City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, February 23, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:31 pm. B. ROLL CALL Also present: City Manager Mitch Bair and City Clerk Kim Wasser Absent: Corporate Counsel Steve Giacoletto Present: 4 - Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller Absent: 1 - Councilman Tony Hausmann C. INVOCATION Delivered by Pastor Dale Barnhurst of Seventh-day Adventist Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Swearing-In Ceremony of John Bailot as Fire Chief Mayor Miller swore in John Bailot as Fire Chief. Chief Bailot thanked the Mayor, Council and City Manager for the opportunity. He spoke of working as a team with other Department Heads and Fire personnel. F. BUSINESS PRIOR TO PUBLIC INPUT City of Collinsville Page 1 Printed on 3/10/2021 City Council Minutes - Final February 23, 2021 1. Public Hearing on Pre-Annexation Agreement - 8307 College Street a. Motion to Open Public Hearing b. Staff Report c. Public Input d. Motion to Adjourn Public Hearing Motion to open public hearing by Councilman Green, second by Councilman Stehman. Roll call vote: Green - yes, Stehman - yes, Jerome - yes, Miller - yes. Staff Report: Community Development Director Travis Taylor advised the applicant is requesting a pre-annexation agreement in order to access City water services. He displayed a utility map which identified water services available within the neighborhood of 8307 College Street. He advised that City sewer services at not available to the area at this time. Public Input: Chris Donohue identified himself as the Attorney for Nameoki Township. He advised the township wished to publicly object to the annexation agreement because it appearance as an involuntary annexation. He indicated he is of the understanding that there is already water service. He spoke of the impact an annexation of this parcel would have on the township. Motion to adjourn the public hearing by Councilman Stehman, second by Councilman Green. Roll call vote: Green - yes, Stehman - yes, Jerome - yes, Miller - yes. 2. Ordinance Authorizing the Mayor to Execute a Pre-Annexation Agreement Between the City of Collinsville and Manuel Del Rio - 8307 College Street Attachments: Agenda Item Report Ordinance Petition and Agreement Annexation Plat PC Staff Report Director Taylor advised this ordinance would authorize a pre-annexation agreement for 8307 College Street and allow the applicant to access City water services. City Manager Bair indicated the applicant expressed an urgency due to a failing well water system. He also mentioned EPA requirements due to the failing well system. He also clarified that this is a voluntary pre-annexation agreement. He advised the area does not have City sewers and may not for some time. He explained Madison County's public health requirement forcing parcels to tap onto City sewers when available. Councilman Stehman clarified that Nameoki Township does not supply water services. City Manager Bair advised they do not. A motion was made by Councilman Jerome, seconded by Councilman Green City of Collinsville Page 2 Printed on 3/10/2021 City Council Minutes - Final February 23, 2021 to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 3. Ordinance Rezoning Property Owned by Koerner Heritage LLC Located at 5317 Horseshoe Lake Road From "BP-3" Business Park District to "P-BP-3" Planned Business Park District Attachments: Agenda Item Report Ordinance Site Plan PC Staff Report Draft PC Minutes 2-11-2021 Overview by Associate Planner Caitlin Rice, who advised this address consists as a vacant 2.8 acre lot. The applicant wants to build a 6,300 square foot warehouse and office space with a 17,000 square foot future expansion slated within the next 5 years. She indicated the use is consistent with surrounding parcels. Rezoning would allow for future expansion and encourage development. She spoke of side yard setbacks, design requirements, and waiving irrigation for future expansion area only. She displayed a site plan and site elevation drawings, with the building facing Horseshoe Lake Road. Lastly, she advised staff recommends approval as the use and rezoning is consistent with the Comprehensive Plan, Future Land Use Map and Zoning. Councilman Jerome spoke of potential landscaping issues with the removal of an irrigation system on the future expansion area. Ms. Rice advised any potential issues would be addressed by maintenance of landscaping and enforced. A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 G. COUNCIL DISCUSSION 1. Financial Update Attachments: Memo Chief Financial Officer Kris Mooney gave a summary of the 2020 City Finances. He indicated, despite the pandemic, sales tax and other revenues remained relatively high. He mentioned the impact City of Collinsville Page 3 Printed on 3/10/2021 City Council Minutes - Final February 23, 2021 COVID had on hospitality (Hotel/Motel Tax and Gateway Center). The City received just over $1 million grant for emergency responder salaries which reduced deficit. The City also instituted a freeze on capital expenditures. City Manager Bair spoke of revenues outside of the City's control but happy with the results in the middle of a pandemic. Both Councilmen Stehman and Jerome thanked staff for the efforts. Councilman Green spoke of the emotional toll COVID had. Mayor Miller thanked the public for their support during the pandemic. City Manager Bair spoke of moving forward with necessary capital improvement projects. He mentioned ways to drive the hospitality market. 2. Key Performance Indicators - Community Development Attachments: Memo Deputy City Manager Derek Jackson advised updates for each department's performance will be given to Council at future meetings. He advised Key Performance Indicators for the Community Development Department will be outlined in tonight's discussion by Director Travis Taylor. Director Taylor gave the following update for each aspect his department handles as well as goals for 2021. Planning and Zoning Increase number in variance applications for 2020 in comparison to 2019. Several text amendments are slated for 2021 to address issues. Commercial rezoning dwindled in the later part of 2020 due to the pandemic. Significant increase in Development Assistance Team (DAT) meetings for potential developments. Planning and Zoning Goals Increase in staff-initiated code amendments. Continue with and possibly increase DAT meetings. Expand performance tracking measures. Implement CityWorks software for tracking. Business Licensing Decrease in commercial businesses but an increase in home occupations in which he contributed to COVID. Business Licensing Goals Implement program into CityWorks. Integrate with City's Building Permit and Occupancy Programs. City of Collinsville Page 4 Printed on 3/10/2021 City Council Minutes - Final February 23, 2021 Single Family Residential Permits Increase in renovation permits in which he contributed to more people staying home due to COVID. Single Family Residential Goals Consider programs that promote new construction. Review type of permits to be issues and restructure accordingly. Multi Family Residential Permits No new multi-family permits issues. Multi Family Residential Goals Begin tracking developments construction value per unit and not as a whole. Commercial Permit Increase in new commercial permits and construction from previous year. He highlighted significant developments. Occupancy Program Staff has been able to complete inspections in a timely manner. Decrease in inspections performed was due to the parameters set forth by the rental inspection program. Occupancy Program Goals Start tracking staff time per inspection. Ongoing communications and education to the public regarding the program. Demolition Permits Total of 9 homes demolished - 5 by the City and remaining 4 by owners with direction from staff. Demolition Goals Continue to identify nuisance properties and abate. Include and track the demolition of accessory structures. Code Enforcement Slight decrease in violations which could be due to a staff shortage. Code Enforcement Goals Utilize CityWorks software program for tracking and turnaround time. Continue to educate public as a pro-active approach. Customer Service Overall, COVID impacted an increase in phone calls and reduced counter traffic as City Hall was closed to the public for a period of time. City of Collinsville Page 5 Printed on 3/10/2021 City Council Minutes - Final February 23, 2021 Customer Service Goals Refine stats to include volume of calls by program, department and/or nature. Work towards CityWorks Public Access via website. H. SPEAKERS FROM THE FLOOR None. I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller thanked the Street Department personnel, as well as the Water and Sewer Departments, for their efforts in removing snow. He welcomed Chief Bailot. Lastly, he spoke of COVID vaccinations being administered at the Gateway Center. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair highlighted upcoming events at the Parks and Recreation Department: Shamrock Window Hunt Leprechaun Hunt Adult Egged Scramble Dog Pictures with the Easter Bunny Delivery of Bunny Boxes Farmers to Families Free Food Giveaway L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending February 10, 2021, in the Amount of $1,094.797.14 Attachments: Agenda Item Report BOARD LIST 02-01-21 INS BOARD LIST 02-03-21 BOARD LIST 02-10-21 City of Collinsville Page 6 Printed on 3/10/2021 City Council Minutes - Final February 23, 2021 2. Motion to Approve Payroll for the Period Ending February 5, 2021, in the Amount of $684,734.60 Attachments: Agenda Item Report BRD LST 02-12-21 3. Motion to Approve Minutes of the February 9, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Resolution Appointing a Member to the Fire Pension Board (John Bailot) Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 M. NEW BUSINESS N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 8:11 pm. The motion carried by the following vote: Aye: 4 - Green, Stehman, Jerome, and Miller Nay: 0 Absent: 1 - Hausmann Abstain: 0 City of Collinsville Page 7 Printed on 3/10/2021 City Council Minutes - Final February 23, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 8 Printed on 3/10/2021