City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, September 22, 2020 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Pro Tem Stehman called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 4 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, and Councilman Donna Green Absent: 1 - Mayor John Miller C. INVOCATION Delivered by Pastor Myles Holmes of Revive Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Proclamation Fire Prevention Week 2020 Attachments: Proclamation Mayor Pro Tem Stehman read the Proclamation and thanked for the Fire Department personnel for their efforts. 2. Introduction of New City Employees: Daniel Elliott, Operator - Wastewater Treatment Plant City of Collinsville Page 1 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 Lisa Other, Account Technician - Finance Department Mayor Pro Tem Stehman welcomed new employees. 3. Recognition - Retirement of Rob Hill, 22 years of service as Operator at the Wastewater Treatment Plant Mayor Pro Tem Stehman thanked Rob Hill for his years of service to the City of Collinsville and wished him a happy retirement. 4. Presentation of the September Yard of the Month Contest Awards First Place: Barbara Johnston, 141 Helen Place Second Place: Phillip and Charleen Herr,143 Helen Place Attachments: Agenda Item Report Mayor Pro Tem Stehman congratulated Ms. Johnston and presented her with a plaque for September Yard of the Month winner. 5. Kiwanis Check Presentation to the City for Willoughby Farm Attachments: Agenda Item Report Kiwanis members presented Parks and Recreation Director Kimberly Caughran with a $6,000 donation to be used to build a pavilion at Willoughby Farm. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. Draft Sustainability Plan Attachments: Staff Memo Draft Sustainability Plan Deputy City Manager Derek Jackson outlined the plan and purpose of the Sustainability Plan. He explained the plan is a policy document used for guidance. He identified five (5) focus areas addressed in the plan: 1. Transportation (streets, mobility and connectivity) 2. Buildings, grounds and lighting 3. Environmental management (storm water, air quality, waste reduction and recycling) 4. Land use planning 5. Community engagement and education (local and healthy food choices, regional sustainability, environmental awareness, green business development) He advised the City received feedback from board/commission members as well as public input with establishing the Sustainability Plan. Public outreached consisted of open house events and an online survey. He advised that over 244 people participated in the survey and most were interested in waste reduction, park facilities and recreational activities, and home gardens. He explained that the plan is a working document and will update Council on an annual basis. City of Collinsville Page 2 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 Councilman Hausmann inquired of the open house locations. Deputy City Manager Jackson advised 2 (two) open house events were held, City Hall and the Library. Attendance was low but expected due to the start of COVID. Councilman Hausmann suggested hosting future informational meetings at various City facilities (parks, Willoughby Farm, Collins House). Councilman Jerome spoke of projects recently done as part of the sustainability of City facilities in which many offer operational savings. City Manager Bair indicated efforts outlined in the Sustainability Plan will be included in the Strategic Plan. He spoke of efforts being made with infrastructures for sustainable projects as they become affordable. Councilman Jerome reference the Sustainability Plan as a support document for the City's Comprehensive Plan. H. SPEAKERS FROM THE FLOOR Joyce Biegert spoke of the Food Pantry's Tote Me Home program. She explained the program consists of distributing bags of food to children in need on a weekly basis. The annual costs of the program is $34,000 for a cap of 200 participants. Currently, they have 194 children participating in the program with more expected. She encouraged those wishing to help to submit monetary donations to the Food Pantry for the Tote Me Home program. Mayor Pro Tem Stehman explained the Pantry cannot except food donations at this time due to COVID. He asked Council to consider avenues to take up a collection and store the food until such time that the Pantry can accept them. Councilman Green spoke of her conversations with Pantry personnel and explained they (Pantry) are able to make monetary donations go further than food donations. She advised she will reach out to the Pantry on behalf of the Council. I. COMMENTS & ANNOUNCEMENTS - MAYOR None. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF Director Caughran mentioned the outdoor dining event to be held on Main St. and advised they are working out details. She highlighted the various Parks and Recreation programs underway: Camp KAHOK Porch Pictures Park Poker City of Collinsville Page 3 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 Pumpkin Dash Virtual 5K Halloween Egg Delivery Ecology Club Basic Horse Care She also mentioned the Community Appearance Board will be hosting Yard of the Year voting starting October 1 via City's website. Deputy City Manager Jackson announced Madison County's Hazardous Waste Collection event scheduled for October 31 at SIUE parking lot. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending September 11, 2020, in the Amount of $811,313.40 Attachments: Agenda Item Report BOARD LIST 08-01-20 INS BOARD LIST 09-04-20 BOARD LIST 09-11-20 2. Motion to Approve Payroll for the Period Ending September 4, 2020, in the Amount of $701,487.74 Attachments: Agenda Item Report BRD LST 09-11-20 3. Motion to Approve Minutes of the September 8, 2020 Council Meeting Attachments: Agenda Item Report Minutes Mayor Pro Tem Stehman asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 City of Collinsville Page 4 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 M. NEW BUSINESS 1. Ordinance Authorizing an Intergovernmental Agreement with the Mound Public Water District with Regards to the Ongoing Sale and Purchase of Wastewater Treatment Services Attachments: Agenda Item Report Ordinance Agreement Public Works Director Dennis Kress advised this agreement authorizes the continuation of wastewater treatment services for Mound Water District. The terms of the agreement is for 15 years with the option for an additional 10 years. The agreement establishes fees based on their flow and operational costs as well as their share of debit services. He further advised the agreement provides Mound Water District with a maximum of 4% of the design capacity of the treatment plant. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 2. Resolution Authorizing Use of MFT Funds for Engineering Services for Pavement Condition Evaluation of City Streets. Attachments: Agenda Item Report Resolution City Engineer Troy Turner advised this resolution would authorize the use of MFT funds to pay for services regarding the Pavement Condition Evaluation of City streets. The evaluation will consist of the condition of permanent surface streets. This evaluation will be more detailed than what could be done by City staff and will utilize an extensive database for tracking purposes. A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 3. Ordinance Authorizing a Professional Services Agreement with Oates and Associates in the Amount of $34,900 for Engineering Services for Pavement City of Collinsville Page 5 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 Condition Evaluation of City Streets. Attachments: Agenda Item Report Ordinance Agreement Mr, Turner advised this ordinance authorizes an agreement with Oates and Associates for professional services with regards to the Pavement Condition Evaluation in the amount of $34,900. The City will utilize MFT funds to pay for the services. Councilman Hausmann inquired of the timeframe to conduct the evaluation in which Mr. Turner advised the evaluation may take up to 385 hours. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 4. Ordinance Authorizing the Mayor to Approve an Intergovernmental Agreement Between the Illinois Department of Healthcare and Family Services and the City of Collinsville, Illinois. Attachments: Agenda Item Report Ordinance Agreement Fire Chief Kevin Edmond advised this ordinance would allow the City to participate in the Ground Emergency Medical Transport program in order to obtain funding for Medicaid patients who are transported by the Collinsville ambulance service. This program is federally funded and allows for Illinois fire agencies that perform emergency medical transports for Medicaid patients to submit for additional reimbursement for uncovered costs associated with transport. Currently, the State reimburses the municipalities a set amount for Medicaid transports, regardless of the actual costs accrued. This program allows for the Federal government to pay the State the difference between the set amount and the actual costs. Councilman Jerome asked if this process will involve the new ambulance billing company to which Chief Edmond advised reimbursement submittals will be done by staff. Councilman Hausmann inquired if this agreement would be done on an annual basis. Chief Edmond advised it would be reviewed and determined on an annual basis determined by costs analysis. A motion was made by Councilman Jerome, seconded by Councilman Green City of Collinsville Page 6 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 5. Ordinance Authorizing the Mayor to Execute a First Amendment to Redevelopment Agreement Between the City of Collinsville and McDill Incorporated and Patrick McDill Attachments: Agenda Item Report Ordinance 1st Amendment to Redevelopment Agreement Cristen Hardin, Associate Planner, advised this ordinance would allow for an extension to the redevelopment agreement of one year for completion (December 2021). The extension is necessary due to a delay in the project because of COVID. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 6. Ordinance Accepting an Illinois Workers' Compensation Commission Settle Contract Lump Sum Petition and Order (Russ Friederich) Attachments: Agenda Item Report Ordinance Chief Financial Officer Kris Mooney advised this ordinance would authorize a worker's compensation settlement payment in the amount of $41,710.84 to Russell Friederich, who was injured on August 6, 2019 during the course of his employment duties. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 City of Collinsville Page 7 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 7. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order (Matt Giles) Attachments: Agenda Item Report Ordinance Chief Financial Officer Kris Mooney advised this ordinance would authorize a worker's compensation settlement payment in the amount of $3,092.71 to Matthew Giles, who was injured on January 27, 2020 during the course of his employment duties. A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 8. Resolution Appointing a Member to the Historic Preservation Commission (Alene M. Hill) Attachments: Agenda Item Report Resolution Application Travis Taylor, Community Development Director, advised this resolution would appoint Alene Hill to the Historic Preservation Commission for a term to expire September 2023. Ms. Hill has served on the Collinsville Progress Committee, Minter's Institute Foundation Board and Friends of the D.D. Collins House and would be an asset to the Historic Preservation Commission. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Hausmann to adjourn . The motion carried by the following vote: City of Collinsville Page 8 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 Aye: 4 - Jerome, Hausmann, Stehman, and Green Nay: 0 Absent: 1 - Miller Abstain: 0 City of Collinsville Page 9 Printed on 11/3/2020 City Council Minutes - Final September 22, 2020 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 11/3/2020