City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, February 11, 2020 6:30 PM Council Chambers A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair and City Clerk Kim Wasser. Present: 4 - Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller Absent: 1 - Councilman Jeff Stehman C. INVOCATION Delivered by Pastor Sherman Smith of Pleasant Ridge Baptist Church. D. PLEDGE OF ALLEGIANCE Led by Boy Scout Troop 48 of St. John's Church. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS Mayor Miller spoke of the City receiving the 2018 Steel Tank of the Year award by the Steel Tank Institute/Steel Plate Fabricators Association. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. Wastewater Treatment Plant - Bio-Solids Dewatering Project Update City of Collinsville Page 1 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 Attachments: Staff Memo Update Project Cost Estimate Public Works Director Dennis Kress introduced CMT representatives Adrianne Eilers and Scott Knight. He advised the scope of the project has changed to allow for directly going to a Class A bio-solids handling process. Ms. Eilers advised the initial project was to start with a dewatering facility with intent to upgrade to a Class A bio-solids within 6-8 years. She highlighted the benefits of installing a Class A system now: * Cost savings - capital costs will increase over the years. * Will allow for the existing facility to remain in service during construction. * Ability to maintain disposal flexibility. * Odor mitigation - eliminate long term storage of liquid sludge, use of lime addition and single structure processing. * Annual operations and maintenance savings. An aerial display of the plant was shown and processing explanation given. She estimated the total project costs at $6.9 million. She recommended utilizing the EPA State Revolving Loan at 2% interest for a 20 year term making the annual debt service payment at $423,000. She advised repayment start after construction is complete. Ms. Eilers gave a comparison costs analysis with existing system to Class A dry lime process and dewater and disposal options. She gave a timeline for the project: Project Plan Approval - currently being reviewed by EPA with a target date in March Design Phase - started and will be completed in May EPA Permitting - June Bidding Phase - start in June with opening in July Financing Secured - July Award Bid - August Construction - start in September 2020 and complete by November 2021 Director Kress advised EPA is currently reviewing the plans and indicated the scope change did not delay the project as EPA had not reviewed the original plans yet. Councilman Jerome inquired of available grants. Director Kress advised this project does not qualify for existing grant since it will not be completed within the timeframe specified in the grant. However, he (Kress) advised other grants may be applicable with regards to energy savings and indicated staff will seek any available grants. Mayor Miller spoke of the Class A bio-solids being environmentally friendly and readily usable as fertilizer. City of Collinsville Page 2 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 City Manager Bair spoke of the process which offers overall operational improvements. Director Kress spoke of the process as being safe for the environment and should exceed future EPA regulations. H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller thanked Boy Scout Troop 48 for participation in the Council meeting. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Hausmann also thanked Boy Scout Troop 48 for their participation. He also spoke of hearing good comments about snow removal this season. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Parks and Recreation Director Kimberly Caughran announced upcoming events: * St. Patrick's Day Pooch Party at Willoughby Farm, March 15 * Mom and Son Date Night at Activity Center, March 20 * Little Lady Tea Party at Activity Center, March 8 * Beekeeping class at Willoughby Farm, February 15 * Maple Syrup class at Willoughby Farm, February 16 Assistant City Manager Derek Jackson spoke of the City's Sustainability Plan. He mentioned open house events scheduled: * February 27 - City Hall * March 7 - Library * March 17 - City Hall * March 25 - City Hall City Manager Bair gave an update regarding recreational cannabis sales in January for HCI: * Total sales - $5.5 million * Medical Sales - $500,000 * Recreational Sales - $5 million * Local Sales Tax - $125,000 * Revenues will be split between capital projects and operations * 13.6% of Illinois sales from Collinsville He advised the parking situations has been resolved. City of Collinsville Page 3 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending January 31, 2020, in the Amount of $1,766,274.33 Attachments: Agenda Item Report BOARD LIST 01-21-20 BOARD LIST 01-24-20 BOARD LIST 01-31-20 2. Motion to Approve Payroll for the Period Ending January 24, 2020, in the Amount of $734,508.35 Attachments: Agenda Item Report Board List 01-24-20 3. Motion to Approve Minutes of the January 28, 2020 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Reappointing Member to the Building Code Review Committee (Tony Crafton) Attachments: Agenda Item Report Resolution 5. Resolution Reappointing a Member to the Parks and Recreation Advisory Commission (Richard Rehg) Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Hausmann, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 M. NEW BUSINESS City of Collinsville Page 4 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 1. Ordinance Amending Various Provisions of the Collinsville Municipal Code in Relation to the Minimum Legal Age for Tobacco Use Attachments: Agenda Item Report Ordinance Police Chief Steve Evans advised this amendment is necessary to reflect changes in the State Statutes regarding the minimum legal age for tobacco use. The Code of Ordinances will reflect the following amendments: Section 9.16.130 - making it unlawful to sell, buy for, or distribute tobacco in any form to a minor under the age of 21. Section 9.16.150 - making it unlawful to knowingly sell, exchange, deliver or give tobacco accessories to a minor. Section 9.32.200 - define a minor as a person under the age of 21, add electronic cigarettes to the definition of tobacco paraphernalia, add oils, liquids to definition of tobacco products, raise fine for first offense to $75.00 and second offense to $150. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 2. Ordinance to Award Bids for 2020 MFT Maintenance Program Attachments: Agenda Item Report Ordinance Bid Tab City Engineer Troy Turner advised this ordinance would authorize the purchase of various MFT materials. He listed the lowest bids received and recommended approval. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 3. Ordinance Repealing and Replacing Ordinance 19-78 Authorizing a Loan Agreement in an Amount of $7,500,000 From the Illinois Environmental Protection Agency's Water Pollution Controls Loan Program For the City of Collinsville Page 5 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 Construction of the Bio-solids Dewatering Facility at the Wastewater Treatment Plant Attachments: Agenda Item Report Ordinance Ord #19-78 EPA Loan Bio-Solids Dewatering Wastewater Treatment Director Kress advised the scope of the project has been revised to produce a Class A bio-solids. He advised the revision would reduce operational costs and eliminate the need for future capital investments. The cost of the project is estimated at $6,910,000 with the loan amount not to exceed $7,500,000. He advised EPA recommends asking for a loan in excess of the estimate cost to eliminate revision of the loan later. The term of the loan is 20 years to be repaid in semi-annual payments beginning 6 months after project completion. The debt service will be repaid through reduction of operational costs and revenues from sewer rates. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 4. Ordinance Authorizing the Mayor to Sign Real Estate Purchase Contract (404 St. Louis Rd. and Bond Ave.) Attachments: Agenda Item Report Ordinance Purchase Contract City Manager Bair advised this ordinance would authorize the purchase of 404 St. Louis Road in the amount of $120,000. He advised this location was identified as an issue with the Great Streets Project due to unidentified public right-of-way. The acquisition will allow for the consolidation of lots and allow for a clear and safe right-of-way layout. A new parking lot will be created to allow for additional parking options for Kruta's Bakery and McDill's. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 5. Ordinance Authorizing the Mayor to Sign a Redevelopment Agreement Between the City of Collinsville and The Glik Company City of Collinsville Page 6 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 Attachments: Agenda Item Report Ordinance Agreement City Manager Bair advised this ordinance would authorize a development agreement with Glik Company for the development of their headquarters on ABC Parkway. The development will consist of a 40,000 sf office, warehouse and distribution center with online sales. The estimated project costs is $5.3 million. TIF eligible costs estimated at $1.6 million. The facility will employee 60-80 people. The online sales tax revenues to the City is estimated at $266,800 over 10 years with City property tax revenues at $98,942. He displayed an aerial map of the site and rendering of the facility. City Manager Bair outlined details of the agreement: * TIF incentives at $600,000 upon substantial completion (11.2% of total development costs) * 50% online sales tax rebate over 10 years (estimated at $133,411) A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 6. Ordinance Approving a Collective Bargaining Agreement with the International Union of Operating Engineers Local 520C and the City of Collinsville Attachments: Agenda Item Report Ordinance Union Contract Local 520C City Manager Bair advised this ordinance would authorize a 3 year labor agreement with City employees in the Public Works Department. The term of the agreement is from January 1, 2020 until December 31, 2022. He highlighted provisions of the agreement: * Sick leave language clarified. * Residency extended to 15 miles from City Hall. * Raingear and Safety Equipment amount increased from $240 to $400 per year. * Union Training Fund participation. * Wages - 2% in 2020, 1.5% in 2021 and 2022. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: City of Collinsville Page 7 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 7. Ordinance Approving a Collective Bargaining Agreement with the International Union of Operating Engineers Local 148 and the City of Collinsville Attachments: Agenda Item Report Ordinance Union Contract Local 148 City Manager Bair advised this ordinance would authorize a 3 year labor agreement with City employees in the Water Treatment Plant. The term of the agreement is from January 1, 2020 until December 31, 2022. He highlighted provisions of the agreement: * Sick leave language clarified. * Residency changed to 25 miles from City Hall. * Raingear and Safety Equipment amount increased from $240 to $400 per year. * Union Training Fund participation. * Wages - 2% in 2020, 1.5% in 2021 and 2022 A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 5. The purchase or lease of real property 11. Pending or threatened or Imminent Litigation A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman City of Collinsville Page 8 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Hausmann to adjourn at 7:34 pm. The motion carried by the following vote: Aye: 4 - Green, Jerome, Hausmann, and Miller Nay: 0 Absent: 1 - Stehman Abstain: 0 City of Collinsville Page 9 Printed on 2/27/2020 City Council Minutes - Final February 11, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 2/27/2020