City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, June 23, 2020 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Dan Duff of Calvary Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Proclamation - Designation of July as Park and Recreation Month Attachments: Proclamation Mayor Miller read the proclamation and declared July as Park and Recreation Month. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Public Hearing on Annexation Agreement - 17 Gateway Drive City of Collinsville Page 1 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 a. Motion to Open Public Hearing b. Staff Report c. Public Input d. Motion to Adjourn Public Hearing Motion to open Public Hearing by Councilman Green, seconded by Councilman Stehman. Roll call vote: Jerome - yes, Hausmann - yes, Stehman - yes, Green - yes, Miller - yes. Staff Report: Associate Planner Cristen Hardin advised Living the Word Church is relocated to 17 Gateway Drive. A portion of their parking lot is on a separate parcel which is outside City limits. She spoke of the improvements they plan to do to the exiting building in phases. She displayed an aerial view of the property and identified the parcel that is outside City limits. The proposed zoning of the parcel is HP -1 (Hospitality Park District). The zoning is consistent with adjacent parcels and suitable for the project. She further advised a plan review was conducted by various staff and the Planning Commission recommended approval. Public Input: None Motion to close Public Hearing by Councilman Stehman, seconded by Councilman Jerome. Roll call vote: Jerome - yes, Hausmann - yes, Stehman - yes, Green - yes, Miller - yes. 2. Ordinance Authorizing the Mayor to Execute an Annexation Agreement between the City of Collinsville and Living the Word Church Fellowship (17 Gateway Drive) Attachments: Agenda Item Report Ordinance Petition to Annex Annexation Agreement Staff Report to Planning Commission Planning Commission Minutes 06-110-2020 DRAFT Ms. Hardin advised the City received the Petition to Annex, Annexation Agreement and Annexation Plat from Living the Word Church regarding 17 Gateway Drive. She again displayed an aerial view of the property and indicated the requested zoning is consistent with surrounding properties. She further advised a plan review was conducted and the Planning Commission recommends approval. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 City of Collinsville Page 2 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 Abstain: 0 3. Ordinance Annexing Real Estate Owned by Living the Word Church Fellowship to the City of Collinsville, Illinois and Zoning the Same Real Estate to "HP-1" Hospitality Park District (17 Gateway Drive) Attachments: Agenda Item Report Ordinance Annexation Plat Staff Report to Planning Commission Planning Commission Minutes 06-11-2020 DRAFT Overview by Ms. Hardin, who advised this ordinance would annex 17 Gateway Dr. into the City as zoned Hospitality Park District. She highlighted the site plan and identified proposed improvements to include facade, landscaping and dumpster enclosure. She displayed renderings of the improvements. She identified conceptual floor plans for the first and second floors. She advised staff recommends approval. Mayor Miller inquired as to the start date for the project to which Ms. Hardin advised they are prepared to start once permits are approved. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Public Hearing on Annexation Agreement - 110 N. Bluff Road a, Motion to Open Public Hearing b. Staff Report c. Public Input d. Motion to Adjourn Public Hearing Motion to open Public Hearing by Councilman Jerome, seconded by Councilman Stehman. Roll call vote: Jerome - yes, Hausmann - yes, Stehman - yes, Green - yes, Miller - yes. Staff Report: Deputy City Manager Derek Jackson advised staff received a petition to annex by the property owner, Sean Turner of Turner Enterprises. He identified the property as being less than a half acre just north of Main St. on N. Bluff (Rt. 157). Applicant intends to continue utilizing the property as current status consisting of a single family home and accessory garage. Property is surrounded by City limits. He displayed an aerial view of the property. He advised the property will be zoned R-1 Single Family Residential but anticipates future rezoning to commercial in conjunction with comprehensive City of Collinsville Page 3 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 plan. He further indicated the Planning Commission reviewed petition and recommends approval. Public Input: None Motion to close Public Hearing by Councilman Jerome, seconded by Councilman Green. Roll call vote: Jerome - yes, Hausmann - yes, Stehman - yes, Green - yes, Miller - yes. 5. Ordinance Authorizing the Mayor to Execute an Annexation Agreement Between the City of Collinsville and Turner Enterprises, Inc. (110 N. Bluff Rd.) Attachments: Agenda Item Report Ordinance Annexation Agreement Petition to Annex Deputy City Manager Jackson advised the City received a signed annexation agreement from Turner Enterprises for 110 N. Bluff Road. The agreement would bring the property into City limits as a R-1 Single Family Residence and allows the owner access to City water and sewers. Staff recommends approval. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Annexing Real Estate Owned by Turner Enterprises, Inc. To the City of Collinsville, Illinois (110 North Bluff Road) Attachments: Agenda Item Report Ordinance Petition for Annexation PC Staff Report Plat Map Draft PC Minutes Deputy City Manager Jackson advised this ordinance would annex 110 N. Bluff Rd. into City limits. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 City of Collinsville Page 4 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 Absent: 0 Abstain: 0 7. Public Hearing on Annexation Agreement - 7068 Lebanon Road a. Motion to Open Public Hearing b. Staff Report c. Public Input d. Motion to Adjourn Public Hearing Motion to open Public Hearing by Councilman Jerome, seconded by Councilman Hausmann. Roll call vote: Jerome - yes, Hausmann - yes, Stehman - yes, Green - yes, Miller - yes. Staff Report: Deputy City Manager Jackson advised Mr. Carmack submitted a petition to annex his property, 7068 Lebanon Rd., once it becomes contiguous. He identified the property as being 5.6 acres of woodlands and a small pond. The applicant intends on building a single family home on the property and wishes to hook up to City water and sewers. He displayed an aerial map of the property and indicated it is approximately 1.5 miles away from City limits. The Planning Commission reviewed the pre-annexation agreement and recommends approval. Public Input: None Motion to close Public Hearing by Councilman Jerome, seconded by Councilman Hausmann. Roll call vote: Jerome - yes, Hausmann - yes, Stehman - yes, Green - yes, Miller - yes. 8. Ordinance Authorizing the Mayor to Execute a Pre-Annexation Agreement between the City of Collinsville and Michael Carmack (7068 Lebanon Road) Attachments: Agenda Item Report Ordinance Petition for Annexation Pre-Annexation Agreement PC Staff Report Plat Map Draft PC Minutes Overview by Deputy City Manager Jackson, who advised this ordinance would approve the pre-annexation agreement with Michael Carmack for 7068 Lebanon Road. He advised the property will be zoned R-1 Single Family Residence upon annexation when contiguous. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 City of Collinsville Page 5 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 Absent: 0 Abstain: 0 9. Ordinance Rezoning Real Estate Owned by Fairmount Park Inc from "B-4," Commercial District, and "R-1," Single Family Residential District to "P-HP-1" Planned Hospitality Park District (9301 Collinsville Road) Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission Draft Minuted 06112020 Community Development Director Travis Taylor advised Fairmount Park is requesting to be rezoned to allow for a sportsbook and related gambling (casino) as well as to bring the current legally nonconforming land uses (Racetracks and Multi-Family Dwellings) into conformity. Rezoning to P-HP-1 (Planned Hospitality Park District) will allow for potential future land use to include hotel/motel, restaurants, and other entertainment or amusement related uses. He displayed an aerial view of the property as well as the zoning map. He further advised that permitted uses for the planned district shall be in accordance with HP-1 Zoning District as defined in Section 17.050 with additional land uses being permitted: Multi-Family (for on-site barracks) and Casino. He displayed renderings of sportsbook plans which will be housed within the existing structure. Staff recommends approval. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 10. Ordinance Rezoning Real Estate Owned by Bradley Keene from "B-2," Limited Commercial District, to "P-UCD" Planned Uptown Collinsville District (106 North Clinton Street) Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission Draft PC Minutes Director Taylor advised the owner of 106 N. Clinton is requesting to rezone the property to Planned UCD in order to allow for improvements to the property to house his business, Visionary Wealth Advisors. The improvements include a building expansion, parking lot modification, and facade renovations. He described the current site to be a 751 square foot structure, built in 1920, with a small, gravel parking lot. He displayed aerial maps of the property as well as surrounding zoning. Renderings of the proposed improvements were also displayed. He further advised the Planning City of Collinsville Page 6 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 Commission reviewed and recommended approval. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 11. Ordinance Rezoning Real Estate Owned by Goshen Theatre Project NFP from "B-2" Limited Commercial District to "UCD" Uptown Collinsville District (114-118 W. Main St.) Attachments: Agenda Item Report Ordinance Staff Report to Planning Commission Planning Commission Minutes 06-11-2020 DRAFT Ms. Hardin, Associate Planner, advised this ordinance would rezone property at 114-118 W. Main from B-2 Limited Commercial to UCD. She advised the property owner, Goshen Theatre Project NFP, is planning to rehab the interior to allow for office space, performing arts instruction and rehearsal studios. They also plan on doing some facade repairs. In the future, they plan on hosting small scale productions. She displayed an aerial map of the property and surrounding zoning. She further advised a plan review was conducted by staff members. The Planning Commission reviewed zoning requirements and recommended approval. A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 12. Ordinance Rezoning Certain Property Owned by Safety Training Center, LLC from "B-1" Office District and Approving a Planned Development District "P-BP-2" (2200 Vandalia) Attachments: Agenda Item Report Ordinance Site Plan Staff Report to Planning Commission Planning Commission Minutes 06-11-2020 DRAFT Overview by Ms. Hardin, who advised Safety Training Center is looking to relocate to 2200 City of Collinsville Page 7 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 Vandalia. She indicate the property is currently being used as a church. They proposed to use the building as both a training center and a church. She displayed an aerial view of the property as well as surrounding zoning. The property would be rezoned to a Planned Business Park District. She highlighted the existing nonconformity in that the existing front yard setback is only 14 feet instead of the required 50 feet; however, the nonconformity pre-dates the current Zoning Ordinance. She advised future developments and improvements on this site would comply with current codes. She mentioned proposed improvements to include interior rehab, parking lot repairs, trash enclosure and landscaping. She advised staff and the Planning Commission has reviewed the site plan and recommends approval. Councilman Jerome spoke of the building being a school at one time. He mentioned the setbacks being minimized due to roadway widening. He spoke in favor of the dual use of the property. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of a prayer vigil held this past weekend. He spoke of going into Phase 4 regarding COVID 19. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Parks and Recreation Director Kimberly Caughran spoke of upcoming events: Drive-In Music and Movie events at Gateway Convention Center Summer Camp Aquatic Programs She announced the Aqua Park will open on June 27 with COVID 19 measures in place. Lastly, Director Caughran updated the Council on the Parks Master Plan and advised the presentation and survey were available on the website. City of Collinsville Page 8 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending June 12, 2020, in the Amount of $637,792.61 Attachments: Agenda Item Report BOARD LIST 06-05-20.pdf BOARD LIST 06-10-20 UTILITY REBATES.pdf BOARD LIST 06-11-20.pdf BOARD LIST 06-12-20.pdf 2. Motion to Approve Payroll for the Period Ending May 29, 2020, in the Amount of $700,145.14 Attachments: Agenda Item Report Board List 05-29-20 3. Motion to Approve Minutes of the June 9, 2020 Council Meeting Attachments: Agenda Item Report Minutes Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance Annexing Real Estate Owned by the City of Collinsville to the City of Collinsville, Illinois (Aqua Park) City of Collinsville Page 9 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 Attachments: Agenda Item Report Ordinance Petition for Annexation PC Staff Report Plat Map Draft PC Minutes Overview by Deputy City Manager Jackson, who advised this is a small parcel adjacent to the Aqua Park that was deeded to the City by CARD. The parcel is surrounded by City limits. He clarified that an annexation agreement is not necessary as the City cannot enter into an agreement with itself and therefore a hearing is not required. He advised the Planning Commission recommended annexation into the City and Hospitality Park District zoning. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Amending Personnel Policies, Section 6.10 Vacations Attachments: Agenda Item Report Ordinance Redlined Non-Union 2020 Vacation Payton Drury, Human Resources Assistant, advised this ordinance would amend the City's vacation leave policy to allow employees to use their vacation benefits each month as it is earned. She further advised vacation carryover hours would be based on the employee's years of service. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Amending City Ordinance No. 18-54 with Regard to Authorizing Expenditures of Northeast Business District Funds for the Renovations of Orchard Shell (1900 Vandalia Street) City of Collinsville Page 10 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 Attachments: Agenda Item Report Ordinance Agenda Item Report 05-29-2018 Ord18-54 Expend NEBD Orchard Shell Overview by Ms. Hardin, who advised this ordinance would amend Ordinance No 18-54 with regards to Northeast Business District Incentive Award for Orchard Shell's improvements. She advised they were previously approved for reimbursement of concrete repairs, replacement of canopy lights, repairs to gas pump islands, and POS systems. They received additional funding elsewhere for the canopy lights so inquired to remove that as an eligible expense and substitute it for asphalt pavement improvements at no additional cost to the NEBD Incentive Award. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution Giving Preliminary Plat Approval for the Strong Avenue Cottages Subdivision Attachments: Agenda Item Report Resolution Preliminary Plat Staff Report to Planning Commission Draft PC Minutes 06112020 Director Taylor advised this resolution would give preliminary plat approval for 5 new lots on Strong Ave. as R-1 Single Family Residential. The developer, Geiler Properties, will improve the sewer main extension. He displayed an aerial view and plat. Mayor Miller inquired as to the size of homes that would be built to which Director Taylor advised he doesn't recall the exact square footage but believes the homes to all be 2 story with basements and approximately 1400-1500 square feet. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 11 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 5. Ordinance Authorizing an Intergovernmental Agreement Between the City of Collinsville and Mound Public Water District for the Payment of an Arrearage for Wastewater Treatment Services Attachments: Agenda Item Report Ordinance Agreement City Manager Bair advised this agreement would establish the terms of payment from Mound Public Water District of $192,709.14 for wastewater treatment services: * 1 payment of $44,356.91 by July 1, 2020 * 59 payments of $2,472.54 commencing on July 1 * 1 final payment of $2,472.37 No interested will be charged. Arrearage payments will be made along with regular payments for future services. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS 1. Next Council meeting is scheduled for July 14 and will be held at City Hall in the Council Chambers. City Manager Bair advised it was just decided that future Council meetings will be held at the Gateway Center to allow for social distancing practices for the time being. Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 7:56 pm. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 12 Printed on 7/15/2020 City Council Minutes - Final June 23, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 13 Printed on 7/15/2020