sprinkler system, and permeable paver parking lot. The project will also address street and walkway improvements which was included in the Great Streets City of Collinsville Page 5 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 recommendations. He advised s site plan was previously approved by the Planning Commission. He spoke of projected revenues to increase upon completion of the project versus that of no development. He mentioned the positive impact the development would have on the neighborhood and mentioned potential improvements at Kruta's Bakery in the future. Councilman Jerome inquired as to how long it would take for the City to recoup the incentive amount based on projected revenues to which City Manager Bair advised 7.4 years. 2. Glik's Development Attachments: Staff Memo City Manager Bair spoke of the potential Glik's development project. He advised Glik's is looking to locating their corporate headquarters on ABC Parkway in Collinsville. The proposed building is 40,000 sf which will house an office, warehouse, distribution center and online sales. The project is estimated at $5.3 million with $1.6 million in TIF eligible expenses. The facility will have up to 80 jobs. The desire start date is the first quarter of 2020 with completion by first quarter of 2021. Conceptual renderings were displayed. He mentioned the economic impact the development could have on the City with regards to property tax and sales tax revenues. Jeff and Jim Glik introduced themselves and thanked Council for the opportunity. They indicated they are the 4th generation owners and introduced the 5th generation member. Jim advised the first store was opened in 1897. They currently have 80 stores in 11 states. He spoke of how they selected Collinsville for the headquarters. He introduced their project manager and construction liaison. A brief discussion was had regarding online sales versus store fronts. Councilman Green mentioned the boutique like setting they offer at their stores. H. SPEAKERS FROM THE FLOOR Phil Astrauskas spoke of TIF funds being offered for development. He mentioned a lawsuit against him by the City. He mentioned zoning issues at one of his rental properties which was purchased as a 6 unit. Phil Astrauskas Jr. spoke of an interview by News Channel 4 regarding City Manager Bair's residency. He spoke of having pictures of a City vehicle at his (Bair) home in Missouri. He mentioned requirement of staff who have outside employment. He spoke of sales tax revenues. Scott Rayho wished everyone a happy Thanksgiving. He spoke of his excitement for future developments. He thanked Corporate Counsel and Community Development for addressing amendments to the Municipal Code. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the new plaque designating the Collins House as an Illinois landmark and part of the Illinois Historical Society. He wished everyone a happy Thanksgiving. City of Collinsville Page 6 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Cindy Warke, Director of the Gateway Convention Center, announced the upcoming 26th annual Festival of Trees fundraiser scheduled for December 11, from 6-9 pm. She advised this year's recipient is the Collinsville Maryville Caseyville Rotary Club and proceeds from the event will help fund renovations at Glidden Park. Parks and Recreation Director Kimberly Caughran announced upcoming events: Christmas at the Collins House and Light Up Parade - December 7 at 5:30 pm Christmas at the Farm (Willoughby Farm) - December 8, 1-3 pm Gingerbread House Workshop - December 10, 6-7:30 pm Black Friday Sale on 2020 season passes for the Aqua Park Public Works Director Dennis Kress mentioned the free yard waste disposal for Collinsville residents to be held on December 7 from 8 am until 3 pm at the Street Garage. Asst. City Manager Jackson gave an update on the recent invasive species sweep by volunteers at Woodland Park. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending November 18th, 2019, in the Amount of $2,077,543.18 Attachments: Agenda Item Report BOARD LIST 11-08-19 BOARD LIST 08-01-19 INS BOARD LIST 11-18-19 2. Motion to Approve Payroll for the Period Ending November 1, 2019, in the Amount of $755,024.24 Attachments: Agenda Item Report Board List 11-01-19 3. Motion to Approve Minutes of the November 12, 2019 Council Meeting Attachments: Agenda Item Report Minutes City of Collinsville Page 7 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Amending the Collinsville Municipal Code Regarding the Day of the Week for Meetings of the City Council Attachments: Ordinance City Clerk Wasser advised this ordinance would amend Section 2.05 of the Municipal Code regarding the schedule for regular Council meetings. If approved, regular Council meetings will be held on the 2nd and 4th Tuesday of each month at 6:30 pm starting in January 2020. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Amending Ordinance No. 4766 to Amend Territory and to Expand and Add Incentives to the Madison County Discovery Enterprise Zone Attachments: Agenda Item Report Ordinance Overview by City Manager Bair, who advised this would expand the Madison County Discovery Enterprise Zone to include additional properties within the district as well as Beverly Lane and Ramada Blvd. along Rt. 157. An additional ordinance is forthcoming which will allow for property tax abatement as an incentive within the enterprise zone. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 City of Collinsville Page 8 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 5. The purchase or lease of real property 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Jerome, seconded by Councilman Green. to approve. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS 1. In order to accommodate for year-end projects and schedules, the next Council meeting will be held on Monday, December 16, 2019 at 6:30 pm instead of December 9. This will be the last Council meeting for 2019. City Clerk Wasser announced that City Hall would be closed on Thursday and Friday for the Thanksgiving holiday. She advised the next Council meeting is scheduled for Monday, December 16 at 6:30 pm. Mayor Miller announced the kickoff of the Kahoks Basketball Team and wished them the best. Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Stehman to adjourn at 8:31 pm. The motion carried by the following vote: Aye: 5 - Stehman, Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 9 Printed on 12/31/2019 City Council Minutes - Final November 25, 2019 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 12/31/2019