City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, January 28, 2020 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, Councilman David Jerome, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor David Seaton of Collinsville Community Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Presentation of Retirement Plaque to Lori Wise Mayor Miller thanked Ms. Wise for her 21 years of service with the Police Department. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION City of Collinsville Page 1 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 1. Public Works Joint Facility Discussion Attachments: Staff Memo EXHIBIT A - Collinsville Public Works Public Works Director Dennis Kress introduced Chris Duckworth and Roy Mangan of ArchImages, who gave the overview and project update. Mr. Duckworth advised the construction documents package is 75% complete. Once completed, the documents will be sent to planning for approval, bidding and permitting process to start in March with a pre-bid conference to be held, and construction to begin mid April. He displayed plan drawings and rendering of buildings. The cost of construction for Phase 1: Site Development $1,727,725 Administration $1,223,250 Vehicle Storage $1,435,500 Maintenance Garage $ 688,000 Salt Dome/Material Storage $ 250,000 Subtotal $5,324,475 5% Design Contingency $ 266,223.75 10% Construction Contingency $ 532,447.50 Phase 1 Total $6,123,146.25 The cost of construction for Phase 1 Alternate Bid for Water Department Facility: Lower Level $1,715,000 Upper Level $1,372,000 Backfill $ 25,000 Subtotal $3,112,000 5% Design Contingency $ 115,600 10% Construction Contingency $ 311,200 Phase 1 Alternate Total $3,578,800 City Manager Bair clarified the project costs represents all the construction that the City will not be doing. Director Kress outlined work to be done by City staff. He (Kress) indicated the costs listed does not include furnishings (desks, chairs, tables for training room). Director Kress advised the current Street Department garage will be used to house infrequently used equipment and storage for Parks and Recreation Department items. Mayor Miller spoke of the facility being beneficial as it will be centrally located within the City and easily accessible. He advised a section of the building will house fleet maintenance division for in-house repairs. City of Collinsville Page 2 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 H. SPEAKERS FROM THE FLOOR Scott Rayho spoke of plans to mitigate parking/traffic issues on Eastport Plaza. He mentioned a job well done by the Street Department during winter weather. He spoke of investing in other departments. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the Kahoks basketball team playing in Troy tonight. He mentioned their 21-0 record. He also spoke of the CHS bowling team which qualified for the State Championship competition. Lastly, he spoke of the excitement for City progress. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome mentioned the Leadership night hosted by the CHS girls basketball team. He recognized efforts by Councilman Green regarding her Facebook post inquiring of City's strengths and weaknesses. Councilman Green indicated many comments on her Facebook post were of things the City is already doing which may indicate the need for better communications. Councilman Hausmann spoke of the YouTube video as a tool for recruitment for the Police Department. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Parks and Recreation Director Kimberly Caughran highlighted upcoming events: Indoor Drive-In Movie - January 31 at 6:30 pm, Activity Center Daddy & Daughter Dance - February 7 at 6:30 pm, Gateway Center St. Patrick's Day Pooch Party - March 15 at 1 pm, Willoughby Farm City Manager Bair mentioned the Southwestern Illinois Regional Apprenticeship Meeting that was held at the Gateway Center. Assistant City Manager Derek Jackson spoke of the upcoming United States Census 2020 to begin in March. Residents may participate via mail, phone or online. He spoke of the importance to ensure all residents are accounted for as the census helps to allocate federal funding for roads, schools, hospitals, and emergency response programs as well as congressional representation. He advised all information collected for the census remains confidential for 72 years. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. City of Collinsville Page 3 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 1. Motion to Approve Payment of Bills for the Period Ending January 17, 2020, in the Amount of $667,747.02 Attachments: Agenda Item Report BOARD LIST 01-10-20 BOARD LIST 01-17-20 2. Motion to Approve Payroll for the Period Ending January 10, 2020, in the Amount of $737,932.57 Attachments: Agenda Item Report Board List 01-10-20 3. Motion to Approve Minutes of the January 14, 2020 Meeting Attachments: Agenda Item Report Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Authorizing a Professional Services Agreement with Thouvenot, Wade & Moerchen, Inc. (TWM) in the Amount of $149,978 (Preliminary Engineering Services for Road Reconstruction of Summit Avenue) Attachments: Agenda Item Report Ordinance Proposal Contract Location Map City Engineer Troy Turner advised this agreement for professional services includes topographic survey, boundary survey, project development report along Johnson Hill Rd. from Beltline Rd. to Summit Ave. and then Summit Ave. from Johnson Hill Rd. to W. Clay Street and final design. The project includes street resurfacing and pedestrian/cyclist accommodations. He clarified this project includes sidewalks on Summit Ave. from Knotting Hill to Alco. City of Collinsville Page 4 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Resolution in Support of the City's Congestion Mitigation and Air Quality Improvement Grant Program (CMAQ) Funding Application (St. Louis Road & Caseyville Road Roundabout) Attachments: Agenda Item Report Ordinance Roundabout Layout Mr. Turner advised this resolution is part of the application process to East-West Gateway. The project would create a roundabout at the intersection of St. Louis Rd. and Caseyville Road. Cost of project is estimated at $1,231,000 ($984,000 Federal Funds requested and $246,200 Local Match). He advised the grant is awarded in October. If approved, the target start date is summer of 2022 as IDOT is on a 2 year funding cycle. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Resolution in Support of the City's Surface Transportation Block Grant Program-Suballocated (STP-S) Funding Allocation (Summit Avenue Reconstruction - Phase 2) Attachments: Agenda Item Report Ordinance Location Map Mr. Turner advised this resolution allows for the City to submit project application to East-West Gateway. The project includes resurfacing, pedestrian sidewalks and cyclist accommodations on City of Collinsville Page 5 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 Summit Ave. between Alco and Dooner. Estimated costs of project is $513,000 ($330,400 Federal Funds requested and $182,600 Local Match). The project will be done in phases. City will use TIF funds for its portion and Madison County will reimburse City for construction costs. Director Kress advised some of the improvements will happen after the TIF expires. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Amending Various Provisions of the Collinsville Municipal Code in Relation to the Legalized Use of Cannabis Attachments: Agenda Item Report Ordinance Police Chief Steve Evans advised the need to amend sections of the City's Code of Ordinances due to the State's recent law changes pertaining to medical and recreational cannabis: Chapter 9.18 - amend so that drug paraphernalia shall not include those items used for lawful consumption of cannabis. Chapter 9.16 - allows for cannabis use and possession in compliance with State of Illinois laws. Chapter 8.02 - no longer considers cannabis use and possession as a nuisance with regards to Crime Free Housing. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Regulating Parking in the Eastport Plaza Area Attachments: Agenda Item Report Ordinance City Manager Bair advised this ordinance would prohibit parking on Eastport Plaza Dr., Executive and Gateway Drive. If approved, No Parking signs will be installed. He further advised HCI is working on a long term parking plan to alleviate parking issues. City of Collinsville Page 6 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Authorizing the Mayor to Execute a Lease Agreement Between the City of Collinsville and L&N Partners, LLC Relative to the City's Use of the Parking Lot at the Gateway Fun Park Attachments: Agenda Item Report Ordinance City Manager Bair advised this ordinance will allow for a lease of the parking lot at Gateway Fun Park. The lease agreement is for a 3 month term of approximately 250 parking spaces. The agreements allows for a sublease to HCI. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Ordinance Authorizing the Mayor to Execute a Lease Agreement Between the City of Collinsville and HealthCentral Illinois Holdings LLC (HCI Alternatives) Relative to the Use of the Parking Lot at the Gateway Fun Park Attachments: Agenda Item Report Ordinance City Manager Bair advised this ordinance allows for a 3 month term lease agreement with HCI for the use of the parking lot at Gateway Fun Park. HCI will provide a shuttle service to and from the lot to their facility. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 City of Collinsville Page 7 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 Abstain: 0 8. Ordinance Appointing Kimberly Jones as Interim City Treasurer Attachments: Ordinance City Manager Bair advised this ordinance would appoint Kim Jones as the City's Interim Treasurer until the Finance Director position is filled. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 9. Resolution of Support for the Great Rivers and Routes Tourism Bureau Attachments: Agenda Item Report Resolution City Manager Bair indicated staff is recommending approval of the resolution establishing the Great Rivers and Routes Tourism Bureau for the City for 2020. A resolution is required by the State for bureau funding purposes. He advised the City has partnered with Great Rivers and Routes Tourism Bureau for the past 2 years and has seen a growth in tourism. In 2019, the Economic Impact of Tourism on the Region was $695.5 million (4.3% increase from 2018) and $18.6 million Local Tax Receipts from Visitor Spending (2.9% increase from previous year). A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 2. Collective Bargaining 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller City of Collinsville Page 8 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn at 7:48 pm. The motion carried by the following vote: Aye: 5 - Hausmann, Stehman, Green, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 9 Printed on 2/12/2020 City Council Minutes - Final January 28, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 2/12/2020