City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, February 9, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser. Present: 5 - Councilman Tony Hausmann, Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Michael Walther of Good Shepherd Lutheran Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Recognition of Fire Chief Kevin Edmond for his Service to the Community and Professionalism to the Fire Department Mayor Miller announced that Fire Chief Edmond was taking a new position with another Fire Department in Michigan. He spoke of Chief Edmond's service to the community and his efforts of advancing the Fire Department during his tenure. Councilman Stehman agreed and spoke highly of Chief Edmond. Councilman Green thanked Chief Edmond for his efforts and his professionalism. Councilman Hausmann agreed and added comments regarding his (Edmond) plan in handling issues City of Collinsville Page 1 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 surrounding the pandemic in a safe and professional manner. Councilman Jerome thanked him for his service and wished him the best in his new endeavor. City Manager Bair also thanked Chief Edmond for his efforts and the manor in which he served the residents as well as the professionalism he brought to the Fire Department. He too spoke of his (Edmond) leadership during the pandemic. Lt. Frank Arnold of the Fire Department thanked Chief Edmond for his efforts and service to the Fire Department personnel. F. BUSINESS PRIOR TO PUBLIC INPUT G. COUNCIL DISCUSSION 1. Transportation Projects Update City Engineer Troy Turner gave an update on transportation projects: Sugar Loaf Rd. Reconstruction Phase 1- Project is currently pending IDOTs review. June 2021 letting planned with construction to start in July. Total cost estimated at $569,930 ($220,000 Federal Funds, $55,000 Reimbursement from Madison County, $294,920 MFT). Sugar Loaf Rd. Reconstruction Phase 2 - Project is pending IDOTs review with right-of-way negotiations upon approval. Construction slated for summer of 2022. Total cost estimated at $447,748 ($223,311 Federal Funds, $75,437 Reimbursement from Madison County, $150,000 MFT). Bluffview Reconstruction Phase 1 - Currently in design phase with construction slated for summer of 2021. Total cost estimated at $935,300 (Rebuild Illinois Grant Funds). Summer Ave. Reconstruction Phase 1 - Currently in design with construction planned for summer of 2023. Total cost estimated at $818,850). Summit Ave. Reconstruction Phase 2 - Recently applied for STP funding. If approved, construction planned for summer of 2025. Estimated total cost is $513,000. St. Louis Rd. and Collinsville Ave. Parking Lot - In final design stages. Construction planned for spring of 2022 at an estimated cost of $756,000. St. Louis Rd. Streetscape - Applied for ITEP funding. If approved, construction planned for summer of 2024 with an estimated total cost of $1,420,300. St. Louis Rd. and Caseyville Rd. Roundabout - Applied for CMAQ funding. If approved, construction slated for spring 2024 at an estimated cost of $1,472,150. City Manager Bair spoke of the St. Louis Rd. Streetscape improvement project and advised the City of Collinsville Page 2 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 strategy is to apply for smaller grants to reduce the deficient. Mr. Turner added that sidewalks and shared use paths for bicycles are included in the project. A brief discussion was had regarding the need for sidewalks and bike paths. City Manager Bair spoke of multiple funding sources being used to proceed with projects and thanked Public Works Director Dennis Kress for his efforts in seeking out additional funding sources. H. SPEAKERS FROM THE FLOOR Fire Chief Kevin Edmond thanked the Council and City Manager Bair for their support. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of several prominent Collinsville citizens who recently passed away - Bogie Redmon, Michael Foley and Rocky Lane. He asked for a moment of silence in their honor. He read a Proclamation and declared February 22, 2021 as Supermarket Employee Day for their dedication during the pandemic. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair gave a brief COVID 19 update for our region: * Restaurants and bars permitted to have indoor dining for parties up to 10 people and 50% capacity with bar areas at 25%. * Retail and service businesses operating at 50% capacity. * Meetings and social events allowed with a limit of 50 people or 50% capacity. He advised the City is continuing to host Madison Count Health Department for vaccine distributions 3 days a week at the Gateway Center and indicated the National Guard will provide vaccination assistance in the near future for distribution 6 days a week. He advised City Hall is scheduled to reopen to the public on February 16 from 8:30 am until 4:00 pm. City Manager Bair gave an update regarding the Collinsville Business Relief Fund Program: Total Fund Allocation - $508,651.00 Maximum Grant - $25,000 Minimum Grant - $5,000 Application deadline was December 30, 2020 with award deadline of January 15, 2021. Applications received - 63 (Priority 1 = 36 applications, Priority 2 = 27) Awards Granted - 24 (all Priority 1 - restaurants, bars, retail stores, hospitality and tourism businesses, salons/spas) Highest grant awarded - $25,000 City of Collinsville Page 3 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 Lowest grant awarded - $6,079.08 Average grant award - $21,235.46 He announced that the City recently received information that they will receive an additional $625,000 in grant funding for Business Relief program. Once funding is in place, remaining Priority 1 applications will be processed and additional applications accepted. He advised the program is on a first come, first serve basis, focusing on Priority 1 businesses first. Director Kimberly Caughran, Parks and Recreation Department, announced upcoming programs: Kahok Says - February 20 City-Wide Garage Sale - April 23 and 24 Adult Egged Scramble - March 19 and 26 Dog Pictures with the Easter Bunny - March 27 Bunny Boxes delivered - March 27, 28 and April 3 Mayors' Fitness Challenge - February 15 through April 12 L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending January 30, 2021, in the Amount of $264,690.84 Attachments: Agenda Item Report BOARD LIST 01-20-21 BOARD LIST 01-27-21 2. Motion to Approve Payroll for the Period Ending January 22, 2021, in the Amount of $783,164.02 Attachments: Agenda Item Report BRD LST 01-29-21 3. Motion to Approve Minutes of the January 26, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Reappointing a Member to the Building Code Review Committee (Phil Throm) Attachments: Agenda Item Report Resolution 5. Reappointment of Members to the Park and Recreation Advisory Commission (Julie Gary and Eric Nagel) City of Collinsville Page 4 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Green, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 M. NEW BUSINESS 1. Ordinance to Award Bid and Authorize Contract for Uniform and Shop Towel Rental Services to Aramark Corporation Attachments: Agenda Item Report Ordinance Aramark Bid Director Kress advised 4 sealed bids were received and opened on January 12 for uniform and shop towel rental service for the Public Works and Parks Department. Aramark submitted the lowest bid at $305.26 per week for uniform services for employees. The annual contract is $15,873.52 or $47,620.56 for 3 year term. The contract also includes high visibility shirts for employees working on the roadways. He indicated this contract represents a 60% savings over the City's current uniform service. A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing the Mayor to Sign the First Amendment to the Site Lease Agreement with T-Mobile Central LLC in Relation to the Replacement of Cellular Antennas on the Water Tower (Crestmont Dr. - Beltline Water Tower) City of Collinsville Page 5 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 Attachments: Agenda Item Report Ordinance Lease Agreement Ordinance 15-51 Director Kress advised this is an amendment to the lease agreement with T-Mobile regarding the replacement of cellular antennas on the water tower. The agreement outlines that T-Mobile will provide a structural report for heavier antennas and proposed modifications, pay $2,000 consulting fee for construction inspection and $225 building permit fee. T-Mobile will pay for all necessary modifications to the equipment corral required to support antennas. He further advised they are to only use non-corrosive fasteners and repair any damage to the water tower caused by the install. A brief discussion was had regarding the terms on the agreement. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 3. Ordinance Authorizing the Mayor to Execute an Agreement with Keeley & Sons, Inc. for Contractor Services in Regards to the Installation of Headwalls and Wingwalls on the Public Works Facility Entrance Attachments: Agenda Item Report Ordinance Contract City Engineer Turner advised this ordinance authorizes a contract with Keeley and Sons for the installation of headwalls and wingwalls on the culvert at the Public Works Facility entrance on Johnson Hill Road. He advised the City received 3 proposals with Keeley submitting the lowest bid at $13,964. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 4. Ordinance Authorizing the Mayor to Execute an Agreement with Central States Fireworks in Relation to a Fireworks Display in the amount of $25,625.00 City of Collinsville Page 6 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 Attachments: Agenda Item Report Ordinance Agreement Director Caughran advised this ordinance would authorize an agreement with Central States Fireworks for Memorial Day fireworks display synchronized to music in the amount of $25,625. She indicated the cost will be offset by donations and sponsorships. Memorial Day marks the opening season of the Aqua Park. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 5. Ordinance Authorizing the Emergency Purchase of a Backup Solution, Switch, and Server Upgrades Attachments: Agenda Item Report Ordinance Dell Upgrade Invoice IT Design Consulting Invoice Overview by IT Director Sean Seckler, who advised this ordinance seeks retroactive approval for emergency expenditures regarding backup solution and switch as well as upgrades to the server. The total cost of the emergency expenditure is $161,253.38. He spoke of the potential risk of lost data, hardware failure, and ransomware attacks. He described the problem and why it was deemed an emergency. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 6. Ordinance Authorizing the Purchase and Installation of License Plate Reader Cameras from Utilitra (formerly known as Fowler Technology Services) in the Amount of $32,560.84 City of Collinsville Page 7 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 Attachments: Agenda Item Report Ordinance Final Invoice - 159-Main LPR Quote Collinsville Road LPR Quote Route 159 Police Chief Evans spoke of his admiration for Bogie Redmon. He spoke of working with Chief Edmond and thanked him for his efforts. Chief Steve Evans advised an ordinance was previously approved for the purchase and installation of license plate reader cameras (Ordinance 19-75); however, the amount was $3,112.60 short at completion. He advised a camera was installed at Collinsville Rd. within the initial budgeted amount but the Main St. camera was not. The Main St. camera project did not include labor ($1,656.25) and an unforeseen electrical issue had to be remedied ($1,465.35). He clarified that this ordinance will approve both projects for the total amount of $32,560.84 (Collinsville Rd. = $20,324.12 and Main St./Rt. 159 = $12,236.72) using Federal Forfeiture Funds. He mentioned the benefits the cameras have had so far. A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 7. Ordinance Authorizing the City Manager to Execute an Agreement with Gov HR for the Recruitment of a Deputy Fire Chief Attachments: Agenda Item Report Ordinance Proposal City Manager Bair advised since Chief Edmond submitted his resignation in order to take a position with the City of Sterling Heights, MI and promoting Deputy Chief John Bailot to Chief, leaves a vacancy in the Deputy Chief position at the Fire Department. He mentioned previously using Illinois Fire Chiefs Association for recruitment efforts with Tim Sashko as our project manager. He indicated that Mr. Sashko now works for GovHR, which is another recruitment firm used by the City for other positions. He mentioned the benefits of utilizing GovHR. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller City of Collinsville Page 8 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees 11. Pending or Threatened or Imminent Litigation 21. Discussion of Closed Meeting Minutes A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 P. ANNOUNCEMENTS Q. ADJOURNMENT Councilman Stehman spoke of being proud of the staff for their efforts, conscientious employees and the leadership of the City Manager. A motion was made by Councilman Green, seconded by Councilman Stehman to adjourn at 8:08 pm. The motion carried by the following vote: Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 9 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 10 Printed on 2/24/2021