City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, June 9, 2020 6:30 PM Gateway Convention Center - 1 Gateway Dr. A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor David Amsden of Navigation Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS Mayor Miller introduced and welcomed the new City employees. 1. Introduction of New City Employees: John Bailot, Deputy Fire Chief Kevin Madden, Associate Engineer Kris Mooney, Chief Financial Officer F. BUSINESS PRIOR TO PUBLIC INPUT City of Collinsville Page 1 Printed on 6/24/2020 City Council Minutes - Final June 9, 2020 1. Public Hearing on Application to the Illinois Department of Commerce and Economic Opportunity's Rebuild Illinois Public Infrastructure Grant Program for the Wastewater Treatment Plant Bio-solids Dewatering Project a. Motion to Open Public Hearing b. Staff Report c. Public Input d. Motion to Adjourn Public Hearing Attachments: Agenda Item Report Motion to open Public Hearing by Councilman Green, second by Councilman Hausmann. Roll call vote: Green - yes, Jerome - yes, Hausmann - yes, Stehman - yes, Miller - Yes. Staff Report: Public Works Director Dennis Kress advised a hearing is being held as a way to inform the public and allow them to comment on the bio-solids project and Rebuild Illinois Pubic Infrastructure Grant application. He advised the scope of the project and grant application information is on the City's website or can be obtained by contacting the Public Works Department. He described the scope of the project by converting the current process of handling and disposing of liquid bio-solids into a sustainable and cost effective method. The project will help reduce the odor emitting from the Wastewater Treatment facility by eliminating the need to store the bio-solids, upgrading the undersized odor control system, and adding additional odor control equipment. Director Kress advised the project is estimated to cost $6,900,000. The grant application is for $1,725,000 (25% of the total project cost). Total funding of the Rebuild Illinois Public Infrastructure Grant Program is $25,000,000 with a $250,000 minimum and a $5,000,000 cap. He explained the project will be funded by a 20 year, low interest loan (2%) through EPA's Pollution Control Loan Program. He further advised no rate increases are anticipated as the loan will be repaid with operational costs savings generated through the elimination of disposal fees and reduction in cost effective measures. He highlighted the benefits of the project and the grant. He explained the production of a Class A bio-solids is safe for the environment and reduces odor emissions. Over 33,000 residents will benefit from the project and enhances potential development in the surrounding area. Councilman Jerome asked about the need to upgrade due to aging facilities as well as EPA standards to which Director Kress indicated an upgrade would be necessary due to the tanks leaking but EPA standards have not changed other than to allow for bio-solids dewatering process. He also advised that moving forward into a Class A bio-solids process would meet any future EPA guidelines. Public Input: None Motion to close Public Hearing by Councilman Stehman, second by Councilman Green. Roll call City of Collinsville Page 2 Printed on 6/24/2020 City Council Minutes - Final June 9, 2020 vote: Green - yes, Jerome - yes, Hausmann - yes, Stehman - yes, Miller - yes. Director Kress reminded everyone to sign the attendance sheet before leaving tonight. 2. Resolution Committing City Funds for the Wastewater Treatment Plant Bio-solids Dewatering Project Attachments: Agenda Item Report Resolution Director Kress advised this resolution is required by the Illinois Department of Commerce and Economic Opportunity's in support of the City's application to the Rebuild Illinois Public Infrastructure Grant application for the Wastewater Treatment Plant bio-solids project. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the City doing well. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Hausmann welcomed the new staff. He acknowledged the resident newspaper reporter in attendance. He spoke of people being appreciative for this past Saturday's event. Councilman Jerome spoke of various facts regarding the pandemic. He mentioned the need to wear masks when out in public, social distancing and frequent hand washing. He spoke of the Black Lives Matter movement, slavery, Dred Scott case, and Civil Rights Act. He mentioned various strides being made over the years but indicated there are still issues of inequality and lack of opportunities. He spoke of wanting to learn and talk about the issues at hand in order to move forward. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair also welcomed the new employees. Police Chief Steve Evans spoke of the protest that was held this past Saturday. He mentioned having ongoing communications regarding race, community and community engagement and will continue efforts. The event, March for Black Lives, held in Collinsville was hosted by Jeffrey Gonzalez and the City of Collinsville Page 3 Printed on 6/24/2020 City Council Minutes - Final June 9, 2020 Lets Make a Change organization. He spoke of working with the organizers to ensure for a safe event. He read a letter received from of the organizers in which she thanked the police department for their efforts and support. He indicated the culture of the police department as respecting the lives of all and sanctity of human life. Councilman Green mentioned business owners being thankful for the communications and efforts by the police department. Councilman Jerome commended Chief Evans and the police department staff on their efforts during the event. Mayor Miller agreed. City Manager Bair spoke of working with Chief Evans and staff regarding the events. He spoke of the professionalism of the police department. He thanked Chief Evans for his leadership. Parks and Recreation Director Kimberly Caughran announced upcoming programming to include camp and a Tik-Tok video contest. She further advised that aqua park programs to start June 15 in accordance with Phase 3 Swimming Facility Guidelines. City Clerk Wasser announced the City is looking for citizens to volunteer on the Community Appearance Board. She described the boards responsibilities and encouraged those interested to submit an application via the City's website. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending May 29, 2020, in the Amount of $1,105,268.48 Attachments: Agenda Item Report BOARD LIST 04-01-20 INS.pdf BOARD LIST 05-22-20.pdf BOARD LIST 05-29-20.pdf 2. Motion to Approve Payroll for the Period Ending May 15, 2020, in the Amount of $661,494.42 Attachments: Agenda Item Report Board List 05-15-20 3. Motion to Approve Minutes of the May 26, 2020 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Reappointing a Member to the Community Appearance Board (Dia Bolandis) City of Collinsville Page 4 Printed on 6/24/2020 City Council Minutes - Final June 9, 2020 Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance to Award Bid and Authorize Contract with Kehrer Brothers West Roofing Inc. in the Amount of $299,200 (P.D. Roof Replacement Project - CIP #PD20-003) Attachments: Agenda Item Report Ordinance Assoc. Engineer Kevin Madden advised the Police Department's roof replacement project was approved as a 2019 CIP project with an estimated cost of $200,000; however, the estimate did not include replacement of the parapet or tuck pointing of cap. He advised bids were received and opened on June 2 with Kehrer Bros. West Roofing coming in as the lowest bid at $299,200. The new roof replacement would be constructed of PVC material with a 20 year warranty. He advised the existing roof is original to the building. Funding for the project provided by TIF #1 funds. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Appointing Kris Mooney as City Treasurer Attachments: Agenda Item Report Ordinance City Manager Bair advised this ordinance would establish Kris Mooney as the City Treasurer, retroactive to June 8, 2020, as Mr. Mooney is also the City's new Chief Financial Officer. Key responsibilities include managing the City's money and investments. City of Collinsville Page 5 Printed on 6/24/2020 City Council Minutes - Final June 9, 2020 A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Resolution Appointing a Member to the Police Pension Board (Kris Mooney) Attachments: Agenda Item Report Resolution City Clerk Wasser advised the Police Pension Board is comprised of 5 members (2 active duty, 1 retired, and 2 appointed by the Mayor). Pension code defines the City Treasurer as the board's Treasurer. This resolution would appoint Mr. Mooney as a voting member with a term to expire May 2021. Councilman Jerome inquired as to a voting member instead of ex-officio. Mayor Miller advised this was changed several years ago due to the funds being held in the pension programs' thereby, allowing for the City Treasurer to oversee and vote on financial investments. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution Appointing a Member to the Fire Pension Board (Kris Mooney) Attachments: Agenda Item Report Resolution City Clerk Wasser advised the Fire Pension Board is structure in the same manner as the Police Pension Board. The Fire Pension Act identifies the City Treasurer as the board's Treasurer. This resolution would appoint Mr. Mooney as a voting member with a non-expiring term. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 6/24/2020 City Council Minutes - Final June 9, 2020 5. Ordinance Extending the Declaration of Local Public Health Emergencies Resulting from and in Relation to the Coronavirus Disease 2019 (May 30, 2020 through June 27, 2020) Attachments: Agenda Item Report Ordinance Proclamation City Manager Bair advised this ordinance would extend the declaration of local public health emergency resulting from COVID 19 through June 27. The original ordinance was approved on March 23, 2020. The ordinance outlines parameters of the City's response regarding meetings, permits, emergency purchases, bargaining units, and personnel to ensure operations are not disrupted. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Extending the Authorization for the City Manager to Act During the State of Emergency and Local Disaster (May 30, 2020 through June 27, 2020) Attachments: Agenda Item Report Ordinance Proclamation City Manager Bair advised this ordinance would extend the City Manager's authority to act through June 27. The ordinance was originally approved March 23. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c): 5. The purchase or lease of real property 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Green, seconded by Councilman City of Collinsville Page 7 Printed on 6/24/2020 City Council Minutes - Final June 9, 2020 Hausmann. to approve. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Stehman, seconded by Councilman Jerome to adjourn at 7:24pm. The motion carried by the following vote: Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 6/24/2020 City Council Minutes - Final June 9, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 6/24/2020