City Council

125 S. Center Street City of Collinsville Collinsville, IL 62234 Minutes - Final City Council Councilman Jeff Stehman Councilman Donna Green Councilman David Jerome Councilman Tony Hausmann Mayor John Miller City Manager Mitch Bair Corporate Counsel Steve Giacoletto City Clerk Kim Wasser Tuesday, March 23, 2021 6:30 PM Gateway Center A. CALL MEETING TO ORDER Mayor Miller called the meeting to order at 6:30 pm. B. ROLL CALL Also present: City Manager Mitch Bair, Corporate Counsel Steve, and City Clerk Kim Wasser. Present: 5 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Donna Green, Councilman Jeff Stehman, and Mayor John Miller Absent: 0 C. INVOCATION Delivered by Pastor Myles Holmes of Revive Church. D. PLEDGE OF ALLEGIANCE Recited. E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS 1. Fair Housing Month Proclamation Attachments: Proclamation Mayor Miller read the Proclamation. F. BUSINESS PRIOR TO PUBLIC INPUT 1. Ordinance Rezoning Real Estate Owned by Mall Road, LLC, Gateway RV, City of Collinsville Page 1 Printed on 4/15/2021 City Council Minutes - Final March 23, 2021 LLC, and Travers Investment Group, LLC located at 2020 Mall Street, and Approving a Planned Development District “P-CP-2” Planned Commercial Park District in the City of Collinsville, Illinois (Exodus Truck Mart) Attachments: Agenda Item Report Ordinance Site Plan PC Staff Report 03-11-2021 Draft PC Minutes 03-11-2021 EJ Equipment Staff Report Community Development Director Travis Taylor advised Exodus Truck Mart is requesting to rezone property, 2020 Mall St., from P-CP-1 to P-CP-2 in order to allow for the sale of truck tractors. He advised the property was previously occupied by Gateway RV. He advised staff is recommending denial of the rezoning based on zoning and land use inconsistencies in accordance with City Planning Documents (2005 Comprehensive Plan, Future Land Use Map, Southwest Corridor TIF Plan), and surrounding area as retail/hospitality/office. He also advised it is inconsistent with previous planning cases (EJ Equipment - denied 2015 and annexation of MAAG Property as CP-1). He further advised a hearing was held before the Planning Commission, who recommended approval (5-2 vote); however, staff is recommending approval based on inconsistencies with land use. Corporate Council Giacoletto asked Council to base their decision based on evidence presented during hearing. Councilman Jerome asked Director Taylor to elaborate on the difference between P-CP-1 and P-CP-2. Director Taylor advised P-CP-2 is geared towards large automotive sales (i.e. Laura Buick on Rt. 157 and Volvo dealership on Fournie Lane) while P-CP-1 is for the everyday consumer (i.e. retail or hospitality). He explained it would be incompatible to zone a property as P-CP-2 in a P-CP-1 district. Councilman Jerome spoke of the June 2015 Planning Commission meeting in which the applicant, EJ Equipment, was wanting to rezone to allow for heavy equipment. He advised the Planning Commission recommended denial based on inconsistencies with the surrounding area and the Comprehensive Plan, as well as potential development. Councilman Hausmann concurred with Councilman Jerome's comments and further advised that spot zoning is not recommended based on the Comprehensive Plan. 2. Ordinance Adopting the Official Zoning Map of the City of Collinsville Attachments: Agenda Item Report Ordinance Official Zoning Map 2021 PC Staff Report Draft PC Minutes 3-11-21 City of Collinsville Page 2 Printed on 4/15/2021 City Council Minutes - Final March 23, 2021 Director Taylor advised this is an updated (through March 1, 2021) Zoning map for the City of Collinsville. Per State Statute the City must adopt an updated Zoning map by March 31 of each year. He advised the map will be accessible on the City's website once approved. Councilman Jerome spoke of the benefits of having a professional GIS based map. G. COUNCIL DISCUSSION 1. Key Performance Indicators - Finance and Human Resource Department Attachments: Staff Memo Deputy City Manager Derek Jackson advised updated for each department's performance will be given to Council at future meetings. He advised Key Performance Indicators for the Finance Department and Human Resources will be outlined in tonight's discussion by Chief Finance Officer Kris Mooney and Payton Drury of the HR Department. CFO Mooney highlighted Key Performances for the Finance Department for FY 2020. He advised target met on processing accounts payable transactions within 30 days. He spoke of quarterly purchases via purchasing cards. He indicated 4th quarter expenses higher due to bond payments made at the end of the year. He advised the City remains competitive on trash, water, and sewer rates when compared to surrounding communities. Next, he spoke of sales tax revenues and various funds (General, TIFs, MFT, Business Districts, Water/Sewer). He indicated that sales tax revenues have continued to grow over the last 3 years and even during 2020, despite pandemic impact. He mentioned monitoring expenses and lifting Capital spending freeze. CFO Mooney spoke of customer service efforts via phone calls received and counter traffic. Lastly, he mentioned goals for 2021 to include new financial software, updating the City's purchasing policy, online application process, and promote automatic pay to avoid late fees on water accounts. Payton Drury gave an overview of Key Performances for the Human Resources Department for 2020: Number of full time employees = 210 Number of part time employees = 183 COVID Impact on Workforce: 32 positive cases 34 exposed cases 3,180 hours of sick leave due to COVID Next, she spoke of worker's compensation claims had increased due to Firefighters/Paramedics that had either contracted COVID or had been exposed to COVID during the course of their employment City of Collinsville Page 3 Printed on 4/15/2021 City Council Minutes - Final March 23, 2021 but minimal costs were involved. She further indicated an increase in claims within the Public Works Department and contributed it to an aging workforce. She mentioned the updated vacation policy. Lastly, she spoke of goals for 2021 to include a safety committee to reduce work compensation claims, create employee appreciation committee and program, review tuition reimbursement program, and update merit-based salary ordinance. A brief discussion was had regarding staffing at the Gateway Center and Aqua Park bases on needs. H. SPEAKERS FROM THE FLOOR None. Scott Rayho - wonderful job during covid, items for consideration, appl for rezoning, volunteer on PC, appreciate CD staff's opinion, hoped all reviewed PC hearing deliberations, tring to find best recommendation for all involved - city and applicant, members try to do their best and respectful to applicant, thanks for deliberation for all matters, Gateway vaccination center and thanked staff for services, early voting started and candidates forum was aired yesterday, be informed I. COMMENTS & ANNOUNCEMENTS - MAYOR Mayor Miller spoke of a telephone call he received asking that the City recognize Jeff Glik's birthday and read a prepared Proclamation. J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS Councilman Jerome thanked the Times Tribune and Scott Rayho for hosting the debate for political candidates. He thanked the Planning Commission members for their efforts and diligence. Councilman Hausmann also thanked the Planning Commission members for their deliberations. He mentioned the smooth process in obtaining his vaccination at the Gateway Center. K. COMMENTS & ANNOUNCEMENTS - CITY STAFF City Manager Bair gave a brief COVID 19 update and explained the bridge to Phase 5. He advised the Utility Tax Rebate program will run from April 1 through May 31. He announced the City will host a free yard waste disposal on May 7 and 8 for residents. Lastly, he announced Easter programs at the Parks Department. L. CONSENT AGENDA City Clerk Wasser read the Consent Agenda. 1. Motion to Approve Payment of Bills for the Period Ending March 12, 2021, in the Amount of $755,567.33 City of Collinsville Page 4 Printed on 4/15/2021 City Council Minutes - Final March 23, 2021 Attachments: Agenda Item Report BOARD LIST 03-01-21 BOARD LIST 03-3-21 BOARD LIST 03-04-21 BOARD LIST 03-08-21 BOARD LIST 03-10-21 2. Motion to Approve Payroll for the Period Ending March 5, 2021, in the Amount of $701,684.74 Attachments: Agenda Item Report BRD LST 03-12-21 3. Motion to Approve Minutes of the March 9, 2021 Council Meeting Attachments: Agenda Item Report Minutes 4. Ordinance Regarding the Disclosure of Closed Session Meeting Minutes Attachments: Ordinance 5. Ordinance Authorizing the Mayor to Execute a Non-Monetary Settlement Agreement and Release of Claims Between the City of Collinsville and Osborn Homes, Inc, Joseph Osborn, and Donald Osborn Attachments: CC Agenda Item Report Ordinance Settlement Agreement and Release of Claims 6. Resolution with Regards to Fair Housing Opportunities within Collinsville Attachments: Agenda Item Report Resolution Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 5 Printed on 4/15/2021 City Council Minutes - Final March 23, 2021 M. NEW BUSINESS 1. Ordinance Decreasing the 2021 Budget for the General Fund Attachments: Agenda Item Report Ordinance CFO Mooney advised this ordinance would reduced the General Fund revenue and expenditure budgets: General Fund Revenue Budget - reduced by $2,424,902 General Fund Expenditure Budget - reduced by $1,145,349 He advised sales tax revenues to be decreased by 2.7%. He spoke of the decline in hospitality revenues due to COVID but anticipates it to be near normal by year end. He advised the City will resume capital spending on necessary projects. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 2. Ordinance Authorizing the Mayor to Sign a Professional Services Contract with ArchImages, Inc. in relation to Renovations to the City Hall Attachments: Agenda Item Report Ordinance Agreement Overview by Deputy City Manager Jackson, who advised this ordinance would authorize an agreement with ArchImages for architectural and engineering design services related to the renovations at City Hall. He advised the project started in 2016 when the Madison County Circuit Clerk's office vacated the upstairs courtroom. The former courtroom space represents 25% of usable space at City Hall. In 2018, the project was put on hold as the City acquired the Gateway Center and Parks and Recreation Department. City Hall renovations would address public accessibility, code issues, adequately use space, and offer a consolidated service counter. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 6 Printed on 4/15/2021 City Council Minutes - Final March 23, 2021 3. Resolution Appointing Members to the Community Appearance Board (Jennifer Andrade, Michelle Brown, Joe Calza, Sarah Johnson, and Nina Wilkerson) Attachments: Agenda Item Report Resolution City Manager Bair advised this ordinance would appoint 5 members to the Community Appearance Board (Jennifer Andrade, Michelle Brown, Joe Calza, Sarah Johnson, and Nina Wilkerson). He explained the board is comprised by 13 members, who are responsible various programs (green space beautification, Yard of the Month contest, Living Tree Memorial, City entry signs). A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 N. OLD BUSINESS O. CLOSED SESSION P. ANNOUNCEMENTS Q. ADJOURNMENT A motion was made by Councilman Hausmann, seconded by Councilman Stehman to adjourn at 7:36 pm. The motion carried by the following vote: Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller Nay: 0 Absent: 0 Abstain: 0 City of Collinsville Page 7 Printed on 4/15/2021 City Council Minutes - Final March 23, 2021 ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda. RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council. RULE 2: Input must relate to a matter under the authority of the City of Collinsville. RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council. RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council. RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee. RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party. RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity. RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion. RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman. City of Collinsville Page 8 Printed on 4/15/2021