City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Monday, March 23, 2020 2:00 PM Gateway Convention Center Special Meeting A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 2:00 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Mayor Miller. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Vietnam War Veterans Appreciation Day Attachments: Proclamation Mayor Miller read the Proclamation, declaring March 29 as Vietnam War Veterans Appreciation Day. City of Collinsville Page 1 Printed on 5/13/2020 City Council Minutes - Final March 23, 2020 F. BUSINESS PRIOR TO PUBLIC INPUT 1. An Ordinance Amending Title 17 (Zoning) of the Collinsville Municipal Code as it Pertains to Design Standards Within the Uptown Collinsville District Attachments: Agenda Item Report Ordinance Planning Commission Staff Report Planning Comission Minutes 3-12-2020 Draft Senior Planner Travis Taylor advised this amendment to allow for vinyl siding on residential units as part of the Design Standards of the Uptown Planning area is staff initiated. He advised the Planning Commission reviewed the request to amend the design standards for residential units and recommended approval. He further advised additional language was incorporated in to the amendment that addresses the need for repairs and regular maintenance of vinyl siding. City Manager Bair added the language allows code enforcement/inspectors to address maintenance issues. Councilman Jerome commented on recent upgrades to vinyl siding. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 2. An Ordinance Rezoning Real Estate Owned by Lee Wathan from "B-2," Limited Commercial District, to "UCD" Uptown Collinsville District (203 and 205 West Main Street) Attachments: Agenda Item Report Ordinance Planning Commission Staff Report Planning Commission Minutes 3-12-20 Draft Mr. Taylor advised the City received a request from the property owner, Lee Watham, to rezone 203 and 205 W. Main St. from B2 to UCD in order to allow for a change of use. Mr. Watham is requesting the rezoning in order to market the property for future potential tenants. He (Taylor) advised the building is a 2 story unit with residential upstairs in which where Watham resides. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 City of Collinsville Page 2 Printed on 5/13/2020 City Council Minutes - Final March 23, 2020 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the current situation regarding COVID 19. He spoke of the need to follow CDC guidelines to stay safe and healthy. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair spoke of the City's response regarding COVID 19: * Facilities are closed to the public to ensure the safety of staff. * Employees are working shifts in order to service the public. * Emergency Declaration Ordinances have been prepared in order to continue efforts. * Community leaders are attending regular remotely meetings to address issues. Lastly, he recommended the public to turn to reliable sources such as CDC (Center for Disease Control) or DPH (Department of Public Health) for information. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending March 13, 2020, in the Amount of $1,583,456.77 Attachments: Agenda Item Report BOARD LIST 02-21-20.pdf BOARD LIST 02-28-20.pdf BOARD LIST 03-06-20.pdf BOARD LIST 03-13-20.pdf 2. Motion to Approve Payroll for the Period Ending March 6, 2020, in the Amount of $1,464,375.13 Attachments: Agenda Item Report Board List 02-21-20 Board List 02-24-20 Board List 03-06-20 Board List 03-06-20-2 City of Collinsville Page 3 Printed on 5/13/2020 City Council Minutes - Final March 23, 2020 3. Motion to Approve Minutes of the February 25, 2020 Council Meeting Attachments: Agenda Item Report Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Adopting Chapter 8.32 Providing for Emergency Services and Disasters in the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance City Manager Bair advised this ordinance would amend the Collinsville Municipal Code by adopting Chapter 8.32, Title 8 Health and Safety in order to provide for guidance in the event of emergencies and disasters within the City. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Pertaining to Public Health Emergencies Resulting From and In Relation to the Coronavirus Disease 2019 Attachments: Public Health Emergency Covid 19 Report 03242020 State of Emergency Declaration 2020 Ordinance Corporate Counsel Giacoletto advised this ordinance is regarding public health emergencies and recognizes the State of Emergency Declaration pursuant to COVID 19. He indicated the ordinance is in effect for 28 days but can be renewed, if necessary. City of Collinsville Page 4 Printed on 5/13/2020 City Council Minutes - Final March 23, 2020 Councilman Jerome clarified that the ordinance to be voted on is the amended version that was given to them at the beginning of the meeting to which Giacoletto confirmed. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the City Manager to Act During the State of Emergency and Local Disaster Attachments: Agenda Item Report Ordinance City Manager Bair advised this ordinance would authorize him to act on certain items in the event of an emergency or disaster. Mayor Miller further advised the Council will receive updates before action taken. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Amending Ordinance 19-72 Pertaining to Chapter 3.34 Cannabis Tax of the Collinsville Municipal Code with Regards to Imposing a Municipal Cannabis Retailers' Occupation Tax Attachments: Agenda Item Report Ordinance City Manager Bair advised a similar ordinance, Ord. No. 19-72, was previously approved by Council back in September 2019 to impose a municipal cannabis retailers' occupation tax. The City was recently notified by the Illinois Department of Revenue that an amended ordinance is necessary due to changes in legislation with regards to the collection of taxes and required language. This ordinance would allow for the collection of 3% tax on recreational cannabis sales starting July 1. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 City of Collinsville Page 5 Printed on 5/13/2020 City Council Minutes - Final March 23, 2020 Absent: 0 Abstain: 0 5. Ordinance Authorizing Change Orders and Additions to an Agreement with R & W Builder's, Inc. Relating to Renovations at the Gateway Convention Center Attachments: Agenda Item Report Ordinance City Manager Bair advised this ordinance would authorize a change order in the amount of $90,506.44 with regards to renovations made to the Conference Room Wing at the Gateway Center He explained the reasons for the change order to include unforeseen issues associated with existing conditions as well as changes related to technology needs. Councilman Green inquired if the change order amount falls within the budget to which City Manager Bair indicated it does. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Authorizing Expenditure of TIF Funds (Mississippi Valley Library District, 408 W. Main Street) Attachments: Agenda Item Report Ordinance Application Associate Planner Cristen Hardin advised the City received a TIF application from the Mississippi Valley Library District for repairs at 408 W. Main Street. She spoke of previous water intrusion that damaged the electrical service to the building. Ameren required the repairs to be done immediately in order to avoid disconnection. This ordinance allows for a reimbursement in the amount of $13,508 from TIF District 1. Mayor Miller inquired of guidelines regarding TIF awards to other taxing bodies. City Manager Bair advised no formal policy is in place to exclude them and that Council previously awarded them TIF funds back in December 2019 for water drain pipe repairs. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller City of Collinsville Page 6 Printed on 5/13/2020 City Council Minutes - Final March 23, 2020 Nay: 0 Absent: 0 Abstain: 0 7. An Ordinance Authorizing the Waiver of a Building Permit Fee for the Collinsville Memorial Library (408 West Main Street) Attachments: Agenda Item Report Ordinance Request Letter Assistant City Manager Derek Jackson advised this ordinance would waive building permit fees associated with the replacement of an exterior drain and upgrade to an electrical panel at the library, 408 W. Main Street. The value of the permit fee is $303.93. Councilman Jerome spoke in favor of waiving the fees as the library serves the citizens and draws the public to the Uptown area. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 8. An Ordinance to Accept a Gift of Real Estate and Improvements Located at East Johnson Street and Vandalia Stret in the City of Collinsville, Illinois Attachments: Agenda Item Report Ordinance Quit Claim Deed Asst. City Manager Jackson indicated the City was contacted by the owners of 2 unaddressed parcels, located at E. Johnson St. and Vandalia, who wanted to gift the properties to the City. He displayed an aerial map of the properties and indicated they were across the street (Rt. 159) of SS. Peter and Paul Church. Corporate Counsel Giacoletto advised the properties may have back property taxes due and City grass cutting liens in the amount of approximately $2,500. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 City of Collinsville Page 7 Printed on 5/13/2020 City Council Minutes - Final March 23, 2020 Abstain: 0 9. Ordinance Authorizing Change Order to an Agreement with CTS Group Relating to Renovations at the Activity Center and Aqua Park Attachments: Agenda Item Report Ordinance Change Order Parks and Recreation Director Kimberly Caughran advised this ordinance would authorize a change order in the amount of $106,571 with regards to renovations at the Activity Center and Aqua Park. She highlighted aspects related to the change order and indicated it addresses related found issues regarding the project. City Manager Bair advised Hotel Tax revenues will cover the cost of the renovation. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Hausmann, seconded by Councilman Green. to adjourn at 2:45pm. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 5/13/2020 City Council Minutes - Final March 23, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 5/13/2020