City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, January 14, 2020 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Dr. Greg Pratt of Collinsville First Baptist Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Introduction of New City Employee - Sean Seckler, IT Director Mayor Miller introduced and welcomed Mr. Seckler to the City. 2. Radon Action Month Attachments: Proclamation Mayor Miller read the Proclamation. City of Collinsville Page 1 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Adopting a Budget for the Fiscal Year 2021, Which Begins January 1, 2021 Attachments: Agenda Item Report Ordinance 2020-2021 Budget City Manager Bair advised a hearing was held at the regular Council meeting on November 25, 2019 regarding the 2021 budget. He advised the draft budget presented at the hearing had not changed since the hearing. This agenda item was approve. 2. Ordinance Rezoning Real Estate Owned by Victorina and Francisco Tejada Jr. from "B-2" Limited Business District to "UCD" Uptown Collinsville District (103 South Seminary Street) Attachments: Agenda Item Report Ordinance Planning Commission Staff Report Planning Commission Minutes 1-9-2020 Draft Senior Planner Travis Taylor advised tenant of 103 S. Seminary submitted a request to rezone the property to UCD (Uptown Collinsville District) in order to allow for a change in use consisting of a hair salon specializing in haircuts for men and boys. Planning Commission previously reviewed the request as well as a sign package at the January 9, 2020 meeting and recommend approval. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Rezoning Real Estate Owned by Jim G. Kruta Trust from "B-4" Commercial District to a "P-B-4" Planned Commercial District (300 St. Louis Road) City of Collinsville Page 2 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 Attachments: Agenda Item Report Ordinance Planning Commission Staff Report Planning Commission Minutes 1-9-2020 Draft Site Plan Mr. Taylor advised the property owner, Jim and Mary Kruta, submitted a request to rezone their property, at 300 St. Louis Rd., to P-B-4 (Planned Commercial District) to permit the expansion of Kruta's Bakery. The proposed expansion is 1,800 square feet to include indoor and outdoor dining area, public restrooms, mechanical room, icing room, and employee locker space. Planning Commission previously reviewed and recommends approval of rezoning and site plan. He displayed proposed site plan and renderings of proposed design. Councilman Green inquired of a start date to which Mr. Taylor advised a specific date was not given but anticipates around the same time as the redevelopment of McDill's Irish Pub which is across the street from Kruta's. City Manager Bair spoke of built to lines instead of setbacks as part of the streetscape. He spoke of forthcoming discussions regarding Bond Ave. and how that improvement will reflect on this development as well as the Great Streets Initiative. Councilman Green inquired of next steps for the Great Streets Initiative. City Manager Bair advised staff will develop an implementation strategy. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Repealing Zoning Ordinance No. 4076 and Rezoning Certain Property Owned by Kana Illinois, Inc and Located at 1008-1012 Beltline Road and Approving a Planned Development District "P-CP-2" Planned Commercial Park District (Sparkle Express Car Wash, 1008-1012 Beltline Road) Attachments: Agenda Item Report Ordinance Planning Commission Staff Report Planning Commission Minutes 1-9-2020 Draft Site Plan Associate Planner Cristen Hardin advised the property owner, Nick Patel, is requesting rezoning of City of Collinsville Page 3 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 the vacant property to allow for the development of a drive through car wash. Planning Commission previously reviewed and recommends approval of rezoning and site plan. She displayed an aerial view of the property, site plan and rendering of the proposed car wash. She advised Mr. Patel also owns the gas station/convenient store next to the proposed site which has similar zoning. Councilman Jerome inquired of a noise assessment for the car wash. She advised the assessment was provided by the applicant on a similar car wash facility and City Manager Bair advised staff will conduct an assessment once complete. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION 1. Parks Master Plan Presentation City Manager Bair introduced Scott Emmelkamp of Planning Design Studio and Parks and Recreation Director Kimberly Caughran. Mr. Emmelkamp spoke of the scope of the project to include data collection, analysis, and development of a master plan. He advised the process started last August and is estimated to take up to 10 months. He identified the various sites included in the plan. He spoke of the process to include meeting with staff, user groups and the public to develop a wish list and recreational programming ideas. George Deines spoke of the aqua park operations assessment. He spoke of current funding, market and competition with other similar facilities, and a expense to revenue analysis. He indicated admission/membership funds account for 72.4% of revenues. He suggested earmarking funds for marketing, increase cabana rental availability, minimize the gab between admission and season pass pricing, offer tiered season pass structure and remove certain discounts. He further suggested developing a marketing plan. Darin Barr highlighted the park operations assessment. Data was collected on the various facilities to include demographic analysis, participation by national associations, and identify goals. He spoke of Willoughby Farm as a unique setting with a strong volunteer base. He mentioned additional revenue options, grant opportunities, growth and year-round operations. Next, he spoke of the Activity Center as being an aged facility in need of improvements. He indicated some improvement are City of Collinsville Page 4 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 underway. He spoke of the need for exposure, branding, physical and enrichment activities, and repurposing space. Lastly, he mentioned the Sports Complex as a draw for youth sports and the potential of hosting tournaments. He mentioned improvements to include partnerships with the community, branding, visibility, infrastructure and expansion. Mr. Emmelkamp spoke of the survey they conducted which was based on questions specific to parks and recreational facilities. He advised 304 surveys were completed and returned. The survey identified recreational use priorities. Top priorities identified as being walking/biking trails, nature trails, public swimming pool, and playground equipment. Park improvements identified included drinking fountains, park maintenance, picnic tables, and restrooms. Mr. Barr elaborated that trails are usually listed as a top priority as they can be utilized by all ages while other facilities may be limited by age and/or interest. Mr. Emmelkamp summarized the survey in that the overall public is supportive in the improvements of the facilities. Mr. Emmelkamp highlighted the park analysis with regards to the availability of recreation facilities within the community based on a 3 mile radius. He identified 2 areas within the City in need of a park development. Mr. Emmelkamp advised Council they will incorporate public input to develop a comprehensive evaluation and report by to Council with recommendation in February or March. Councilman Stehman inquired of marketing issues and how to address them since the City recently took ownership. Director Caughran spoke of staffs efforts to market the facilities. City Manager Bair further spoke of planning efforts to market and branding with regards to recreational opportunities. Councilman Hausmann inquired of a feasibility study in comparison with other sports complex facilities with tournaments. Mr. Barr spoke of options. H. SPEAKERS FROM THE FLOOR John Murphy mentioned his excitement over all things happening within the City. He inquired of design or style guidelines for new developments among historical structures. Phil Astrauskas mentioned a Channel 4 news report regarding marijuana use. He spoke of problems with regards to the use of cannabis and side effects. He suggested a public poll by the citizens to determine if residents wanted recreational cannabis to be sold in Collinsville. City of Collinsville Page 5 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 I. COMMENTS & ANNOUNCEMENTS - MAYOR None. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome congratulated the Collinsville High School Basketball team for having a great season. Councilman Stehman spoke of the need to review the fees associated with building permits and suggested a minimal fee for minor repairs. Assistant City Manager Derek Jackson advised staff will review and report back to Council. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Director Caughran highlighted upcoming events within the Parks and Recreation Department: * Indoor Drive-In Movie featuring Toy Story 4 - 6:30pm on January 31 at the Activity Center * Daddy & Daughter Dance - 6:30 pm on February 7 at Gateway Convention Center She also mentioned season pass pricing for the Aqua Park. City Manager Bair gave a brief update regarding the sale of recreational marijuana. He advised HCI is looking to address some parking issues. They estimate $2.5 million in sales during the first 10 days at this facility with a state total of $11 million. He addressed the question regarding design guidelines and advised they are set within the zoning regulations but staff will review. Councilman Jerome spoke of the problem with design guidelines and the need to have variables based on district. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending January 3, 2020, in the Amount of $6,274,314.19 Attachments: Agenda Item Report BOARD LIST 09-01-19 INS BOARD LIST 10-01-19 INS BOARD LIST 11-01-19 INS BOARD LIST 12-01-19 INS BOARD LIST 12-13-19 BOARD LIST 12-20-19 BOARD LIST 12-27-19 BOARD LIST 12-31-19 2. Motion to Approve Payroll for the Period Ending December 31, 2019, in the Amount of $1,377,526.28 City of Collinsville Page 6 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 Attachments: Agenda Item Report Board List 12-13-19 Board List 12-27-19 Board List 12-31-19 3. Motion to Approve Minutes of the December 16, 2019 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Reappointing Member to the Collinsville Economic Development Commission (Kevin Weinacht) Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Resolution Giving Final Plat Approval to Subdivision Under Collinsville Subdivision Control Ordinance Being a Subdivision in Part Of The Southwest Quarter of Section 5, Township 2 North, Range 8 West of the 3rd Principal Meridian, City of Collinsville, Madison County, Illinois (Kahok Commons Minor Subdivision Plat) Attachments: Agenda Item Report Resolution Subdivision Plat Planning Commission Staff Report Planning Commission Minutes 12-12-2019 Draft Asst. City Manager Jackson advised staff received a request by the owner to subdivide a tract of land into 3 tracts. The property is a wedge of land between Caseyville Rd and Rt. 157, just south of previously discussed property. He advised the property owner has not indicated proposed development. He displayed an aerial picture and map of the property. He further advised the City of Collinsville Page 7 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 Planning Commission reviewed and recommends approval. 2. Resolution Appointing Member to the Collinsville Planning Commission (Eric Jackstadt) Attachments: Agenda Item Report Resolution Application for Boards, Commissions, and Committees Asst. City Manager Jackson advised this appointment would fill a vacancy. He identified Mr. Jackstadt as a lifelong resident and an attorney by trade. If approved, Mr. Jackstadt would fill a 3 year term. Staff believes Mr. Jackstadt would be an excellent addition to the Planning Commission and recommends approval. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Resolution Appointing Member to the Collinsville Planning Commission (Dylan Whicker) Attachments: Agenda Item Report Resolution Application for Boards, Commissions, and Committee Asst. City Manager Jackson advised this appointment of Mr. Whicker would fill a vacancy on the Planning Commission with a term of 3 years. Mr. Whicker is a City resident and has a background in engineering, stormwater and wastewater issues as well as GIS mapping. Staff believes his expertise would be valuable to the Planning Commission and recommends approval. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Appointing the Chairmen to Certain Commissions and Committees of the City of Collinsville for the Year 2020 City of Collinsville Page 8 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 Attachments: Agenda Item Report Ordinance Overview by Asst. City Manager Jackson, who pointed out a typo in the ordinance that was attached to the agenda listing the wrong Chairman for a board but has since been corrected. He advised all present Chairpersons are to be reconfirmed with the exception of Stephanie Malench of the Cool Cities Committee as she recently submitted her resignation due to a change in residency outside of Collinsville. Lisa Brennan, present Vice Chair, will serve as the new Chairman. He and Mayor Miller recognized Ms. Malench in the audience and thanked her for her service. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance to Award Bid and Authorize a Contract for the 2019 Sewer Rehabilitation with Cured in Place Pipe (CIPP) - Project # CIP 684 to Insituform Technologies Inc. in the Amount of $403,035.00 Attachments: Agenda Item Report Ordinance Proposal Bid Tab Troy Turner, City Engineer, advised bids were received and opened for the rehabilitation of sanitary and storm sewers with Cured In Place Pipe with the lowest bid being Insituform Technologies at $403,035. This project combines 3 years worth of sanitary sewer rehabilitation and the rehabilitation of storm sewers associated with the Eastport Plaza Resurfacing project. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Resolution to Award Bids for 2020 MFT Maintenance Program Attachments: Agenda Item Report Resolution Bid Tab Overview by Mr. Turner, who advised this would authorize the acceptance of the lowest bids for City of Collinsville Page 9 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 street maintenance materials with the exception of road salt since the City participates in a joint bidding process with Madison County. He further advised the City will start the process to rebid for pipe, concrete, concrete pipe and storm sewer structures as we only received 1 or no bids for these items. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Resolution Appointing a Member to the Collinsville Economic Development Commission (Anthony Fuhrmann) Attachments: Agenda Item Report Resolution Application for Boards, Commissions, and Committees City Manager Bair advised this resolution appointing Mr. Furhmann would fill a vacancy on the Economic Development Commission for a 3 year term. Mr. Furhmann has expertise in labor and workforce issues and currently serves as the Director of Madison County Employment and Training. Staff believes Mr. Furhmann would be an excellent addition to the EDC and recommends approval. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 8. Resolution Appointing a Member to the Collinsville Economic Development Commission (Dustin Morrison) Attachments: Agenda Item Report Resolution Application for Boards, Commissions, and Committees City Manager Bair advised this resolution would appoint Mr. Morrison to the Economic Development Commission. Mr. Morrison would fill a vacancy for a 3 year term. Mr. Morrison works for the State of Illinois in the Office of the Illinois State Treasurer and has expertise in economic development, finance, and public administration. Staff believes Mr. Morrison would be an excellent addition and recommends approval. A motion was made by Councilman Hausmann, seconded by Councilman City of Collinsville Page 10 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 9. Ordinance Approving a Finance Proposal and Authorizing the Mayor to Execute a Master Tax-Exempt Lease Purchase Agreement Between the City of Collinsville and US Bankcorp Government Leasing and Finance, Inc. Providing For the Financing of Energy Savings Renovations at the Collinsville Aqua Park and Activity Center Attachments: Agenda Item Report Ordinance Agreement Overview by Asst. City Manager Jackson, who advised this ordinance would allow for a lease agreement with US Bankcorp to finance renovations of the Aqua Park and Activity Center. Terms of the lease is in the amount of $1,754,053 for a 10 year term at 2.6% interest making quarterly payments in the amount of $49,947.35. He pointed out a $143,000 savings in interest for a 10 year lease term in lieu of 15 years. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 10. Resolution of Support for Madison County Environmental Grant Attachments: Agenda Item Report Resolution Director Caughran advised this resolution of support is part of the application process for the Madison County Environmental grant. Grant funding is up to $15,000 for projects that promote energy efficiency. Funds will be used towards renovations at the Aqua Park and Activity Center. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 City of Collinsville Page 11 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 Abstain: 0 11. Resolution of Support for Madison County Park Enhancement Program (PEP) Attachments: Agenda Item Report Resolution Glidden Park Revival Project Overview by Director Caughran advised this resolution of support is part of the grant application for the Madison County Park Enhancement Program. She advised funding is at $4 per capita for Collinsville residents in Madison County which is a total of $89,604. Grant funds will be used towards improvements at Glidden Park. City Manager Bair pointed out a $1 reduction per capita in that the grant was previously funded at $5 per capita while under CARD. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 12. Resolution to Appoint Jeree Bronnbauer to the Park and Recreation Advisory Commission Attachments: Agenda Item Report Resolution Application for Boards, Commissions, and Committees Director Caughran advised this resolution would appoint Jeree Bronnbauer to the Park and Recreation Advisory Commission for a 2 year term. Ms. Bronnbauer would fill the vacancy left due to the resignation of Peggy Kinamore, who moved outside of Collinsville. Ms. Bronnbauer has children very active in community sports and activities. Staff believes should be would an asset to the commission. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 12 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 5. The purchase or lease of real property 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Hausmann, seconded by Councilman Jerome. to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Stehman to adjourn at 8:34 pm. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 13 Printed on 1/29/2020 City Council Minutes - Final January 14, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 14 Printed on 1/29/2020