City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, January 26, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Donna Green, Councilman Jeff Stehman, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Jennifer Glover of St. John's UCC. D. PLEDGE OF ALLEGIANCE Led by Boy Scott member and recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Mayor's Outstanding Business Award - Red Top BBQ & Chili Attachments: Award Plaque Mayor Miller presented Larry Gilmore, owner of Red Top BBQ and Chili, with the Mayor's Outstanding Business Award for his efforts in donating meals to children during the pandemic. 2. Presentation of Great Rivers and Routes Game Changers Award City of Collinsville Page 1 Printed on 2/24/2021 City Council Minutes - Final January 26, 2021 Attachments: Agenda Item Report Parks and Recreation Director Kimberly Caughran announced that the Parks and Recreation Department received recognition by the Great Rivers and Routes Tourism Bureau (GRRTB) for their efforts and programming. She thanked GRRTB and Council for their support. 3. Meritorious Service Award - Lieutenant Chris Castens and Firefighters Colin Fuhrmann, Dan Gulledge, and Jim Wilderman Mayor Miller and Fire Chief Kevin Edmond presented each recipient with a Meritorious Service Award. Mayor Miller summarized the situation and their actions that led to this award in which they rescued someone trapped in a house fire. 4. Recognition of Lt. Gary Scaggs on his Retirement - 31+ Years of Service Mayor Miller and Police Chief Steve Evans presented Gary Scaggs with a retirement plaque honoring his years of service. 5. Promotion of Mark Krug to the Rank of Lieutenant Mark Krug was sworn in by Mayor Miller as a Lieutenant with the Police Department. 6. Promotion of Scott Pritchett to the Rank of Sergeant Scott Pritchett was sworn in by Mayor Miller as a Sergeant with the Police Department. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Rezoning Real Estate Owned by James C. and Gladys W. Wallace Located at 1019 Vandalia Street from "R-1A" Single Family Residential District to "B-2" Limited Commercial District Attachments: Agenda Item Report Ordinance PC Staff Report Draft PC Minutes 1-14-21 Associate Planner Cristen Hardin advised the owner of 1019 Vandalia, previously occupied as Wallace Realtors, is retiring. The previous use constitutes a legal nonconformity so the owner is seeking to rezone the property as commercial before trying to sell it. She advised the Planning Commission and staff recommends approval. Mayor Miller inquired as to a potential buyer for the property to which Ms. Hardin advised there is not at this time. Councilman Jerome spoke of limited commercial district with low impact. Ms. Hardin defined B-2 zoning requirements and restrictions. City of Collinsville Page 2 Printed on 2/24/2021 City Council Minutes - Final January 26, 2021 A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 G. COUNCIL DISCUSSION H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of the awards and retirement presented tonight. He mentioned the importance of supportive families. He spoke of being hopeful for the new year. He thanked Mr. Gilmore and Red Top BBQ for their contributions. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair gave a COVID update. Director Caughran highlighted Parks and Recreation events: Ice Cream for Breakfast - Feb. 6 Little Free Valentines - through Feb. 7 Dr. Seuss Virtual Birthday Celebration - Feb. 27 Youth baseball and softball league registration underway Camp KAHOK summer camp Counselor-In-Training summer program Aqua Park Season Passes on sale Lastly, she advised the Aqua Park is hiring and encouraged anyone interested to apply online. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending January 15, 2021, in the Amount of $1,862,198.76 City of Collinsville Page 3 Printed on 2/24/2021 City Council Minutes - Final January 26, 2021 Attachments: Agenda Item Report BOARD LIST 01-08-21 BOARD LIST 01-13-21 BOARD LIST 01-15-21 2. Motion to Approve Payroll for the Period Ending January 8, 2021, in the Amount of $708,808.15 Attachments: Agenda Item Report BRD LST 01-15-21 3. Motion to Approve Minutes of the January 12, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution of Support for the Great Rivers and Routes Tourism Bureau Attachments: Agenda Item Report Resolution 5. Resolution to Repeal and Replace Previous Resolutions to Include Taxable Allowances as IMRF Earnings Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance to Authorize Change Orders and Additions to Contract with Kehrer Brothers West Roofing Inc. (P.D. Roof Replacement Project #CIP20-003) Attachments: Agenda Item Report Ordinance Associate City Engineer Kevin Madden advised the original ordinance authorizing Kehrer Brothers West Roofing for the Police Department Roof Replacement project was approved on June 9, 2020 in City of Collinsville Page 4 Printed on 2/24/2021 City Council Minutes - Final January 26, 2021 the amount of $299,200. During construction, two issues were identified requiring change orders and explained the purpose for each: 1. Tapered Insulation - $7,599 2. Scupper Sleeve - $1,942 A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Amending an Agreement with Archimages for Additional Architectural Services for the Design and Planning of the Public Works Administrative and Maintenance Facility in an Amount Not to Exceed $32,560 Attachments: Agenda Item Report Ordinance Proposal Public Works Director Dennis Kress advised this ordinance would amend the agreement with Archimages to include professional design services of the Public Works Facility. Services included in this amendment are: Furniture layout - $4,500 Landscaping and irrigation - $3,560 Security measures - $8,500 Construction system design - $7,000 Water Facility - $9,000 City Manager Bair advised staff initially thought of doing some of the design work in-house but determined they could not plus it was more feasible to have it professionally done. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the City Manager to Sign an Agreement with SearchWide Global to Perform an Executive Search for General Manager City of Collinsville Page 5 Printed on 2/24/2021 City Council Minutes - Final January 26, 2021 Position at Gateway Convention Center in the Amount Not to Exceed $36,000 Attachments: Agenda Item Report Ordinance Agreement Proposal City Manager Bair advised this ordinance would authorize an agreement with Seachwide Global for the recruitment of a General Manager for the Gateway Convention Center. He clarified the amount is not to exceed $40,000 (30% of base salary or $36,000 as base search fee and $4,000 for search expenses). He spoke of Searchwide Global's capabilities in recruiting for an unique position. He advised the agreement was executed under emergency authority and asked Council to approve making it retroactive. Councilman Jerome spoke of the position being crucial and necessary to find qualified candidates. Councilmen Hausmann and Green agreed. Councilman Jerome made the motion to amend the ordinance in the amount not to exceed $40,000, second by Councilman Hausmann; roll call vote: Jerome - yes, Hausmann - yes, Green - yes, Stehman - yes, Miller - yes. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve as amended. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Resolution Giving Final Plat Approval to Subdivision Under Collinsville Subdivision Control Ordinance, Being a Subdivision in Part of the West Half of the Southeast Quarter of Section 28, Township 3 North, Range 8 West of the Third Principal Meridian, City of Collinsville, Madison County, Illinois (Strong Avenue Cottages) Attachments: Agenda Item Report Resolution Final Plat Community Development Director Travis Taylor advised Geiler Properties is requesting Final Plat approval to subdivide property into 5 single family residential lots. He spoke of infrastructure improvements associated with this property. He displayed an aerial view of the property and described the timeline of the project. City Manager Bair inquired of a storm water maintenance agreement with the developer to which Director Taylor confirmed agreement in place. City of Collinsville Page 6 Printed on 2/24/2021 City Council Minutes - Final January 26, 2021 Councilman Stehman inquired of sidewalks to be installed by the developer. Director Taylor advised sidewalks were not required due to lack of infrastructure and lot sizes. Director Kress further explained that sidewalks would normally be required; however, they were not feasible at this location as they would have cut into lot size making it difficult to develop. Councilman Stehman spoke of the need for level of standards when developing and Councilman Hausmann agreed. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Resolution of Support for Madison County Environmental Grant Attachments: Agenda Item Report Resolution Director Caughran advised this resolution of support is required for the annual Madison County Environmental Grant. Grant funds ($15,000) will be used towards stormwater management at Willoughby Farm. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 11. Pending or Threatened or Imminent Litigation A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 7 Printed on 2/24/2021 City Council Minutes - Final January 26, 2021 P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Green, seconded by Councilman Hausmann to adjourn at 7:45pm. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 8 Printed on 2/24/2021 City Council Minutes - Final January 26, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 9 Printed on 2/24/2021